flood damage emergency reconstruction project- additional...

Ministry of Water Resources and Meteorology (MOWRAM)

Asian Development Bank Kingdom of Cambodia

Flood Damage Emergency Reconstruction Project- Additional Financing

Output 3: Irrigation Rehabilitation and Flood Management ADB Loan Number : 3125-CAM(SF)

AusAID Grant Number: 0285-CAM(EF)

MONTHLY REPORT Version 1

JULY 2014

31 July 2014

In association with

KEY CONSULTANTS (CAMBODIA)

Egis Eau Document quality information

Output 3: Irrigation Rehabilitation and Flood Management

Document quality information

General information

Author(s) Cheam Sar, Deputy TL (KCC)

Project name Output 3: Irrigation Rehabilitation and Flood Management

Document name MONTHLY REPORT Version 1

Date 31 July 2014

Reference FDERP-AF MR01-0714

Addressee(s)

Sent to:

Name Organisation Sent on (date):

Mr. Chann Sinath Project Director, PIU 3 September 2014

Copy to:

Name Organisation Sent on (date):

3 PIU 4 September 2014

2 PCMU 4 September 2014

1 ADB 4 September 2014

History of modifications

Version Date Written by Approved by:

Version 1 12 August 2014 Cheam Sar, Deputy TL Leighton Williams TL

Egis Eau Contents


Contents

Chapter 1 - Summary................................................................................... 7

1. Introduction .......................................................................................... 7 1.1. Background .................................................................................................... 7 1.2. Summary of Output 3 features....................................................................... 8

2. FDERP-AF ............................................................................................10 2.1. Flood Damage 2013..................................................................................... 10 2.2. Conception of Project................................................................................... 10 2.3. Administrative arrangements ....................................................................... 11

3. Key Activities and Issues this Month.................................................11 3.1. FDERP-AF Advance actions........................................................................ 11 3.2. Flood Damage.............................................................................................. 11 3.3. Stage 2 Works Construction ........................................................................ 12

Chapter 2 - Consultants Activities............................................................ 13

1. Mobilisation for Advance Service ......................................................13 2. Field visits............................................................................................14 3. Stage 2 Activities.................................................................................14 4. Assistance with Project Management................................................14

4.1. Procurement of Civil Works ......................................................................... 14 4.2. Assistance with FDERP-AF ......................................................................... 15

Chapter 3 - Implementation Status........................................................... 16

1. Stage 2 Progress .................................................................................16 1.1. FDERP-AF-MOWRAM-CW02 ..................................................................... 18 1.2. FDERP-AF-MOWRAM-CW03A ................................................................... 18 1.3. FDERP-AF-MOWRAM-CW04 ..................................................................... 19 1.4. FDERP-AF-MOWRAM-CW05 ..................................................................... 20 1.5. Contractor’s Report/ Quality Control ............................................................ 20 1.6. Hydromet and Automatic Weather Stations Works (Stage 2) ..................... 21 1.7. Construction Progress Photos (Stage 2) ..................................................... 22

Chapter 4 - Project Management Issues .................................................. 27

1. Procurement ........................................................................................27 1.1. Procurement of Civil Works ......................................................................... 27

2. Issues...................................................................................................27 2.1. Transport...................................................................................................... 27 2.2. Office Equipment.......................................................................................... 28

Egis Eau List of appendices


List of appendices

Appendix 1 Subprojects location map ................................................................. 29

Appendix 2 Procurement Implementation Dates for Civil Works ……..…………30

Appendix 3 Consulting Services Implementation Schedule …………..…………31

Appendix 4 Summary of TA Consultant Experts’ Mobilization…….…..…………32

List of tables

Table 1: Stage 2 PP summary ...................................................................................... 9

Table 2: Summary of Stage 2 subprojects currently implemented against PP............. 10

Table 3: Mobilisation Dates of TA team members....................................................... 13

Table 4: Field visits during month of July .................................................................... 14

Table 5: Summary of Implementation Status of Stage 2 Sub-projects......................... 17

Table 6: Proposed Hydromet Sites ............................................................................. 21

Table 7: Proposed AWS Sites..................................................................................... 21

Table 8: Payment Certificates Stage 2 Contracts........................................................ 27

List of figures

Figure 1: Construction Progress for Srae Loor subproject Stage 2 ............................. 18

Figure 2: Construction Progress for Tumnub O Ang Krang sub-project Stage 2 ......... 20

Egis Eau Acronyms and Abbreviations


Acronyms and Abbreviations

ADB Asian Development Bank

AusAID Australian Agency for International Development

AWS Automatic Weather Stations

CARM Cambodian Resident Mission (of ADB)

DC Direct Contracting

DMF Design and Monitoring Framework

DS Dry Season

EA Executing Agency

FDERP-AF Flood Damage Emergency Reconstruction Project- Additional Financing

FGIA First Generation Imprest Account

FWUC Farmer Water User Community

IA Implementing Agency

IEE Initial Environmental Examination

LFIS Loan Financial Information Services (ADB)

MEF Ministry of Economy and Finance

MLMUPC Ministry of Land Mapping Urban Planning and Construction

MOU Memorandum of Understanding

MOWRAM Ministry of Water Resources and Meteorology

MPWT Ministry of Public Works and Transport

MRD Ministry of Rural Development

NCB National Competitive Bidding

NWISP Northwest Irrigation Sector Project

PAM Project Administration Manual

PCMU Project Coordination and Monitoring Unit (MEF)

