annual performance plan 2016/17...office of the premier also made a presentation on limpopo...

Annual Performance Plan 2016/17

Date of tabling

10 March 2016 ___________________________________

Limpopo Provincial Treasury: Annual Performance Plan: 2016/17 - 2018/192 Page

FOREWORD BY THE LIMPOPO MEMBER OF THE EXECUTIVE COUNCIL FOR FINANCE

As we plan for this 2016/17 budget cycle, we have to face the current backdrop of a negative economic outlook of the South African economy. This outlook requires that we escalate the level of financial prudence as well and putting further austerity measures in place in order to do more with less resources. We also do so by renewing our commitment to the citizens of our country in ensuring financial prudence and good governance that will contribute to the achievement of the ideal of a developmental state. The National Development Plan (NDP), Medium Term Strategic Framework (MTSF) 2014 -2019 and Limpopo Development Plan (LDP) continue to provide direction towards achieving Vision 2030. Provincial Treasury will continue with the implementation of the following key priorities as we manoeuvre the current tough economic environment:

Further strengthening of the Provincial Treasury Strengthening our support to Municipalities Achieve and maintain Unqualified Audit Outcomes Enforce and ensure compliance Monitor and facilitate infrastructure spending Enhance our oversight over public entities Strengthen CFO offices Monitor the Revenue Enhancement Strategy Implement the remaining Section 100 sustainability projects

In view of the above economic outlook, the Provincial Treasury will play a leading role in ensuring that departments, municipalities and public entities with the province exercise adequate financial management controls and good governance, as well as monitoring the implementation further austerity measures within the province without compromising service delivery needs of the citizens of our province. It is within this context that we further commit ourselves to the Medium Term Strategic Framework (MTSF), National Outcomes special emphasis on Outcome 9 and 12 as well as the Limpopo Development Plan.

I therefore endorse this Annual Performance Plan (APP) and commit to ensuring that it is implemented.

____________________________________

RWN Tooley (MPL)

EXECUTIVE AUTHORITY

______________________________ __

WN Tooleley (MP

Limpopo Provincial Treasury: Annual Performance Plan: 2016/17 - 2018/19 3 Page

OFFICIAL SIGN-OFF

It is hereby certified that this Annual Performance Plan was developed by the management of Limpopo Provincial Treasury under the guidance of the MEC RWN. Tooley

Was prepared in line with the current Strategic Plan of Limpopo Provincial Treasury Accurately reflects the performance targets which Limpopo Provincial Treasury will endeavour to achieve given the resources made available in the budget for 2016/17.

MP Raphesu Signature: ___________________________

DDG: CORPORATE GOVERNANCE

HM Mawela Signature: ___________________________

CHIEF FINANCIAL OFFICER

GC Pratt Signature: ____________________________

ACCOUNTING OFFICER

Approved by:

RWN Tooley (MPL) Signature: ___________________________EXECUTIVE AUTHORITY

_____________________________

________________________________

______________________________

________________________________________________________


TABLE OF CONTENTS PAGE

LIST OF ACRONYMS 6

PART A: STRATEGIC OVERVIEW 9

1. UPDATED SITUATIONAL ANALYSIS 9

1.1 Performance delivery environment 9 1.2 Organisational environment 23

2. REVISIONS TO LEGISLATIVE AND OTHER MANDATES 25

3. OVERVIEW OF 2016/17 BUDGET AND MTEF ESTIMATES 26

3.1 Expenditure estimates 26

3.2 Relating expenditure trends to strategic outcome oriented goals 27

PART B: PROGRAMME AND SUBPROGRAMME PLANS 29

Budget Structure 29

4. PROGRAMMES 30

4.1 PROGRAMME 1: ADMINISTRATION 30 4.1.1 PROGRAMME 1 STRATEGIC OBJECTIVES ANNUAL TARGETS FOR 2016/17 31 4.1.2 PROGRAMME 1 PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2016/17 �– 2018/19 32 4.1.3 PROGRAMME 1 QUARTERLY TARGETS FOR 2016/17 36 4.1.4 RISK MANAGEMENT 38 4.1.5 Reconciling performance targets with the Budget and MTEF 39

4.2 PROGRAMME 2: SUSTAINABLE RESOURCE MANAGEMENT 40 4.2.1 PROGRAMME 2 STRATEGIC OBJECTIVES ANNUAL TARGETS FOR 2016/17 41 4.2.2 PROGRAMME 2 PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2016/17 �– 2018/19 42 4.2.3 PROGRAMME 2 QUARTERLY TARGETS FOR 2016/17 45 4.2.4 RISK MANAGEMENT 47 4.2.5 Reconciling performance targets with the Budget and MTEF 48

4.3 PROGRAMME 3: ASSETS, LIABILITIES AND SUPPLY CHAIN MANAGEMENT (INCLUDING FINANCIAL SYSTEMS) 49

4.3.1 PROGRAMME 3 STRATEGIC OBJECTIVES ANNUAL TARGETS FOR 2016/17 50 4.3.2 PROGRAMME 3 PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2016/17 �– 2018/19 51 4.3.3 PROGRAMME 3 QUARTERLY TARGETS FOR 2016/17 53 4.3.4 RISK MANAGEMENT 55 4.3.5 Reconciling performance targets with the Budget and MTEF 56

4.4 PROGRAMME 4: FINANCIAL GOVERNANCE 57 4.4.1 PROGRAMME 4 STRATEGIC OBJECTIVES ANNUAL TARGETS FOR 2016/17 58 4.4.2 PROGRAMME 4 PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2016/17 �– 2018/19 59 4.4.3 PROGRAMME 4 QUARTERLY TARGETS FOR 2016/17 62 4.4.4 RISK MANAGEMENT 65 4.4.5 Reconciling performance targets with the Budget and MTEF 66


PART C: LINKS TO OTHER PLANS 67

5. Links to the long term infrastructure and other capital plans 67

6. Conditional grants 67

7. Public entities 67

8. Public-private partnerships 67

ANNEXURES 68

ANNEXURE 1: TECHNICAL INDICATORS FOR PROGRAMME 1 68 Technical Indicator Definitions 68





LIST OF ACRONYMS

Acronym Description AET Adult Education and Training

AFS Annual Financial Statement

AG Auditor General

ALSCM Asset, Liabilities and Supply Chain Management

APP Annual Performance Plan

BAS Basic Accounting System

BCP Business Continuity Planning

CFO Chief Financial Officer

CL Clean

D Disclaimer

DDG Deputy Director-General

DORA Division of Revue Act

FG Financial Governance

FINEST Financial Efficiency Strategic Planning System

GDP Gross Domestic Product

GITO Government Information Technology Office

HOD Head of Department

HR Human Resource

HRD Human Resource Development

HRM Human Resource Management

IBM International Business Machines

ICT Information and Communication Technology

IDIP Infrastructure Delivery Improvement Programme

IDMS Infrastructure Development Management System

IDP Integrated Development Plan

IT Information Technology

IYM In Year Monitoring

LDP Limpopo Development Plan

LOGIS Logistics Information System

LPT Limpopo Provincial Treasury

M&E Monitoring & Evaluation

MEC Member of the Executive Council


MFMA Municipal Finance Management Act

MISS Minimum Information Security Standard

MPAT Management Performance Assessment Tool

MPL Member of the Provincial Legislature

MTEF Medium Term Expenditure Framework

MTSF Medium Term Strategic Framework

N/A Not Applicable

NACH National Crime Hotline

NDP National Development Plan

OHSA Occupational Health and Safety Act

PAIA Promotion of Access to Information Act

PAJA Promotion of Administrative Justice Act

PDPs Personal Development Plans

PERSAL Personnel Salary

PFMA Public Finance Management Act

PMDS Performance Management and Development System

PPP Public Private Partnership

PSC Public Service Commission

PT Provincial Treasury

Q Qualified

Q1 Quarter 1

Q2 Quarter 2

Q3 Quarter 3

Q4 Quarter 4

QAIP Quality Assurance Improvement Plan

SA South Africa

SAQA South African Qualifications Authority

SCM Supply Chain Management

SCOA Standard Chart of Accounts

SDIP Service Delivery Improvement Plan

SITA State Information Technology Agency

SLA Service Level Agreement

SP Strategic Plan

SRM Sustainable Resource Management

STATSSA Statistics South Africa

TR Treasury Regulations


U Unqualified

WSP Workplace Skills Plan


PART A: STRATEGIC OVERVIEW 1. UPDATED SITUATIONAL ANALYSISThe department performs within the environment that affects its efficiency in delivering its service. The internal and external environments are therefore important factors to be considered when developing plans.

1.1 Performance delivery environmentDuring the planning sessions, the team conducted a situational analysis using analysis reports from various stakeholders on Limpopo Provincial Treasury�’s performance on several areas. The following key stakeholders made their presentations during the Strategic Planning session: Auditor General, Public Service Commission, Office of the Premier and Provincial Internal Audit. 1.1.1 Public Service Commission The Public Service Commission presented the State of governance and Provincial Performance on Constitutional values and principles governing the public administration. Public Service Commission indicated that Limpopo Provincial Treasury is not complying with over and under expenditure requirements and no evidence was provided to validate that the department complied with 40 days referrals, finalisation of referred cases through NACH, financial misconduct, disciplinary procedures and promoting public participation. The Limpopo Province Financial Misconduct as at 2014/15 was reflected as per table 1 below: Table 1: Indicator : Financial Misconduct (Limpopo Province) 2014/15


Recommendations and issues for considerations made by Public Service Commission for Limpopo Provincial Treasury were as follows:

Possible areas of improvement or solution for consideration: High irregular appointment reported to the PSC in the province (potential reversal

of appointment �– litigation and cases lost = money lost to the state). High number of cases relating to irregularities in Supply Chain Management and

PT need to play a strategic role in assisting provincial departments to improve in this regard (provincially).

Improvement by PT to provide access to information in terms of PAIA; development of disciplinary measures and promotion of public participation.

Engagements of SMS members on Financial Disclosure findings by the Executive Authority need to be improved, specifically the 2013/14 non-compliance.

Signing of Head of Department Performance Agreement before 31 May 2015 by the Executive Authority need improvement.

Is Provincial Treasury monitoring the implementation of PFMA specified sanctions of Financial Misconduct? �– High verbal and written warning issues even for serious offences.

What role is Provincial Treasury playing in partnership with Provincial M&E unit to address anomalies of high budget expenditure by department but low APP targets achieved?

1.1.2. Office of the Premier Office of the Premier presented on MPAT 1.4 final results and MPAT 1.5 new Evaluation standard. The presentation on MPAT 1.4 outcomes was putting more focus on Limpopo Provincial Treasury�’s shortcomings, especially on standards where Treasury did not perform well. Office of the Premier also made a presentation on Limpopo Development Plan, where Provincial Treasury�’s role was outlined.


Table 2: Comparison of MPAT 1.3 and MPAT 1.4 outcomes

The graphical representations of the above summary results for MPAT 1.3 and MPAT 1.4 are on Figure 1 below:

Figure 1: Comparison of MPAT 1.3 and MPAT 1.4 outcomes


1.1.3. Auditor General Auditor General presented Provincial Audit Outcomes and Treasury�’s role in Improving �“GOOD�” Governance in the Province.

The presentation outlined the following as key challenges identified in the Provincial Government:

Financial Statement

- Material adjustments made to submitted AFS to achieve fair presentation;

- Accounting for Property, infrastructure, plant and equipment is still a challenge;

- Accounting for revenue/ accrued departmental revenue is still a challenge.

Annual Performance Report

- Usefulness of SP/IDP when evaluated for Consistency, Relevance, Measurability and Presentation is still a challenge;

- Reliability of reported performance when evaluated for validity, accuracy and completeness is still a challenge.

Compliance with Legislation

- High number of findings due to non - adherence to regulatory requirements.

Controls & Capacity

- Leadership culture; documented process , strong daily & monthly controls;

- Good human resource & culture of review and monitoring.

Use of Consultants

- No end to the tunnel- no transfer of skills, poor performance management and monitoring, inadequate planning and appointment process.

Use of Grants

- Impact of these grants in achieving the intended objectives;

- Under spending - risk of fiscal dumping.

Unauthorised ,Irregular ,Fruitless & Wasteful expenditure

- Re-occurrence rate high- zero learning curve

(i) Financial Management in the Province The role of Limpopo Provincial Treasury in supporting and monitoring provincial departments, public entities and municipalities will ensure improved management of financial resources and good governance in the province. The current status of the province�’s financial management position in relation to audit outcomes is represented in the information that follows.


Table 3: Audit outcomes of Limpopo Provincial Departments: 2010/11 �– 2014/15 Vote No

DEPARTMENT 2010/11 2011/12 2012/13 2013/14 2014/15 TREND

1 Premier UQ UQ UQ UQ CL2 Legislature UQ UQ UQ UQ UQ

3 Education Q D D D D

4 Agriculture CL UQ Q Q UQ

5 Treasury UQ UQ UQ UQ UQ6 Economic

Development UQ UQ UQ Q UQ

7 Health D D D Q UQ

8 Roads & Transport

Q Q UQ UQ UQ

9 Public Works Q D D Q Q

10 Safety, Security & Liaison

UQ UQ UQ UQ UQ

11 Co-Operative Governance, Housing Settlements & Traditional Affairs

CL UQ UQ UQ UQ

12 Social Development

Q UQ Q Q UQ

13 Sport, Arts & Culture

Q Q Q Q Q


The graphical representations of the above statistics are on Figure 2 below: Figure 2: Audit Outcomes of Limpopo Provincial Departments (2010/11 �– 2014/15)

It is clear from the above graph that audit outcomes which reflect on internal controls within departments have not been stable in Limpopo Province and has seen some improvement, particularly in the number of departments that receive unqualified audit opinions and reduction in the number of departments with qualified audit opinions. There is however signs of recurrence in relation to the disclaimer audit opinions. The service provided by Provincial Treasury is therefore necessary in ensuring that these trends are improved and sustained in the years to come. This Annual Performance Plan has taken these factors into consideration in determining our priorities.


Table 4: Audit outcomes of Limpopo Provincial Municipalities: 2009/10 �– 2013/14 FINANCIAL YEAR UNQUALIFIED QUALIFIED DISCLAIMER

2009/10 9 12 9 2010/11 5 13 12 2011/12 2 12 16 2012/13 0 19 11 2013/14 15 9 6

The graphical representations of the above statistics are on Figure 3 below:

Figure 3: Audit Outcomes of Limpopo Provincial Municipalities (2009/10 �– 2013/14)

Audit Outcomes for municipalities above indicate significant improvements in all 3 areas, especially in the number of municipalities that received unqualified audit outcomes. However, more improvement is necessary, especially in the six municipalities that received disclaimer opinions, as well as the nine that were qualified.


