gtncoa graduation ceremony. overview graduation ceremony basics graduation ceremony basics...

Download GTNCOA Graduation Ceremony. Overview Graduation Ceremony Basics Graduation Ceremony Basics Invitations Invitations Wing CC/CCM E-vites Wing CC/CCM E-vites

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  • Slide 1
  • GTNCOA Graduation Ceremony
  • Slide 2
  • Overview Graduation Ceremony Basics Graduation Ceremony Basics Invitations Invitations Wing CC/CCM E-vites Wing CC/CCM E-vites Hosting Hosting Main Spreadsheet Main Spreadsheet Payment Information Payment Information Deadlines/Additional Meetings Deadlines/Additional Meetings Questions Questions
  • Slide 3
  • Ceremony Basics Renaissance Hotel (Located Downtown) Renaissance Hotel (Located Downtown) Guest speaker: MCPO John Neice Guest speaker: MCPO John Neice $24 per person; Chicken Primavera or Vegetable Primavera $24 per person; Chicken Primavera or Vegetable Primavera (NO outside food allowed.) (NO outside food allowed.) Graduation seating is by FLIGHTS, NOT BY BASES Graduation seating is by FLIGHTS, NOT BY BASES No entrance/exit to banquet room once the doors are closed & ceremony has begun No entrance/exit to banquet room once the doors are closed & ceremony has begun No entrance into banquet room during social hr No entrance into banquet room during social hr No children under the age of 12 allowed (NO EXCEPTIONS) No children under the age of 12 allowed (NO EXCEPTIONS)
  • Slide 4
  • Will be sent from student to guest electronically, by fax, or contact by phone Will be sent from student to guest electronically, by fax, or contact by phone You must pay for your guest(s) meal You must pay for your guest(s) meal Maximum of 3 guests allowed per student Maximum of 3 guests allowed per student (This does not include Wing CC or CCM) (This does not include Wing CC or CCM) **Electronic Invitation (E-vite) available : https://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspx Invitations
  • Slide 5
  • Wing CC/Wing CCM Invites GTNCOA/CSS will invite all Wing CC/CCM with the names the students provide in I-Gecko. Please make sure your information is correct. GTNCOA/CSS will invite all Wing CC/CCM with the names the students provide in I-Gecko. Please make sure your information is correct. We will hand out a confirmation listing to show/confirm which Wing CC/CCM we actually sent the e-vite. We will hand out a confirmation listing to show/confirm which Wing CC/CCM we actually sent the e-vite. Reminder, the Wing CC/CCM DOES NOT count against your numbers. Reminder, the Wing CC/CCM DOES NOT count against your numbers.
  • Slide 6
  • Hosting Students MUST host all their guests Students MUST host all their guests Pay for ticket(s) prior to ceremony Pay for ticket(s) prior to ceremony Suggest guest reserve rental car Suggest guest reserve rental car Arrange billeting for all guests! Arrange billeting for all guests! Use billeting reservation forms in LRC Use billeting reservation forms in LRC Turn completed forms into Gunter billeting office front desk NLT DOT 25, (After this date, billeting will not accept anymore requests) Turn completed forms into Gunter billeting office front desk NLT DOT 25, (After this date, billeting will not accept anymore requests)
  • Slide 7
  • Notify GTNCOA/CSS AS SOON AS you know a General Officer (0-7 and above) will be coming. Notify GTNCOA/CSS AS SOON AS you know a General Officer (0-7 and above) will be coming. Provide Name, Rank and Phone Number Provide Name, Rank and Phone Number Their billeting will be arranged by Air University Protocol Their billeting will be arranged by Air University Protocol Immediately notify GTNCOA/CSS of changes involving General Officers. Immediately notify GTNCOA/CSS of changes involving General Officers. - AU Form 88 is given to you by the CSS, please fill out the form completely. The form will then be sent to AU Protocol by GTNCOA/CSS Hosting (continued)