PDLMUPC Provincial Dep. of Land Mapping Urban Planning and Construction

PDWRAM Provincial Department of Water Resources and Meteorology

PIMD Participatory Irrigation Management and Development

PIU Project Implementation Unit

PRC Procurement Review Committee

PP Procurement Plan

Egis Eau Acronyms and Abbreviations


RFP Request for Proposal

RGC Royal Government of Cambodia

ROW Right-of-way

RRP Report and Recommendation of the President (to the board of

directors)

SAH Severely Affected Households

SGIA Second Generation Impress Account

SSS Single Source Selection

TA Technical Assistance

TOR Terms of Reference

WS Wet Season

Egis Eau MONTHLY REPORT

Output 3: Irrigation Rehabilitation and Flood Management Version 1

Chapter 1 - Summary

1. Introduction

1.1. Background

The Flood Damage Emergency Reconstruction Project - Additional Financing

(FDERP-AF) consists of emergency reconstruction of infrastructure damaged during

the extreme flood event of 2013, as defined in the Asian Development Bank’s (ADB’s)

Report and Recommendation of the President (RRP) comprising four outputs, three of

which are for physical implementation by sector:

• Output 1: National and Provincial Roads implemented by Ministry of Public

Works and Transport (MPWT)

• Output 2: Rural Roads implemented by Ministry of Rural Development (MRD)

• Output 3: Irrigation Rehabilitation and Flood Management implemented by

Ministry of Water Resources and Meteorology (MOWRAM)

• Output 4: Project Management and Facilitation- through Ministry of Economy

and Finance (MEF) as the Executing Agency (EA).

Furthermore the emergency repairs were categorised into 3 phases, Stage 1 to 3 as:

• Stage 1: Immediate repairs to re-establish use of the infrastructure on a

temporary basis and restore communications.

• Stage 2: Fast track repairs where it was considered necessary to repair the

damage before the next wet season (WS) to secure the existing (undamaged)

works

• Stage 3: Remaining flood damage restoration to complete the remaining

damage repairs, preferably within the following two to three dry season

construction periods.

This report covers progress on the activities of the Technical Assistance (TA)

Consultant and of the MOWRAM component of the FDERP-AF for the period 1 to 31

July 2014.

The FDERP-AF Project started 30 May 2014 when the ADB Loan No.3125-CAM(SF)

became effective, and according to the original implementation schedule, it is due to be

completed by 31 March 2017, and the loan closing date is 30 September 2017.

The contract agreement for services between the TA Consultant and MOWRAM was

not signed by the end of July 2014. However, the TA Consultant mobilized staff for

advance services from 24 February 2014. This was to provide urgent services for

Stage 2 for review of designs and cost estimates, preparation of contractor selection

report for directing contract (DC), bidding document preparation, bid evaluation report

(BER), contract preparation for civil works, prepare report on proposed hydromet

works, and bidding document for hydromet. Details of staff mobilised, dates and time

worked are given in Chapter 2 and at Appendix 4.



According to the MOU signed on 21 February 2014 (ADB/RGC 20-31 January 2014),

before loan effectiveness: Royal Government of Cambodia (RGC) will advance the

funds required to undertake advance actions and implementation of subprojects to be

financed under retroactive financing (Stage 2).

The Term of Reference (TOR) included in the ADB’s MOU state that the consultant

services are required to assist MOWRAM in the selection and design (reviewing and

improving) of subproject works, the procurement of construction and equipment

contracts and the management of the civil works contracts, construction supervision,

reporting, performance monitoring, financial management and safeguards compliance

for efficient implementation of subprojects. For the hydromet system, ADB’s advance

actions team will assist PIU to get the works started during Stage 2. Once the

MOWRAM consultant services contract is approved, the Consultant will then provide

ongoing support for the continued design, procurement, supervision of installation and

commissioning of the hydromet system. Consultancy Services are required over about

3 years and estimated to include 31.5 and 186 person-months of international and local

consultants respectively.

The scope of the work anticipates up to eleven subprojects in six provinces;

Battambang, Banteay Meanchey, Oddar Meanchey, Siem Reap, Preah Vihear and

Kampong Thom. The Consultant reports to the head of the Project Implementation

Unit (PIU) of FDERP-AF within MOWRAM, which is the Implementing Agency (IA) for

Output 3. This report presents the key issues and current progress status as explained

below, and complies with TOR for the Consultant to prepare the monthly progress

reports.

1.2. Summary of Output 3 features

The summary of sub-projects for Stage 2 of output 3: Irrigation Rehabilitation and Flood

Management (MOWRAM component), which proceeded following the issue of the no

objection notice by ADB on 23rd June 2014 as follows.

The subprojects for rehabilitation in Stage 2 are Tumnub Srae Loor in Banteay

Meanchey Province, Tumnub Rolous in Kampong Thom Province, Tumnub Luok and

Tumnub O Ang Krang in Uddor Meanchey province, and Chork Reservoir in

Battambang Province. The other six subprojects in ADB’s Procurement Plan (PP) in

March 2014, beside the above subprojects in Stage 2 shall be implemented under

Stage 3, as stated in the ADB’s letter 23 June 2014.

