friday, april 28, 2017 - calendar · friday, april 28, 2017 9:30 a.m. auditorium ... holy spirit...

Grand River Conservation AuthorityAgenda - General Meeting

Friday, April 28, 2017

9:30 a.m.

Auditorium

Grand River Conservation Authority

400 Clyde Road, Box 729

Cambridge, ON N1R 5W6

Pages

1. Call to Order

2. Roll Call and Certification of Quorum – 13 Members constitute a quorum (1/2 ofMembers appointed by participating Municipalities)

3. Chair’s Remarks

4. Review of Agenda

5. Declarations of Pecuniary Interest

6. Minutes of the Previous Meetings 1

7. Business Arising from Previous Minutes

8. Hearing of Delegations

9. Presentations

a. Maps, Models and Management - Stephanie Shifflett

Examples of how maps and models are being used to improve watermanagement decisions within the Grand River Watershed.

10. Correspondence

a. Ministry of Natural Resources and Forestry re: Lands Sale Proceeds Reserve fund 10

11. 1st and 2nd Reading of By-Laws

12. Reports:

a. GM-04-17-49 - Chair's Report of the Special Recognition Committee - Meeting ofMarch 24, 2017

11

b. GM-04-17-46 - Chief Administrative Officer's Report 13

c. GM-04-17-40 - Cash and Investment Status 16

d. GM-04-17-47 - Financial Summary 19

e. GM-04-17-41 - 2017-2018 General Insurance Renewal 24

f. GM-04-17-43 - 2017 Vehicle Purchase Tender Results 28

g. GM-04-17-44 - Development, Interference with Wetlands and Alterations toShorelines Regulation

31

h. GM-04-17-45 - Environmental Assessments 47

i. GM-04-17-42 - Hidden Quarry 49

j. GM-04-17-48 - Current Watershed Conditions 53

13. Committee of the Whole

14. General Business

15. 3rd Reading of By-Laws

16. Other Business

17. Closed Meeting

a. City of Guelph: Grand River Conservation Authority’s Lands

18. Next Meetings

19. Adjourn

Regrets only to:

Office of the Chief Administrative Officer, Phone: 519-621-2763 ext. 2200


Report: GM-04-17-49

Date: April 28, 2016

To: Members of Grand River Conservation Authority

Subject: Report of the Special Recognition Committee – Meeting of March 24, 2017

Recommendation: THAT the report of the Special Recognition Committee with respect to its meeting held March 24, 2017 be received for information,

And THAT the recommendation of the GRCA Special Recognition Committee to name a new

seating area at the Guelph Rotary Forest Clare’s Lookout, and name a classroom at the Apps’

Mill Nature Centre The SCJ Nature Education Room, and name the property at the south end of

Main Street in Grand Valley be named Hereward Women’s Institute Park, be approved.

Summary: Not applicable.

Report: The Special Recognition Committee comprised of members of the Grand River Conservation Authority (GRCA) and the Grand River Conservation Foundation (GRCF) met on March 24, 2017 to review and discuss the nominees for Grand River Conservation Foundation Community Conservation Grants.

The Committee recommended that the following applicants receive Grand River Conservation Foundation Community Conservation Grants:

Community Groups Arthur Trails Group $500.00

Communitrees, Fergus $500.00

Kinbridge Community Association, Cambridge $500.00

Pollination Guelph $500.00

Salvation Army Hope and Unity Garden, Kitchener $500.00

Schools JL Mitchener Public School, Cayuga $500.00

Elora Public School $500.00

Aberfoyle Public School $500.00

Rockwood Centennial Public School $500.00

Holy Spirit School, Cambridge – Pollinator Garden $500.00

11

The recommendation for Community Conservation grants was presented to the members of the Grand River Conservation Foundation and approved at its meeting on April 19, 2017. The GRCA Special Recognition Committee also reviewed reports regarding designations and renaming of three items. The Committee recommended that a new seating area at the Guelph Rotary Forest be named Clare’s Lookout, and that a classroom at the Apps’ Mill Nature Centre be named The SCJ Nature Education Room, and that the property at the south end of Main Street in Grand Valley be named Hereward Women’s Institute Park.

Submitted by: Helen Jowett Chair

12


Report number: GM-04-17-46


To: Members of the Grand River Conservation Authority

Subject: Chief Administration Officer’s Report

Recommendation:

That Report GM-04-17-46 - Chief Administration Officer’s Report be received as information.

Report:

This report provides a brief overview of current activities. It covers programs and activities that are

not included in monthly reports.

1. Queens Park Day: On April 4 Conservation Ontario hosted a reception for Members of Provincial

Parliament (MPPs) at Queens Park. It was an opportunity to provide the MPPs with an overview of

Conservation Authority programs, and highlight the importance of our partnership with the

province. The event was attended by 13 Ministers, 24 MPPs, 28 Conservation Authorities, plus

Conservation Ontario staff, Deputy Ministers, Assistant Deputy Ministers, Environmental

Commissioner staff, Mining and Lands Commissioner staff and Ministers’ staff. Vice-Chair Chris

White, and I attended on behalf of GRCA.

2. Annual Tree Sale: The annual tree sale takes place at the forestry barn at GRCA Head Office.

Typically trees range from eight to 12 inch seedlings, to two or three foot potted trees, to five to

seven foot saplings. In addition to of many species of trees, the sale includes native wildflower mix

and wildflower plugs. Cancelled orders, trees not picked up and nursery overruns are part of this

annual sale. The sale is first come, first served and line ups start early.

3. Grand River Parks: Monday, May 1 at 9 a.m. is the official opening of the 2017 camping and

recreational season at Grand River Parks. Parks Canada is providing free day passes to the

National Parks to celebrate Canada’s 150th Anniversary. These passes are not valid at GRCA parks

and this has caused some confusion with the park patrons. Communications staff are developing a

strategy to spread the message that GRCA Parks are not National Parks, and our normal admission

fees are in effect.

4. Coming events: Spring is a busy time for tree planting and there are several opportunities to

participate in events across the watershed. The GRCA website lists several upcoming events. All

are welcome and board members are encouraged to attend. Full descriptions of the events are

included on the website, but the following list provides an overview:

13

Rotary Forest Earth Week Tree Planting - Guelph Lake, Saturday, April 22, 2017 - 9:00 a.m. to

2:00 p.m. The GRCA will launch Canada 150 celebrations on Saturday, April 22, Earth Day, at

the Guelph Rotary Forest with the planting of a maple grove that will be shaped like a maple

leaf and will be visible from the sky. This is the 10th anniversary of the Guelph Rotary Forest

planting event at Guelph Lake Park.

6th Annual Brantford Community Tree Planting - Sunday, April 23, 2017 - 10:00 a.m. to 2:00

p.m. In celebration of Canada's 150th anniversary, come and plant a tree for future

generations. With the help of community members, the Brant Tree Coalition has planted over

73,000 trees at events. This year's event is at a new location. Meet at Kraemer's Way

(intersection of Oak Park Road and Hardy Road).

Brant County Community Tree Planting - Saturday, April 29, 2017 - 10:00 a.m. to 1:00 p.m. In

celebration of Canada's 150th anniversary, come and plant a tree for future generations at

Burford Lions Park (78 Maple Ave. N.). The planting is hosted by the CELP class from Paris

District High School.

Cache In Trash Out (CITO) at Pinehurst Lake Park - Sunday, April 30, 2017 - 9:00 a.m. to 2:00

p.m. Cache In Trash Out, also known at CITO, is an ongoing environmental initiative supported

by the worldwide geocaching community. These volunteer events help preserve the beauty of

local natural areas by cleaning them up. Local geocachers are hosting a CITO event at

Pinehurst Lake. Entry into the park is free.

Shimano Take A Kid Fishing Day at Belwood Lake - Saturday, May 6, 2017 - 8:30 a.m. to 4:00

p.m. The Shimano Take a Kid Fishing Day at Belwood Lake Park is designed to get new anglers

(children ages 8-14) involved in fishing, or to improve their skills. There will be a chance to visit

educational stations, learn how to cast, rig lures, tie flies, identify various fish species, try your

hand at the stocked trout pond.