Table 5: Audit outcomes of Limpopo Provincial Public Entities: 2010/11 �– 2014/15

PUBLIC ENTITY 2010/11 2011/12 2012/13 2013/14 2014/15 TREND

Limpopo Economic Development Agency (LEDA)

Q Q Q UQ UQ

Limpopo Agri-business Development Corporation (LADC)

A Q N/A N/A N/A N/A

Limpopo Tourism and Parks Board (LTPB)

D D D Q Q

Trade Investment Limpopo (TIL)

Q Q N/A N/A N/A N/A

Limpopo Gambling UQ UQ UQ UQ UQ

Roads Agency Limpopo (RAL) CL UQ D A A

Gateway Airport Authority Limited (GAAL)

UQ Q Q D Q

Limpopo Business Support Agency (LIBSA)

Q Q N/A N/A N/A N/A


The graphical representations of the above statistics are on Figure 4 and 5 below:

Figure 4: Audit Outcomes of Limpopo Provincial Public Entities (2009/10 �– 2011/12)

Figure 5: Audit Outcomes of Limpopo Provincial Public Entities (2012/13 �– 2014/15)

There is significant improvement between 2009/10 to 2011/12 on public entities that received unqualified audit outcome - from 7 to 2 out of 8 public entities receiving unqualified audit outcomes. This is a percentage decrease from 87.5 % to 25%.


After the amalgamation of the 8 public entities into 5, improvement trend continued at a lessor rate, however, entity (GAAL) has improved from disclaimer in 2013/14 to qualified audit opinion in 2014/15. Table 6: Audit outcomes of Limpopo Provincial Municipal Entities: 2009/10 �– 2013/14

FINANCIAL YEAR

UNQUALIFIED QUALIFIED DISCLAIMER NEW AUDITEE

2009/10 0 1 0 2 2010/11 1 1 0 1 2011/12 0 1 1 1 2012/13 1 1 0 1 2013/14 3 0 0 0 The graphical representations of the above statistics are on Figure 6 below: Figure 6: Audit Outcomes of Limpopo Provincial Municipal Entities (2009/10 �– 2013/14)

There is good improvement of audit outcomes in the 3 municipal entities, where all 3 received unqualified audit outcomes in 2013/14 financial year.


(ii) Limpopo Economy Limpopo�’s economy managed to maintain positive growth from the period 2010 to 2014, though

in 2014 the growth contracted to 1.0 percent and this was caused among others by the decline in

the mining sector due to deteriorate in mineral price, inconsistent electricity supply, labour unrest,

low agriculture production, slow growth in the manufacturing industries and construction sectors.

Community services and trade sectors continued to grow in in the period under review.

Through positive share contribution by sectors to provincial GDP, economic growth sustained its

positive trajectory overtime. As compared to other provinces, the provincial economic growth

emerged as the lowest with growth of 1.0 percent in 2014 due to decline in the mineral price as

Limpopo�’s economy is driven by mining sector. Western Cape, Mpumalanga and Gauteng were

the highest at 2.0, 1.8 and 1.7 percent respectively.

Figure 7: Economic growth per Province

Source: Global Insight 2015.


Labour Market in Limpopo

Employment creation in the province is the pillar of government�’s growth and Limpopo

Development Plan. The labour force has increased by 230 thousand or 16.1 percent year

on year and 70 thousand or 4.4 percent between the second quarter of 2015 and the

third quarter of 2015. The employment increased by 147 thousand or 12.3 percent year

on year and improved between the second quarter of 2015 and third quarter of 2015 by

59 thousand or 4.6 percent. More increase was experienced in the informal non-

Agricultural sector at 62 thousand or 9.5 percent year on year.

The unemployed increased by 84 thousand or 36.5 percent year on year and 10

thousand or 3.5 percent between the second quarter of 2015 and third quarter of 2015.

Increase in unemployment emanate from the loss of jobs experienced between the two

quarters as observed earlier. At the same breath unemployment rate deteriorate from

18.9 percent in second quarter of 2014 to 18.8 percent in third quarter of 2015 which

represents an overall decline of 0.1 percent quarter on quarter and increase of 2.9

percent year on year.

The province recorded the lowest unemployment of all the nine provinces in all the

quarters of 2015. The labour absorption rate, which is the percentage of the working-age

population employed, has also risen from 36.3 percent to 37.9 between second quarter of

2015 and third quarter of 2015. The not economically active population declined by 54

thousand or 2.8 percent quarter on quarter and 169 thousand or 8.2 percent year on

year.

Of the not economically active population, 43 thousand decline represents discouraged

work seekers when considering quarter on quarter change and 39 thousand when

considering year on year change. Other not economically active declined by 11 thousand

quarter on quarter and 130 thousand year on year. Included in this category are students,

home makers, pensioners and any other individuals that receive government aid.


Table 7: Limpopo labour market

Q:3 2014 Q:3 2015 Qtr to Qtrchange

Y on Ychange

Qtr to Qtrchange %

Y on Ychange %

Employed 1206 1353 59 147 4,6 12.3Formal sector (non-Agric) 652 714 34 62 5 9.5Informal sector (non-Agric) 340 372 25 32 7.1 9.4Agriculture 111 145 0 34 0 30.6Private Households 103 122 1 19 0.4 18.7

Not economically active 2078 1909 -54 -169 -2.8 -8.2Discouraged work-seekers 419 380 -43 -39 -10.2 -9.4Other(not economically active) 1659 1529 -11 -130 -0.7 -7.8

Unemployment rate 15.9 18.8 -0.1 2.9Absorption rate 34.3 37.9 1.6 3.6Labour force participation rate 40.8 46.6 1.8 5.844.8

18.936.3

4231540

Rates (%)

312 10 84 3.5 36.5

1963

1293680347145121

Unemployed 229 302

0.4 1.7

Labour Force 1434 1595 1665 70 230 4.4 16.1

Population 15-34 yrs. 3513 3558 3574 15 61

Limpopo

Q:2 2015

Source: Statssa 2015

Inflation

In December 2015 Limpopo inflation was lower than the headline inflation at 5.2 percent.

Limpopo inflation was higher than all provinces as well the headline in all quarters of 2015.

The index of communication has recovered from negative 3.1 in quarter 4 of 2014 to positive 0.1

in Q4 of 2015. The index of Education is the highest and has increased from 9.6 in Q4 of 2014 to

10.1 in Q4 of 2015 followed by food and non-alcoholic beverages which has declined from 8.3 in

Q4 of 2014 to 7.1 in Q4 of 2015. Other baskets whose index was high in Q4 of 2015 were

clothing and footwear as well as Health and restaurant which had index of 6.9, 6.0 and 5.5

respectively.


Table 8. Limpopo Inflation CPI 2014Q:4 2015Q:1 2015Q:2 2015Q:3 2015Q:4

Food & non alcoholic beverages 8.3 5.8 4 2.8 7.1Alcoholic beverages & tobacco 7.1 6.3 6 4.5 1.7Clothing and footwear 7.3 5.6 6.7 7.9 6.9Housing and utilities 4.7 3.8 4 5.3 4.3Household contents and services 4.2 2.6 3.6 1.1 0.3Health 4.5 5.6 6.2 6.3 6Transport 2.5 -1 0 -0.9 1.4Communication -3.1 -2.6 -2.2 -1.3 0.1Recreation and culture 1.5 2.4 1.7 2.1 3Education 9.6 10.1 10.1 10.1 10.1Restaurants and hotels 6.9 6 5.4 5.9 5.5Miscellaneous goods and services 7.4 7.6 7.8 6.3 5.4

Source: Statssa 2016


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Through the assistance of the section 100 intervention Team, the Department managed to strengthen the capacity of Limpopo Provincial Treasury by upgrading the Level of the HOD from 15 to 16 and those of the Senior General Managers for Asset, Liabilities and Supply Chain Management together with the one for Corporate Management to level 15 respectively. The other three Chief Director levels for the MFMA, Infrastructure Management and PPP as well as the Chief Financial Officer were also strengthened and confirmed at level 14. The strengthening of LPT at managerial levels will ensure that during the fulfilment of the mandate of monitoring and giving the required support to the departments, municipalities and public entities, the required levels and expertise are available all the time. The department�’s capacity within Programs 2, 3 and 4 has been increased with particular focus on Municipalities and Public Entities.

In line with the reduction of Compensation of Employees process, the proposed LPT structure has a reduced number of posts from the existing 674 to 550. Areas of real capacity challenge are Municipal Finance, Transversal Risk Management, Asset Management, CFO�’s office and support to public entities. The increased need for support to municipalities in order to improve audit outcomes also raises the need for increased capacity in Municipal Finance.

The Provincial Internal Audit function is also faced with limited capacity due to the challenge of retaining internal auditors and it is an added resource challenge facing the department. These capacity challenges are gradually being improved and will be addressed during this period of 2015/16�– 2019/20.

2. REVISIONS TO LEGISLATIVE AND OTHER MANDATES

The Legislative and other mandates were not revised.


3. OVERVIEW OF 2016/17 BUDGET AND MTEF ESTIMATES

3.1 Expenditure estimates

DEPARTMENTAL SUMMARY

The budget for Provincial Treasury is divided among four main programmes namely Administration, Sustainable Resource Management, Assets, Liabilities & SCM and Financial Governance.

The allocated budget will be responsible amongst others to help the department in achieving the following main services:

Prepare the Provincial Budget;

Exercise control over the implementation of the Provincial Budget;

Promote and enforce transparency and effective management in respect of revenue,

expenditure, assets and liabilities of Provincial Government Institutions and Public

Entities;

Develop and implement Fiscal Policies in the Province that are consistent with National

Macroeconomic and Fiscal objectives;

Enforce implementation of National and Provincial Treasury norms and standards in the

Province, including prescribed procurement systems, standards and Generally

Recognized Accounting Practice, uniformly classified systems, provisioning, banking,

cash management and investment frame-work policies;

Implement Treasury norms and standards provided for in the PFMA and MFMA;

Key assumptions

Some of the main assumptions underpinning the MTEF budget are as follows:

Salary increases was estimated at 6.2 per cent in 2016/17, 5.8 per cent in 2017/18 and

5.8 per cent in 2018/19

With an effective date of 1st April in 2016/17.

A provision of 1 per cent of total compensation of employees has been set aside to

assist in staff development.


Table 5.2.1 : Summary of payments and estimates by programme: Provincial Treasury

OutcomeMain

appropriationAdjusted

appropriationRevised estimate

Medium-term estimates

R thousand 2012/13 2013/14 2014/15 2016/17 2017/18 2018/191. Administration 121 307 128 246 141 382 160 234 154 182 147 782 166 325 179 279 186 249 2. Sustainable Resource Managem 42 677 43 987 47 811 62 327 53 675 50 591 77 371 78 973 82 448 3. Assets, Liabilities & Scm 129 049 70 790 72 650 79 380 83 899 83 899 79 340 87 932 93 032 4. Financial Gov ernance 63 463 139 950 102 372 83 239 82 572 88 286 89 568 92 260 97 611 Total payments and estimates 356 496 382 973 364 215 385 180 374 328 370 558 412 604 438 444 459 340

2015/16

Table 5.2.2 : Summary of provincial payments and estimates by economic classification: Provincial Treasury

OutcomeMain




R thousand 2012/13 2013/14 2014/15 2016/17 2017/18 2018/19Current payments 344 058 372 869 352 046 372 201 359 579 354 850 400 600 424 952 445 067

Compensation of employ ees 194 997 203 323 227 247 278 125 253 227 241 696 292 682 312 794 327 509 Goods and serv ices 149 061 169 546 124 799 94 076 106 352 113 154 107 918 112 158 117 557 Interest and rent on land �– �– �– �– �– �– �– �– �–

Transfers and subsidies to: 5 857 4 052 5 199 6 479 6 479 7 438 6 204 6 291 6 656 Prov inces and municipalities �– �– �– �– �– �– �– �– �– Departmental agencies and acco �– �– �– �– �– �– �– �– �– Higher education institutions �– �– �– �– �– �– �– �– �– Foreign gov ernments and intern �– �– �– �– �– �– �– �– �– Public corporations and priv ate �– �– �– �– �– �– �– �– �– Non-profit institutions �– �– �– �– �– �– �– �– �– Households 5 857 4 052 5 199 6 479 6 479 7 438 6 204 6 291 6 656

Payments for capital assets 6 581 6 052 6 970 6 500 8 270 8 270 5 800 7 200 7 618 Buildings and other fix ed structu 220 �– �– �– �– �– �– �– �– Machinery and equipment 6 361 6 052 6 970 6 500 8 270 8 270 3 300 7 200 7 618 Heritage Assets �– �– �– �– �– �– �– �– �– Specialised military assets �– �– �– �– �– �– �– �– �– Biological assets �– �– �– �– �– �– �– �– �– Land and sub-soil assets �– �– �– �– �– �– �– �– �– Softw are and other intangible as �– �– �– �– �– �– 2 500 �– �–

Payments for financial assets �– �– �– �– �– �– �– �– �–

Total economic classification 356 496 382 973 364 215 385 180 374 328 370 558 412 604 438 444 459 340

2015/16

3.2 Relating expenditure trends to strategic outcome oriented goals There is an overall increase of 7 per cent on 2016/17 budget of R412 million as compared to the main allocation of R385 million in 2015/16, and this is attributed to amongst others a 7 per cent general salary increase during 2015/16 and also funds allocated to Municipal finance to employ staff who will assist municipalities with better financial management.

Compensation of Employees has increased by 5 per cent from R278 million in 2015/16 to R293 million in 2016/17 and this allocation will be used to fund critical vacant posts and cover general salary increase.

Goods & Services increased by 13 Per cent from R94 million in 2015/16 to R 108 million in 2016/17 and this increase is attributed to an amount of R13 339 million for Government Technical Advisory Centre (GTAC), whereas the other increase will fund contractual obligations for the department.

Transfers & Subsidies is for funding external bursary holders for the department, leave gratuities for employees who will retire in the coming financial year.


Payment for capital assets has decreased by 12 per cent from R6.5 million 2015/16 to R5.8 million in 2016/17 and this will be used to purchase office furniture and working equipment�’s for newly appointed staff amongst others.


PART B: PROGRAMME AND SUBPROGRAMME PLANS

Budget Structure

Programme Sub-programme

a. Programme 1: Administration 1.1 Office of the MEC 1.2 Management Services 1.3 Corporate Services 1.4 Financial Management (Office of the CFO)

b. Programme 2: Sustainable Resource

Management2.1 Programme Support2.2 Economic Analysis2.3 Fiscal Policy2.4 Budget Management2.5 Public Finance2.6 Intergovernmental Fiscal Relations (Municipal

Finance)

c. Programme 3: Assets, Liabilities andSupply Chain Management

3.1 Programme Support 3.2 Asset Management 3.3 Liabilities Management 3.4 Supply Chain Management 3.5 Support & Interlinked Financial Systems

d. Programme 4: Financial Governance 4.1 Programme Support 4.2 Accounting Services 4.3 Risk Management 4.4 Provincial Internal Audit


4. PROGRAMMES

4.1 PROGRAMME 1: ADMINISTRATION The purpose of the programme is to provide effective and efficient Strategic management, administrative support and sound financial management to Provincial Treasury. The programme has the following sub-programmes namely:

MEC Support Services which is responsible for:

- Providing Parliamentary and Legislative Support Services, Render administrative and secretarial services, provide media liaison services and also to facilitate policy advice to the MEC.

Management Services which is responsible for:

- Providing Strategic and Administrative support to the HOD

Corporate Services is responsible for:

- Ensuring the provision of Human Resource Management

- Ensure provision of Legal and Labour relations services, and

- Administering transformation programmes and employee welfare

Financial Management (Office of the CFO)

- To render Management Accounting, Financial Accounting and Supply Chain Management services for the department

- To ensure monitoring of Organizational performance, Co-ordination of Strategic Planning and Policy development processes.