Output 3 Features

The ADB PP for Stage 2 subprojects is summarised in Table 1 below. The subprojects

currently being implemented in Stage 2 against the PP is shown in Table 2.



Table 1: Stage 2 PP summary

haFDERP-AF

MOWRAM-CWUSD million USD million

1 Trapaing Thmor IS 35,000 Phnom Srok Banteay Meanchey CW01 2.50 2.50

2 Tumnub Srae Loor 1,800 Thmar Pouk Banteay Meanchey CW02 0.50 0.50

3 Basac IS 23,000 Rokhakiri 1.06

4 Chork reservoir 1,270 Moung Roussey 0.25

5Tumnub O Ang

Krang2,246 Banteay Ampil 0.40

6 Tumnub Luok 800 Samroang 0.62

7 Tumnub Rolous 2,078 Stung Sen Kampong Thom CW05 0.45 0.45

8 Tumnub 95 IS 1,220 Preah Vihear Preah Vihear 0.17

9 Tumnub Kork Srok 1,200 Varin 0.90

10 Kork Thnong 154 Angkor Chum

11 Ta Saom 196 Angkor Chum

68,964 7.15 7.15

1.31

1.02

1.37

PP

subproject

Price

ProvincePP Package

priceNo Subproject Contract No.District

Irrigation

Command

Area

Battambang

Udor Meanchey

Siem Reap

0.30

CW03

CW04

CW06



Table 2: Summary of Stage 2 subprojects currently implemented against PP

OVERALL SUMMARY

Total number of sub-projects selected for stage 2 (Original)

11

Total irrigated area WS & DS 68,964.00 ha1

Provinces

Damaged Infrastructure reconstructed

6

STAGE 2 under Construction

Direct Contracts 4

Contracts value US$ 2.29 million

Value of advances/ IPCs disbursed

No of sub-projects 5

No of Provinces 4

Irrigated area 8,194.00 ha2

2. FDERP-AF

2.1. Flood Damage 2013

During the period September to November 2013 Cambodia and neighbouring countries

suffered floods from Mekong River and heavy rainfall at similar levels to the floods

which affected Cambodia in 2011. The 2013 flooding triggered RGC/ADB/AusAID

emergency aid actions leading to FDERP-AF as well as a review of damage to recently

repaired infrastructure for FDERP.

2.2. Conception of Project

An ADB fact finding mission on the 2013 flood damage undertaken in January 2014

produced a proposal for the Additional Financing to Flood Damage Emergency

Reconstruction Project. The Bank and RGC initiated an emergency approach similar

to the FDERP project to formulate a new project. The final MOU for Joint Mid-term

Review Mission (25 November - 13 December 2013) was signed on 28 January 2014.

The mission met with the line ministries and proposed that the RGC continues to

employ services of the existing consultants. The loan agreement for FDERP-AF, Loan

No.3125-CAM (SF) between RGC and ADB was finally signed 23 April 2014 and the

loan became effective on the 30 May 2014.

1 The command area is referred to sub-project under reconstruction/ rehabilitation for stage 2 and some

sub-projects is move to stage 3.

2 The command area is referred to sub-project under reconstruction/ rehabilitation for stage 2 in 2014.



2.3. Administrative arrangements

The new project was renamed Flood Damage Emergency Reconstruction Project-

Additional Financing (FDERP-AF) and has impacted on the present FDERP (see

advance actions below). In accordance with the MOU the existing consultants for

FDERP are to be recruited for FDERP-AF through Single Source Selection (SSS).

Even though the FDERP-AF is in fact not really an extension of the existing project the

strategy is to use the existing agreement with the service provider. It has a separate

and distinct loan agreement and to some extent different scope although the overall

implementation strategy is the same. Furthermore, the two projects will be

implemented in parallel at least until March 2015 for the consulting services. A

separate PIU has been set up in MOWRAM to manage FDERP-AF.

The Consultant received the Request for Proposal (RFP) on the 9 June 2014 for SSS

procedure for this project. The Consultant’s proposal was submitted on 19 June 2014.

As of the 31 July 2014 the contract variation for FDERP-AF for consultant service

agreement between MOWRAM and Egis Eau International in association with KCC is

still pending not signed and approved.

3. Key Activities and Issues this Month

3.1. FDERP-AF Advance actions

As for FDERP, the new project includes a Stage 2 phase whereby fast track repairs are

to be carried out to restore functionality of selected infrastructure damaged during the

2013 floods. As part of this fast track process, direct contracting has been employed

for procurement of civil works contractors and SSS for the consulting services during

an ‘advance action’ period. This requires in effect retroactive financing since the loan

agreement or effectiveness did not occur before end of April and services commenced

at the end of February. At MEF’s insistence the recruitment of staff for Advance

Services was to be through use of existing resources from FDERP through an

addendum to the FDERP contract and this complicates matters. Nevertheless, the

Consultant prepared an addendum to the existing agreement and commenced

advance actions at the end of February to assist MOWRAM with the Stage 2 civil works

procurement through direct contracting. A small team has been deployed on FDERP-

AF using the existing office facilities of FDERP in MOWRAM.

