Using OJS to manage & publish your online Open Access journal

Presented by Ina Smith DOAJ Ambassador ina@doaj.org

Agenda

• Open Journal Systems (OJS)• Open Source Software• Installing OJS & creating a journal• Setting up a journal• Workflow• Publishing an issue

“Scholars need the means to launch a new generation of journals committed to Open Access, and to help existing journals that elect to make the

transition to Open Access.”

Budapest Open Access Initiative, 2002

Open Journal Systems (OJS)

• Journal management & publishing system, web site – all in one• Licensed as Open Source Software (OS) (GNU General

Public License)• Developed by Public Knowledge Project (PKP) & Simon

Fraser University• Community of developers• Download and install on local server

https://pkp.sfu.ca/ojs/ • Version 3.0 in August/September 2016

Benefits of OJS

• Installed locally and locally controlled• Online submission and management of all content• Central archive – documentation, communication etc• Comprehensive indexing of journal content• Reading tools for content• Plugins (additional tools)• Email notifications and commenting options• Builds capacity, reduces dependency• Allows for flexible publishing frequency• Editors configure requirements, sections, review process

http://www.irrodl.org/index.php/irrodl

http://jmhs.cmsny.org/index.php/jmhs

http://sensoria.swinburne.edu.au/index.php/sensoria

http://www.ethicsandglobalpolitics.net/index.php/egp

http://www.haujournal.org/index.php/hau/

http://journals.assaf.org.za/sacq

http://journals.assaf.org.za

https://pkp.sfu.ca/ojs/ojs-usage/ojs-map/

Open Source Software (OSS)(1)

• Developers highly skilled, self-motivated, peer recognition• Clean design, reliability, maintainability, standards,

interoperability• Community approach• Code available & transparent – no clever salesperson• No purchase, but resources to install, customize,

maintain• Versions released – keep to most recent stable version

Open Source Software (OSS)(2)

• No registration of licenses• Less vulnerable – viruses, downtime, loss of data,

security breaches, hacking• Self-empowerment – develop local skills – lifelong

self-learning• OJS Base URL available to harvesters/databases• Interoperability with systems such as ORCID,

Creative Commons, Crossref, DOAJ, Portico

Hosting Solutions

• Self-hosting on a server at home institution• Self-hosting on a server in the cloud e.g. with

Hetzner https://hetzner.co.za/ • PKP/OJS Publishing Services

https://pkpservices.sfu.ca/content/journal-hosting

Requirements for self-hosting

• PHP 4.2.x or later (including PHP 5.x) with MySQL or PostgreSQL support• A database server: MySQL 4.1 or later OR

PostgreSQL 8.0 or later• UNIX-like OS recommended (such as Linux, FreeBSD

, Solaris, Mac OS X, etc.) • Download OJS 2.4.8-1 (.tar.gz) (18 MB)• See https://pkp.sfu.ca/ojs/ojs_download/

Testdrive OJS

See https://pkp.sfu.ca/ojs/ojs_demo/

Creating a journal on a federated OJS

User Home >> Journal Manager >> Users

User Home >> Journal Manager >> Users >> Users Enrolled in this Journal

User Home >> Journal Manager >> Users >> Create New User

http://pkpschool.sfu.ca/becoming-an-editor/module-1/unit-5-editorial-titles-and-positions/

Variations in editorial role:

Example workflow

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Details

<meta name="description" content="This academic peer-reviewed journal is an open access journal for policy makers, practitioners, and the research community, on crime and related issues in South Africa.">

<META NAME="ROBOTS" CONTENT="INDEX, FOLLOW">

<meta http-equiv="Content-Type" content="text/html; charset=UTF-8">

Policies

http://www.portico.org/digital-preservation/

Submissions

https://creativecommons.org/licenses/

Artic

le le

vel C

CL

Base URL: http://journals.assaf.org.za/sacq/oai

Management

Also see: Journal Management >> System Plugins >> Public Identifier Plugins >> DOI

The Look

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http://www.youtube.com/user/PublicKnowledgeProj/

http://pkpschool.sfu.ca/

XML

• XML was designed to carry data - with focus on what data is• HTML was designed to display data - with focus on how

data looks• XML tags are not predefined like HTML tags are• It simplifies data sharing• It simplifies data transport• It simplifies platform changes• It simplifies data availabilityhttp://www.w3schools.com/xml/xml_whatis.asp

XML OJS Parsing Service

http://pkp-udev.lib.sfu.ca/

Online ISSNhttp://www.nlsa.ac.za/index.php/bibsa/isn-agency

http://www.sherpa.ac.uk/romeo Depositing policy

“Without data you are just another person with an opinion.” – W. Edwards Deming

http://dataverse.org/

Referencing for authorshttps://www.refme.com/

General email for journal

Thank you for assisting withdeveloping

and building a database of

quality, peer-reviewed

Open Access journals!