Upper Grand Trailway Tree Plant - Saturday, May 6, 2017 - 10:00 a.m. to 12:00 p.m. Come to

the Grand Valley Trail on Saturday, 10 a.m. to noon, to help plant trees along the Upper Grand

Trailway. Planting starts at the trail entrance along County Road 25 in Grand Valley. Bring your

own shovel. The local Lion's Club will provide hot dogs and beverages after planting.

Dumfries Conservation Area Tree Plant - Saturday, May 6, 2017 - 10:00 a.m. to 12:00 p.m. This

family-friendly event at Dumfries Conservation Area in Cambridge offers participants the

chance to directly support their community in a local reforestation project, 10 a.m. to noon. It

takes place rain or shine and participants are asked to bring their own gardening gloves and a

lot of energy.

14

Celebrate Canada’s 150th Anniversary at Guelph Lake - Saturday, May 13, 2017 - 10:00 a.m. to

1:00 p.m. Help plant a new 800-tree forest at the future site of the new Guelph Lake Nature

Centre. Stay for an interpretive tour and an opportunity to learn more about the nature centre

that will attract 20,000 students and thousands of visitors each year as they engage in

environmental and active living programs.

5. Water Festivals: Three children’s water festivals are scheduled for the month of May. Each festival

features activity centres, with a focus on five themes: water science, water protection; water

technology; water conservation; and water attitudes. Board members are encouraged to attend.

Brantford-Brant Children's Water Festival is held from May 16-18 at Mohawk Park in

Brantford. The festival is for Grade 4 classes form schools in Brantford, Brant County, and Six

Nations of the Grand River.

Haldimand Children's Water Festival is held from May 24-25 at Taquanyah Conservation

Centre. This festival is for Grade 4 students from schools in Haldimand County, Six Nations of

the Grand River and Mississaugas of the New Credit.

Waterloo-Wellington Children's Groundwater Festival is held on May 26 and from May 29 -

June 1 at the Waterloo Region Museum. The festival is for primary school grade children in the

Region of Waterloo, Wellington County and the City of Guelph.

Submitted by:

Joe Farwell, P.Eng.

Chief Administrative Officer

15





Subject: Cash and Investments Status Report as at March 31, 2017

Recommendation:

THAT Report Number GM-04-17-40 – Cash and Investments Status Report as of March 31, 2017 be received as information.

Summary:

The cash position including Notes Receivable of the Grand River Conservation Authority as at March 31, 2017 was $27,768,958 with outstanding cheques written in the amount of $245,943.

These funds were invested in accordance with the guidelines adopted by the General Membership.

Report:

Attached.

Financial implications:

Interest rates, etc. are shown on the report.

Other department considerations:

Not applicable.

Prepared by: Approved by:

Carol Anne Johnston Senior Accountant

Sonja Radoja Manager of Corporate Services

Keith Murch Assistant CAO/Secretary-Treasurer

16

Date Invested Location Type Amount Rate Maturity 2017

C.I.B.C. Current Account 3,742,621 2% Below Average Prime or .70%

Wood Gundy Current Account 26,248 0.20%

C.I.B.C. Property Account 37,819

C.I.B.C. SPP Account 429,282 2% Below Average Prime or .70%

C.I.B.C. U.S. 68

C.I.B.C. PayPal Account 15,656

C.I.B.C. Call Centre 13,326

Royal Bank Conestogo 4,734

Royal Bank Brant 4,848

Royal Bank Luther 5,065

4,279,667

September 9, 2009 CIBC Renaissance Account 2,232,399 0.75% 14,037

October 1, 2014 CIBC Trust Savings Account 2,777,141 0.75% 17,462

July 15, 2016 One Investment Savings Account 4,022,705 1.15% 38,783

November 8, 2012 National Bank Bond 1,940,000 2.69% August 21, 2017 20,684

June 6, 2013 Royal Bank Bond 1,000,000 2.26% March 12, 2018 17,318

November 7, 2013 Bank of Montreal Bond 1,746,000 2.24% December 11, 2017 37,462

May 5, 2014 Royal Bank Bond 987,000 2.26% March 12, 2018 15,900

December 8, 2014 Laurentian Bank Bond 1,578,000 2.81% June 13, 2019 37,241

January 28, 2015 CIBC Bond 726,046 1.80% May 15, 2019 13,069

September 3, 2015 CIBC Bond 2,000,000 2.15% September 3, 2025 36,526

October 14, 2015 Laurentian Bank Bond 1,996,000 2.50% January 23, 2020 49,000

March 1, 2016 CIBC Bond 1,300,000 1.70% March 1, 2023 19,010

September 16, 2016 CIBC Bond 1,184,000 1.30% March 13, 2020 12,356

Total G.R.C.A. Investments 23,489,291 328,847

G.R.C.A. Funds 27,768,958

Outstanding Cheques 245,943

% of Total Portfolio % of Total Portfolio

Government 0% Gov't of Canada 0%

Province of Ontario 0%

Banks 83% C.I.B.C. 44%

Bank of Nova Scotia 0%

Bank of Montreal 7%

Royal Bank 9%

Toronto Dominion 0%

National 8%

Laurentian 15%

Other 17% One Investment Program 17%

Cash and Investments Status Report


March 31, 2017

Investment By Category and Institution

18





Subject: Financial Summary for the Period Ending March 31, 2017

Recommendation:

THAT the Financial Summary for the period ending March 31, 2017 be approved.

Summary:

The Financial Summary includes the 2017 actual income and expenditures. The budget approved at the February 24, 2017 General Meeting is included in the Budget column. The Current Forecast column will indicate an estimate of income and expenditures for the whole year. Any changes between the Current Forecast and the Previous Forecast will be discussed during the meeting. At this time a surplus of $NIL at year-end is anticipated.

Report:

The Financial Summary is attached.

A. Total Revenue increased by $1,135,000

Provincial funding for the Source Protection program (SPP) increased by $1,135,000 as a result of approval by the Ministry of Natural Sources (MNR) for the 2017/18 Source Protection Program budget.

B. Total Expenditures increased by $1,135,000.

Source Protection Program expenses increased by $1,135,000.

See attached summary table for details.


The activity summarized will result in a NIL net result at December 31, 2017.


The management committee and appropriate supervisory staff receive monthly financial reports and advise the finance department of applicable forecast adjustments.

19


Sonja Radoja Manager Corporate Services

Keith Murch Assistant CAO/Secretary-Treasurer

20

FORECAST - FEBRUARY 28, 2017- NET SURPLUS $0

CHANGES - March 2017

Sch 15 Source Protection Program ($79,000) Compensation and Benefits Expenses increased $0

$2,000 Administration Expenses decreased

$179,000 Other Operating Expenses decreased

($1,023,000) Water Budget - Technical Studies Expense increased

($214,000) Water Quality - Technical Studies Expense increased

$1,135,000 Provincial Funding increased

FORECAST - MARCH 31, 2017 - NET SURPLUS $0

GRAND RIVER CONSERVATION AUTHORITY

FINANCIAL SUMMARY - FORECASTGeneral Membership April 28, 2017

21

mailto:=@sum(C9:C13

Actual Budget Actual Previous Current Forecast

SCHEDULE 2016 2017 YTD Forecast Forecast Change

REVENUE

Municipal

General Municipal Levy (Operating) various 9,809,000 10,025,000 0 10,025,000 10,025,000 0

General Municipal Levy (Capital) various 1,000,000 1,050,000 0 1,050,000 1,050,000 0

Special Municipal Levy various 113,499 150,000 18,486 150,000 150,000 0

Other various 977,680 800,000 1,014,723 800,000 800,000 0

11,900,179 12,025,000 1,033,209 12,025,000 12,025,000 0

Government Grants

MNR Transfer Payments various 871,073 871,073 0 871,073 871,073 0

Source Protection Program-Provincial various 1,159,446 835,000 346,754 835,000 1,970,000 1,135,000