3.2. Flood Damage

The PIU/TA are in the process of including necessary repairs to the constructed

FDERP-AF subprojects that were affected by the 2013 floods, in particular Tumnub

Srae Loor in Banteay Meanchey Province, Tumnub O Ang Krang & Tumnub Luok in

Uddor Meanchey Province, Tumnub Rolous in Kampong Thom Province and Chork

Reservoir Rehabilitation in Battambang province.



3.3. Stage 2 Works Construction

On 26 of June 2014 contracts for construction of civil works to a value of USD 2.05

million were signed for three contract packages comprising four sub-projects identified

in the ADB’s PP. On 25 July 2014 contracts for construction of civil works to a value of

USD 0.24 million was signed for one contract package comprising one sub-project

identified in the ADB’s PP and also recommended by ADB on 23 June 2014 to split the

contract from FDERP-AF-MOWRAM-CW03. Currently the overall contract award price

for Stage 2 civil works is USD 2.29 million.

The sub-project locations are shown on the map included in Appendix 1.

Contractors mobilised immediately and initially progressed well despite the wet season

conditions, however later as the seasonal rains worsened some of the work was halted.

Up to the end of July 2014, the emergency reconstruction of Tumnub Luok sub-project

in the contract package FDERP-AF-MOWRAM-CW04, is postponed due to heavy

rainfall in the catchment O Smach and Anlong Veng mountains causing flooding of the

subproject area.



Chapter 2 - Consultants Activities

1. Mobilisation for Advance Service

The Consultant mobilised key staff for the advance service and further mobilisation of

experts took place this month. Table 3 provides the mobilisation dates of team

members and Appendix 4 the time spent on the Project by each expert to date. The

Consulting Service Implementation Schedule of the agreement is here included in

Appendix 3 (Note that this is the schedule used as the basis for negotiation of the TA

Consultant Contract Variation, to be reviewed and revised at the inception phase

following signature of the Variation).

Table 3: Mobilisation Dates of TA team members

Mobilisation Date No. Name Position

from to

INTERNATIONAL

1 Mark SCHIELE Team Leader/Irrigation Engineer 1st Mar 2014*

4th

June 2014

24th

June 2014

2 Piyush GUPTA Senior Procurement Specialist 29th

March 2014 30th

April 2014

3 Jaindra

KARKI/Francisco

REGONAS

Irrigation/ Dam Design Engineer 29th

March 2014 10th

May 2014

4 Leighton WILLIAMS Hydrologist/ Hydromet Specialist 1st April 2014

9th

June 2014

30th

April 2014

30th

June 2014

NATIONAL

1 Sar CHEAM/Sambo

KHOUN3

Deputy Team Leader/ Irrigation Design Engineer

1st

May 2014*

31st July 2014

2 Sokkong HENG/ Sar

CHEAM

Contract Engineer #1/ Acting Deputy TL

24th

Feb 2014*

30th

April 2014

3 Seat THIM Contract Engineer #2 24th

Feb 2014* 13th

June 2014

4 Savy PRAK Contract Engineer #3

5 Chandaro MAM Contract Engineer #4

6 Sen SIM Contract Engineer #5/ Structural Design Engineer

1st

April 2014* 13th

Jun 2014

7 Pheaktra KVAN Hydrologist 1st April 2014

21st May 2014

8 Sin Kosal/ Sokchea

EM

Procurement (Bid Documents),

6 days only.

5th

July 2014 20th

July 2014

* pre-agreement mobilisation for Urgent Services

3 Mr. Khoun Sambo was input 0.20 mm intermittent only.



2. Field visits

Table 4 below shows the sub-projects and facilities visited during this reporting period

by team members.

Table 4: Field visits during month of July

Date Sub-project Province Facilities visited Remarks

14/07/14 Tumnub Rolous Kampong Thom Site visit to check the construction progress by PIU’s Technical Officers and TA Consultant

stage 2

15/07/14 Tumnub Srae Loor

Banteay Meanchey

Site visit to check the construction progress by PIU’s Technical Officers and TA Consultant

stage 2

16-17/07/14 Tumnub Luok and Tumnub O Ang Krang

Uddor Meanchey


stage 2

29/07/14 Chork Reservoir Rehabilitation

Battambang Site visit to check the construction progress by PIU’s Technical Officers and TA Consultant

stage 2

30/07/14 Tumnub Srae Loor

Banteay Meanchey


stage 2

31/07/14 Tumnub Luok & O Ang Krang

Uddor Meanchey


stage 2

01/08/14 Tumnub Rolous Kampong Thom Site visit to check the construction progress by PIU’s Technical Officers and TA Consultant

stage 2

3. Stage 2 Activities

The Stage 2 contract works for all 4 contracts (5 subprojects) are presently in progress

for the rehabilitation works/ reconstruction works.

4. Assistance with Project Management

4.1. Procurement of Civil Works

Procurement of the civil works has complied with ADB requirements set out in the

project documents in particular the project PP March 2014 as presented in the Project

Administration Manual (PAM).

The Consultant provided specific assistance to MOWRAM in preparation of the

procurement of Stage 2 subprojects for civil works through direct contracting, including

preparation of bid documents, bid process and bid evaluation in May 2014.