4.1.

1

PRO

GR

AM

ME

1 ST

RA

TEG

IC O

BJE

CTI

VES

AN

NU

AL

TAR

GET

S FO

R 2

016/

17

Prog

ram

me

1 St

rate

gic

obje

ctiv

es:

Enab

le

the

Dep

artm

ent

to d

eliv

er in

line

with

the

man

date

by

im

prov

ing

man

agem

ent

prac

tices

on

H

R,

Stra

tegi

c M

anag

emen

t an

d Fi

nanc

ial M

anag

emen

t to

leve

l 4

of

MPA

T st

anda

rds

by 2

019/

20.

5 Ye

ar

Stra

tegi

c Pl

an

Targ

et

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c ou

tcom

e or

ient

ed G

oal 1

:Str

ateg

ic p

artn

ersh

ip th

at e

nabl

es e

ffec

tive

exec

utio

n of

the

depa

rtm

ent�’s

legi

slat

ive

man

date

by

the

4 de

part

men

tal p

rogr

amm

es.

Dep

artm

enta

l av

erag

e M

PA

T sc

ore

4 2.

1 2.

5 2.

5 3

3.5

4 4


4.1.

2

PRO

GR

AM

ME

1 PE

RFO

RM

AN

CE

IND

ICA

TOR

S A

ND

AN

NU

AL

TAR

GET

S FO

R 2

016/

17 �–

2018

/19

Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c O

bjec

tive:

Enab

le th

e D

epar

tmen

t to

deliv

er in

line

with

the

man

date

by

impr

ovin

g m

anag

emen

t pra

ctic

es o

n H

R, S

trat

egic

M

anag

emen

t and

Fin

anci

al M

anag

emen

t to

leve

l 4 o

f MPA

T st

anda

rds

by 2

018/

19.

Indi

cato

rs c

ontr

ibut

es t

owar

ds t

he M

TSF

Out

com

e 12

of

build

ing

an e

ffect

ive,

effi

cien

t an

d de

velo

pmen

t or

ient

ed p

ublic

ser

vice

and

N

DP

obje

ctiv

e 13

of

Bui

ldin

g an

d C

apab

le a

nd D

evel

opm

enta

l St

ate

as w

ell

asLD

P O

bjec

tive:

Soun

d Fi

nanc

ial

and

Adm

inis

trat

ive

Man

agem

ent

1N

umbe

r of

pr

ogra

mm

es

mon

itore

d fo

r co

mpl

ianc

e to

in

stitu

tiona

l ar

rang

emen

ts

4 (o

nly

in th

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st q

uarte

r)

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4 4

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ogra

mm

es

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itore

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plia

nce

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PM

DS

polic

ies

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base

line

No

base

line

4 4

4 4

4

3N

umbe

r of

pr

ogra

mm

es

supp

orte

d on

de

velo

pmen

t/rev

iew

of

bu

sine

ss

proc

esse

s

New

in

dica

tor

New

in

dica

tor

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in

dica

tor

4 4

4 4

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r of A

ET

prog

ram

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plem

ente

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partm

ent

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dica

tor

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in

dica

tor

New

in

dica

tor

New

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cato

r 4

4 4

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umbe

r of

ke

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rvic

es

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itore

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line

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line

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3 3

3


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

SDIP

6

Num

ber

of

faci

litie

s m

onito

red

on

impl

emen

tatio

n of

R

isk

Ass

essm

ent

reco

mm

enda

tions

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base

line

No

base

line

9 9

9 9

9

7N

umbe

r of

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ogra

mm

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itore

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in

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gatio

n of

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iorit

ised

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ks t

o pr

ovid

e re

ason

able

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nce

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ent

of

set o

bjec

tives

.

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4 4

4 4

4

8N

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r of

pr

ogra

mm

es

mon

itore

d an

d su

ppor

ted

on

impl

emen

tatio

n of

R

ecor

ds

Man

agem

ent

Syst

ems

New

In

dica

tor

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In

dica

tor

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4 4

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r of

bu

ildin

gs

prov

ided

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ith

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liary

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rvic

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ine

with

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r A

sset

9 4

9 9

9 9

9


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Man

agem

ent

Plan

10

Num

ber

of

prog

ram

mes

m

onito

red

and

supp

orte

d on

co

mpl

ianc

e to

C

orpo

rate

Iden

tity

Man

ual

and

the

Com

mun

icat

ion

Polic

y

New

In

dica

tor

New

In

dica

tor

4 4

4 4

4

11N

umbe

r of

pr

iorit

ised

IC

T pr

ojec

ts

impl

emen

ted

in

line

with

ICT

Plan

New

In

dica

tor

New

In

dica

tor

4 4

4 4

4

12N

umbe

r of

pr

ogra

mm

es

mon

itore

d an

d su

ppor

ted

in

impl

emen

tatio

n of

M

ISS

and

Inve

stig

atio

n St

rate

gy

to

ensu

re

com

plia

nce

with

N

atio

nal

Secu

rity

Pre

scrip

ts

New

In

dica

tor

New

In

dica

tor

4 4

4 4

4

13N

umbe

r of

IY

M

repo

rts

com

pile

d in

lin

e w

ith

Nat

iona

l Tre

asur

y

12

12

12

12

12

12

12


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

pres

crip

ts.

14N

umbe

r of b

udge

t do

cum

ents

co

mpi

led

and

subm

itted

New

In

dica

tor

New

In

dica

tor

New

In

dica

tor

4 4

4 4

15N

umbe

r of

fin

anci

al

stat

emen

ts

com

pile

d an

d su

bmitt

ed

for

revi

ew

by

Pro

vinc

ial

Trea

sury

in

lin

e w

ith t

he r

epor

ting

fram

ewor

k

New

In

dica

tor

New

In

dica

tor

New

In

dica

tor

4 4

4 4

16%

of

su

pplie

r�’s

valid

in

voic

es

paid

w

ithin

30

da

ys

New

In

dica

tor

New

In

dica

tor

100%

of

supp

lier�’s

va

lid in

voic

es

paid

with

in

30 d

ays

100%

10

0%

100%

10

0%

17N

umbe

r of

de

partm

enta

l pl

ans

and

perfo

rman

ce

repo

rts d

evel

oped

an

d an

alys

ed

in

line

with

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iona

l Tr

easu

ry

Fram

ewor

ks

8 8

8 8

8 8

8

18N

umbe

r of

re

conc

iliatio

ns

done

on

the

asse

t an

d in

vent

ory

New

In

dica

tor

New

In

dica

tor

New

In

dica

tor

New

Indi

cato

r 12

12

12


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

regi

ster

s

4.1.

3

PRO

GR

AM

ME

1 Q

UA

RTE

RLY

TA

RG

ETS

FOR

201

6/17

Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rsR

epor

ting

perio

dA

nnua

l tar

get

2016

/17

Qua

rter

ly ta

rget

s1st

2nd3rd

4th

Stra

tegi

c O

bjec

tive:

Enab

le th

eD

epar

tmen

t to

deliv

er in

line

with

the

man

date

by

impr

ovin

g m

anag

emen

t pra

ctic

es o

n H

R, S

trat

egic

M

anag

emen

t and

Fin

anci

al M

anag

emen

t to

leve

l 4 o

f MPA

T st

anda

rds

by 2

018/

19.

1N

umbe

r of

pr

ogra

mm

es

mon

itore

d fo

r co

mpl

ianc

e to

in

stitu

tiona

l arra

ngem

ents

Qua

rterly

4

4 4

4 4

2N

umbe

r of

pr

ogra

mm

es

mon

itore

d an

d su

ppor

ted

on

com

plia

nce

to P

MD

S po

licie

s

Qua

rterly

4

4 4

4 4

3N

umbe

r of

pr

ogra

mm

es

supp

orte

d on

de

velo

pmen

t/rev

iew

of

bu

sine

ss p

roce

sses

Qua

rterly

4

1 1

1 1

4N

umbe

r of A

ET p

rogr

ams

impl

emen

ted

in th

e de

partm

ent

Qua

rterly

4

4 4

4 4

5N

umbe

r of

ke

y se

rvic

es

mon

itore

d in

im

plem

enta

tion

of S

DIP

Qua

rterly

3

3 3

3 3

6N

umbe

r of f

acilit

ies

mon

itore

d on

im

plem

enta

tion

of

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k A

sses

smen

t re

com

men

datio

ns

Qua

rterly

9

9 9

9 9

7N

umbe

r of

pr

ogra

mm

es

supp

orte

d an

d m

onito

red

in

miti

gatio

n of

th

e pr

iorit

ised

ris

ks

to

prov

ide

reas

onab

le

Qua

rterly

4

4 4

4 4


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rsR

epor

ting

perio

dA

nnua

l tar

get

2016

/17

Qua

rter

ly ta

rget

s1st

2nd3rd

4th

assu

ranc

e on

th

e ac

hiev

emen

t of

se

t ob

ject

ives

. 8

Num

ber

of

prog

ram

mes

m

onito

red

and

supp

orte

d on

im

plem

enta

tion

of

Rec

ords

M

anag

emen

t Sys

tem

s

Qua

rterly

4

4 4

4 4

9N

umbe

r of

bui

ldin

gs p

rovi

ded

with

aux

iliary

ser

vice

s in

lin

e w

ith U

ser

Ass

et M

anag

emen

t Pl

an

Qua

rterly

9

9 9

9 9

10N

umbe

r of

pr

ogra

mm

es

mon

itore

d an

d su

ppor

ted

on

com

plia

nce

to

Cor

pora

te

Iden

tity

Man

ual

and

the

Com

mun

icat

ion

Pol

icy

Qua

rterly

4

1 1

1 1

11N

umbe

r of

pr

iorit

ised

IC

T pr

ojec

ts i

mpl

emen

ted

in l

ine

with

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Plan

Qua

rterly

4

0 0

0 4

12N

umbe

r of

pr

ogra

mm

es

mon

itore

d an

d su

ppor

ted

in

impl

emen

tatio

n of

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S a

nd

Inve

stig

atio

n St

rate

gy

to

ensu

re

com

plia

nce

with

N

atio

nal S

ecur

ity P

resc

ripts

Qua

rterly

4 1

1 1

1

13N

umbe

r of

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M

repo

rts

com

pile

d in

line

with

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iona

l Tr

easu

ry p

resc

ripts

.

Mon

thly

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3

3 3

3

14N

umbe

r of b

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t doc

umen

ts

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pile

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ed

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rterly

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0 1

2

1

15N

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r of

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al

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emen

ts

com

pile

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bmitt

ed

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revi

ew

by

Qua

rterly

4

1 1

1 1


Prog

ram

me

1 Pe

rfor

man

ce

indi

cato

rsR

epor

ting

perio

dA

nnua

l tar

get

2016

/17

Qua

rter

ly ta

rget

s1st

2nd3rd

4th

Prov

inci

al

Trea

sury

in

lin

e w

ith th

e re

porti

ng fr

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ork

16%

of

supp

lier�’s

val

id in

voic

es

paid

with

in 3

0 da

ys

Mon

thly

10

0%

100%

10

0%

100%

10

0%

17N

umbe

r of

de

partm

enta

l pl

ans

and

perfo

rman

ce

repo

rts

deve

lope

d an

d an

alys

ed in

line

with

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iona

l Tr

easu

ry F

ram

ewor

ks

Qua

rterly

8

2 2

2 2

18N

umbe

r of

re

conc

iliatio

ns

done

on

th

e as

set

and

inve

ntor

y re

gist

ers

Qua

rterly

12

3

3 3

3

4.1.

4

RIS

K M

AN

AG

EMEN

T

Prog

ram

me

1: A

dmin

istr

atio

n

Stra

tegi

c O

bjec

tive(

s)

Stra

tegi

cR

isk

Miti

gatio

n

Enab

le t

he D

epar

tmen

t to

del

iver

in

line

with

the

man

date

by

impr

ovin

g m

anag

emen

t pr

actic

es

on

HR

, S

trate

gic

Man

agem

ent a

nd F

inan

cial

M

anag

emen

t to

le

vel

4 of

M

PA

T st

anda

rds

by 2

018/

19.

Thre

at to

bus

ines

s co

ntin

uity

cau

sed

by la

ck

of B

usin

ess

Con

tinui

ty P

lan

(BC

P) le

adin

g to

in

terr

uptio

n of

ser

vice

s

App

oint

se

rvic

e pr

ovid

er

to

desi

gn

and

assi

st

with

im

plem

enta

tion

of B

CP

Inad

equa

te s

uppo

rt to

Pro

vinc

ial

Trea

sury

, ot

her

depa

rtmen

ts,

publ

ic

entit

ies

and

mun

icip

aliti

es d

ue t

o no

n-fil

ling

of v

acan

t fu

nded

pos

ts.

Impl

emen

t rec

ruitm

ent i

n te

rms

of H

R P

lan.


4.1.5 Reconciling performance targets with the Budget and MTEF

Expenditure estimates Table 5.3.2 : Summary of payments and estimates by economic classification: Administration

OutcomeMain






Transfers and subsidies to: 5 127 1 978 3 061 4 362 4 362 4 362 4 602 4 832 5 112 Prov inces and municipalities �– �– �– �– �– �– �– �– �– Departmental agencies and acco �– �– �– �– �– �– �– �– �– Higher education institutions �– �– �– �– �– �– �– �– �– Foreign gov ernments and intern �– �– �– �– �– �– �– �– �– Public corporations and priv ate �– �– �– �– �– �– �– �– �– Non-profit institutions �– �– �– �– �– �– �– �– �– Households 5 127 1 978 3 061 4 362 4 362 4 362 4 602 4 832 5 112

Payments for capital assets 5 707 4 411 5 679 6 500 8 270 8 270 3 300 7 200 7 618 Buildings and other fix ed structu 220 �– �– �– �– �– �– �– �– Machinery and equipment 5 487 4 411 5 679 6 500 8 270 8 270 3 300 7 200 7 618 Heritage Assets �– �– �– �– �– �– �– �– �– Specialised military assets �– �– �– �– �– �– �– �– �– Biological assets �– �– �– �– �– �– �– �– �– Land and sub-soil assets �– �– �– �– �– �– �– �– �– Softw are and other intangible as �– �– �– �– �– �– �– �– �–



2015/16

Performance and expenditure trends

Compensation of Employees increased by 10 per cent from R96 million in 2015/16 to R107 million in 2016/17, and this will be used to cover general salary increases, pay progression as well as performance bonuses. There is no increase on Goods & Services budget of R53 million allocated in 2015/16 and R53 million also allocated in 2016/17, and this budget will only cater for contractual obligations for the department which are amongst others: Leases of Office buildings and Security services. Transfers and subsidies increased by 5 per cent from R4.3 million in 2015/16 to R4.6 million in 2016/17. The budget will be used to cover bursaries for external students, leave gratuities for employees who will retire from the public service. Payments for capital assets decreased by 97 per cent from R6.5 million in 2015/16 to R3.3 million in 2016/17, the budget will be used to procure IT equipment�’s which has reached its life span as well as for those new employees.