Other Provincial various 955,572 1,147,500 650,508 1,147,500 1,147,500 0

Federal various 187,159 289,500 214,203 289,500 289,500 0

3,173,250 3,143,073 1,211,465 3,143,073 4,278,073 1,135,000

Self Generated

User Fees and Sales

Enquiries and Permits 4 511,202 428,500 109,768 428,500 428,500 0

Plan Input and Review 4 411,561 398,000 101,447 398,000 398,000 0

Nursery and Woodlot Management 5 502,611 515,000 191,937 515,000 515,000 0

Consulting 4 0 0 3,726 0 0 0

Conservation Lands Income 10 59,091 71,000 545 71,000 71,000 0

Conservation Areas User Fees 13 8,533,069 7,300,000 371,232 7,300,000 7,300,000 0

Nature Centres and Camps 8 876,797 876,500 168,115 876,500 876,500 0

Merchandising and Sales 8 3,647 0 644 0 0 0

Property Rentals 11 3,082,548 2,929,700 927,923 2,929,700 2,929,700 0

Hydro Generation 12 487,033 470,000 55,515 470,000 470,000 0

Land Sales 10 408,750 0 0 0 0 0

Grand River Conservation Foundation various 676,104 559,500 39,147 559,500 559,500 0

Donations various 126,728 244,000 277,104 244,000 244,000 0

Landowner Contributions 5 193,448 300,000 107,904 300,000 300,000 0

Investment Income 14 443,137 450,000 50,384 450,000 450,000 0

Miscellaneous Income various 55,333 48,000 893 48,000 48,000 0

Total Self-Generated Revenue 16,371,059 14,590,200 2,406,284 14,590,200 14,590,200 0

TOTAL REVENUE 31,444,488 29,758,273 4,650,958 29,758,273 30,893,273 1,135,000


STATEMENT OF OPERATIONS

FOR THE PERIOD ENDING March 31, 2017

22

Actual Budget Actual Previous Current Forecast

SCHEDULE 2016 2017 YTD Forecast Forecast Change


STATEMENT OF OPERATIONS

FOR THE PERIOD ENDING March 31, 2017

EXPENSES

OPERATING

Water Resources Planning & Environment 1 1,908,913 2,181,300 354,285 2,181,300 2,181,300 0

Flood Forecasting and Warning 2 692,104 780,300 124,530 780,300 780,300 0

Water Control Structures 3 1,570,819 1,678,900 278,625 1,678,900 1,678,900 0

Resource Planning 4 1,796,981 1,922,900 361,536 1,922,900 1,922,900 0

Forestry & Conservation Land Property Taxes 5 1,305,453 1,489,700 146,411 1,489,700 1,489,700 0

Conservation Services 6 758,769 837,500 153,967 837,500 837,500 0

Communications & Foundation 7 598,583 676,900 127,668 676,900 676,900 0

Environmental Education 8 1,224,383 1,245,800 220,183 1,245,800 1,245,800 0

Corporate Services 9 2,882,470 3,244,705 607,345 3,244,705 3,244,705 0

Conservation Lands 10 1,980,934 1,926,200 273,373 1,926,200 1,926,200 0

Property Rentals 11 1,766,373 1,797,900 230,207 1,797,900 1,797,900 0

Hydro Production 12 211,224 65,000 49,418 65,000 65,000 0

Conservation Areas 13 6,671,933 6,550,000 473,917 6,550,000 6,550,000 0

Miscellaneous 14 45,814 70,000 8,141 70,000 70,000 0

Information Systems 16 1,071,038 1,105,000 336,842 1,105,000 1,105,000 0

Motor Pool 16 802,874 888,400 148,271 888,400 888,400 0

Less: Internal Charges (IS & MP) 16 (1,873,912) (1,993,400) (485,113) (1,993,400) (1,993,400) 0

Total OPERATING Expenses 23,414,753 24,467,105 3,409,606 24,467,105 24,467,105 0

CAPITAL

Water Resources Planning & Environment 1 52,167 110,000 33,270 110,000 110,000 0


Water Control Structures 3 1,044,865 1,500,000 268,152 1,500,000 1,500,000 0

Nature Centres 8 0 0 0 0 0 0

Conservation Areas 13 771,510 683,000 48,385 683,000 683,000 0

Corporate Services 9 0 0 0 0 0 0

Information Systems 16 178,349 250,000 41,279 250,000 250,000 0

Motor Pool 16 348,660 300,000 19,085 300,000 300,000 0

Less: Internal Charges (IS & MP) 16 (478,902) (369,600) 475,859 (369,600) (369,600) 0

Total Capital Expenses 2,036,092 2,663,400 911,361 2,663,400 2,663,400 0

SPECIAL

Water Resources Planning & Environment 1 301,587 203,000 39,597 203,000 203,000 0


Forestry 5 80,614 200,000 25,215 200,000 200,000 0

Conservation Services 6 1,154,929 983,000 350,324 983,000 983,000 0

Communications 7 0 0 0 0 0 0

Environmental Education 8 262,426 220,000 139,818 220,000 220,000 0

Conservation Land Purchases 10 67,239 0 16,846 0 0 0

Conservation Lands 10 396,830 587,000 37,113 587,000 587,000 0

Property Development 11 0 50,000 0 50,000 50,000 0

Hydro Generation 12 0 200,000 0 200,000 200,000 0

Miscellaneous 14 29,824 35,000 788 35,000 35,000 0

Source Protection Program 15 1,159,446 835,000 346,753 835,000 1,970,000 1,135,000

Total SPECIAL PROJECTS Expenses 3,623,870 3,513,000 966,021 3,513,000 4,648,000 1,135,000

Total Expenses 29,074,715 30,643,505 5,286,988 30,643,505 31,778,505 1,135,000

Gross Surplus 2,369,773 (885,232) (636,030) (885,232) (885,232) 0

Prior Year Surplus Carryforward 429,618 315,832 315,832 315,832 315,832 0

Net Funding FROM/(TO) Reserves (2,483,559) 569,400 0 569,400 569,400 0

NET SURPLUS 315,832 0 (320,198) 0 0 0

23





Subject: 2017-2018 General Insurance Renewal

Recommendation:

That Report GM-04-17-41 – General Insurance Renewal, 2017-2018, be received for information.

Summary:

Grand River Conservation Authority (GRCA) obtains general insurance as part of a group consisting of 34 Conservation Authorities and Conservation Ontario. The policies run from April 1 to March 31 each year. The policy terms, renewals, loss reviews, and other administrative matters are overseen by the Conservation Ontario General Insurance and Benefits Committee (Insurance Committee), which consists of 10 senior staff from Conservation Authorities (including GRCA) and the General Manager of Conservation Ontario. This committee reports to Conservation Ontario Council and in addition to carrying out a number of ongoing risk management activities, the committee reviews and approves renewal terms annually.

The Insurance Committee conducted a Request for Proposals for insurance brokerage services in 2013, which resulted in a five-year agreement with Marsh Canada Limited. This change resulted in a savings in broker compensation of approximately $500,000 over the five-year period.

The Insurance Committee met with Marsh on February 23, 2017 to review the proposed coverage and premiums for 2017-2018 and the committee approved the April 1, 2017 renewal as recommended by Marsh. A summary of GRCA’s 2017-2018 premiums is attached to this report.

Report:

The Conservation Ontario insurance group was formed in 1986 on the basis that obtaining coverage through a group rather than individually provides better value, allows sharing of administration costs and risk management experience/expertise, as well as helping to offset the impact of significant claims that may arise at one Authority. GRCA was one of the founding members of the group. AON Reed Stenhouse Inc. was the broker from 1986 until 2014. The broker went to market for competitive bids from insurers on a regular basis and a number of different carriers have been used over the years as a result of this marketing.

After Marsh was appointed in 2014, they requested competitive bids from insurers and negotiated a very favourable renewal. Another favourable renewal took place in the second year (2015-2016) with only one carrier changed, to improve the terms of the coverage. This year, due to excellent loss experience for the group, Marsh successfully negotiated renewal of all policies with the incumbent insurers, with no increase in rates.