The National Procurement Specialists assisted the PIU in processing the bidding

document for ICB for the Procurement of Goods for supply, installation and

commissioning of Hydromet Stations and Automatic Weather Stations (AWS),

equipment for discharge measurement, including on-site training.

4.2. Assistance with FDERP-AF

Having throughout assisted the ADB TA and MOWRAM in the formulation of the new

FDERP-AF, in particular the Consultant was expected to provide services as part of

Advance Actions cited in the MOU (28 January 2014). In good faith the Consultant

immediately mobilised two national staff to assist with advance actions for the selected

FDERP-AF Stage 2 projects and prepared the Addendum #2 to the agreement for

reducing FDERP resources for providing agreed resources for the advance actions as

described above.

Although resources for advance services were allocated through the Addendum #2, in

fact the contract engineers have continued to work beyond the original allocation.



Chapter 3 - Implementation Status

1. Stage 2 Progress

The civil works for five selected and approved by ADB Stage 2 subprojects have been

in progress. All currently approved Stage 2 civil works construction subprojects are

now in progress, though for Chork Reservoir Rehabilitation subproject work has only

just commenced.

The site inspection to the CW02, CW04 and CW05 sub-projects on 14 to 17 July 2014

(see Table 4), to check the borrow pit location and suitability of fill material for dam

embankments and canal banks, adequacy of compaction, and compliance with the

requirements of the technical specification.

The site inspection to the CW02, CW03A, CW04 and CW05 sub-projects on 29 July to

1 August 2014 (see Table 4). The inspection team comprised PIU officer, PDOWRAM,

TA/Consultant and Contractors. The objective of the site inspection was to identify the

construction progress up to date by the end of July 2014.

Table 5 below presents the basic data for all the Stage 2 contracts procured by direct

contracting, all of which commenced civil works construction in June 2014 at the onset

of a wet season which inevitably caused delays.

Progress of Stage 2 civil works this month advanced significantly for some contract

packages, but other contract packages made slow progress due to wet season rainfall.

By the end of July, the estimated an average overall completion of of civil works

construction is 30%.



Table 5: Summary of Implementation Status of Stage 2 Sub-projects

FDERP-AF: STAGE 2 CONSTRUCTION CONTRACTS BASIC DATA Update JULY 2014

Start Completion Defects Liability Completion Delay Defects Liability

FDERP-AF-MOWRAM USD USD Date Date date Date Months Date

1 Tumnub Srae Loor CW 02Ung Simsia Construction

Co.,LTD474,731.46 71,209.72 26-Jun-14 26-Oct-14 26-Oct-15

2 Chork Reservoir Rehabilitation CW 03ASeak Chheav Leng

Enterprise Co.,LTD244,955.93 36,743.39 25-Jul-14 25-Nov-14 25-Nov-15

Tumnub Luok

Tumnub O Ang Krang

4 Tumnub Rolous CW 05Ung Simsia Construction

Co.,LTD546,580.52 81,987.08 26-Jun-14 26-Oct-14 26-Oct-15

2,291,675.00 343,751.25

Note: The Contract Award Price is includes Contigencies Item

TOTAL

Sub-projects NameNo.

SBPH Engineering and

Construction Co.,LTD

Contract Schedule Actual Construction ScheduleContract Award

Price

Advance

Payment Claim

26-Jun-14 26-Oct-14 26-Oct-15153,811.06 1,025,407.09 CW 043

Name of ContractorsConttract No.



1.1. FDERP-AF-MOWRAM-CW02

Tumnub Srae Loor subproject: Construction started 26 June 2014. By the end of the

July 2014 overall completion was 40% which is faster compared to the target of 24%

(See Figure 1). Earthworks were 50% completed, and structures were 30% completed.

The Inspection Committee comprising PIU Technical Assistance Officer, Technical

Officer of PDOWRAM in Banteay Meanchey Province and TA carried out the site

inspection of the works in the presence of the Contractor on 30 July 2014 (see Table

4). The filling reservoir No 1 embankment dam No.1 was completed up to final design

elevation for the full length of 3,415 m as per the design drawings. The filling reservoir

No.2 embankment dam was completed up to final design elevation for 750 m against

the total length 1,750 m as per drawing.

In accordance with the actual site conditions, some essential additional works have

been identified comprising slide gates to an existing box culvert structure along the

dam reservoir No.1. Without these gates the reservoir cannot impound water during

wet season 2014.

Figure 1: Construction Progress for Srae Loor subproject Stage 2

1.2. FDERP-AF-MOWRAM-CW03A

Chork Reservoir subproject: Construction started 25 July 2014. By the end of the

July overall completion was 10%, earthworks were 10% completed, and slope

protection by gabion mattress was 0% completed. The Inspection Committee

comprising PIU Technical Assistance Officer and TA consultant carried out the site

inspection of the works in the presence of the Contractor on 29 June 2014 (see Table

4).




The contract No FDERP-AF-MOWRAM-CW04 comprises two subprojects both located

in Uddor Meanchey province namely; Tumnub Luok and Tumnub O Ang Krang. The

construction start date was 26 June 2014. The overall progress for contract package

FDERP-AF-MOWRAM-CW04 is estimated at 30%, which is a just ahead compare to

target of 27%. However, progress for Tumnub Luok subproject has been slow, due to

significant rainfall in the catchments in this part of Uddor Meanchey Province.

