how sabic increased productivity and decreased tco

How Sabic increased productivity and decreased TCO24 September 2020

Kristina Virolainen, Solution Consultant

Doctor Marcus Zelezny, Principal Business Analyst

Michael Kucharski, Senior Director, Business Development CIS

OpenText Confidential. ©2020 All Rights Reserved. 2

• SABIC (Saudi Basic Industries

Corporation) is one of the largest

petrochemicals manufacturers based in

Saudi Arabia.

• The company was founded in 1976 to

produce chemicals, polymers, and

fertilizers from oil by-products.

• SABIC is the second largest company in

the Middle East and Saudi Arabia and the

fourth largest petrochemical producer in

the world.

About Sabic


• 70% of SABIC shares are owned by

Saudi Aramco.

• SABIC has four main business units:

Chemicals, Polymers, Fertilizers, Metals

and Specialties

• The company employs 55,000 people in

37 countries.

• An OpenText customer since 2011.

About Sabic


Single ECM platform strategy

SAP Extended ECM by OpenText: 55,000 users.

In 2020: 300 TB of documents, data volume increase by 200 GB per day.

Main issues

• Uncontrollable flow of documents

• Complex IT infrastructure

• Fragmented information (IBM FileNet, SharePoint, file

systems)

• Difficult for users to retrieve information from multiple

storages

Benefits

• Transparent processes

• Speedier processes

• Reduced TCO

• Easiness of developing additional apps

• Long-term storage with record management

• Users working in familiar interfaces


Single ECM platform strategy

SAP Archiving and Document Access by OpenText: 20,000 users + increase to 55,000 (2020/21).

SAP Information Capture by OpenText: 5 mln pages per year.

Benefits

• A single point of access to all documents

• Reliable, long-term storage of SAP data and documents

• Sped up migration to S4/HANA (planned for 2021)

• Converting all types of physical documents (financial, HR) to

digital format

Main issues

• Decreased system productivity

• Costs increase

• Difficult to access documents in different SAP modules

• Difficult to manage the flow of paper documents


Invoice processing

SAP Invoice Management by OpenText: 1 mln invoices per year.

Benefits

• Controlling cash flows

• Higher productivity thanks to automated invoice posting

• Better relationships with vendors

• Access to data on all invoices and documents

• Reports in line with the regulatory bodies’ requirements

Main issues

• A long cycle to process an invoice

• Processing paper documents

• No transparency of the current status in invoice

processing

• Different invoice processes in different business units


HR documents

SAP Employee File Management: 55,000 users

Benefits

• Quick access to important documents

• Reduced costs related to legal counselling, audit and

administrative support

• Higher accuracy when processing HR documents

• HR documents fully controlled by RM

• Migration to SuccessFactors (+SAP SuccessFactors Extended

ECM by OpenText) is planned.

Main issues

• Difficult to find paper documents

• Increasing expenses related to paper documents

management

• Employees’ files stored in different business units

• No single solution for HR


Managing media content

SAP Digital Asset Management by OpenText: 500 users

Benefits

• Single point of access and management for all media content

• Consistency of brand throughout all communication channels

• Reduced costs

• Managing copyright

• Sharing with agencies

Main issues

• No control over the existing assets

• No integration with other apps

• Re-creating assets

• Slow approval processes

• Outdated copyright management system


Implemented solutions and next steps

Contracts Management: managing contracts

Correspondence Management: organizational and administrative

documentation

Digital Asset Management: managing media content

SAP Data and Document Archiving: archiving SAP database

Vendor Invoice Management: processing primary financial documents

Employee File Management: managing HR documents

Extended ECM: enterprise storage (including SAP and RM)

Enterprise Asset Management: managing maintenance

Capital Projects: managing capital projects


Extended ECM throughout asset lifecycle

Design Construction Commission Operation MaintenanceModification or

decommissioning

Productive asset lifecycle

Data transfer

Managing engineering projects

SAP Extended ECM by OpenText,

add-on for Сapital projects and operations

Managing assets

SAP Extended ECM by OpenText

Cooperation with vendors

Project design documents flow

Batch loading

Business workspaces

Approvals

Personalized interface

Versions control

Concurrent design

Management and analysis

Integration with CAD

Secure file transfer

Titleblock and Xrefsattributes

Viewing, annotating

Mutual links between assets

Automated documents numbering

GIS / Esri

Integration with SAP

BIM support

Extended ECM platform


OpenText is the only SAP solutions vendor that offers products for any business

tasks based on an integrated enterprise platform. This is what makes us

different, and this is where we are the best.

Versatile solution designed to meet the needs of oil and gas industry

Engineering projects

SAP Extended ECM

by OpenText:

Controlling project design

documents, sharing, speeding

up work completion.

Enterprise processes

SAP Extended ECM

by OpenText:

Integrating all business units in

a single corporate ecosystem.

Operation

SAP Extended ECM

by OpenText:

Working perfectly to manage

risks and gain profit.


Thank you!It is questions time!

how sabic increased productivity and decreased tco

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