24

Following, is a list of the policies, with carriers noted, and a brief description of the coverage provided:

Commercial General Liability (QBE)

The Commercial General Liability (CGL) policy is the first source of coverage for bodily injury and third party property damage. The primary limit is $1 million per occurrence (with no general aggregate) and there is umbrella insurance for settlements that exceed that amount (see below). This policy also covers third party property damage which is the result of Sudden and Accidental Pollution. There is a $5,000 deductible.

Umbrella Liability (QBE)

The umbrella policy provides a limit of $14 million in excess of the primary liability, errors and omissions and automobile coverage. This is a dedicated limit per Authority and there is a $10,000 self-insured retention.

Property (QBE)

The property insurance policy is for all risks including flood and earthquake, subject to the policy exclusions. It also covers first party pollution cleanup of $250,000 (aggregate) per Authority and debris removal (sub-limit of $100,000 with a $25,000 deductible). GRCA’s insured property values are approximately $54 million. There is a $10,000 deductible for most occurrences.

Errors and Omissions (QBE)

This coverage is for damages resulting from negligence in provision of certain professional services, including engineering and the issuance of permits or preparation of maps, plans and surveys. The primary limit under this policy is $1 million per occurrence, with an annual aggregate of $10 million for the group. There is a deductible of $25,000 (indemnity only).

Directors and Officers Liability (Chubb)

This covers Directors and Officers for any claims that may result from wrongful acts while directing the affairs of the Conservation Authority, the Source Protection Authority and the Foundation. At the present time, the Source Protection Committee is also covered under this policy at no additional charge. There is a limit of $3 million per occurrence, with an annual aggregate limit of $5 million per Authority in the group. Defence costs are covered in excess of the limit of liability. There is no deductible.

Automobile (QBE)

This insurance is for all licensed vehicles in the motor pool with a premium of approximately $400-$500 per vehicle (depending on type of vehicle), based on a $1,000 deductible. The limit of liability under this policy is $1 million and the umbrella coverage also applies. GRCA’s actual premium is adjusted during the year based on actual number of vehicles in the fleet.

Equipment Breakdown (QBE)

This policy covers property damage and losses resulting from sudden breakdown of equipment such as boilers, compressors, air conditioning equipment, motors, transformers etc. There is a limit of $25 million per accident, with a range of deductibles depending on the type of damage.

Crime (QBE)

This policy covers such acts as theft, employee dishonesty, counterfeit paper currency etc. with a range of limits between $10,000 and $150,000, depending on the type of crime. The deductible is $500.

25


Total General Insurance premiums for the group are approximately $2.8 million (before tax) for the 2017-2018 term. All policies were renewed with the incumbent insurers on an “as is” basis (no change in rates).

Since the policies are purchased at the group level, a number of formulas are used to allocate the premiums to the 34 Conservation Authorities. The formulas are designed to measure the relative exposures at the individual Conservation Authorities. Due to changes in the statistics used (number of visitors, swimming areas, campsites, trails, Nature Centre classes, etc.) the portion allocated to an individual Conservation Authority can vary year-over-year. A major review of the allocation model in 2016 term has resulted in savings of approximately $53,000 for GRCA. In addition, the elimination of insurance on buildings demolished or scheduled for demolition has resulted savings of approximately $12,000. In total, GRCA’s insurance expense will decrease by $65,000 or 17% in the 2017-2018 term. A portion of this savings will be used to purchase new policies for emerging exposures relating to Cyber Extortion (premiums to be finalized in coming months). Details of the changes in the existing policies are as follows:

POLICY 2016-2017 2017-2018 Change % Change

Commercial General Liability (CGL) $164,695 $130,467 (34,228) -20.8%

Umbrella Liability $34,244 $27,895 (6,349) -18.5%

Property $98,589 $86,150 (12,439) -12.6%

Errors and Omissions $40,780 $35,530 (5,250) -12.9%

Directors and Officers Liability $1,534 $1,391 (143) -9.3%

Automobile $36,428 $30,522 (5,906) -16.2%

Equipment Breakdown $4,524 $3,954 (570) -12.6%

Crime $661 $750 89 13.5%

Total Coverage with Group $381,455 $316,659 (64,796) -17.0%

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

GRCA - General Insurance Premium History

26


All departments provide input to the renewal documents to ensure coverage exists for all of GRCA’s property and activities.


Keith Murch Assistant CAO, Secretary-Treasurer

Joe Farwell CAO

27



Date: March 27, 2017


Subject: 2017 Vehicle Purchase Tender Results

Recommendation:

THAT Grand River Conservation Authority award the tender for the purchase of one ½ Ton Pickup Truck Regular Cab (2WD), one ½ Ton Pickup Truck Extended Cab (4WD), one ¾ Ton Pickup Truck Extended Cab (4WD) and one 1 Ton Pickup Truck Regular Cab (4WD)to Bennett GM for a total amount of $133,903.52 (excluding HST).

Summary: N/A

Report:

The approved 2017 budget for motor pool included the replacement of three pickup trucks. A fourth truck is to be replaced as a result of collision that occurred on March 8, 2017. Truck (M152141) has been deemed a total loss by our insurance carrier and insurance proceeds will fund the majority of the replacement cost.

The following vehicles are proposed for replacement:

Unit No. Unit to Replace Age Replacement Unit

M2117 Chevrolet ½ Ton Pickup, Regular Cab 2WD (Shades Mills)

6 ½ Ton Pickup, Regular

Cab, 2WD

M2105 Chevrolet ½ Ton Pickup, Extended Cab, 4WD (Admin CTR)

8 ½ Ton Pickup, Extended

Cab, 4WD

M3014 Dodge 1 Ton, Regular Cab/Chassis 2WD (Elora Gorge)

9 1 Ton Pickup, Regular

Cab (4WD)

M152141 Chevrolet ¾ Ton Pickup, Extended Cab 4WD (Water Management)

2 ¾ Ton Pickup, Extended

Cab, 4WD

Specifications were developed based upon the performance requirements of the department or area to which the vehicle would be assigned. The units that are being replaced will be retained and used to supplement fleet demands during the peak operating season. This reduces the need to acquire short term leased vehicles from outside agencies at a higher cost.

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The 2017 Vehicle Purchase Tender was publicly advertised on March 6, 2017 on the Biddingo electronic procurement website and notice of the tender was posted to the GRCA website. The tender package consisted of four separate tender bids for the following vehicles:

one (1) ½ Ton Pickup Truck, Regular Cab (2WD),

one (1) ½ Ton Pickup Truck, Extended Cab (4WD),

one(1) 1 Ton Pickup Truck Regular Cab (4WD) and

one (1) ¾ Ton Pickup Truck, Extended Cab (4WD) .

Three tender packages were received by the closing date of March 20, 2017. The tender opening committee consisted of Karen Armstrong (For Keith Murch) Assistant CAO, Secretary Treasurer, Dave Bennett, Director of Operations, Paul Lucier, Capital Projects Coordinator and Mark Slade, Supervisor of Central Services. The tender results are summarized below:

Vehicle #1: ½ Ton Pickup Truck, Regular Cab (2WD) – one (1) Unit

Dealer Bid Amount (HST excluded)

Ranking Met Specifications and Requirements

Bennett GM $28,769.76 1 yes

Georgian Commercial Centre $30,975.00 2 yes

Parkway Ford Sales Ltd. $32,201.00 3 yes

Vehicle #2: ½ Ton Pickup Truck – Extended Cab (4WD) Unit – one (1) Unit






Vehicle #3: 1 Ton Pickup Truck – Regular Cab (4WD) – One (1) Unit




Parkway Ford Sales Ltd $39,450.00 2 yes


Vehicle #4 ¾ Ton Pickup Truck – Extended Cab (4WD) Unit – one (1) Unit




Georgian Commercial Centre $39,495.00 2 no


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Bennett GM was the low bidder, and met the required specifications, for all four vehicle bids.

The combined total for the four lowest bids was $133,903.52 (HST excluded).


The total cost of $133,903.52 (HST excluded) will be funded from the Motor Pool Reserve.


None.

Prepared by: Approved by: Dave Bennett

Director of Operations

Joe Farwell

Chief Administrative Officer

30





Subject: Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation

Recommendation: THAT Report GM-04-17-44 - Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation be received for information.