• Tumnub Luok: The Contractor could not access the borrow pit, because all the

surrounding areas have been flooded and the reservoir is full and spilling (see

photo of Tumnub Luok). Up to the end of July work on rehabilitation of the dam

has included spreading the existing dam over a length 2.80 km and bush

clearance along the dam, with some layers of fill and compaction. For

excavation of the main canal excavation and filling the canal embankment there

is 0% progress up to date. By the end of July 2014, the Contractor had

completed 19% earthworks, but 0% structure rehabilitation. Overall progress is

estimated at 19%, which is behind the target of 26%.

The rainfall during July 20144 as recorded by PDWRAM in Oddor Meanchey

Province is shown in Table 6.

Table 6 Rainfall Record Data for July 2014 at Uddor Meanchey Province

Rainfall Station: PDOWRAM at Samrong City, Uddor Meanchey Province

Date Time Rainfall, mm

2-Jul-14 7:15 AM 0.40

4-Jul-14 7:15 AM 11.00

5-Jul-14 7:15 AM 5.00

8-Jul-14 6:45 PM 0.20

11-Jul-14 6:45 PM 3.00

12-Jul-14 6:45 PM 11.00

13-Jul-14 6:45 PM 0.20

14-Jul-14 6:45 PM 12.00

15-Jul-14 6:45 PM 22.00

16-Jul-14 6:45 PM 7.00

18-Jul-14 6:45 PM 3.00

19-Jul-14 6:45 PM 2.00

20-Jul-14 6:45 PM 19.00

21-Jul-14 6:45 PM 9.00

22-Jul-14 6:45 PM 10.00

23-Jul-14 6:45 PM 0.80

24-Jul-14 6:45 PM 12.00

25-Jul-14 6:45 PM 17.00

26-Jul-14 6:45 PM 25.00

27-Jul-14 6:45 PM 33.00

28-Jul-14 6:45 PM 4.00

29-Jul-14 6:45 PM 2.00

Source: PDOWRAM, Uddor Meanchey Province (31 July 2014)

4 The rain gauge station is location near by the Tumnub Luok sub-project at Samrong City, Uddor Meanchey Province



• Tumnub O Ang Krang: Construction started 26 June 2014, with site

establishment, bush clearance along the dike and earthwork on the filling

dam’s. During the site visit by the TA Consultant and Technical Assistance of

PIU of MOWRAM, the Contractor was requested to correct the side slope by

benching cut of the existing dam to achieve the designed side slope as per

drawing. By the end of July 2014, the Contractor had 40% of the earthworks,

but 0.0% structure rehabilitation (the scope of works for structures is less). The

filling of the embankment dam has been worked on over a length of 3,000 m,

but it is not yet finished up to design elevation, against the total length to be fill

4,300 m as per drawing. By the end of July 2014 the overall progress is

estimated at 32%, which is ahead of the target of 27% (see Figure 2).

Figure 2: Construction Progress for Tumnub O Ang Krang sub-project Stage 2


The Tumnub Rolous Rehabilitation Construction started 26 June 2014, with site

establishment, bush clearance along the dam, detour road construction; placing fill over

300 m section of the dam of a total length 4,761 m to be filled. Structure work has

included demolition of the parapet wall on the existing structures at 5 locations finished,

spillway structure preparation of the foundation and placing base slab rebar. By the

end of July 2014, for the earthworks is 15% completed and structures are 15%

completed. Overall progress is estimated at 15%, completed against a planned 25%.

1.5. Contractor’s Report/ Quality Control

Soil testing reports, concrete mix design and testing, reinforcement testing have been

received for Tumnub Srae Loor subproject under Contract FDERP-AF-MOWRAM-CW



02, from Ung Sim Sia Construction Co.,Ltd. One Contractor of SBPH Engineering and

Construction Co., Ltd submitted concrete mix design and testing and reinforcement

testing in this month for Tumnub Luok and O Ang Krang subprojects under Contract

FDERP-AF-MOWRAM-CW 04.

1.6. Hydromet and Automatic Weather Stations Works (Stage 2)

Report on Proposed Hydromet Works and AWS for the Flood Damage Emergency

Reconstruction Project - Additional Financing was submitted on 12th May 2014. The

proposed locations for hydromet stations are listed in Table 6 and the locations for

AWS are listed in Table 7.

The final bidding document- ICB-01 for the Procurement of Goods for Supply,

installation and commissioning of Hydromet Stations and AWS, including on-site

training, was revised on 31st July 2014.

