Information Pack

Information Pack For

Partnership Funding Officer

Information Pack 1

CONTENTS

Page Number

Letter from the Commissioner 2

Introduction 3

Role Profile 4 - 7

Person Specification 7 - 10

Politically Restricted Posts 10 - 11

The South Wales Area 12

About the Commissioner 12 - 14

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Partnership Funding Officer Dear Candidate, Many thanks for your interest in the role of Partnership Funding Officer. Please read through the enclosed information, where you will find the role profile, requirements for the role and details of how to apply for the position. If you feel you meet the criteria for the role and can assist in supporting my vision and pledges, I would very much like to hear from you. Thank you for your interest.

Rt Hon Alun Michael JP FRSA Police and Crime Commissioner for South Wales

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INTRODUCTION The overall responsibility of the South Wales Police and Crime Commissioner is to maintain an effective and efficient police service and to play a leading role in crime reduction and community safety in the force area. To assist him in this, the Police and Crime Commissioner is seeking to appoint a Partnership Funding Officer based at South Wales Police Headquarters, Bridgend. The closing date for this vacancy is Midday on Friday 26 February 2016 This pack provides details of the role profile, along with background information on the role of the Commissioner and the South Wales Police force area. More information on the work of the Police and Crime Commissioner can be found at www.southwalescommissioner.wales For an informal discussion about the role, you can contact Wendy Evans, Project Lead for Victim Services, on 01656 869366. The Police and Crime Commissioner for South Wales firmly supports a policy of equal opportunities and welcomes applications from all eligible people irrespective of disability, ethnic origin, gender, gender identity, religious belief or sexual orientation. The completed application form should be returned by the closing date, either electronically or in hard copy to: Email: commissionervacancy@south-wales.pnn.police.uk Post: Police and Crime Commissioner for South Wales, Tŷ Morgannwg, Police Headquarters, Bridgend, CF31 3SU.

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THE ROLE OF PARTNERSHIP Funding Officer

OFILE

Role Title:

Partnership Funding Officer

Employed by:

Police and Crime Commissioner for South Wales

Grade: Scale 6/SO1(£26,271 - £29,016)

Location: Ty Morgannwg, Police Headquarters, Bridgend

Politically restricted:

Yes Security Vetting:

Local and national security vetting checks will be made.

Responsible To:

Project Lead for Victim Services

Specific Health Criteria:

None

Responsible For:

N/A Liaison With: Police Officers, Police Staff, other forces, members of the public, local authority officers, health boards, criminal justice agencies, voluntary organisations

REPORTING STRUCTURE

Police and Crime Commissioner

Assistant Police and Crime Commissioner

Project Lead for Victim Services

Partnership Funding Officer

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ROLE PURPOSE AND RESPONSIBILITIES

Role Title: Partnership Funding Officer

Grade: 6/SO1

Responsible to: Project Lead for Victim Services

Responsible for: No Supervisory Responsibility

Liaison with: General Public, External Organisations, Agencies and Partnerships

Date Published: 5 February 2016

ROLE PURPOSE

The Police and Crime Commissioner for South Wales is seeking an exceptional candidate with a good understanding of performance, financial and outcomes monitoring, the internal control environment, grant funding and contract management processes and practices.

The post holder will work with the Chief Finance Officer and Victim Services lead to initiate, monitor and performance-manage the range of contracts and grant-funded services funded by the Police and Crime Commissioner, to evidence outcomes and demonstrate value for money.

The Police and Crime Commissioner seeks a team player who is outcomes driven, self-motivated, and able to develop highly effective and robust processes that demonstrate the impact of Police and Crime Commissioner funding on desired outcomes, to assist in the delivery of the priorities within the Police & Crime Reduction Plan and the criteria outlined in the Ministry of Justice Victim Services grant funding.

The role will also be responsible for ensuring compliance with statutory obligations, for instance in line with the Code of Practice for Victims of Crime.

The successful candidate may come from a range of different professional backgrounds, including commissioning, performance, procurement, finance, grant management and / or contract management roles.