Summary: Not applicable

Report:

The applications attached to this report conform to current Grand River Conservation Authority policies for the Administration of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation Ontario Regulation 150/06. This report includes applications that were approved by staff and issued since the previous General Membership meeting. Please see attached reports.

Financial implications: Not applicable

Other department considerations: Not applicable

Presented by: Approved by:

Fred Natolochny Supervisor of Resource Planning

Nancy Davy Director of Resource Management

31

Development, Interference with Wetlands and Alterations

to Shorelines and Watercourses Regulation

March 28th, 2017

Summary: The applications in this report were reviewed by the Staff Permit Evaluation Committee and were found to conform to current policies. Committee Members in attendance were Nancy Davy, Dwight Boyd, Fred Natolochny and Beth Brown.

Report:

1. Application 191/16

Owner: City of Waterloo

Project Location: Woolwich Street, from University Avenue to Bridle Trail, City of Waterloo

Work Proposed: To re-construct a road and replace a culvert.

Policy Application: The application is an alteration to a watercourse and it will not negatively affect the watercourse.

The application is within the riverine flooding hazard and it will not negatively affect flood flows.

Conditions: 1. That an on-site pre-construction meeting be held with the Consultant, Contractor and Grand River Conservation Authority staff, to review construction sequencing, dewatering and erosion and sediment control measures, to the satisfaction of Grand River Conservation Authority staff.

2. The submission and approval of final plans to the satisfaction of Grand River Conservation Authority staff.


Owner: Union Gas Limited

Project Location: Northeast of Morrison Road and Cheese Factory Road, Township of North Dumfries

Work Proposed: To replace a natural gas pipeline via directional drill within and adjacent to wetlands.

Policy Application: The application is within the regulated area adjacent to wetlands. The hydrologic function of the wetlands will not be negatively impacted by this development.

The application is within a wetland and meets policy requirements for development in a wetland.

Conditions: 1. The submission and approval of final plans to the satisfaction of Grand River Conservation Authority staff.

Other: A satisfactory Environmental Impact Study has been submitted for this proposal.

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Owner: Michael Ulmer

Project Location: 300 Snyder's Road East, Baden, Township of Wilmot

Work Proposed: To install services and construct twenty townhouse and semi-detached units 15 metres from a wetland.

Policy Application: The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

The application is within the regulated allowance of the floodplain and it will not negatively impact flood flows.



Owner: Michael Ulmer

Project Location: 53-75 Brubacher Street, Baden, Township of Wilmot

Work Proposed: To install services and construct twelve townhouse units 15 metres from a wetland.




Owner: Hunt Club Valley Inc.

Project Location: 1134 Hunt Club Road, City of Cambridge

Work Proposed: To replace a culvert with a bridge resulting in 0.01 hectares of wetland loss.


The application is within a wetland and meets policy requirements for removal.

The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.


Conditions: 1. That an on-site pre-construction meeting be held with the applicant, consultant, contractor and Grand River Conservation Authority staff, to review construction sequencing, dewatering and erosion and sediment control measures, to the satisfaction of Grand River Conservation Authority staff.

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Owner: Jay Elinesky

Project Location: 6175 Sideroad 6 North, Centre Wellington, Township of Centre Wellington,

Work Proposed: To install an in-ground swimming pool, a 20 square metre accessory structure (bunker/pool equipment) and complete grading 2.5 metres from a wetland.




Conditions: 1. That an on-site pre-construction meeting be held with the applicant, agent and Grand River Conservation Authority staff, to review construction sequencing, dewatering and erosion and sediment control measures, to the satisfaction of Grand River Conservation Authority staff.


Other: Staff have inspected the site and have determined that the proposal will not negatively impact the hydrologic function of the wetland.


Owner: Deterco Builders Inc.

Project Location: 4604 12th Sideroad North, Township of Puslinch

Work Proposed: To construct a 375 square metre accessory structure (barn) and cement pad 35 metres from a wetland.



Owner: Region of Waterloo

Project Location: 360 metres south of Highways 7 and 8 on Wilmot-Easthope Road, Township of Wilmot

Work Proposed: To repair a culvert.

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Owner: Allen Schiedel

Project Location: 90 Chilligo Road, City of Cambridge

Work Proposed: To replace a septic system.

Policy Application: The application is within the regulated allowance of the floodplain and it will not negatively impact flood flows.


Owner: Jean-Paul Bernhard

Project Location: 145 Kingsmill Avenue, City of Guelph

Work Proposed: To alter a dwelling by adding a new dwelling unit.

Policy Application: The application is within the riverine flooding hazard and it will not negatively affect flood flows.


Other: The work being carried out satisfies the requirements of the City of Guelph Two-Zone Floodplain policies.


Owner: Ross Buurma

Project Location: Lot 10, Gore Concession, Township of Puslinch

Work Proposed: To construct a 300 square metre agricultural accessory structure (barn) 60 metres from a wetland.



Owner: Tom and Maureen Rieger

Project Location: 556 Woodhill Road, Flamborough, City of Hamilton

Work Proposed: To replace a roof and a covered porch.


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Owner: Kennith Zantingh

Project Location: 885 Regional Road 17, Cayuga, Haldimand County

Work Proposed: To construct a 378 square metre dwelling with an attached garage, construct two accessory structures 223 square metres and 892 square metres in size (storage sheds), install a septic system and a driveway 35 metres from the wetland.



Owner: Kennith Zantingh

Project Location: 192 Inman Road, Dunnville, Haldimand County

Work Proposed: To replace a 1,773 square metre agricultural structure (greenhouse/storage) with a 1,487 square metre agricultural structure (greenhouse/storage).



Owner: Rick Shantz

Project Location: 7333 3rd Line, Wallenstein, Township of Mapleton

Work Proposed: To construct a 1339 square metre agricultural building (livestock barn and manure storage).



Owner: Arthur Sauernheimer

Project Location: 344121 15th Sideroad, Township of Amaranth

Work Proposed: To construct a 325 square metre accessory structure (shed) 33 metres from a wetland.



Owner: Attilio Anselmini

Project Location: 5802 8th Line, Ariss, Township of Guelph-Eramosa

Work Proposed: To construct a 66 square metre addition to a dwelling.

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Policy Application: The application is within the regulated allowance of the watercourse and it will not negatively impact the watercourse.


Owner: Sean and Melissa Mulligan

Project Location: 80 Conservation Trail, Belwood, Township of Centre Wellington

Work Proposed: To construct a 77 square metre residential accessory structure (detached garage) 97 metres from a wetland.



Owner: Grand River Conservation Authority

Project Location: Lot 136, Road 100, Conestogo Lake, Township of Mapleton

Work Proposed: To construct a 57 square metre residential accessory structure (detached garage).

Policy Application: The application is within the regulated allowance of the river valley and it will not negatively impact slope stability.


Owner: City of Waterloo

Project Location: 2001 University Avenue, City of Waterloo

Work Proposed: To replace a boardwalk within a wetland.


The application is within a wetland and meets policy requirements for development in a wetland.




Owner: Peter Graham

Project Location: 11 Cherry Hill Lane, City of Brantford

Work Proposed: To construct a 27 square metre covered deck 40 metres from a wetland.

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Owner: Karen Marquis

Project Location: 1721 Daleview Crescent, City of Cambridge

Work Proposed: To construct a 55 square metre carport and dwelling addition.


Other: The work being carried out satisfies the requirements of the City of Cambridge's Groff Mill Creek Two-Zone Floodplain policies.


Owner: Michael Costello and Deborah Coyne

Project Location: 64 Carolinian Lane, City of Cambridge

Work Proposed: To construct a 352 square metre dwelling, 195 square metre residential accessory building (storage), pool and driveway.

Policy Application: The application is within the regulated allowance of the river valley and it will not negatively impact slope stability.

Development, Interference with Wetlands and Alterations

to Shorelines and Watercourses Regulation

April 11th, 2017

Summary: The applications in this report were reviewed by the Staff Permit Evaluation Committee and were found to conform to current policies. Committee Members in attendance were Nancy Davy, Dwight Boyd and Fred Natolochny.