Table 6: Proposed Hydromet Sites

Station code River basin Station name Province

550104 Stung Dauntry Prek Chik Battambang

550103 Stung Sangkar Stung Kra Nhoung Battambang

None* Stung Sangkar Or Treng Battambang

520102 Stung Monkol Borey Kdol Leu Battambang

530102 Stung Sisphon O Khay Dorn Banteay Meanchey

530103 Stung Sisphon O Bei Chharn Banteay Meanchey

530104 Stung Sisphon Svay Chek (Up) Banteay Meanchey

530105 Stung Ou Memay Svay Chrum Banteay Meanchey

540103 Stung Sreng Stung Krasang Oddar Meanchey

540102 Stung Sreng Stung Sreng (Up) Oddar Meanchey

540101 Stung Sreng Kralanh Kampong Thkov Siem Reap

* This is the eleventh site which will not now be provided under FDERP-AF

Table 7: Proposed AWS Sites

Codes

WMO HYMOS Location Town Province

- 120303 District Office Moung Russey Battambang

- 130209 District Office O Chrov Banteay Meanchey

48963 120202 PDOWRAM* Office Pailin Pailin

- - PDOWRAM Office Samraong Oddar Meanchey

48966 130325 PDOWRAM Office Siem Reap Siem Reap

- 130328 District Office Varin Siem Reap

48964 - PDOWRAM Office Tbaeng Meanchey Preah Vihear

48965 120404 PDOWRAM Office Kampong Thom Kampong Thom



1.7. Construction Progress Photos (Stage 2)

The Srae Loor Dam No.1 under reconstructed

(CW02)

The Srae Loor Dam No.1 under reconstructed

(CW02)

The Srae Loor Dam No.1 (CW02)

The Srae Loor Dam No.2 (CW02)

Intake Structure no.1 on Srae Loor Dam No.1

(CW 02)

Intake Structure no.2 on Srae Loor Dam No.1

(CW 02)



The Compaction test for Srae Loor Dam no.1

(CW 02)

The Compaction test for Srae Loor Dam no.2

(CW 02)

The Unsuitable materials remove by Contractor for

Chork Reservoir Rehabilitation (CW 03A)

The soil compaction activities at breach section of

Chork Reservoir Dam (CW03A)

The site inspection by TA Consultant with PIU officer

of MOWRAM for Chork Reservoir Rehabilitation sub-

project (CW 03A)

The Truck is dumping soil to Chork Reservoir Dam

rehabilitation (CW 03A)



The Tumnub Luok Dam, before reconstructed (CW

04)

Compaction activities of Tumnub Luok Dam, before

flooded of dam (CW 04)

The Tumnub Luok Dam was flooded on 31 July 2014

(CW 04)

The Tumnub Luok Dam was damaged by flooded

2013, before reconstructed (CW 04)

The Water Situation on 31 July 2014, at D/S of

Tumnub Luok Dam (CW 04)

The Tumnub Luok Dam, after breaking and

spreading the existing dam (CW 04)



The Tumnub O Ang Krang was damaged by flood

2013, before reconstructed

The Tumnub O Ang Krang was damaged by flood

2013, before reconstructed

The Tumnub O Ang Krang Dam, after trimming the

side slope (CW 04)

The Tumnub O Ang Krang Dam, compaction

activities (CW 04)

The Tumnub Rolous Dam was damaged by flood

2013, before reconstruction in 2014 (CW 05)

The Dump Truck is dumping soil to Tumnub Rolous

Dam at benching location (CW 05)



The compaction activities to Rolous Dam (CW 05)

The Rolous dam after compaction (CW 05)

The rebar assembling for D/S apron slab of Spillway

structure at Rolous Dam (CW 05)

The concrete placing for the stilling basin of spillway

structure at Rolous sub-project (CW 05)



Chapter 4 - Project Management Issues

1. Procurement

1.1. Procurement of Civil Works

The schedule for the procurement for Stage 3 works has been revised. The target or

planned dates have been revised and updated to correspond to ADB changes and

requests and the revised loan category allocations.

1.1.1. Payments (stage 2 Contracts)

The Stage 2 contractors payments processed to date are listed in Table 8.

Table 8: Payment Certificates Stage 2 Contracts

Contract Price Payment Claims1 Disbursed Contract Contractor

USD

Sub-project

Type Date USD Date USD

Advance 07/07/14 $71,209.72

CW 02 Ung Simsia Construction Co., Ltd

$474,731.46

Tumnub Srae Loor

Chork Reservoir Rehabilitation

Advance 29/07/14 $36,743.39

CW 03A Seak Chheav Leng Enterprise Co., Ltd

$244,955.93

Tumnub Luok Advance 08/07/14 $153,811.06

CW 04

SBPH Engineering and Construction Co., Ltd

$1,025,407.09 Tumnub O Ang Krang

Advance 07/07/14 $81,987.08

CW 05

Ung Simsia Construction Co., Ltd

$546,580.52

Tumnub Rolous

Total 343,751.25

1 Total claim not including deduction for retention or advance payment adjustment

2. Issues

2.1. Transport

MEF/ADB has agreed that for FDERP-AF no more vehicles shall be purchased and

MOWRAM must make use of the FDERP vehicles. This disregards the fact the two



distinct projects are being implemented in parallel, and that the transport situation is

already inadequate. It is recommended that leasing of vehicles is considered for

FDERP-AF.

This month one vehicle pick up was made available for the FDERP-AF utilization on

two occasions (field visits).

2.2. Office Equipment

Up to date, there is no dedicated FDERP-AF copy machine and colour printing

machine, use has to be made of FDERP machines.