MAIN RESPONSIBILITIES

Advice and Guidance

Provide expert advice and guidance on all aspects of the

funding process

Identify and escalate issues to management to ensure quick resolution

Business Improvement

Contribute to the successful delivery of projects that

support the priorities within the Police and Crime

Reduction Plan

To analyse performance information alongside Police and

Crime Commissioner funding streams to evidence delivery

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against outcomes and value for money.

To lead on the robust monitoring of outcomes of grant-

funded services, evaluating and reporting on performance

information.

To organise and participate in the evaluation and appraisal tenders and bids for services and make recommendations for the grant of funds.

Customer Service and Representation

To present a positive image and service to both internal and external customers

Individuals are required to effectively engage with internal and external customers at all levels, in order to provide a high quality standard of service

Maintain confidentiality in relation to data protection issues and Management Of Police Information (MOPI) standards

Organisation/Planning

Plan and organise work to ensure completion within set

framework, standards and timescales

Support the management of grants, contracts, and other

funding arrangements on behalf of the Police and Crime

Commissioner, Chief Finance Officer and Victim Services

Lead.

Lead on the development and implementation of a

comprehensive funding plan to deliver outcomes and

priorities independently and jointly with partners

Ensure effective performance review arrangements are in

place to manage contracts/funding agreements

To lead on the robust monitoring of outcomes of grant-

funded services, evaluating and reporting on performance

information.

Arrange performance review meetings with service providers and co-funders as appropriate.

People Management

Assist colleagues with advice and the application of

relevant professional knowledge and techniques

Policies & Strategies

Work in accordance with current policies and procedures

To enable of the Police and Crime Commissioner to

demonstrate compliance with its statutory obligations, for

instance in line with the code of practice for victims of

crime.

To support the professional administration and operation of the Police and Crime Commissioner’s grant-funding processes

Project Management

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Assist project leads in the delivery of projects

To provide co-ordination and support to new projects

Risk Management and Legal Compliance

Identify risks within own remit and mitigate and inform

others on risks

Liaise with internal and external auditors to ensure their

requirements are fulfilled

Ensure role meets its obligation with regards to Health &

Safety and escalate serious problems

Monitor and ensure compliance with all regulations and

policy guidelines

Identify risks, measure impact and provide advice on findings

In addition, the post holder must be prepared to undertake such additional duties which may result from changing circumstances, but which may not of necessity, change the general character or level of responsibility of the post.

PERSON SPECIFICATION

Qualifications

Essential

Educated to degree level or be able to demonstrate an

equivalent level of knowledge and understanding due to

previous relevant experience

Desirable

Project management, procurement, commissioning,

financial qualification and / or experience

Skills

Essential

Must be computer literate and proficient in Microsoft applications.

Understanding and application of relevant contract

management and grant funding legislation and practices

Understanding and application of performance

management processes and practices

Good interpersonal skills; with the ability to build strong

relationships, and be able to present confidently to senior

internal and external stakeholders

Ability to analyse and interpret complex performance

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information and re-present for a variety of stakeholders

Desirable

Level 1 - Greet, introduce and open and close conversations. Say place names, first names and signs correctly. Recognise departments, locations and ranks. Give and receive personal details. Open and close meetings and write simple requests

Knowledge

Essential

Prior experience working within grant funding,

performance, procurement and / or contract

management roles

Experience in developing robust processes for contract

management and commissioning of services

Experience of performance-managing high value

contracts, and those that are lower in monetary value but

are important to the organisation

Experience of tender and grant application processes

Experience of internal control and co-operating with

auditors

Personal Qualities

Serving the Public Demonstrates a real belief in public service, focusing on what matters to the public and will best serve their interests Understands the expectations, changing needs and concerns of different communities and strive to address them Builds public confidence by talking to people in local communities to explore their viewpoints and break down barriers between them and the police Understands the impact and benefits of policing for different communities and identifies the best way to deliver services to them Works in partnership with other agencies to deliver the best possible overall service to the public Professionalism Acts with integrity, in line with values of the Police Service Takes ownership for resolving problems, demonstrating courage and resilience in dealing with difficult and potentially volatile situations Acts on own initiative to address issues, showing a strong work ethic and putting in extra effort when required Upholds professional standards, acting honestly and ethically and challenges unprofessional conduct or discriminatory behaviour Remains calm and professional under pressure, defusing conflict and being prepared to step forward and take control when required

