national single window prototype / v · pdf filenational single window prototype / v.2 ......

This is the title page for the whole presentation in three lines maximum

National Single Window

prototype / v.2 User Manual for Ship Data Providers

30 October 2014

For more information:

http://emsa.europa.eu/nsw.html

Overview of the NSW system

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NSW = National Single Window for port reporting formalities

One NSW system has been set-up for each country participating to the IMP Demonstration Project

Bulgaria: https://nsw-pilot.emsa.europa.eu:4445/crg-console

Greece: https://nsw-pilot.emsa.europa.eu:4446/crg-console

Italy: https://nsw-pilot.emsa.europa.eu:4447/crg-console

Malta: https://nsw-pilot.emsa.europa.eu:4448/crg-console

Romania: https://nsw-pilot.emsa.europa.eu:4449/crg-console

Generic: https://nsw-pilot.emsa.europa.eu:4450/crg-console

Each system is independent from the others Each NSW has its own database

Overview of the NSW system

3

This prototype is not an actual operational system and

is not a substitute to any existing system or procedure

Usual procedures for the fulfillment of reporting obligations

should be applied by the ship or its representatives in

addition to using this prototype

Important: Personal and commercial data protection

There is no need to report actual cargo details and names

of persons and companies in the NSW prototype.

It is recommended to use fake names

Reporting formalities covered

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The following reporting formalities can be reported in NSW

Prototype:

Pre-arrival notifications (24h and 72h for PSC)

Arrival (ATA) and Departure (ATD) notifications

Cargo formalities (including FAL 2, ENSA, Summary declaration

for temporary storage, and a mock electronic cargo manifest)

Notification of dangerous and polluting goods (Hazmat)

Pre-arrival notification of waste and residues

Notification of security information

Crew and Passenger lists

Crews effects declaration

Ships Stores declaration

Maritime Declaration of Health

How to report information to the NSW

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Information from reporting formalities can be reported to the NSW through Notifications

All information may be reported

in one unique notification,

or in several (a first notification and update notifications)

At least, must be reported:

One notification before arrival

One notification before departure

Previously provided notifications may be re-used to generate new notifications

Information from SSN may also be re-used to generate new notifications

User accounts

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Each NSW administrator will configure the user profiles for their own Ship Data Providers

A User ID / Password will be provided with access rights to Submit and Consult notifications

Information in notification is recorded in tabs:

Ship: ship details

Port: information on the port call

Cargo: general cargo and dangerous and polluting goods (DPG)

Ships Stores

Waste: notification of waste and cargo residues

Security: ISPS pre-arrival information

Crew & Passengers: crew and passengers lists + crews effects

Health: maritime declaration of health

Overview of Notifications functions

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The user can:

Create a new Notification

Consult its previously provided notifications

Update notifications and re-use them to create new

Cancel notifications

View decisions from Authorities

Previously provided

notifications

For NEW notifications

Add New notification select ship

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First search ship by name, call sign, IMO No. or MMSI No.

Search

Select Ship

View notifications

Add New notification New

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Confirm the ship identification

Re-use data from

SafeSeaNet

New Arrival New Departure

1. Ship information tab

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Next step

Possibility to add up to 5 numbers

2. Port information tab

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Mandatory field

2. Port information tab (cont.)

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If YES, more details

(See next slide)

Next step

2. Port information tab (cont.)

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Details for cruise ships and PSC expanded inspection:

Fill in itinerary

Additional info for ships subject to expanded PSC inspection

3. Cargo information tab

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Possibility to include several cargo declarations by different users

DPG information

3. Cargo information tab / cargo declaration

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Possibility to include several consignments

Cargo declaration information

3. Cargo information tab / consignment

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3. Cargo information tab / cargo item and DPG

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Cargo item information

Cargo details information

If cargo is DPG, include the DPG details

Option: Upload file

3. Cargo information tab / cargo item and DPG

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List with summary of the cargo items:

Possibility to Edit / Delete Cargo items

After confirmation, submit to continue

3. Cargo information tab / consignment

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Confirmation of the Consignments:

Submit

Possibility to include several consignments

Possibility to Edit / Delete Consignment

3. Cargo information tab / cargo declaration

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Confirmation of the Cargo Declaration:

Next step

Possibility to include several

cargo declarations

Possibility to Edit / Delete

Cargo declarations

4. Ships stores information tab

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Next step



5. Waste information tab

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Option 1: Add item in table view

Add item

5. Waste information tab (cont.)

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Option 1: Add item in table view

Confirmation of the Waste disposal information:


Next step

Save as draft

6. Security information tab

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6. Security information tab (cont.)

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Include information of the last 10calls at port facilities:

Include the info and add the

next call


6. Security information tab (cont.)

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Include information of the Ship-to-ship activities:

Include the info and add the next activity

Next step


Save as draft

7. Crew & Passengers information tab

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Add additional crew

Option: Upload file

7. Crew & Passengers information tab

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Add additional passenger

Option: Upload file


Next step

7. Health information tab

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If visited infected area fill in information

7. Health information tab (cont.)

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Fill in the Maritime Health Declaration attachment

(in case of ill persons on board) :

Option: Reuse data from C&P

Add additional information


Save as draft

Final submit

Notification - Confirmation

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Following submit, confirm that the notification was successful

View information submitted

Update notification select ship

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Consult my Notifications

First search ship by name, call sign, IMO or MMSI

Search

Select option:

Update: Correct, update or add information to the notifications previously submitted

Continue: Create a Departure notification from the previously provided Arrival

notifications

Reuse: Create a New notification from a previously provided notifications

Update the notification as per option selected following the

information tabs as in Submit New Notification

Cancel notification

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Select notification using Consult my Notifications

Search

Cancel: To cancel a ship call notification previously submitted

Cancel

View Decisions from Authorities

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Select notification using Consult my Notifications

View Decisions: To view decisions from authorities on a ship call notification

previously submitted

PDF: To view the notification submitted in PDF form view

Select Option View decisions

View in PDF form

Search

View Decisions from Authorities

35

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More information on the NSW

prototype on

emsa.europa.eu/nsw.html

emsa.europa.eu

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