Appendix 1 Subprojects location map



Appendix 2 Procurement Implementation Dates for Civil Works

Project ID: ADB Loan No. 3125-CAM (SF)

IA MOWRAM OUTPUT 3- Irrigation Rehabilitation and Flood Management AusAID Grant No. 0285-CAM (EF)

Updated JULY 2014

Submitted

DateNOL Date

Submitted

DateNOL Date

FDERP-AF-MOWRAM-CW01

Emergency Reconstruction Work of

Trapaing Thmor sub-project in Banteay

Meanchey Province

$ 2.50 m DC Plan

Engineer's Estimate $2,486,151.35 Actual



Tumnub Srae Loor sub-project in Banteay

Meanchey Province

$0.50 m DC Plan

Engineer's Estimate $450,470.65 Actual

FDERP-AF-MOWRAM-CW03A

Emergency Reconstruction Work for Chork

Reservoir Rehabilitation sub-project in

Battambang Province

$0.25 m DC Plan


FDERP-AF-MOWRAM-CW03B

Emergency Reconstruction Work for Basac

Reservoir Irrigation System sub-project in

Battambang Province

$1.06 m DC Plan




Tumnub Luok and Tumnub O Ang Krang

sub-projects in Oddor Meanchey Province

$1.02 m DC Plan



Emergency Reconstruction Work for

Tumnub Rolous Irrigation sub-project in

Kampong Thom Province

$0.45 m DC Plan



Emergency Reconstruction Work for

Tumnub 95 in Preah Vihear in Preah Vihear

Province, Tumnub Ta Saom, Tumnub Kork

Srok & Kork Thnong in Siem Reap Province

$1.37 m DC Plan


PROJECT IMPLEMENTATION SCHEDULE FOR CIVIL WORKS

FLOOD DAMAGE EMERGENCY RECONSTRUCTION PROJECT-ADDITIONAL FINANCING

Procurement Method and Implementation Dates; Schedule and Actual

Component:

7-May-14

7-May-14

7-May-14

7-May-14

24-Apr-14

24-Apr-14

$1,025,407.09

SBPH Engineering

and Construction

Co.,Ltd

6-May-14 19-May-14 2-Jun-14 23-Jun-14 26-Jun-14 26-Oct-14 $546,580.52

Ung Sim Sia

Construction

Co.,Ltd

2-Jun-14

2-Jun-14

2-Jun-14

2-Jun-14

2-Jun-14

2-Jun-14 23-Jun-14 26-Jun-14 26-Oct-14

19-May-14

19-May-14

19-May-14

19-May-14

6-May-14 19-May-14

6-May-14 19-May-14

7-May-14

7-May-14

Bid

Opening

Date

Bid Evaluation Report

CONTRACT PROCCESS

Contract

Signature

Date

Contract

Completion

Date

Contract

Amount USD

Supplier/ Contractor

Name

Method of

Procurement

Total

Estimated

Cost PP/ Eng.

Est. (USD)

DescriptionContract Package No. Bidding Document Invitation

for Bids

Date

6-May-14

Move to

stage 3 for

NCB

Move to

stage 3 for

NCB

Ung Sim Sia

Construction

Co.,Ltd

6-May-14 22-Jul-14 25-Jul-14 25-Nov-14 $244,955.93Seak Chheav Leng

Enterprise Co.,Ltd7-May-14

6-May-14 23-Jun-14 26-Jun-14 26-Oct-14 $474,731.46

6-May-14

Move to

stage 3 for

NCB

STAGE 2 CIVIL WORKS

BIDDING PROCCESS

Plan

versus

Actual

Prior/ Post

Review



Appendix 3 Consulting Services Implementation Schedule



Appendix 4 Summary of TA Consultant Experts’ Mobilization

MONTH JULY 2014 (Tentative*)

Contract Total Used Balance

to 31 July 2014 (As of 31 July 2014)

1 Team Leader/ Irrigation Engineer 20 0.50 19.50

2 Procurement/ Contract Specialist 1 1.00 0.00

3 Irrigation/ Dam Design Engineer 5 1.43 3.57

4 Hydraulic Gate Specialist 1 0.00 1.00

5 Socio-Economist 2 0.00 2.00

6 Hydrologist/ Hydromet Specialist 2.5 1.57 0.93

31.50 4.50 27.00

1 Deputy Team Leader/ Irrigation Engineer 32 0.00 32.00

2 Contract Engineer #1/ Acting Deputy TL 22 5.17 16.83

3 Contract Engineer #2 20 3.60 16.40



6Contract Engineer #5/ Structural Design

Engineer20 2.43 17.57

7 Resettlement Specialist 6 0.00 6.00

8 Agric. Socio-Economist 6 0.00 6.00

9 Hydrologist 8 1.70 6.30

10 Surveyor 3 0.00 3.00

11 Procurement (Bid Documents) 9 0.20 8.80

12 CD/ FWUC Specialist 6 0.00 6.00

13 Water Management/ O&M Engineer 6 0.00 6.00

14 GIS/ AutoCAD and Mapping Specialist 3 0.00 3.00

15 Environmental Specialist 7 0.00 7.00

186.00 13.10 172.90

* Note the actual used amounts are dependant on timesheets submitted

Amounts in person-months

Total 1- International

2. National Experts(*)

Total 2- National

STATUS OF TA CONSULTANT EXPERTS' MOBILIZATION, AS OF 31 JULY 2014

EXPERT

1. International Experts

Remarks/ Periods of

expert's availability