4.2 PROGRAMME 2: SUSTAINABLE RESOURCE MANAGEMENT

The aim of this programme is to provide professional advice and support to the Head of Department on provincial economic analysis, fiscal policy, public finance development, inter-government fiscal relations, revenue collection and infrastructure. The unit also manages the annual provincial budget process and the provincial government�’s fiscal resources. The Branch comprises of the following sub-programmes: Programme Support which is responsible for: - Administering Provincial, Public Entities and Municipal Budget, revenue and Expenditure

Economic Analysis is responsible for: - Administering the provision of Provincial and Public Entities Socio-Economic Research

Analysis Fiscal policy is responsible for: - Ensuring the development, implementation and management of provincial departments

and Public entities budget and expenditure. Infrastructure Management & PPP is responsible for: - Enhancing and monitoring the performance of infrastructure delivery and PPP by

provincial departments, public entities and municipalities Inter-Governmental Relations is responsible for: - Overseeing Financial Management activities of Municipalities and ensure capacity

building.


4.2.

1

PRO

GR

AM

ME

2 ST

RA

TEG

IC O

BJE

CTI

VES

AN

NU

AL

TAR

GET

S FO

R 2

016/

17

Prog

ram

me

2 St

rate

gic

obje

ctiv

es1:

To

ac

hiev

e 98

pe

rcen

t pr

ovin

cial

an

nual

ex

pend

iture

du

ring

2015

/16

to

2019

/20

5 Ye

ar

Stra

tegi

c Pl

an

Targ

et

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c ou

tcom

e or

ient

ed G

oal 2

:Res

pons

ive,

acc

ount

able

, effe

ctiv

ean

d ef

ficie

nt p

rovi

ncia

l and

loca

l gov

ernm

ent s

yste

m%

pr

ovin

cial

an

nual

exp

endi

ture

ac

hiev

ed

98%

95

.4%

96

.6%

97

.9%

98

%

98%

98

%

98%

Prog

ram

me

2 St

rate

gic

obje

ctiv

es 2

: To

ac

hiev

e an

nual

im

prov

emen

t

on

finan

cial

m

anag

emen

t an

d ef

fect

ive

gove

rnan

ce

in

30

mun

icip

aliti

es a

nd 3

m

unic

ipal

ent

ities

by

2019

/20

5 Ye

ar

Stra

tegi

c Pl

an

Targ

et

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Num

ber

of

mun

icip

aliti

es

and

entit

ies

with

un

qual

ified

au

dit

opin

ions

27

mun

icip

aliti

es

and

3 mun

icip

al

entit

ies

2 Mun

icip

aliti

es

and

1 m

unic

ipal

en

tity

15

Mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s

18

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s re

ceiv

ed

unqu

alifi

ed

audi

t opi

nion

21

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s

21

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s

25

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s

27

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s


4.2.

2

PRO

GR

AM

ME

2 PE

RFO

RM

AN

CE

IND

ICA

TOR

S A

ND

AN

NU

AL

TAR

GET

S FO

R 2

016/

17 �–

2018

/19

Prog

ram

me

2 pe

rfor

man

cein

dica

tors

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c O

bjec

tive

1:To

ach

ieve

98

perc

ent p

rovi

ncia

l ann

ual e

xpen

ditu

re d

urin

g 20

15/1

6 to

201

9/20

Indi

cato

rs c

ontr

ibut

e to

war

dsM

TSF

Out

com

e 9

and

Nat

iona

l Dev

elop

men

t Pla

n ob

ject

ive

13: B

uild

ing

a ca

pabl

e de

velo

pmen

tal s

tate

as w

ell

as L

DP

Obj

ectiv

es:

Soun

d Fi

nanc

ial

and

Adm

inis

trat

ive;

and

Inc

reas

e th

e nu

mbe

r of

un

qual

ified

aud

it op

inio

ns i

n de

part

men

ts,

publ

ic e

ntiti

es a

nd m

unic

ipal

ities

1N

umbe

r of

R

esea

rch

docu

men

ts

prod

uced

to

al

ign

the

Pro

vinc

ial

Fisc

al P

olic

y

7 7

7 7

7 7

7

2N

umbe

r of

P

rovi

ncia

l O

wn

Rev

enue

re

ports

pr

oduc

ed

in

line

with

sec

tion

28 a

nd

40 o

f th

e PF

MA

to

ensu

re

colle

ctio

n of

bu

dget

ed

reve

nue

New

Indi

cato

r N

ew In

dica

tor

New

Indi

cato

r N

ew In

dica

tor

12

12

12

3N

umbe

r of

bud

get

docu

men

ts

com

pile

d,

ta

bled

an

d ga

zette

d in

lin

e w

ith

the

set

stan

dard

s an

d N

atio

nal

Trea

sury

gu

idel

ines

(Mai

n

2 2

2 2

2 2

2


Prog

ram

me

2 pe

rfor

man

cein

dica

tors

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Appr

opria

tion

Bill

and

Adj

ustm

ent

Budg

et)

4N

umbe

r of

co

nsol

idat

ed

prov

inci

al

in

year

m

onito

ring

repo

rts

prod

uced

in

lin

e se

ctio

n 32

of

PF

MA

.

12

12

12

12

12

12

12

Indi

cato

rs 5

con

trib

utes

tow

ards

the

MTS

F O

utco

me

6 an

d N

atio

nal D

evel

opm

ent P

lan

obje

ctiv

e nu

mbe

r 4:

Eco

nom

ic In

fras

truc

ture

as w

ell a

s LD

P fo

cus

area

on

Infr

astr

uctu

re D

evel

opm

ent

5N

umbe

r of

in

frast

ruct

ure

depa

rtmen

ts

mon

itore

d an

d su

ppor

ted

in

the

impl

emen

tatio

n of

th

e In

frast

ruct

ure

Del

iver

y M

anag

emen

t S

yste

m t

o im

prov

e in

frast

ruct

ure

serv

ice

deliv

ery

3 9

9 9

9 9

9

Stra

tegi

c O

bjec

tive

2:To

ach

ieve

ann

ual i

mpr

ovem

ents

in a

udit

outc

omes

in 3

0 m

unic

ipal

ities

and

3 m

unic

ipal

ent

ities

by

2019

/20

Indi

cato

r 7 c

ontr

ibut

es to

war

ds M

TSF

Out

com

e 9

and

Nat

iona

l Dev

elop

men

t Pla

n ob

ject

ive

13: B

uild

ing

a ca

pabl

e de

velo

pmen

tal

stat

e


Prog

ram

me

2 pe

rfor

man

cein

dica

tors

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

6N

umbe

r of

M

unic

ipal

ities

m

onito

red

and

Mun

icip

al

Ent

ities

su

ppor

ted

on

finan

cial

m

anag

emen

t an

d go

vern

ance

30

30

30

33

30

30

30


4.2.

3

PRO

GR

AM

ME

2 Q

UA

RTE

RLY

TA

RG

ETS

FOR

201

6/17

Prog

ram

me

2Pe

rfor

man

ce in

dica

tors

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

7Q

uart

erly

targ

ets

1st2nd

3rd4th

Stra

tegi

c O

bjec

tive

1:To

ach

ieve

98

perc

ent p

rovi

ncia

l ann

ual e

xpen

ditu

re d

urin

g 20

15/1

6 to

201

9/20

1N

umbe

r of

R

esea

rch

docu

men

ts

prod

uced

to

al

ign

the

Pro

vinc

ial F

isca

l Po

licy

Qua

rterly

7

1 1

2 3

2N

umbe

r of

P

rovi

ncia

l O

wn

Rev

enue

re

ports

pr

oduc

ed

in

line

with

se

ctio

n 28

and

40

of t

he

PFM

A to

en

sure

co

llect

ion

of

budg

eted

re

venu

e

Qua

rterly

12

3 3

3 3

3N

umbe

r of

bu

dget

do

cum

ents

co

mpi

led,

ta

bled

an

d ga

zette

d in

lin

e w

ith th

e se

t sta

ndar

ds

and

Nat

iona

l Tr

easu

ry

guid

elin

es

(Mai

n Ap

prop

riatio

n Bi

ll an

d Ad

just

men

t Bud

get)

Qua

rterly

2

0 0

1 1

4N

umbe

r of

co

nsol

idat

ed

prov

inci

al

in

year

m

onito

ring

repo

rts

prod

uced

in

line

sect

ion

32 o

f PFM

A.

Qua

rterly

12

3

3 3

3


17

Prog

ram

me

2Pe

rfor

man

ce in

dica

tors

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

Qua

rter

ly ta

rget

s

1st2nd

3rd4th

5N

umbe

r of

in

frast

ruct

ure

depa

rtmen

ts

mon

itore

d an

d su

ppor

ted

in

the

impl

emen

tatio

n of

th

e In

frast

ruct

ure

Del

iver

y M

anag

emen

t S

yste

m

to

impr

ove

infra

stru

ctur

e se

rvic

e de

liver

y

Qua

rterly

9

9 9

9 9

Stra

tegi

c O

bjec

tive

2:To

ach

ieve

ann

ual i

mpr

ovem

ents

in a

udit

outc

omes

in 3

0 m

unic

ipal

ities

and

3 m

unic

ipal

ent

ities

by

201

/20

6N

umbe

r of

Mun

icip

aliti

es

mon

itore

d an

d M

unic

ipal

E

ntiti

es

supp

orte

d on

fin

anci

al

man

agem

ent

and

gove

rnan

ce

Qua

rterly

30

30

30

30

30


4.2.

4

RIS

K M

AN

AG

EMEN

T

Prog

ram

me

2: S

usta

inab

le R

esou

rce

Man

agem

ent

Stra

tegi

c O

bjec

tive

St

rate

gic

Ris

k M

itiga

tion

1.

To a

chie

ve 9

8 pe

rcen

t pr

ovin

cial

an

nual

ex

pend

iture

du

ring

2015

/16

to 2

019/

20

Und

ersp

endi

ng in

the

prov

ince

due

to

non-

com

plia

nce

to

pres

crip

ts

by

depa

rtmen

ts,

and

publ

ic e

ntiti

es

Prov

isio

n of

con

tinuo

us s

uppo

rt an

d cl

ose

mon

itorin

g

2.

To

achi

eve

annu

al

impr

ovem

ents

in

audi

t ou

tcom

es

in

30

mun

icip

aliti

es

and

3 m

unic

ipal

en

titie

s by

20

19/2

0

Inef

fect

ive

advi

ce

to

mun

icip

aliti

es

due

to

lack

of s

kills

Con

tinuo

us p

rofe

ssio

nal d

evel

opm

ent a

nd re

leva

nt u

pdat

es.



Expenditure estimates Table 5.4.2 : Summary of payments and estimates by economic classification: Sustainable Resource Management

OutcomeMain






Transfers and subsidies to: 400 586 �– 417 417 795 440 240 254 Prov inces and municipalities �– �– �– �– �– �– �– �– �– Departmental agencies and acco �– �– �– �– �– �– �– �– �– Higher education institutions �– �– �– �– �– �– �– �– �– Foreign gov ernments and intern �– �– �– �– �– �– �– �– �– Public corporations and priv ate �– �– �– �– �– �– �– �– �– Non-profit institutions �– �– �– �– �– �– �– �– �– Households 400 586 �– 417 417 795 440 240 254

Payments for capital assets 150 68 �– �– �– �– �– �– �– Buildings and other fix ed structu �– �– �– �– �– �– �– �– �– Machinery and equipment 150 68 �– �– �– �– �– �– �– Heritage Assets �– �– �– �– �– �– �– �– �– Specialised military assets �– �– �– �– �– �– �– �– �– Biological assets �– �– �– �– �– �– �– �– �– Land and sub-soil assets �– �– �– �– �– �– �– �– �– Softw are and other intangible as �– �– �– �– �– �– �– �– �–



2015/16

Performance and expenditure trends The budget for Sustainable Resource Management increased by 19 per cent from R62 million in 2015/16 main appropriation to R77 million in 2016/17 and this budget will be used to fill the posts within Municipal Finance sub directorate amongst others. Goods and Services budget increased by 29 per cent and this will be used in assisting the branch officials when offering support to departments and municipalities as well as printing of budget books and within this allocation, there is an amount of R13 339 million for Government Technical Advisory Centre (GTAC). The funds allocated under Transfers and subsidies are for paying leave gratuities for officials who will retire during the financial year.


4.3 PROGRAMME 3: ASSETS, LIABILITIES AND SUPPLY CHAIN MANAGEMENT (INCLUDING FINANCIAL SYSTEMS)

The programme aims to provide policy direction and facilitate the effective and efficient management of assets, liabilities, financial systems and provincial supply chain processes.

The Branch is comprised of the following Sub-programmes:

Asset and Liabilities Management which is responsible for:

- Monitoring and supporting Departments and Public Entities on management of Physical Assets, Cash and Liabilities.

Supply Chain Management is responsible for:

- Monitoring SCM Compliance and providing support to Provincial Departments and Public Entities as well as supplier development

Financial Systems is responsible for:

- Implementing Financial Systems and provide support to Provincial Departments.


4.3.

1

PRO

GR

AM

ME

3 ST

RA

TEG

IC O

BJE

CTI

VES

AN

NU

AL

TAR

GET

S FO

R 2

016/

17

Prog

ram

me

3St

rate

gic

obje

ctiv

es:

To p

rovi

de p

olic

y di

rect

ion

and

supp

ort

to 1

3 vo

tes

and

5 pu

blic

en

titie

s on

As

sets

, Li

abilit

ies,

Sup

ply

Cha

in

Man

agem

ent

and

Fina

ncia

l S

yste

ms

to

ensu

re

impr

ovem

ent

of

audi

t ou

tcom

es

by

2019

/20.

5Ye

ar

Stra

tegi

c Pl

an T

arge

t

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c ou

tcom

e or

ient

ed G

oal 2

:Res

pons

ive,

acc

ount

able

, effe

ctiv

e an

d ef

ficie

nt p

rovi

ncia

l and

loca

l gov

ernm

ent s

yste

mG

oal a

nd O

bjec

tive

cont

ribut

es to

the

MTS

F O

utco

me

12 a

nd N

DP

obje

ctiv

e 13

of b

uild

ing

an e

ffici

ent,

effe

ctiv

e an

d de

velo

pmen

tor

ient

ed p

ublic

ser

vice

as

wel

l as

LDP

focu

s ar

ea o

f Bui

ldin

g a

Dev

elop

men

tal S

tate

.N

umbe

r of

V

otes

an

d

Publ

ic

Entit

ies

com

plyi

ng

with

Ass

ets

and

Inve

ntor

y m

anag

emen

t pre

scrip

ts

13 v

otes

and

5

publ

ic

entit

ies

Not

m

easu

red

Not

m

easu

red

Not

m

easu

red

13 v

otes

and

5

publ

ic e

ntiti

es

12

vote

s an

d 5

publ

ic

entit

ies

12

vote

s an

d 5

publ

ic

entit

ies

12

vote

s an

d 5

publ

ic

entit

ies

Num

ber

of

Vot

es

and

Pu

blic

En

titie

s co

mpl

ying

w

ith

Bank

ing

and

Cas

h

Man

agem

ent p

resc

ripts

13 v

otes

and

5

publ

ic

entit

ies

Not

m

easu

red

Not

m

easu

red

Not

m

easu

red

13 v

otes

and

5

publ

ic e

ntiti

es

13

vote

s an

d 5

publ

ic

entit

ies

13

vote

s an

d 5

publ

ic

entit

ies

13

vote

s an

d 5

publ

ic

entit

ies

Num

ber

of

Vot

es

and

Pu

blic

En

titie

s co

mpl

ying

w

ith S

CM

pre

scrip

ts

13 v

otes

and

5

publ

ic

entit

ies

Not

m

easu

red

Not

m

easu

red

Not

m

easu

red

12 v

otes

and

5

publ

ic e

ntiti

es

12

vote

s an

d 5

publ

ic

entit

ies

12

vote

s an

d 5

publ

ic

entit

ies

12

vote

s an

d 5

publ

ic

entit

ies


4.3.