  • Slide 8
  • Main Spreadsheets INFORMATION ON student SharePoint MUST BE TYPED FOR EACH GUEST All information must be in ALL CAPS & filled out completely & accurately Spreadsheets will be returned if not in correct format Save the copy of the respective Flt spreadsheet on the SharePoint
  • Slide 9
  • Spreadsheet Procedures: Spreadsheet Procedures: ** All students need a S by their name to distinguish students ** All students need a S by their name to distinguish students from guests from guests ** Ensure all guests have the correct student # beside their name ** Ensure all guests have the correct student # beside their name ** Need to annotate Wing CC or CCM ** Your spreadsheet is important. It is copied/pasted and used to do the seating chart. to do the seating chart. ** Make sure all students and guests are listed on MAIN spreadsheet.
  • Slide 10
  • SPREADSHEET INPUT ALL AREAS TYPE CAPITAL LETTERS MAKE SURE WING CC OR CCM IS ANNOTATED FLIGHTS ALPHA NOT NUMBER STUDENT PUT S BY THE STUDENT
  • Slide 11
  • Acceptable forms: Cash and/or Money Orders Acceptable forms: Cash and/or Money Orders DVs-Credit Cards Only (Col, CMSgt, O-7-above) DVs-Credit Cards Only (Col, CMSgt, O-7-above) Money Orders Money Orders Payable to GTNCOA Class Fund Payable to GTNCOA Class Fund Submit money for students and guests Submit money for students and guests No partial payments No partial payments NO REFUNDS (EVEN IF YOUR GUEST(S) CANCEL) NO REFUNDS (EVEN IF YOUR GUEST(S) CANCEL) Payment Information
  • Slide 12
  • Deadlines CSS will not accept anymore RSVPs after your flight Turn-In date. CSS will not accept anymore RSVPs after your flight Turn-In date. Money collection for Graduation will be on: Money collection for Graduation will be on: Dot 22, Time: 1300 Flights F-J Dot 22, Time: 1300 Flights F-J Dot 23, Time: 1300 Flights K-S Dot 23, Time: 1300 Flights K-S SSgt Deschene or A1C Jackson - Command Section SSgt Deschene or A1C Jackson - Command Section Items to be included with collection: Items to be included with collection: Information saved on SharePoint (CSS will have access to spreadsheet saved on SharePoint) Information saved on SharePoint (CSS will have access to spreadsheet saved on SharePoint) Money Bag Money Bag ** Please Know How Much Money You Have
  • Slide 13
  • DOT 16 DOT 16 To address questions about Spreadsheets and Money Turn in. To address questions about Spreadsheets and Money Turn in. DOT 26 DOT 26 To address Graduation Ceremony Set-up To address Graduation Ceremony Set-up Please be on time! Additional Meetings
  • Slide 14
  • A-6A-5A-4A-3A-2A-1 A-16 A-12 A-13 A-24 A-25 A-19 A-30A-29A-28A-27A-26 A-20A-21A-22 A-8 A-17 A-7 A-18 A-23 A-10A-9 A-15 A-11 A-14 B-1B-2B-3B-4B-5B-6 B-15 B-7 B-18 B-19 B-30 B-24 B-25B-26B-27B-28 B-29 B-25 B - 26 B-21 B-11 B-14 B-12 B-13 B-20 B-9B-10 B-16 B-8 B-17 Section ASection B SCREEN POW TABLE Stage AV Equip Seating Chart Renaissance
  • Slide 15
  • Conclusion Graduation Ceremony Basics Graduation Ceremony Basics Invitations Invitations Wing CC/CCM E-vites Wing CC/CCM E-vites Hosting Hosting Main Spreadsheet Main Spreadsheet Payment Information Payment Information Deadlines/Additional Meetings Deadlines/Additional Meetings Questions Questions
  • Slide 16
  • Questions?
  • Slide 17
  • https://maxpoint.maxwell.af.mil/sites/a u/bcee/gtncoa/students/default.aspx Please copy this URL to access Student SharePoint

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