Report:


Owner: Town of Grand Valley

Project Location: Lot 26, Concession 2 and 3, Town of Grand Valley

Work Proposed: To replace a bridge 90 metres from a wetland.



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Owner: Paul and Kim Marcov

Project Location: 2708 Lakeshore Road, Cayuga, Haldimand County

Work Proposed: To replace a 43 square metres residence with a 63 square metres residence.

Policy Application: The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect flood flows.

Other: An engineering assessment has been completed and it has been determined that the development will not negatively affect flood flows.


Owner: Jason Vreman

Project Location: 7757 Wellington Road 22, Township of Guelph-Eramosa

Work Proposed: To construct a 101 square metre addition to a dwelling 12 metres from a wetland.




Owner: County of Dufferin

Project Location: Lots 21-25, Concession 2 and 3, Dufferin County Road 11, Township of Amaranth

Work Proposed: To undertake road resurfacing and replace a culvert directly adjacent to a wetland.






Owner: Dinis Cabral

Project Location: 1082 Sheffield Road, Township of North Dumfries

Work Proposed: To install an above ground pool 50 metres from a wetland.

39



Owner: City of Kitchener

Project Location: Behind 3-23 Zeller Drive, City of Kitchener

Work Proposed: To retrofit a stormwater management pond 2 metres from a wetland.





This application implements works approved through a Class Environmental Assessment.


Owner: Hallman Construction Ltd.

Project Location: Tilt Drive at Appleridge Drive, City of Kitchener

Work Proposed: To install a sanitary trunk sewer 25 metres from a wetland.





Owner: Christine Peterkin

Project Location: 95 Wellington Street North, Drayton, Township of Mapleton

Work Proposed: To construct an in-ground swimming pool and 16 square metre residential accessory building (pool shed) 16 metres from a wetland.


40




Owner: Angela & Michael Leach

Project Location: 21 Second Concession Road, County of Brant

Work Proposed: To relocate a culvert and construct a driveway, a 364 square metre dwelling, a septic system, an in-ground swimming pool and 186 square metre agricultural accessory building (storage) 30 metres from a wetland.




Owner: Nicole and Brian Fitz-Henry

Project Location: 461 Maltby Road East, Township of Puslinch

Work Proposed: To construct a 278 square metre accessory structure (garage) 10 metres from a wetland.




Owner: Gary Dudley

Project Location: 555 Haldimand Road 17, Dunnville, Haldimand County

Work Proposed: To construct a 67 square metre residential accessory structure (storage shed).

Policy Application: The application is within the river valley and it will not negatively affect the stability of the slope.

Other: An engineering assessment has been completed and it has been determined that the development will not negatively affect the stability of the slope.


Owner: Regional Municipality of Waterloo

Project Location: King Street South between Willis way and Erb Street, City of Waterloo

41

Work Proposed: To re-construct a road and replace services.


Other: The work being carried out satisfies the requirements of the City of Waterloo Floodplain Special Policy Area policies.


Owner: Leroy Martin

Project Location: 9321 Highway 6, Kenilworth, Township of Wellington North

Work Proposed: To construct a 1490 square metre accessory structure (barn) and 730 square metre accessory structure (manure storage) 18 metres from the wetland.


Conditions: 1. That an on-site pre-construction meeting be held with the applicant and Grand River Conservation Authority staff, to review construction sequencing, dewatering and erosion and sediment control measures, to the satisfaction of Grand River Conservation Authority staff.



Owner: Bartosz Syrek

Project Location: 5045 Jones Baseline Road, Township of Guelph-Eramosa

Work Proposed: To construct a 93 square metre residential accessory structure (detached garage) 49 metres from a wetland.




Owner: Robert and Gail Musselman

Project Location: 2662 Huron Road, New Hamburg, Township of Wilmot

Work Proposed: To replace a 170 square metre house with a 210 square metre house, a 55 square metre garage and install septic system 55 metres from a wetland.


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The application is within the regulated allowance of floodplain and it will not negatively impact flood flows.


Owner: Simon Noll

Project Location: 402 Townline Road East, Cayuga, Haldimand County

Work Proposed: To grade a slope 70 metres from the wetland.



Owner: Bob Cooke

Project Location: 231556 County Road 24, Township of East Garafraxa

Work Proposed: To construct a 75 square metre accessory structure (garage) 35 metres from the wetland.



Owner: Ross McEwan

Project Location: 6040 7th Line, Belwood, Township of Guelph-Eramosa

Work Proposed: To construct a 67 square metre residential accessory structure (attached garage) 29 metres from a wetland.




Owner: County of Wellington

Project Location: Lot 1, Concession 5, Wellington Road 11, Township of Mapleton

Work Proposed: To replace a culvert.



Owner: Rick Anderson

Project Location: 443 Caithness Street East, Caledonia, Haldimand County

43

Work Proposed: To reconstruct a 142 square metre dwelling and add a 9 square metre addition, a 68 square metre attached garage and a 7 square metre covered porch.


The application is within the riverine erosion hazard and it will not negatively affect the stability of the slope.

Other: An engineering assessment has been completed and it has been determined that the development will not negatively affect the stability of the slope.


Owner: Thomas and Karen Staples

Project Location: 424 East Quarter Townline Road, Burford, County of Brant

Work Proposed: To construct a 103 square metre addition to a dwelling 58 metres from a wetland.



Owner: Peter & Alexandra Keller

Project Location: 5648 1st Line, Town of Erin

Work Proposed: To construct a 115 square metre residential accessory building (storage) 95 metres from a wetland.



Owner: Grand River Conservation Authority

Project Location: Lot 409, Belwood Lake, Township of Centre Wellington

Work Proposed: To construct a 20 square metre residential accessory structure (shed).

Policy Application: The application is within the regulated allowance of the riverine erosion hazard and it will not negatively impact slope stability.


Owner: City of Kitchener

Project Location: Corner of Shelley Drive and Vanier Drive (south), City of Kitchener

Work Proposed: To install fibre optic cables.

Policy Application: The application is within the regulated allowance of the watercourse and it will not negatively impact the watercourse.

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Owner: Tom Heaslip

Project Location: 68 Rosslinn Road, City of Cambridge

Work Proposed: To construct a 50 square metre detached residential accessory building (garage) 25 metres from a wetland.




Owner: Bob Davidson

Project Location: 856249 King Road, Township of Blandford-Blenheim

Work Proposed: To construct a new 329 square metre dwelling and install a septic system 55 metres from a wetland.



Owner: Starwol Developments Inc.

Project Location: 806548 Oxford Road 29, Township of Blandford-Blenheim

Work Proposed: To construct a 538 square metre industrial building 20 metres from a wetland.




Owner: Tony Mac Mullin

Project Location: 6233 Sixth Line, Township of Centre Wellington

Work Proposed: To construct a driveway and a 268 square metre residential accessory building (storage) 15 metres from a wetland.

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46





Subject: Environmental Assessments

Recommendation:

That Report Number GM-04-17-45 Environmental Assessments be received as information.

Summary:

To provide the General Membership of the Grand River Conservation Authority with information on Environmental Assessments being reviewed, a summary report is presented below. The report has been prepared as directed through Motion No. P44-99 (May 18/99) adopted through General Membership Res. No. 55-99 (May 28, 1999).

Report:

Report on Environmental Assessments for April 28, 2017.

A. New Environmental Assessments Received

New: Environmental Assessments received by the Grand River Conservation Authority and currently under review.

None for this report.

B. Classification of Reviewed Environmental Assessments

Minor: Minimal potential resource impacts that can be mitigated using conventional construction methods.

Major: Significant impacts on identified resource features. Alternatives and proposed mitigation will be outlined in detail.

Minor Impacts:

1. Final Notice- Lynden Communal Water Supply

The City of Hamilton has finalized a Class Environmental Assessment to identify an additional water supply source for the Lynden Rural Settlement Area (RSA). Currently the majority of the Lynden RSA receives its drinking water from a single groundwater well and single storage/treatment facility. The need for this project was identified in 2002 in the Water Master Servicing Plan for the Lynden Rural Settlement Area.

47

The study was completed as a Schedule C Class Environmental Assessment. Consultation was carried out with the public and government review agencies through written correspondence and two Public Information Centres.