2

PRO

GR

AM

ME

3 PE

RFO

RM

AN

CE

IND

ICA

TOR

S A

ND

AN

NU

AL

TAR

GET

S FO

R 2

016/

17 �–

2018

/19

Prog

ram

me

3 Pe

rfor

man

ce

Indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c ob

ject

ive:

To p

rovi

de p

olic

y di

rect

ion

and

supp

ort t

o 13

vot

es a

nd 5

pub

lic e

ntiti

es o

n As

sets

, Lia

bilit

ies,

Sup

ply

Cha

in

Man

agem

ent a

nd F

inan

cial

Sys

tem

s to

ens

ure

impr

ovem

ent o

f aud

it ou

tcom

es b

y 20

19/2

0.

Indi

cato

rsco

ntrib

utes

to

the

MTS

F O

utco

me

12 a

nd N

DP

obje

ctiv

e 13

of

build

ing

an e

ffici

ent,

effe

ctiv

e an

d de

velo

pmen

t or

ient

ed

publ

ic s

ervi

ce a

s w

ell a

s LD

P fo

cus

area

of B

uild

ing

a D

evel

opm

enta

l Sta

te

1N

umbe

r of

Vo

tes

and

Publ

ic E

ntiti

es

mon

itore

d an

d su

ppor

ted

on A

sset

M

anag

emen

t to

im

prov

e th

e ef

fect

iven

ess,

ef

ficie

ncy

and

econ

omic

al

Ass

et

Man

agem

ent

13

13

13

18

17

17

17

2N

umbe

r of

Vo

tes

and

Publ

ic E

ntiti

es

mon

itore

d an

d su

ppor

ted

on

bank

ing,

ca

sh

and

liabi

lity

m

anag

emen

t

13

18

18

18

18

18

18

3N

umbe

r of

Vo

tes

and

Publ

ic E

ntiti

es

mon

itore

d an

d su

ppor

ted

on S

CM

pr

oces

ses

20

17

17

17

17

17

17

4N

umbe

r of

tra

nsve

rsal

bi

ds

faci

litat

ed

Not

mea

sure

d N

ot m

easu

red

2 3

2 2

2

5N

umbe

r of

vo

tes

mon

itore

d an

d N

ot m

easu

red

Not

mea

sure

d 12

12

12

12

12


Prog

ram

me

3 Pe

rfor

man

ce

Indi

cato

rs

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

supp

orte

d on

tra

nsve

rsal

co

ntra

cts

utiliz

atio

n.

6N

umbe

rof

Vote

s su

ppor

ted

on

supp

lier

deve

lopm

ent

Not

mea

sure

d N

ot m

easu

red

Not

mea

sure

d 12

17

17

17

7N

umbe

r of

vo

tes

supp

orte

d an

d m

onito

red

on

finan

cial

sy

stem

s ut

ilisat

ion

Not

mea

sure

d N

ot m

easu

red

Not

mea

sure

d 13

13

13

13

8N

umbe

r of

LO

GIS

si

tes

impl

emen

ted

Not

mea

sure

d 60

% (i

n 1

site

) 17

(in

one

site

) 3

30

35

24


4.3.

3

PRO

GR

AM

ME

3 Q

UA

RTE

RLY

TA

RG

ETS

FOR

201

6/17

Prog

ram

me

3 Pe

rfor

man

ce

indi

cato

rs

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

7

Qua

rter

ly ta

rget

s

1st2nd

3rd4th

Stra

tegi

c ob

ject

ive:

To p

rovi

de p

olic

y di

rect

ion

and

supp

ort

to 1

3 vo

tes

and

5 pu

blic

ent

ities

on

Asse

ts,

Liab

ilitie

s, S

uppl

y C

hain

M

anag

emen

t and

Fin

anci

al S

yste

ms

to e

nsur

e im

prov

emen

t of a

udit

outc

omes

by

2019

/20.

1

Num

ber

of V

otes

and

Pu

blic

En

titie

s m

onito

red

and

supp

orte

d on

A

sset

M

anag

emen

t to

im

prov

e th

e ef

fect

iven

ess,

ef

ficie

ncy

and

econ

omic

al

Asse

t M

anag

emen

t

Qua

rterly

17

17

17

17

17

2N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

mon

itore

d an

d su

ppor

ted

on b

anki

ng,

cash

an

d lia

bilit

y m

anag

emen

t

Qua

rterly

18

18

18

18

18

3N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

mon

itore

d an

d su

ppor

ted

on

SCM

pr

oces

ses

Qua

rterly

17

17

17

17

17

4N

umbe

r of

tra

nsve

rsal

bi

ds fa

cilit

ated

Q

uarte

rly

2 0

0 0

2

5N

umbe

r of

vo

tes

mon

itore

d an

d su

ppor

ted

on

Qua

rterly

12

12

12

12

12


Prog

ram

me

3 Pe

rfor

man

ce

indi

cato

rs

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

7

Qua

rter

ly ta

rget

s

1st2nd

3rd4th

trans

vers

al

cont

ract

s ut

ilizat

ion.

6N

umbe

r of

Vo

tes

supp

orte

d on

sup

plie

r de

velo

pmen

t

Qua

rterly

17

17

17

17

17

7N

umbe

r of

vo

tes

supp

orte

d an

d m

onito

red

on f

inan

cial

sy

stem

s ut

ilisat

ion

Annu

ally

13

13

13

13

13

8N

umbe

r of

LO

GIS

si

tes

impl

emen

ted

Annu

ally

30

0

0 0

30

Num

ber o

f Vot

es a

ndpu

blic

ent

ities

supp

orte

d on

supp

lier

deve

lopm

ent


4.3.

4

RIS

K M

AN

AG

EMEN

T

Prog

ram

me

3 : A

sset

s, L

iabi

litie

s, F

inan

cial

Sys

tem

s an

d Su

pply

Cha

in M

anag

emen

t

STR

ATE

GIC

OB

JEC

TIVE

STR

ATE

GIC

RIS

KM

ITIG

ATI

ON

To

prov

ide

polic

y di

rect

ion

and

supp

ort

to 1

3 vo

tes

and

5 pu

blic

ent

ities

on

Ass

ets,

Li

abilit

ies,

Su

pply

C

hain

M

anag

emen

t an

d Fi

nanc

ial

Sys

tem

s to

en

sure

im

prov

emen

t of

au

dit

outc

omes

by

2019

/20.

Non

-com

plia

nce

with

leg

isla

tive

man

date

du

e to

lac

k of

enf

orce

men

t to

reg

ulat

ory

fram

ewor

k

Dev

elop

and

im

plem

ent

supp

ort

and

mon

itorin

g m

etho

dolo

gies

in

clud

ing

enfo

rcem

ent m

echa

nism

s



Expenditure estimates

Table 5.5.2 : Summary of payments and estimates by economic classification: Assets, Liabilities & Scm

OutcomeMain






Transfers and subsidies to: 330 603 1 660 600 600 811 634 332 352 Prov inces and municipalities �– �– �– �– �– �– �– �– �– Departmental agencies and acco �– �– �– �– �– �– �– �– �– Higher education institutions �– �– �– �– �– �– �– �– �– Foreign gov ernments and intern �– �– �– �– �– �– �– �– �– Public corporations and priv ate �– �– �– �– �– �– �– �– �– Non-profit institutions �– �– �– �– �– �– �– �– �– Households 330 603 1 660 600 600 811 634 332 352

Payments for capital assets 223 1 547 1 291 �– �– �– �– �– �– Buildings and other fix ed structu �– �– �– �– �– �– �– �– �– Machinery and equipment 223 1 547 1 291 �– �– �– �– �– �– Heritage Assets �– �– �– �– �– �– �– �– �– Specialised military assets �– �– �– �– �– �– �– �– �– Biological assets �– �– �– �– �– �– �– �– �– Land and sub-soil assets �– �– �– �– �– �– �– �– �– Softw are and other intangible as �– �– �– �– �– �– �– �– �–



2015/16


Compensation of Employees has decreased by 2 per cent from R57 million in 2015/16 to R56 million in 2016/17 financial year and this was after it was realized that more funds than necessary were allocated for CoE hence the reduction in the coming financial year, general salary increase, pay progression and performance bonuses for employees will be covered by this allocation. Goods and Services budget has seen an increase of 9 per cent from R22 million in 2015/16 to R24 million in 2016/17 and these funds will be used to pay for SITA mainframe usage and LOGIS implementation. Transfer and subsidies funds have been allocated to cater for leave gratuities for retiring employees.


4.4 PROGRAMME 4: FINANCIAL GOVERNANCE

The purpose of the programme is to ensure sound financial management and financial accountability in the province through capacity building, financial reporting, financial management transversal policies development; and support of oversight structures/bodies as well as to ensure that all Departments and public entities have implemented effective risk management and internal control processes, and lastly to enhance and protect organizational value by providing risk-based and objective assurance, advice, and insight.

The Branch is comprised of the following sub-programmes: Programme Support is responsible for: - Administering Accounting Services, Internal Audit and Risk Management in Provincial

Departments and Public Entities. - Ensuring that there is effective Risk Management in Provincial Departments and Public

Entities. Accounting Services is responsible for: - Providing support to provincial departments and public entities on accounting standards

and frameworks for timely and accurate financial reporting; - Monitoring compliance with the PFMA and Treasury regulations and other relevant

policies and prescripts. - Support of oversight structures/bodies - Coordinating financial management training and provide transversal systems training in

the province

Provincial Internal Audit is responsible for: - Providing effective Internal Audit services in Provincial Departments.


4.4.

1

PRO

GR

AMM

E 4

STR

ATE

GIC

OB

JEC

TIVE

S A

NN

UA

L TA

RG

ETS

FOR

201

6/17

Prog

ram

me

4 St

rate

gic

obje

ctiv

es:

To

achi

eve

annu

al

impr

ovem

ents

in a

udit

outc

omes

in

12

vote

s an

d 5

publ

ic e

ntiti

es

by 2

019/

20.

5 Ye

ar

Stra

tegi

c Pl

an

Targ

et

Aud

ited/

Act

ual p

erfo

rman

ceEs

timat

ed

perf

orm

ance

2015

/16

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c ou

tcom

e or

ient

ed G

oal 2

:Res

pons

ive,

acc

ount

able

, effe

ctiv

e an

d ef

ficie

nt p

rovi

ncia

l and

loca

l gov

ernm

ent s

yste

mN

umbe

r of

vo

tes

and

publ

ic

entit

ies

with

un

qual

ified

au

dit

opin

ions

12 v

otes

and

5

publ

ic e

ntiti

es7

vote

s an

d 1

publ

ic

entit

y

6 vo

tes

and

2 pu

blic

en

titie

s

10 v

otes

an

d 2

publ

ic

entit

ies

No

targ

et

11 v

otes

and

4

publ

ic e

ntiti

es12

vot

es

and

4 pu

blic

en

titie

s

12 v

otes

an

d 5

publ

ic

entit

ies


4.4.

2

PRO

GR

AM

ME

4 PE

RFO

RM

AN

CE

IND

ICA

TOR

S A

ND

AN

NU

AL

TAR

GET

S FO

R 2

016/

17 �–

2018

/19

Prog

ram

me

4 Pe

rfor

man

ce

indi

cato

rsA

udite

d/A

ctua

l per

form

ance

Estim

ated

pe

rfor

man

ce20

15/1

6

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

Stra

tegi

c O

bjec

tive:

To a

chie

ve a

nnua

l im

prov

emen

ts in

aud

it ou

tcom

es in

12

vote

s an

d 5

publ

ic e

ntiti

es b

y 20

19/2

0.

Indi

cato

rsco

ntrib

utes

to

the

MTS

F O

utco

me

12 a

nd N

DP

obje

ctiv

e 13

of

build

ing

an e

ffici

ent,

effe

ctiv

e an

d de

velo

pmen

t or

ient

ed p

ublic

ser

vice

as w

ell a

sLD

P fo

cus

area

of B

uild

ing

a D

evel

opm

enta

l Sta

te.

1N

umbe

r of

co

urse

s co

nduc

ted

on

trans

vers

al s

yste

ms

in

line

with

N

atio

nal

Trea

sury

sta

ndar

ds

100

55

78

78

65

65

65

2N

umbe

r of

fin

anci

al

man

agem

ent

sh

ort

cour

ses

co-o

rdin

ated

in

lin

e w

ith

SAQ

A re

quire

men

ts

8 6

9 4

8 8

8

3N

umbe

r of

lo

ng-te

rm

finan

cial

m

anag

emen

t qu

alifi

catio

n pr

ogra

mm

es

coor

dina

ted

in

Pro

vinc

ial D

epar

tmen

ts

New

In

dica

tor

New

In

dica

tor

2 2

2 2

2

4N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

mon

itore

d an

d su

ppor

ted

in r

esol

ving

A

G

audi

t fin

ding

s to

im

prov

e au

dit

outc

omes

13

13

12

17

17

17

17


Prog

ram

me

4 Pe

rfor

man

ce

indi

cato

rsA

udite

d/A

ctua

l per

form

ance

Estim

ated

pe

rfor

man

ce20

15/1

6

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

5N

umbe

r of

au

dit

com

mitt

ee

mee

tings

su

ppor

ted

to i

mpr

ove

gove

rnan

ce

in

depa

rtmen

ts

52

18

65

65

65

65

65

6N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

supp

orte

d in

pre

parin

g fin

anci

al s

tate

men

ts in

lin

e w

ith th

e PF

MA.

13 (v

otes

) 5

(pub

lic

entit

ies)

13 (v

otes

) 5

(pub

lic

entit

ies)

13 (v

otes

) and

5

(pub

lic

entit

ies)

17

(12

vote

s an

d 5

publ

ic

entit

ies)

17

(12

vote

s an

d 5

publ

ic

entit

ies)

17

(12

vote

s an

d 5

publ

ic

entit

ies)

17 (

12 v

otes

an

d 5

publ

ic

entit

ies)

7N

umbe

r of

co

nsol

idat

ed

Annu

al

finan

cial

st

atem

ents

fo

r V

otes

an

d fo

r Pu

blic

En

titie

s pr

epar

ed i

n lin

e w

ith

PFM

A an

d su

bmitt

ed

for a

udit

0 AF

S (V

otes

)

2 AF

S (V

otes

)

3 A

FS (V

otes

) 20

11/1

2,

2012

/13

& 20

13/1

4

2 (1

vot

e &

1 fo

r pu

blic

ent

ity)

2

2

2

0 AF

S (P

ublic

E

ntiti

es)

3 AF

S (P

ublic

E

ntiti

es)

1 A

FS (

Pub

lic

Ent

ity)

8N

umbe

r of

pr

ovin

cial

ris

k pr

ofile

s de

velo

ped

New

In

dica

tor

New

In

dica

tor

New

Indi

cato

r N

ew In

dica

tor

1 1

1

9N

umbe

r of

vot

es a

nd

publ

ic

entit

ies

as

sess

ed

on

Ris

k M

anag

emen

t Pe

rform

ance

17

17

17

17

17

17

17

10N

umbe

r of

vot

es t

hat

auto

mat

ed

risk

New

N

ew

New

Indi

cato

r N

ew In

dica

tor

12

0 0


Prog

ram

me

4 Pe

rfor

man

ce

indi

cato

rsA

udite

d/A

ctua

l per

form

ance

Estim

ated

pe

rfor

man

ce20

15/1

6

Med

ium

-term

targ

ets

2012

/13

2013

/14

2014

/15

2016

/17

2017

/18

2018

/19

man

agem

ent

proc

esse

s In

dica

tor

Indi

cato

r

11Nu

mbe

r of t

hree

yea

rst

rate

gic

rollin

g an

dan

nual

aud

it pl

ans

prep

ared

by

Prov

incia

l Int

erna

lAu

dit a

nd a

ppro

ved

by th

e Au

dit

Com

mitt

ee fo

r the

finan

cial y

ear

2015

/16

No b

asel

ine

No

bas

elin

e

12

12

12

12

12

12Nu

mbe

r of

vo

tes

audi

ted

as

per

appr

oved

ann

ual a

udit

plan

s to

im

prov

e th

e in

tern

al

cont

rol,

risk

man

agem

ent

and

gove

rnan

ce

proc

esse

s.