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Openness to Change Positive about change, responding flexibly and adapting to different ways of working Finds better, more cost effective ways to do things, making suggestions for change Takes an innovative and creative approach to solving problems Asks for and acts on feedback, learning from experience and developing own professional skills and knowledge Service Delivery Understands the organisation’s objectives and priorities and how work fits into these Plans and organises tasks effectively, taking a structured and methodical approach to achieving outcomes Manages multiple tasks effectively by thinking things through in advance, prioritising and managing time well Focuses on the outcomes to be achieved, working quickly and accurately and seeking guidance when appropriate Decision Making Gathers, verifies and assesses all appropriate and available information to gain an accurate understanding of situations Considers a range of possible options before making clear, timely, justifiable decisions Reviews decisions in light of new information and changing circumstances Balance risks, costs and benefits, thinking about the wider impact of decisions Exercises discretion and applies professional judgement, ensuring actions and decisions are proportionate and in the public interest Working with Others Works co-operatively with others to get things done, willingly giving help and support to colleagues Is approachable, developing positive working relationships Listens carefully and asks questions to clarify understanding, expressing own views positively and constructively Persuades people by stressing the benefits of a particular approach, keeps them informed of progress and manages their expectations Is courteous, polite and considerate, showing empathy and compassion Deals with people as individuals and address their specific needs and concerns Treats people with respect and dignity, dealing with them fairly and without prejudice taking a non judgemental approach regardless of their background or circumstances

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The overall responsibility of the Police and Crime Commissioner is to maintain an effective and efficient police service and to play a leading role in crime reduction and community safety in the Force area. All individuals of the Police and Crime Commissioner must display the qualities to be able to work in an organisation with minority groups and provide service to minority groups in communities. They must show that they are able to contribute to an open, fair working environment where inappropriate behaviour is not permitted. They must display no evidence of the likelihood to contribute in any way to work place bullying or any other form of discriminatory behaviour. Method of Assessment When completing your application please ensure you only complete the sections marked below as these are the sections you will be marked against for the shortlisting stage of your application.

Shortlisting

Qualifications √

Skills √

Knowledge √

Personal Quality – Serving the Public √

Personal Quality – Professionalism √

Personal Quality – Openness to Change √

Personal Quality –Service Delivery √

Personal Quality – Decision Making √

Personal Quality – Working with Others √

POLITICALLY RESTRICTED POSTS The Partnership Funding Officer is a politically restricted post. The Local Government and Housing Act 1989 places an obligation upon staff of the Police and Crime Commissioner to prepare a list of all posts which are regarded as politically restricted. The Act imposes restrictions on public political activity by the holders of such posts. All staff of the Police and Crime Commissioner, except for the Commissioner and the Deputy Police and Crime Commissioner, are politically restricted. In summary, the restrictions imposed on posthholders include:

Becoming (whether by election or otherwise) or remaining a member of a Local Authority, of the National Assembly for Wales, of the European Parliament or of the House of Commons, or Police and Crime Commissioner

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Announcing, or allowing others to announce, ones candidature for one of the aforementioned offices

Holding office in a political party

Canvassing at elections

Speaking or writing publicly on matters of party political controversy.