The preferred alternative identified in the study includes: using a new back-up well, located 200 metres south of the existing well and construction of a new pumping station and a new reservoir for the Lynden RSA.

The preferred location for the new pumping station and reservoir do not contain any features of interest to the GRCA.

Major Impacts – None for this report


Not Applicable.


Not Applicable.


Fred Natolochny Supervisor of Resource Planning

Nancy Davy Director of Resource Management

48




To: Members of Grand River Conservation Authority

Subject: Hidden Quarry

Recommendation: THAT report GM-04-17-42 – Hidden Quarry is received for information.

Summary: The Grand River Conservation Authority (GRCA) General Membership passed the following resolution at the January 27, 2017 meeting:

“THAT GRCA staff review the new application by James Dick Construction Ltd. for the Hidden Quarry including all potential impacts of the proposal on the environment, including ground water flow and source water protection impacts and report back to the Board.”

GRCA staff have reviewed the new application for Hidden Quarry and have concerns with the groundwater modelling that has been completed by the applicant’s consultant. Staff provided comments to the municipality, Ministry of Natural Resources and Forestry (MNRF), and County of Wellington recommending that consideration of the quarry be deferred until additional groundwater analysis and any subsequent ecological impact analysis deemed necessary has been completed.

Report: The proposed quarry is located in the Township of Guelph/Eramosa on a 39.4 hectare property at the northeast corner of 6th Concession Road and Highway 7, two kilometres east of Rockwood and 4.5 kilometres west of Acton. Highway 7 represents the municipal boundary between the Township of Guelph/Eramosa and the Town of Milton. Applications to amend the County of Wellington Official Plan and Township of Guelph/Eramosa Zoning By-law have been submitted in order to designate the property Mineral Aggregate Area to permit the establishment of a mineral aggregate operation (pit/quarry). The area proposed to be extracted is approximately 24.9ha. The owner has also applied to the MNRF for a Class A – Category 2 license for below water table extraction without dewatering. Aggregate license applications are subject to the approval of the MNRF. The County of Wellington and Township of Guelph/Eramosa have requested that the GRCA review these applications in accordance with the GRCA’s Memorandum of Understanding (MOU) with the County of Wellington for Plan Review services. GRCA staff have completed their review and have provided technical review comments to the County in an advisory capacity in

49

accordance with the MOU. GRCA’s commenting role under the MOU for Plan Review services does not include reviewing and commenting on Source Water Protection, which rests with the municipality; however, as directed by the GRCA General Membership, staff have reviewed the applications under the Source Water Protection policies and offer comments in this report.

GRCA Plan Review Comments - Concerning wetland and watercourse impacts

A Level I and II Hydrogeological Investigation has been prepared by the applicant’s consultants in accordance with the Provincial Standards for aggregate applications. As part of the Hydrogeological Investigation, a groundwater model was developed for the proposed quarry to characterize the groundwater system, analyze the potential for impacts on the groundwater system based on the proposed extraction depth, and then evaluate the effect of the operation on the wetlands and watercourses. The investigation assumes there is little to no connection between the overburden groundwater levels and the bedrock groundwater system in the area for the proposed quarry; this statement leads to the conclusion that the wetlands and watercourses are perched above the bedrock groundwater system and will not be affected by the quarry operations.

Based on the review of new information included in the technical reports with these new applications, staff have several questions concerning the assumptions made in the consultant’s modelling that require a revised groundwater analysis. The revised analysis may lead to a different characterization of the groundwater system or prediction of groundwater impacts. A reassessment of ecological impacts to the wetlands and watercourses would be required in the event that the revised analysis shows a difference from previous assumptions and conclusions.

In light of the above, GRCA staff have requested that the MNRF, County and Township defer consideration of the applications until additional groundwater analysis has been completed by the applicant.

Staff are suggesting that the applicant’s consultant undertake additional groundwater analysis that includes the following steps:

Complete field investigations to evaluate the source of water in the DeGrandis pond/wetland prior to license approval (i.e., overburden or bedrock source)

Revise the groundwater model to include overburden deposits and results of the above field investigation. The overburden has not been included in the consultant’s model and the characterization of the system may be oversimplified.

Calibrate the model to groundwater and surface water base flows. The current model is only calibrated to groundwater levels.

Complete a sensitivity analysis and run the model transiently

Compare the model to the Guelph/Guelph-Eramosa Tier 3 groundwater model to evaluate regional groundwater flow and modelling parameters.

Using the revised model, develop scenarios to evaluate pre-, during, and post-extraction impacts to the wetlands and watercourses.

An updated ecological analysis may be required if the revised modelling results demonstrate potential impacts on the wetlands and watercourses.

Following the above, staff are recommending that the applicant provides an integrated, comprehensive monitoring and contingency plan containing all trigger levels, supporting information and hydrographs. Thus far, the monitoring program and contingencies plans have

50

not been consolidated and methological details remain outstanding. Staff are also recommending that the surface water monitoring program be enhanced and continuous data collected on stream flow rates, elevations, and temperatures in Tributary B and in the Brydson Spring downstream of Hwy 7.

Source Water Protection Comments

To assess source water protection impacts and applicable source protection policies, it is necessary to determine if the quarry site is located within a Wellhead Protection Area (WHPA) or Intake Protection Zone (IPZ) developed as part of the Source Protection Program under the Clean Water Act, 2006. In 2006, WHPAs were developed for the Township of Guelph/Eramosa for the purpose of identifying and protecting the municipal wells from groundwater quality related land-use activities. The location of the Hidden Quarry property was compared to the existing quality WHPAs, and as the property is located outside the WHPAs, no source protection policies are applicable to the property. It is important to note that aggregate extraction per se is not considered a drinking water threat under the Source Protection Program.

A Tier 3 Water Budget Study and Local Area Risk Assessment have recently been completed for the City of Guelph and Township of Guelph-Eramosa through the Source Protection Program. The report and study results were presented to the Lake Erie Source Protection Region on April 6, 2017 and are available at www.sourcewater.ca/GGET-Tier3. The Tier 3 study is a major piece of technical work addressing the water quantity component of the Grand River Source Protection Plan. The Tier 3 study will help guide the development of water quantity source protection policies.

Similar to the quality-related WHPAs developed in 2006, the Tier 3 study groundwater model has created quantity-related WHPA-Qs using a groundwater model that encompasses the City of Guelph and Township of Guelph/Eramosa municipal wells. The goal of quantity WHPA-Qs is to identify areas around the municipal wells where other water takings and development activities reducing groundwater recharge may pose a risk to the quantity of the municipal supply. The location of the proposed quarry is outside of any WHPA-Qs.

The Tier 3 study also created a surface water quantity Intake Protection Zone or IPZ-Q, for the catchment area upstream of the surface water intake on the Eramosa River that supplies water to the Arkell Artificial Recharge/Glen Collector system. The next step in the Tier 3 project is to assess the impact of significant water taking and activities that reduce groundwater recharge in the catchment area on the municipal systems. Although the proposed quarry is located within the IPZ-Q, water taking is not proposed with the quarry application.

Financial implications: None.

Other department considerations: GRCA Engineering and Resource Management staff have been involved in the technical review of these applications.


Jason Wagler, Resource Planner

Nancy Davy, Director of Resource Management

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http://www.sourcewater.ca/GGET-Tier3

Fred Natolochny Dwight Boyd, P.Eng. Supervisor of Resource Planning Director of Engineering

Sonja Strynatka, P.Geo Senior Hydrogeologist

Tony Zammit Watershed Ecologist

Figure 1 – Location Map for the Proposed Hidden Quarry

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Subject: Current Watershed Conditions as of April 19, 2017

Recommendation:

That Report No. GM-4-17-48 – Current Watershed Conditions as of April 19, 2017 be received as information.

Report:

Precipitation

Precipitation in April has been above average throughout the watershed. Recorded precipitation to date is near or above the totals normally seen by the end of the month. The southern part of the watershed has been a bit drier with the Brantford climate station only recording about 40mm. Most of the precipitation fell during the first week of April, including one day of snow.