12

12

12

12

12

12

12

13N

umbe

r of

an

nual

in

tern

al

Qua

lity

Ass

uran

ce

Impr

ovem

ent

Prog

ram

me

(QAI

P)

Impl

emen

tatio

n R

epor

t pr

epar

ed

to

impr

ove

the

qual

ity o

f cl

ient

ser

vice

s.

New

In

dica

tor

New

In

dica

tor

1 1

1 1

1


4.4.

3

PRO

GR

AM

ME

4 Q

UA

RTE

RLY

TA

RG

ETS

FOR

201

6/17

Pr

ogra

mm

e 4

Perf

orm

ance

indi

cato

rsR

epor

ting

perio

dA

nnua

l tar

get

2016

/17

Qua

rter

ly ta

rget

s

1st2nd

3rd4th

Stra

tegi

c O

bjec

tive:

To

achi

eve

annu

al im

prov

emen

ts in

aud

it ou

tcom

es in

12

vote

s an

d 5

publ

ic e

ntiti

es b

y 20

19/2

0.

1 N

umbe

r of

co

urse

s co

nduc

ted

on

trans

vers

al s

yste

ms

in

line

with

N

atio

nal

Trea

sury

sta

ndar

ds

Qua

rterly

65

14

19

16

16

2N

umbe

r of

fin

anci

al

man

agem

ent

sh

ort

cour

ses

co-o

rdin

ated

in

line

with

SAQ

A

Qua

rterly

8

2 2

2 2

3N

umbe

r of

lo

ng-te

rm

finan

cial

m

anag

emen

t qu

alifi

catio

n pr

ogra

mm

es

coor

dina

ted

in

Pro

vinc

ial D

epar

tmen

ts

Qua

rterly

2 0

0 2

2

4N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

mon

itore

d an

d su

ppor

ted

in r

esol

ving

A

G

audi

t fin

ding

s to

im

prov

e au

dit

outc

omes

Qua

rterly

17

17

17

17

17

5N

umbe

r of

au

dit

com

mitt

ee

mee

tings

su

ppor

ted

to

impr

ove

gove

rnan

ce

in

Qua

rterly

65

13

26

13

13


Prog

ram

me

4 Pe

rfor

man

ce in

dica

tors

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

7Q

uart

erly

targ

ets

1st2nd

3rd4th

depa

rtmen

ts

6N

umbe

r of

Vot

es a

nd

Publ

ic

Entit

ies

supp

orte

d in

pre

parin

g fin

anci

al s

tate

men

ts i

n lin

e w

ith th

e PF

MA.

Qua

rterly

17

17

17

17

17

7N

umbe

r of

co

nsol

idat

ed

Annu

al

finan

cial

sta

tem

ents

for

Vot

es

and

for

Pub

lic

Ent

ities

pr

epar

ed

in

lin

e w

ith

PFM

A an

d su

bmitt

ed fo

r aud

it

Annu

ally

2

0 0

2 0

8N

umbe

r of

pr

ovin

cial

ris

k pr

ofile

s de

velo

ped

An

nual

ly

1 0

0 0

1

9N

umbe

r of

vot

es a

nd

publ

ic

entit

ies

as

sess

ed

on

Ris

k M

anag

emen

t Pe

rform

ance

Qua

rterly

17

12

17

17

17

10N

umbe

r of

vot

es t

hat

auto

mat

ed

risk

man

agem

ent

proc

esse

s

Qua

rterly

12

0

2 4

6


Prog

ram

me

4 Pe

rfor

man

ce in

dica

tors

Rep

ortin

g pe

riod

Ann

ual t

arge

t 20

16/1

7Q

uart

erly

targ

ets

1st2nd

3rd4th

11Nu

mbe

r of t

hree

yea

rst

rate

gic

rollin

g an

dan

nual

aud

it pl

ans

prep

ared

by

Prov

incia

l Int

erna

lAu

dit a

nd a

ppro

ved

by th

e Au

dit

Com

mitt

ee fo

r the

finan

cial y

ear

2015

/16

Annu

ally

12

12

0

0 0

12Nu

mbe

r of

vo

tes

audi

ted

as

per

appr

oved

ann

ual

audi

t pl

ans

to

impr

ove

the

inte

rnal

co

ntro

l, ris

k m

anag

emen

t an

d go

vern

ance

pro

cess

es.

Qua

rterly

12

12

12

12

12

13N

umbe

r of

an

nual

in

tern

al

Qua

lity

Ass

uran

ce

Impr

ovem

ent

Pro

gram

me

(QA

IP)

Impl

emen

tatio

n R

epor

t pr

epar

ed

to

impr

ove

the

qual

ity

of

clie

nt

serv

ices

.

Annu

al

1 0

0 0

1


4.

4.4

R

ISK

MA

NA

GEM

ENT

Prog

ram

me

4: F

inan

cial

Gov

erna

nce

Stra

tegi

c O

bjec

tive

STR

ATE

GIC

RIS

KM

ITIG

ATI

ON

To

achi

eve

annu

al

impr

ovem

ents

in

au

dit

outc

omes

in 1

2 vo

tes

and

5 pu

blic

ent

ities

by

2019

/20.

Inad

equa

te s

uppo

rt to

Dep

artm

ents

and

Pub

lic

Entit

ies

due

to s

horta

ge o

f ski

lls a

nd p

erso

nnel

O

ffici

als

to u

nder

go tr

aini

ng.

P

rovi

sion

of a

dditi

onal

pos

ts



Expenditure estimates

Table 5.6.2 : Summary of payments and estimates by economic classification: Financial Governance

OutcomeMain






Transfers and subsidies to: �– 885 478 1 100 1 100 1 470 528 886 938 Prov inces and municipalities �– �– �– �– �– �– �– �– �– Departmental agencies and acco �– �– �– �– �– �– �– �– �– Higher education institutions �– �– �– �– �– �– �– �– �– Foreign gov ernments and intern �– �– �– �– �– �– �– �– �– Public corporations and priv ate �– �– �– �– �– �– �– �– �– Non-profit institutions �– �– �– �– �– �– �– �– �– Households �– 885 478 1 100 1 100 1 470 528 886 938

Payments for capital assets 501 26 �– �– �– �– 2 500 �– �– Buildings and other fix ed structu �– �– �– �– �– �– �– �– �– Machinery and equipment 501 26 �– �– �– �– �– �– �– Heritage Assets �– �– �– �– �– �– �– �– �– Specialised military assets �– �– �– �– �– �– �– �– �– Biological assets �– �– �– �– �– �– �– �– �– Land and sub-soil assets �– �– �– �– �– �– �– �– �– Softw are and other intangible as �– �– �– �– �– �– 2 500 �– �–



2015/16


Compensation of Employee�’s budget increased from R68.3 million in 2015/16 to R74 million in 2016/17 which equates to 8 per cent and will cover filling of posts in the branch as well as catering for general salary increases. Goods and Services decreased by 11 per cent from R14 million in 2015/16 to R13 million in 2016/17 and it will cater for audit committee members fees and travel and subsistence for Internal Audit staff while conducting audit in the province, and the decrease can be attributed to once off allocations which were meant for Sec 100 intervention in the previous financial years.


PART C: LINKS TO OTHER PLANS

5. Links to the long term infrastructure and other capital plans There are no long term infrastructure and other capital plans in the department.

6. Conditional grants The Department does not administer any conditional grants.

7. Public entities

The department does not oversee any public entities.

8. Public-private partnerships

The department has no public-private partnership agreements entered into.


AN

NEX

UR

ES

AN

NEX

UR

E 1:

TEC

HN

ICA

L IN

DIC

ATO

RS

FOR

PR

OG

RAM

ME

1

Tech

nica

l Ind

icat

or D

efin

ition

s St

rate

gic

outc

ome

orie

nted

Goa

l 1:

Str

ateg

ic p

artn

ersh

ip t

hat

enab

les

effe

ctiv

e ex

ecut

ion

of t

he d

epar

tmen

t�’s l

egis

lativ

e m

anda

te.

Indi

cato

r num

ber

1

Indi

cato

r titl

e

Num

ber o

f pro

gram

mes

mon

itore

d fo

r com

plia

nce

to in

stitu

tiona

l arr

ange

men

ts

Sho

rt de

finiti

on

Mon

itor

com

plia

nce

of a

ll st

ruct

ures

by

send

ing

out

requ

ests

for

sub

mis

sion

of

impl

emen

tatio

n re

ports

an

d m

akin

g fo

llow

-ups

on

non-

com

plia

nce

(as

outli

ned

in th

e in

stitu

tiona

l arr

ange

men

t doc

umen

t) w

ithin

th

e fo

ur p

rogr

amm

es (A

dmin

istra

tion,

SR

M, A

LSC

M &

FG

).

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at a

ll st

ruct

ures

as

outli

ned

in th

e in

stitu

tiona

l arr

ange

men

t doc

umen

t are

mon

itore

d in

ord

er

to e

nhan

ce g

over

nanc

e an

d se

rvic

e de

liver

y

Sou

rce/

colle

ctio

n of

dat

a

Min

utes

of a

ll st

ruct

ure

mee

tings

, sch

edul

es, r

esol

utio

ns

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

stru

ctur

es a

re m

onito

red

for c

ompl

ianc

e to

inst

itutio

nal a

rrang

emen

ts

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: HoD

Sup

port

Serv

ices


Indi

cato

r num

ber

2

Indi

cato

r titl

e

Num

ber o

f pro

gram

mes

mon

itore

d an

d su

ppor

ted

on c

ompl

ianc

e to

PM

DS

pol

icie

s

Sho

rt de

finiti

on

Mon

itor a

nd s

uppo

rt al

l fou

r pro

gram

mes

(Adm

inis

tratio

n, S

RM

, and

ALS

CM

& F

G) t

hrou

gh a

sses

smen

t of

indi

vidu

al p

erfo

rman

ce,

prov

idin

g su

ppor

t th

roug

h co

nsul

tatio

ns a

nd w

orks

hops

, co

nduc

ting

qual

ity

assu

ranc

e, e

nsur

ing

subm

issi

on c

ompl

ianc

e as

wel

l as

coo

rdin

atio

n of

tra

inin

g an

d de

velo

pmen

t of

em

ploy

ees

in l

ine

with

Wor

kpla

ce S

kills

Pla

n on

im

plem

enta

tion

of P

MD

S po

licy

and

proc

edur

es i

n re

spec

t of p

erfo

rman

ce a

nd e

mpl

oyee

dev

elop

men

t.

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at a

ll 4

prog

ram

mes

com

ply

to th

e PM

DS

Pol

icy

and

proc

edur

es

Sou

rce/

colle

ctio

n of

dat

a

Per

form

ance

Agr

eem

ents

and

Per

form

ance

Rev

iew

Dis

cuss

ion,

PM

DS

Pol

icy

and

Pro

cedu

res

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

prog

ram

mes

are

mon

itore

d an

d su

ppor

ted

on im

plem

enta

tion

of P

MD

S P

olic

y an

d pr

oced

ures

Indi

cato

r res

pons

ibilit

y

Chi

ef D

irect

or: C

orpo

rate

Ser

vice

s


Indi

cato

r num

ber

3

Indi

cato

r titl

e

Num

ber o

f pro

gram

mes

sup

porte

d on

dev

elop

men

t/rev

iew

of b

usin

ess

proc

esse

s

Sho

rt de

finiti

on

Sup

port

all

four

pro

gram

mes

(A

dmin

istra

tion,

SR

M,

ALS

CM

& F

G)

on i

mpl

emen

tatio

n or

rev

iew

of

busi

ness

pro

cess

es b

y co

nduc

ting

supp

ort s

essi

ons

with

bra

nche

s or

sub

-bra

nche

s.

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at a

ll 4

prog

ram

mes

hav

e up

-to-d

ate

docu

men

ted

busi

ness

pro

cess

es in

pla

ce

Sou

rce/

colle

ctio

n of

dat

a

Bus

ines

s pr

oces

ses

and

proc

edur

e m

anua

ls

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

prog

ram

mes

are

sup

porte

d on

dev

elop

men

t or r

evie

w o

f bus

ines

s pr

oces

ses.

Indi

cato

r res

pons

ibilit

y

Chi

ef D

irect

or: C

orpo

rate

Ser

vice

s


Indi

cato

r num

ber

4

Indi

cato

r titl

e

Num

ber o

f AET

pro

gram

s im

plem

ente

d in

the

depa

rtmen

t

Shor

t def

initi

on

This

ind

icat

or i

s at

tach

ed t

o Pi

llar

One

of

the

HR

D S

trate

gy w

hich

inv

olve

s ca

paci

ty b

uild

ing

of

empl

oyee

s an

d po

tent

ial e

mpl

oyee

s.

Pur

pose

/impo

rtanc

e

Impo

rtanc

e of

the

ind

icat

or i

s to

ens

ure

cons

tant

dev

elop

men

t of

em

ploy

ees

acro

ss a

ll le

vels

and

pr

ovid

e ne

cess

ary

expe

rienc

e to

po

tent

ial

empl

oyee

s th

at

will

cont

ribut

e to

th

e go

al

of

Pro

fess

iona

lizat

ion

of th

e P

ublic

Ser

vice

. So

urce

/col

lect

ion

of d

ata

W

SP, H

RD

impl

emen

tatio

n pl

an, H

RD

stra

tegy

, PD

Ps,

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

No

limita

tions

Type

of i

ndic

ator

O

utpu

t ind

icat

or

Cal

cula

tion

type

P

erfo

rman

ce is

non

-cum

ulat

ive

Rep

ortin

g cy

cle

R

epor

ted

quar

terly

and

ann

ually

New

indi

cato

r Ye

s

Des

ired

perfo

rman

ce

Actu

al o

r hig

her p

erfo

rman

ce is

des

irabl

e

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: HR

D


Indi

cato

r num

ber

5

Indi

cato

r titl

e

Num

ber o

f key

ser

vice

s m

onito

red

in im

plem

enta

tion

of S

DIP

Shor

t def

initi

on

Mon

itor

the

follo

win

g th

ree

key

serv

ices

thro

ugh

site

vis

its to

bra

nche

s or

sub

-bra

nche

s re

nder

ing

the

key

serv

ices

. Th

e ke

y se

rvic

es a

re a

s fo

llow

s: S

uppo

rt an

d M

onito

r D

epar

tmen

ts t

o im

prov

e on

the

ir ex

pend

iture

, Mon

itor p

aym

ent o

f inv

oice

s w

ithin

30

days

and

Sup

port

to m

unic

ipal

ities

to im

prov

e au

dit

outc

omes

.