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SOUTH WALES AREA Although geographically small, the South Wales Force area has responsibility for 42% of the Welsh population. Our area also attracts an estimated 25 million visitors each year and stages nearly 200 major events. A total of 47% of the crime in Wales occurs in the South Wales Force area. We cover the seven local authority areas of:

Bridgend

Cardiff

Merthyr Tydfil

Neath Port Talbot

Rhondda Cynon Taf

Swansea and

Vale of Glamorgan

The South Wales Police area is split into four policing divisions (Northern, Eastern, Central and Western). These are known as Basic Command Units (BCUs). South Wales is a diverse area, boasting urban, rural and coastal areas. Within our borders we have two large cities – Swansea, and the Capital of Wales, Cardiff. Swansea is home to a ferry port, Premiership Football Team, Swansea City, and the Ospreys Regional Rugby Team. Cardiff, one of the fastest growing cities in Europe, is home to the National Assembly for Wales, world-renowned Millennium Stadium, Championship Football Team, Cardiff City, and the Cardiff Blues Regional Rugby Team. The industrial heart of the city has been rejuvenated following the building of the Cardiff Bay Barrage, Cardiff Internal Airport is located within the Vale of Glamorgan In addition to our two cities the South Wales Police area includes the famous Rhondda, Cynon, Taf, Neath, Dulais, Swansea, Afan, Llynfi, Garw, and Ogmore valleys, which have undergone rapid change in the last three decades. Our Southern border is all coastal, and includes the ports of Barry, Port Talbot and Swansea, the popular tourist destinations of Porthcawl, the Mumbles and the Gower Peninsula, the Glamorgan Heritage Coast and other seaside towns such as Penarth and Llantwit Major. The scale and complexity of the incidents routinely dealt with by South Wales Police make the Force unique within Wales. In a recent benchmarking exercise, Her Majesty’s Inspectorate of Constabulary (HMIC), showed us to have the 5th highest demand for policing services in England and Wales. Each year, South Wales Police:

Deals with around 430,000 incidents

Receives over 200,000 emergency 999 calls

Makes over 38,000 arrests

Deals with over 87,000 crimes

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ABOUT THE POLICE AND CRIME COMMISSIONER Alun Michael was elected as Police and Crime Commissioner for South Wales on 15 November 2012. On 22 November 2012, he took over the responsibility of holding the Chief Constable to account from the Police Authority. He has made clear his ambition to “add value” by working closely with the Chief Constable, with the whole police team and with other partners across South Wales to reduce crime as well as fulfilling his responsibility to maintain an effective and efficient police service and to hold the Chief Constable to account. The Commissioner will play a leading role in community safety and crime reduction in the force area. The formal duties of the Commissioner in law include:

Set the local policing priorities, following consultation with the public and taking account of any national requirements from the Home Secretary;

Produce a Police and Crime Plan, outlining the priorities;

Scrutinise, support and challenge the performance of the force;

Set the annual police budget and council tax precept*;

Appoint* and, if necessary, dismiss the Chief Constable;

Publish an Annual Report and Statement of Accounts;

Attend meetings of the Police and Crime Panel;

Investigate complaints against the Chief Constable, and monitor all complaints against officers and staff;

Administer an Independent Custody Visiting Scheme;

Consult with and involve the public;

Collaborate with other forces and criminal justice agencies. (* subject to veto of the Police and Crime Panel) The Police and Crime Commissioner is responsible for the local police fund. He receives all government grants and police precept on council tax and determines the budget, in consultation with the Chief Constable. The Chief Constable is in charge of operational policing.

BIOGRAPHY OF ALUN MICHAEL In the election on 15th November 2012, Alun Michael was elected as the first Police and Crime Commissioner for South Wales. He had been the Labour & Co-operative Member of Parliament for Cardiff South and Penarth for 25 years from 1987 and stepped down to stand in the Police and Crime Commissioner election in South Wales. His stated aim is “to serve the people of South Wales by holding the police accountable and setting our priorities for preventing and fighting crime”.