March was also a wet month with the entire watershed recording well above the normal precipitation for the month. Precipitation in March was split between rain and snow, but with fluctuating temperatures the snow melted quickly. Overall precipitation over the last six months has been above normal, showing a good recovery from the prolonged dry period in 2016.

Monthly precipitation at the Shand Dam and Brantford climate stations from 2012 to 2017 are shown in Figures 1 and 2. Table 1 includes monthly and recent precipitation trends for watershed climate stations.

Table 1: Precipitation Averages at Watershed Climate Stations

Reservoir Monthly Precipitation Percentage of Long Term Average

19-Apr Long Term Current Last Last Last Last Last

Average Half Full Three Full Six Full Twelve Full Fifteen Full

(mm) (mm) Month Month Months Months Months Months

Shand 64.7 72.3 179% 129% 140% 128% 108% 113%

Conestogo 69.4 75.7 183% 140% 124% 107% 97% 105%

Guelph 78.4 69.2 227% 157% 164% 133% 110% 112%

Luther 71.6 69.7 205% 129% 129% 116% 97% 104%

Woolwich 64.0 60.6 211% 159% 129% 115% 102% 107%

Laurel 61.0 70.9 172% 151% 141% 124% 106% 112%

Shades 72.1 74.6 193% 146% 150% 124% 114% 112%

Brantford 40.7 72.2 113% 154% 139% 106% 88% 97%

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Air Temperatures

Temperatures in April to date have been fairly warm. The average air temperature in the first half of April was 6.9 degrees at the Shand Dam climate station, which is about 3.6 degrees warmer than normal for this time of year.

March temperatures were near normal with an average temperature of -2.1 degrees. February also had an average temperature of -2.1 degrees. On the whole, the winter season was warmer than the long term average. With the exception of April last year, average air temperatures have been above the long term average since the summer of 2015.

Figure 3 presents recent mean monthly air temperature departures from normal recorded at Shand Dam.

Lake Erie Conditions

The level of Lake Erie continues to be well above the long term average. The average lake level for the first half of April is approximately 0.3m above the long term average, but it is slightly lower than this time last year. Forecast water levels for Lake Erie from April 1st, show that the lake level may slightly surpass the high levels observed in 2016.

Figure 4 presents current and forecast Lake Erie level from the Canadian Hydrographic Service.

Reservoir Conditions

Water levels in the four large reservoirs are within the normal operating ranges. Shand, Conestogo and Guelph reservoirs are near the upper part of the normal range and water levels are expected to meet the May 1st target on schedule. Water levels in the Luther reservoir are within the normal range for this time of the year. The Woolwich reservoir is also within its normal operating range and many of the smaller reservoirs have been filled to their summer levels.

The reservoirs are operated very carefully at this time of year due to reduced flood storage. Water will continue to be taken into storage over the month of May if it is available. Augmentation of river flows from the reservoirs normally begins in June, but the last few years have been dry during May and augmentation began early.

Reservoir levels for 2017 are shown in Figures 5 and 6 for Shand Dam, Conestogo Dam, Guelph Dam, and Luther Dam.

Long Range Outlook

Environment Canada’s seasonal forecast is predicting above normal temperatures for most of Canada for the next 3 months including April. Their seasonal precipitation forecast is predicting near normal precipitation for Southern Ontario, including the Grand River watershed, for the April to June period.

Flood Operations Centre Activities

There was one flood message issued in April. A Watershed Conditions Statement: Water Safety message was issued on April 6th after a watershed wide rainfall event that resulted in high flows in water courses throughout the watershed. No flooding was observed during this period, although some low lying areas were inundated.

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Flood Preparedness

Conditions are being monitored closely. Staff continue to hold weekly Senior Operator meetings as part of overall succession planning initiatives and flood emergency preparedness

Spring inspections of all GRCA owned water control structures have begun and will continue over the next two months.


Not applicable


Not applicable

Prepared by:

Approved by:

Stephanie Shifflett Water Resources Engineer

Dwight Boyd Director of Engineering

55

Figure 1: Precipitation at Shand Dam 2012 to present

Figure 2: Precipitation at Brantford 2012 to present

0

25

50

75

100

125

150

175

200

Jan-12 Jul-12 Jan-13 Jul-13 Jan-14 Jul-14 Jan-15 Jul-15 Jan-16 Jul-16 Jan-17 Jul-17

Mo

nth

ly P

rec

ipit

ait

on

(m

m)

Date

Shand Dam Monthly Precipitation 2012- 2017As of April 19, 2017

Monthly Precipitation Long Term Average

0

25

50

75

100

125

150

175

200

Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 Jan-17

Mo

nth

ly P

recip

ita

ito

n (

mm

)

Date

Brantford Monthly Precipitation 2012- 2017As of April 19, 2017

Monthly Precipitation Long Term Average

56

Figure 3: Departures from Average Air Temperatures

Figure 4: Forecasted Lake Erie Levels

-10

-8

-6

-4

-2

0

2

4

6

8

10

Jan

-06

Jan

-07

Jan

-08

Jan

-09

Jan

-10

Jan

-11

Jan

-12

Jan

-13

Jan

-14

Jan

-15

Jan

-16D

ep

art

ure

s F

rom

Avera

ge

Mo

nth

ly A

ir T

em

pera

ture

(

oC

)

Date

Departures From Average Monthly Air Temperature at Shand Dam 2006 - 2017

Mean Monthly Temperature Departure (C)

57

Figure 5: Shand and Conestogo Reservoir Elevation Plots

408.0

410.0

412.0

414.0

416.0

418.0

420.0

422.0

424.0

426.0

1-J

an

31-J

an

2-M

ar

1-A

pr

1-M

ay

31-M

ay

30-J

un

30-J

ul

29-A

ug

28-S

ep

28-O

ct

27-N

ov

27-D

ec

La

ke E

levati

on

(m

)

Date

Shand Dam Reservoir Elevation Plot 2017

Shand Upper Buffer Shand Lower Buffer 2017

370.0

372.0

374.0

376.0

378.0

380.0

382.0

384.0

386.0

388.0

390.0

392.0

394.0

396.0

1-J

an

31-J

an

2-M

ar

1-A

pr

1-M

ay

31-M

ay

30-J

un

30-J

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29-A

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28-S

ep

28-O

ct

27-N

ov

27-D

ec

Lake E

levati

on

(m

)

Date

Conestogo Dam Reservoir Elevation Plot 2017

Conestogo Upper Buffer Conestogo Lower Buffer 2017

58

Figure 6: Guelph and Luther Reservoir Elevation Plots

Luther Dam Operating Curves

Luther Dam primarily provides a flow augmentation function to the upper Grand River and to Shand Dam. While it does provide some benefits from a flood control perspective, these benefits are limited due to the small drainage area regulated by Luther Dam.

The buffers between March 1st and September 30th define the operating range to meet downstream low flow targets. The lower buffer defines the lowest operating range for flow augmentation before reducing downstream flow augmentation targets. The earlier winter (January 1st to March 1st) and late fall (October 1st to December 31st) upper buffer curve is defined from ecologic considerations from the Luther Marsh Master Plan. The upper operating limit defines the maximum operating level from a dam safety perspective.

340.0

342.0

344.0

346.0

348.0

350.0

1-J

an

31-J

an

2-M

ar

1-A

pr

1-M

ay

31-M

ay

30-J

un

30-J

ul

29-A

ug

28-S

ep

28-O

ct

27-N

ov

27-D

ec

Lake E

levati

on

(m

)

Date

Guelph Dam Reservoir Elevation Plot 2017

Guelph Upper Buffer Guelph Lower Buffer 2017

480.0

480.3

480.5

480.8

481.0

481.3

481.5

481.8

482.0

482.3

482.5

1-J

an

31-J

an

2-M

ar

1-A

pr

1-M

ay

31-M

ay

30-J

un

30-J

ul

29-A

ug

28-S

ep

28-O

ct

27-N

ov

27-D

ec

La

ke E

levati

on

(m

)

Date

Luther Dam Reservoir Elevation Plot 2017

Luther Upper Buffer Luther Lower Buffer 2017 Luther Upper Operating Limit

59

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