Pur

pose

/impo

rtanc

e

To tr

ack

prog

ress

on

the

iden

tifie

d se

rvic

es fo

r ser

vice

del

iver

y im

prov

emen

t

Sou

rce/

colle

ctio

n of

dat

a

Dat

a co

llect

ed fr

om p

rovi

ncia

l dep

artm

ents

and

mun

icip

aliti

es o

n qu

arte

rly b

asis

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

Cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

thre

e ke

y se

rvic

es m

onito

red

to e

nsur

e im

prov

ed s

ervi

ce d

eliv

ery.

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Tra

nsfo

rmat

ion

Ser

vice

s

LLimpopo Provincial Treasury: Annual Performance Plan: 2016/17 - 2018/19 73 Page

Indi

cato

r num

ber

6

Indi

cato

r titl

e

Num

ber o

f fac

ilitie

s m

onito

red

on im

plem

enta

tion

of R

isk

Asse

ssm

ent r

ecom

men

datio

ns

Sho

rt de

finiti

on

Mon

itor

all

nine

fac

ilitie

s (Is

min

i, Fi

nanc

e H

ouse

, In

tern

al A

udit,

4 D

istri

ct O

ffice

s, W

areh

ouse

&

Lebo

wak

gom

o Tr

aini

ng C

entre

) at

hea

d of

fice

and

dist

rict l

evel

for

com

plia

nce

to O

HS

A b

y co

nduc

ting

site

vis

its to

che

ck p

rogr

ess

mad

e in

impl

emen

tatio

n of

reco

mm

enda

tions

and

com

pile

a re

port.

Pur

pose

/impo

rtanc

e

Trac

ks c

ompl

ianc

e to

OH

SA in

all

Dep

artm

enta

l fac

ilitie

s to

ens

ure

heal

thy

and

safe

env

ironm

ent

Sou

rce/

colle

ctio

n of

dat

a

Mon

itorin

g an

d in

spec

tion

repo

rts th

roug

h de

velo

ped

chec

klis

t

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

Cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All D

epar

tmen

tal f

acilit

ies

mon

itore

d on

qua

rterly

bas

is

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Tra

nsfo

rmat

ion

Ser

vice

s


Indi

cato

r num

ber

7

Indi

cato

r titl

e

Num

ber

of p

rogr

amm

es s

uppo

rted

and

mon

itore

d in

miti

gatio

n of

the

prio

ritiz

ed r

isks

to

prov

ide

reas

onab

le a

ssur

ance

on

the

achi

evem

ent o

f set

obj

ectiv

es.

Sho

rt de

finiti

on

Sup

port

thro

ugh

cons

ulta

tions

with

bra

nche

s w

here

fee

dbac

k on

ana

lysi

s co

nduc

ted

with

reg

ard

to

prog

ress

rep

orts

on

prio

ritiz

ed r

isks

and

mon

itor

thro

ugh

requ

ests

for

subm

issi

ons

of p

rogr

ess

repo

rts

on p

riorit

ized

risk

s by

all

four

pro

gram

mes

Pur

pose

/impo

rtanc

e

To m

itiga

te th

e pr

iorit

ized

risk

s in

ord

er to

lim

it th

e ef

fect

of r

isks

and

enh

ance

ser

vice

del

iver

y.

Sou

rce/

colle

ctio

n of

dat

a

Pro

gres

s re

ports

by

prog

ram

mes

, Dep

artm

enta

l Ris

k R

egis

ter

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Ris

ks m

ay b

e in

corr

ectly

iden

tifie

d by

risk

ow

ners

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

four

pro

gram

mes

are

mon

itore

d an

d su

ppor

ted

in

miti

gatin

g th

e pr

iorit

ised

ris

ks t

o pr

ovid

e re

ason

able

ass

uran

ce o

n th

e ac

hiev

emen

t of s

et o

bjec

tives

.

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Ent

erpr

ise

Ris

k M

anag

emen

t


Indi

cato

r num

ber

8

Indi

cato

r titl

e

Num

ber o

f pro

gram

mes

mon

itore

d an

d su

ppor

ted

on im

plem

enta

tion

of R

ecor

ds M

anag

emen

t Sys

tem

s

Shor

t def

initi

on

Mon

itor

Adm

inis

tratio

n, S

RM

, ALS

CM

& F

G p

rogr

amm

es b

y co

nduc

ting

surv

eys

with

bra

nche

s to

trac

k co

mpl

ianc

e ra

te a

nd s

uppo

rt br

anch

es b

y en

gagi

ng w

ith th

em o

n co

mpl

ianc

e m

atte

rs th

roug

h w

orks

hops

or

con

sulta

tion

sess

ions

in

impl

emen

tatio

n of

Rec

ords

Man

agem

ent

syst

ems

i.e.

File

pla

ns,

Rec

ords

M

anag

emen

t Pol

icy,

Reg

istry

Pro

cedu

re M

anua

l, PA

IA a

nd P

AJA

man

ual

Pur

pose

/impo

rtanc

e

To m

onito

r com

plia

nce

on im

plem

enta

tion

of R

ecor

ds M

anag

emen

t Sys

tem

s

Sou

rce/

colle

ctio

n of

dat

a

Insp

ectio

n / m

onito

ring

chec

klis

t

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All f

our p

rogr

amm

es a

re m

onito

red

and

supp

orte

d in

impl

emen

tatio

n of

Rec

ords

Man

agem

ent S

yste

ms

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Rec

ords

Man

agem

ent &

Aux

iliary

Ser

vice

s


Indi

cato

r num

ber

9

Indi

cato

r titl

e

Num

ber o

f bui

ldin

gs p

rovi

ded

with

aux

iliar

y se

rvic

es in

line

with

Use

r Ass

et M

anag

emen

t Pla

n

Shor

t def

initi

on

Faci

litat

ion

and

prov

isio

ning

of

auxi

liary

ser

vice

s th

at in

clud

es c

lean

ing

serv

ices

, bu

ildin

g m

aint

enan

ce

and

allo

catio

n of

offi

ces

P

urpo

se/im

porta

nce

To

pro

vide

nec

essa

ry s

uppo

rt to

dep

artm

enta

l clie

nts

on c

lean

ing

ser

vice

s, b

uild

ing

mai

nten

ance

and

al

loca

tion

of o

ffice

s

Sou

rce/

colle

ctio

n of

dat

a

Cle

anin

g ro

utin

e fo

rms,

regi

ster

s fo

r bui

ldin

g m

aint

aine

d an

d pl

an o

n of

fice

allo

catio

n

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

ut-p

ut

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All b

uild

ings

pro

vide

d w

ith a

uxilia

ry s

ervi

ces

in li

ne w

ith U

ser A

sset

Man

agem

ent P

lan

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Rec

ords

Man

agem

ent &

Aux

iliary

Ser

vice

s


Indi

cato

r num

ber

10

Indi

cato

r titl

e

Num

ber

of p

rogr

amm

es m

onito

red

and

supp

orte

d on

com

plia

nce

to C

orpo

rate

Iden

tity

Man

ual a

nd th

e C

omm

unic

atio

n P

olic

y Sh

ort d

efin

ition

M

onito

r th

roug

h si

te v

isits

to

insp

ect

and

docu

men

t co

mpl

ianc

e ra

te w

ithin

bra

nche

s an

d su

ppor

t A

dmin

istra

tion,

SR

M,

ALS

CM

& F

G b

ranc

hes

on n

on-c

ompl

ianc

e m

atte

rs t

hrou

gh w

orks

hops

and

co

nsul

tatio

n se

ssio

ns w

ith b

ranc

hes

and

indi

vidu

als

with

reg

ards

to

Cor

pora

te I

dent

ity M

anua

l an

d C

omm

unic

atio

n P

olic

y

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at fo

ur p

rogr

amm

es a

re m

onito

red

and

for e

ffect

ive

com

mun

icat

ion

and

bran

d m

anag

emen

t w

ithin

the

depa

rtmen

t S

ourc

e/co

llect

ion

of d

ata

In

tern

al M

emos

, ins

pect

ions

, em

ails

and

sub

mis

sion

s

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

prog

ram

mes

m

onito

red

and

supp

orte

d on

co

mpl

ianc

e to

C

orpo

rate

Id

entit

y M

anua

l an

d th

e C

omm

unic

atio

n P

olic

y

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Com

mun

icat

ion

Serv

ices


Indi

cato

r num

ber

11

Indi

cato

r titl

e

Num

ber o

f prio

ritis

ed IC

T pr

ojec

ts im

plem

ente

d in

line

with

ICT

Pla

n

Sho

rt de

finiti

on

Impl

emen

tatio

n of

prio

ritiz

ed IC

T pr

ojec

ts in

line

with

ICT

Pla

n th

roug

h co

mpl

etio

n of

act

iviti

es

and

task

s as

out

lined

in th

e IC

T / O

pera

tiona

l Pla

n P

urpo

se/im

porta

nce

Im

plem

enta

tion

of p

riorit

ized

ICT

proj

ects

in li

ne w

ith IC

T P

lan

to im

prov

e m

anag

emen

t of

info

rmat

ion

with

in th

e de

partm

ent

Sou

rce/

colle

ctio

n of

dat

a

Bra

nche

s in

the

depa

rtmen

t, IT

Ste

erin

g C

omm

ittee

and

SIT

A

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All f

our p

riorit

ized

ICT

proj

ects

impl

emen

ted

in li

ne w

ith IC

T P

lan

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: GIT

O


Indi

cato

r num

ber

12

Indi

cato

r titl

e

Num

ber

of p

rogr

amm

es m

onito

red

and

supp

orte

d in

impl

emen

tatio

n of

MIS

S a

nd In

vest

igat

ion

Stra

tegy

to

ens

ure

com

plia

nce

with

Nat

iona

l Sec

urity

pre

scrip

ts

Shor

t def

initi

on

Supp

ort

four

pr

ogra

mm

es

(Adm

inis

tratio

n,

SR

M,

ALS

CM

&

FG

) in

im

plem

enta

tion

of

MIS

S

and

Inve

stig

atio

n S

trate

gy t

hrou

gh w

orks

hops

on

MIS

S a

nd I

nves

tigat

ion

Stra

tegy

in

orde

r to

min

imiz

e se

curit

y ris

ks.

Pur

pose

/impo

rtanc

e

Four

pro

gram

mes

mon

itore

d by

con

duct

ing

secu

rity

audi

ts t

o ch

eck

com

plia

nce

to p

resc

ripts

and

su

ppor

ted

on n

on-c

ompl

ianc

e m

atte

rs

Sou

rce/

colle

ctio

n of

dat

a

Ana

lysi

s/A

sses

smen

t Rep

orts

, req

uest

s fro

m b

ranc

hes

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Four

pro

gram

mes

mon

itore

d an

d su

ppor

ted

in i

mpl

emen

tatio

n of

MIS

S a

nd I

nves

tigat

ion

Stra

tegy

to

ensu

re c

ompl

ianc

e w

ith N

atio

nal S

ecur

ity p

resc

ripts

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Sec

urity

and

Inve

stig

atio

n S

ervi

ces


Indi

cato

r num

ber

13

Indi

cato

r titl

e

Num

ber o

f IY

M re

ports

com

pile

d in

line

with

Nat

iona

l Tre

asur

y pr

escr

ipts

.

Sho

rt de

finiti

on

Rep

ortin

g on

exp

endi

ture

tren

ds a

gain

st th

e al

loca

ted

budg

et.

Pur

pose

/impo

rtanc

e

Mon

itor e

xpen

ditu

re tr

ends

to tr

ack

poss

ible

are

as o

f und

er/o

ver -

spe

ndin

g.

Sour

ce/c

olle

ctio

n of

dat

a

BAS,

Vul

indl

ela

& PE

RS

AL re

ports

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

M

onth

ly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

12 IY

M re

ports

com

pile

d m

onth

ly in

line

with

Nat

iona

l Tre

asur

y pr

escr

ipts

and

sub

mitt

ed b

y th

e 15

th

of e

very

mon

th.

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Man

agem

ent A

ccou

ntin

g


Indi

cato

r num

ber

14

Indi

cato

r titl

e

Num

ber o

f bud

get d

ocum

ents

com

pile

d an

d su

bmitt

ed

Sho

rt de

finiti

on

Bud

get a

lloca

tion

docu

men

ts s

ubm

itted

to T

reas

ury.

Pur

pose

/impo

rtanc

e

To in

dica

te b

udge

t allo

catio

ns to

pro

gram

mes

in th

e de

partm

ent.

Sou

rce/

colle

ctio

n of

dat

a

BAS,

Vul

indl

ela

& PE

RS

AL re

ports

M

etho

d of

cal

cula

tion

S

impl

e co

unt

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e R

epor

ting

cycl

e

Qua

rterly

N

ew in

dica

tor

No

Des

ired

perfo

rman

ce

4 bu

dget

doc

umen

ts c

ompi

led

and

subm

itted

to T

reas

ury.