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Here is a summary of his background and engagement with policing and criminal justice: Alun Michael has spent all his working life in South Wales. On leaving University he worked as a reporter on the South Wales Echo for six years, and during that period he was branch secretary of the National Union of Journalists, From 1972 he was a youth and community worker in Cardiff for 15 years. He developed innovative projects with a focus on young offenders and unemployed young people. Having become a Justice of the Peace in 1972, he chaired the Cardiff Juvenile Bench until being elected to Parliament in 1987. He also served as a City Councillor from 1973 to 1989, playing a leading role in planning, redevelopment and economic development. After a time as a Shadow Minister for Welsh Affairs, he served as deputy to Tony Blair and then Jack Straw at home Affairs. Following the 1997 general election he became Deputy Home Secretary with responsibility for police, criminal justice, youth justice and the voluntary sector. In 1998 he joined the Cabinet as Secretary of State for Wales, then being elected to the new National Assembly for Wales and becoming the first First Secretary (First Minister) of Wales. After standing down from the Assembly, he became the first Minister of State for Rural Affairs and subsequently became Minister of State for Industry and the Regions. After leaving Government in 2006, he came a leading member of the Justice Select Committee, playing a leading role in the Committee’s seminal report on “Justice Reinvestment”, and was also a leading member of the Welsh Affairs Select Committee, taking part in major inquiries into the changing landscape of policing, the city riots of 2011 and drugs policy nationally and internationally. He also chaired the UK Internet Governance Forum, recently moderated an international forum on the “rule of law online”, and chaired a number of major all-Party Groups such as PICTFOR (the Parliamentary Internet and Information Technology Forum), the All-Party Group for Corporate Governance, the All-Party Group for Somaliland and Somalia and the All-Party Group for Civil Society and Volunteering as well as being Deputy Chair of the All-Party Group on Policing. He was a member of the expert delegation to examining gang-related crime, radicalisation and elected police chiefs in Los Angeles in 2001. And he was appointed to the joint committee of both Houses on detention of terrorist suspects. His political roots are in strengthening local communities. It was his experience of working with young offenders and unemployed young people in, Llanrumney, Llanedeyrn, Ely, Butetown and Grangetown that brought him into national politics. As an MP he supported local communities – for example playing a leading role in the successful four-year campaign to stop Cardiff County Council building on the precious “village green” known as Rumney Recreation Ground. He has a proven track record on policing issues. As Deputy to the Shadow Home Secretary – first Tony Blair and then Jack Straw – he developed Labour’s detailed policies on Youth Justice, Policing, Crime Reduction Partnerships and the Voluntary Sector. In 1997, as Deputy Home Secretary, he steered the Crime and Disorder Act onto the Statute Book, leading to the establishment of local crime reduction partnerships, youth offending teams, the Youth Justice Board and Anti-

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Social Behaviour Orders. It has been widely praised by the police as the best piece of criminal justice legislation in a generation.

PLEDGES OF THE COMMISSIONER On taking the oath of office, Alun Michael made three initial pledges to the people of South Wales: “My first pledge is to serve, and represent the interests of, the whole population of South Wales without fear or favour and without bias. “My second pledge is to place the strongest possible emphasis on the importance of values in the governance of the police. These are the principles of honesty and integrity and transparency, but I also believe in some principles for action:

to be tough on crime and tough on the causes of crime

to put co-operative values into practice, not least in encouraging a partnership approach to crime reduction - engaging with local authorities and other agencies as well as voluntary and community organisations and the public at large

to pursue social justice as well as justice

and to both hold the police to account and protect the police from political interference from whatever quarter.

“My third pledge is to eradicate the use of the initials PCC when referring to the Police and Crime Commissioner in communications with the public and internally. The Commissioner should not be confused with the Parochial Church Council, or that toothless body the Press Complaints Commission, never mind the Peebles Cycling Club or the Polynesian Culture Centre. “Eradicating these meaningless initials will be symbolic of making all communications clear and simple, using words that are understood by the public, in place of initials which act as a barrier for anyone within a magic circle of communication. “And once we have wrestled with the budget and the Policing Plan – both of which have to be completed quickly – I’ll be explaining in detail how I intend to speak on your behalf and to work with the Chief Constable, Peter Vaughan, to deliver for you and for every community in South Wales.”