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Man

agem

ent A

ccou

ntin

g


Indi

cato

r num

ber

15

Indi

cato

r titl

e

Num

ber o

f fin

anci

al s

tate

men

ts c

ompi

led

and

subm

itted

for r

evie

w b

y P

rovi

ncia

l Tre

asur

y in

line

with

th

e re

porti

ng fr

amew

ork

Sho

rt de

finiti

on

Rep

ortin

g on

boo

kkee

ping

in c

ompl

ianc

e w

ith p

resc

ripts

Pur

pose

/impo

rtanc

e

To re

port

on h

ow th

e de

partm

ent a

ccou

nts

for i

ts tr

ansa

ctio

ns

Sour

ce/c

olle

ctio

n of

dat

a

BAS,

Vul

indl

ela

& PE

RS

AL re

ports

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

4 se

ts o

f fin

anci

al s

tate

men

ts c

ompi

led

and

subm

itted

for a

udit

purp

oses

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Fin

anci

al A

ccou

ntin

g


Indi

cato

r num

ber

16

Indi

cato

r titl

e

% o

f sup

plie

r�’s v

alid

invo

ices

pai

d w

ithin

30

days

Shor

t def

initi

on

This

is th

e pe

rcen

tage

of v

alid

invo

ices

pai

d w

ithin

30

days

Pur

pose

/impo

rtanc

e

This

per

form

ance

indi

cato

r ind

icat

es h

ow e

ffect

ivel

y th

e de

partm

ent p

ays

its s

uppl

ies

Sou

rce/

colle

ctio

n of

dat

a

Invo

ice

Reg

iste

r and

BAS

Rep

orts

Met

hod

of c

alcu

latio

n

% o

f inv

oice

s pa

id =

Num

ber o

f inv

oice

s pa

id/to

tal n

umbe

r of v

alid

invo

ices

rece

ived

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

valid

invo

ices

pai

d w

ithin

30

days

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Fin

anci

al A

ccou

ntin

g


Indi

cato

r num

ber

17

Indi

cato

r titl

e

Num

ber

of d

epar

tmen

tal p

lans

and

per

form

ance

rep

orts

dev

elop

ed i

n lin

e w

ith N

atio

nal T

reas

ury

Fram

ewor

ks

Sho

rt de

finiti

on

Dep

artm

enta

l Per

form

ance

Pla

ns a

nd R

epor

ts d

evel

oped

in li

ne w

ith N

atio

nal T

reas

ury

Fram

ewor

ks

Pur

pose

/impo

rtanc

e

Dep

artm

ent�’s

com

plia

nce

to t

he p

lann

ing

and

per

form

ance

info

rmat

ion

fram

ewor

ks a

nd t

o en

sure

th

at t

here

is

inte

grat

ed p

lann

ing

and

outc

omes

bas

ed p

erfo

rman

ce m

onito

ring

for

effe

ctiv

e an

d ef

ficie

nt s

ervi

ce d

eliv

ery

Sou

rce/

colle

ctio

n of

dat

a

Stra

tegi

c P

lan,

Ann

ual P

erfo

rman

ce P

lan,

Qua

rterly

and

Ann

ual R

epor

ts

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

3 de

partm

enta

l per

form

ance

pla

ns a

nd 5

per

form

ance

rep

orts

are

dev

elop

ed in

in li

ne w

ith N

atio

nal

Trea

sury

Fra

mew

orks

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Stra

tegi

c O

pera

tions

and

Pol

icy

Coo

rdin

atio

n


Indi

cato

r num

ber

18

Indi

cato

r titl

e

Num

ber o

f rec

onci

liatio

ns d

one

on th

e as

set a

nd in

vent

ory

regi

ster

s

Sho

rt de

finiti

on

Mon

thly

Rec

onci

led

asse

t and

inve

ntor

y re

gist

ers

Pur

pose

/impo

rtanc

e

To c

ontro

l and

saf

egua

rd s

tate

ow

ned

asse

ts

Sour

ce/c

olle

ctio

n of

dat

a

LOG

IS, V

ulin

dlel

a, B

AS a

nd F

ines

t

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Una

vaila

bilit

y of

inte

grat

ed S

CM

sys

tem

s (P

rocu

rem

ent,

Ass

et a

nd In

vent

ory)

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

M

onth

ly

New

indi

cato

r Ye

s

Des

ired

perfo

rman

ce

Act

ual p

erfo

rman

ce is

des

irabl

e

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Sup

ply

Cha

in M

anag

emen

t


AN

NEX

UR

E 2:

TEC

HN

ICA

L IN

DIC

ATO

RS

FOR

PR

OG

RAM

ME

2

Tech

nica

l Ind

icat

or D

efin

ition

s St

rate

gic

outc

ome

orie

nted

Goa

l 2:

Res

pons

ive,

acc

ount

able

, ef

fect

ive

and

effic

ient

pro

vinc

ial

and

loca

l go

vern

men

t sy

stem

Indi

cato

r num

ber

1

Indi

cato

r titl

e N

umbe

r of R

esea

rch

docu

men

ts p

rodu

ced

to a

lign

the

Pro

vinc

ial F

isca

l Pol

icy

Sho

rt de

finiti

on

Con

duct

res

earc

h on

Pro

vinc

ial S

ocio

-Eco

nom

ic s

tatu

s to

pro

duce

1 S

ocio

Eco

nom

ic R

evie

w a

nd

Out

look

, 4

quar

terly

Eco

nom

ic b

ulle

tins,

1 M

ediu

m T

erm

Bud

get

Polic

y St

atem

ent

and

1 B

udge

t O

verv

iew

Pur

pose

/impo

rtanc

e To

ens

ure

that

Pro

vinc

ial r

esou

rces

are

allo

cate

d ac

cord

ing

to th

e ne

eds

of th

e pr

ovin

ce

Sou

rce/

colle

ctio

n of

dat

a S

tatis

tics

Sou

th A

frica

and

Qua

ntec

Res

earc

h P

ty L

td

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

C

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

7 re

sear

ch d

ocum

ents

pro

duce

d to

alig

n th

e Pr

ovin

cial

Fis

cal P

olic

y

Indi

cato

r res

pons

ibilit

y D

irect

or: M

acro

Eco

nom

ic A

naly

sis


Indi

cato

r num

ber

2

Indi

cato

r titl

e N

umbe

r of

Pro

vinc

ial O

wn

Rev

enue

rep

orts

pro

duce

d in

line

with

sec

tion

28 a

nd 4

0 of

the

PFM

A to

en

sure

col

lect

ion

of b

udge

ted

reve

nue

Shor

t def

initi

on

Mon

itor

thro

ugh

anal

ysis

of

reve

nue

colle

cted

by

depa

rtmen

ts a

nd p

ublic

ent

ities

and

sup

port

13

Dep

artm

ents

and

5 P

ublic

Ent

ities

thro

ugh

cons

ulta

tion

mee

tings

to e

nsur

e co

llect

ion

of re

venu

e an

d re

cove

ry o

f deb

ts in

the

prov

ince

Pur

pose

/impo

rtanc

e To

max

imiz

e re

venu

e ge

nera

tion

by m

aint

aini

ng c

urre

nt re

venu

e an

d id

entif

icat

ion

of s

usta

inab

le n

ew

sour

ces

and

reco

very

of d

ebts

in th

e pr

ovin

ce

Sou

rce/

colle

ctio

n of

dat

a M

onth

ly a

nd q

uarte

rly re

ports

from

dep

artm

ents

and

pub

lic e

ntiti

es

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r Ye

s

Des

ired

perfo

rman

ce

Act

ual P

erfo

rman

ce is

des

irabl

e

Indi

cato

r res

pons

ibilit

y D

irect

or: F

isca

l Dev

elop

men

t


Indi

cato

r num

ber

3

Indi

cato

r titl

e N

umbe

r of

bud

get

docu

men

ts c

ompi

led,

ta

bled

and

gaz

ette

d in

line

with

the

set

sta

ndar

ds a

nd

Nat

iona

l Tre

asur

y gu

idel

ines

(Mai

n A

ppro

pria

tion

Bill

and

Adj

ustm

ent B

udge

t)

Sho

rt de

finiti

on

Mai

n A

ppro

pria

tion

Bill

and

Adj

ustm

ent B

udge

t doc

umen

ts c

ompi

led,

tabl

e an

d ga

zette

d

Pur

pose

/impo

rtanc

e To

com

pile

, tab

le a

nd g

azet

ted

Mai

n A

ppro

pria

tion

Bill

and

Adj

ustm

ent B

udge

t doc

umen

ts in

ord

er

to im

prov

e pr

ovin

cial

bud

gets

cre

dibi

lity

and

alig

nmen

t of b

udge

t to

prio

ritie

s

Sou

rce/

colle

ctio

n of

dat

a B

udge

t doc

umen

ts (B

udge

t Sta

tem

ents

, App

ropr

iatio

n B

ills a

nd S

ched

ules

, Citi

zen

Gui

des,

etc

.)

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Com

pile

d, t

able

d an

d ga

zette

d M

ain

Appr

opria

tion

Bill

and

Adju

stm

ent B

udge

t doc

umen

ts in

line

w

ith th

e se

t sta

ndar

ds a

nd N

atio

nal T

reas

ury

guid

elin

es

Indi

cato

r res

pons

ibilit

y D

irect

or: B

udge

t Man

agem

ent


Indi

cato

r num

ber

4

Indi

cato

r titl

e N

umbe

r of c

onso

lidat

ed p

rovi

ncia

l in

year

mon

itorin

g re

ports

pro

duce

d in

line

sec

tion

32 o

f PFM

A

Sho

rt de

finiti

on

12 m

onth

ly p

rovi

ncia

l IY

Ms

prod

uced

in li

ne s

ectio

n 32

of

PFM

A t

o en

sure

tha

t 13

dep

artm

ents

sp

end

with

in 1

00%

of t

heir

allo

cate

d bu

dget

s

Pur

pose

/impo

rtanc

e To

ens

ure

that

13

depa

rtmen

ts s

pend

with

in 1

00%

of t

heir

allo

cate

d bu

dget

s

Sou

rce/

colle

ctio

n of

dat

a In

yea

r mon

itorin

g re

ports

and

Bud

get B

ook

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Mon

thly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

That

all

12 m

onth

ly p

rovi

ncia

l IY

Ms

are

prod

uced

for 1

3 de

partm

ents

Indi

cato

r res

pons

ibilit

y D

irect

or: P

ublic

Fin

ance


Indi

cato

r num

ber

5

Indi

cato

r titl

e N

umbe

r of

inf

rast

ruct

ure

depa

rtmen

ts m

onito

red

and

supp

orte

d in

the

im

plem

enta

tion

of t

he

Infra

stru

ctur

e D

eliv

ery

Man

agem

ent S

yste

m to

impr

ove

infra

stru

ctur

e se

rvic

e de

liver

y

Shor

t def

initi

on

Mon

itor

requ

estin

g re

ports

fro

m

infra

stru

ctur

e de

partm

ents

an

d co

nduc

t an

alys

is

on

impl

emen

tatio

n of

In

frast

ruct

ure

Del

iver

y M

anag

emen

t S

yste

m

and

supp

ort

infra

stru

ctur

e de

partm

ents

by

prov

idin

g fe

edba

ck a

nd te

chni

cal s

uppo

rt th

roug

h M

onth

ly s

ite v

isit

mee

tings

and

bi

late

ral e

ngag

emen

ts.

Pur

pose

/impo

rtanc

e To

pro

mot

e ef

ficie

nt a

nd e

ffect

ive

infra

stru

ctur

e de

liver

y m

etho

dolo

gies

, bu

dget

alig

nmen

t, H

R

capa

city

, and

impr

oved

pro

cure

men

t sys

tem

s.

Sou

rce/

colle

ctio

n of

dat

a ID

IP G

over

nanc

e St

ruct

ure

Mee

tings

/min

utes

and

Infra

stru

ctur

e M

eetin

gs m

inut

es

Met

hod

of c

alcu

latio

n Q

uant

itativ

e an

d Q

ualit

ativ

e

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Infra

stru

ctur

e D

epar

tmen

ts a

dopt

IDIP

and

IDM

S m

etho

dolo

gies

in in

frast

ruct

ure

deliv

ery.

Indi

cato

r res

pons

ibilit

y D

irect

or: I

nfra

stru

ctur

e M

anag

emen

t


Indi

cato

r num

ber

6

Indi

cato

r titl

e N

umbe

r of

M

unic

ipal

ities

an

d M

unic

ipal

E

ntiti

es

mon

itore

d an

d su

ppor

ted

on

finan

cial

m

anag

emen

t and

gov

erna

nce

Sh

ort d

efin

ition

M

onito

r co

mpl

ianc

e w

ith M

FMA

thro

ugh

anal

ysis

of

repo

rts r

ecei

ved

from

mun

icip

aliti

es a

nd

mun

icip

al e

ntiti

es a

nd s

uppo

rt m

unic

ipal

ities

and

mun

icip

al e

ntiti

es th

roug

h pr

ovis

ion

of fe

edba

ck

and

cons

ulta

tion

mee

tings

on

iden

tifie

d ch

alle

nges

. P

urpo

se/im

porta

nce

Ens

ure

com

plia

nce

with

MFM

A an

d gu

idel

ines

Sou

rce/

colle

ctio

n of

dat

a A

naly

sis

Rep

orts

Met

hod

of c

alcu

latio

n S

impl

e ca

lcul

atio

ns

Dat

a lim

itatio

ns

Est

ablis

hmen

t and

dis

esta

blis

hmen

t of m

unic

ipal

ities

Type

of i

ndic

ator

Ac

tivity

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

That

all

27 M

unic

ipal

ities

and

3 M

unic

ipal

Ent

ities

are

mon

itore

d an

d su

ppor

ted

on f

inan

cial

m

anag

emen

t and

gov

erna

nce

Indi

cato

r res

pons

ibilit

y C

hief

Dire

ctor

: MFM

A


AN

NEX

UR

E 3:

TEC

HN

ICA

L IN

DIC

ATO

RS

FOR

PR

OG

RAM

ME

3

Tech

nica

l Ind

icat

or D

efin

ition

s St

rate

gic

outc

ome

orie

nted

Goa

l 2:

Res

pons

ive,

acc

ount

able

, ef

fect

ive

and

effic

ient

pro

vinc

ial

and

loca

l go

vern

men

t sy

stem

Indi

cato

r num

ber

1

Indi

cato

r titl

e

Num

ber

of v

otes

and

Pub

lic E

ntiti

es m

onito

red

and

supp

orte

d on

Ass

et M

anag

emen

t to

impr

ove

the

effe

ctiv

enes

s, e

ffici

ency

and

eco

nom

ical

Ass

et M

anag

emen

t S

hort

defin

ition

M

onito

r vot

es a

nd P

ublic

Ent

ities

thro

ugh

anal

ysis

of r

epor

ts, i

nspe

ctio

n an

d si

te v

isits

and

sup

port

all 1

3 V

otes

and

5 p

ublic

ent

ities

on

the

mai

nten

ance

, m

anag

emen

t an

d sa

fegu

ardi

ng o

f as

sets

thr

ough

pr

ovis

ion

of fe

edba

ck re

ports

and

sup

port

/ con

sulta

tion

mee

tings

. P

urpo

se/im

porta

nce

To

ens

ure

effe

ctiv

e, e

ffici

ent a

nd e

cono

mic

al A

sset

Man

agem

ent

Sou

rce/

colle

ctio

n of

dat

a

Pro

vinc

ial d

epar

tmen

ts a

nd p

ublic

ent

ities

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

12 v

otes

and

5 p

ublic

ent

ities

mon

itore

d an

d su

ppor

ted

on A

sset

Man

agem

ent

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Pro

vinc

ial A

sset

Man

agem

ent


Indi

cato

r num

ber

2

Indi

cato

r titl

e

Num

ber

Vote

s an

d Pu

blic

En

titie

s m

onito

red

and

supp

orte

d on

ca

sh,

bank

ing

and

liabi

litie

s m

anag

emen

t.

Shor

t def

initi

on

Mon

itor

13 V

otes

and

5 p

ublic

ent

ities

on

cash

, ban

king

and

liab

ilitie

s m

anag

emen

t thr

ough

ana

lysi

s of

re

ports

and

fin

anci

al s

tate

men

ts a

nd s

uppo

rt 13

Vot

es a

nd 5

pub

lic e

ntiti

es o

n ca

sh,

bank

ing

and

liabi

litie

s m

anag

emen

t thr

ough

pro

visi

on o

f fee

dbac

k an

d su

ppor

t / c

onsu

ltatio

n m

eetin

gs.

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at d

epar

tmen

ts a

nd p

ublic

ent

ities

hav

e ba

nk a

ccou

nts,

cas

h flo

ws

plan

s as

wel

l as

pr

oces

ses

to s

pend

thei

r bud

gets

in li

ne w

ith th

eir s

ervi

ce d

eliv

ery

plan

s.

Sou

rce/

colle

ctio

n of

dat

a

Gov

ernm

ent f

inan

cial

sys

tem

s, a

nnua

l fin

anci

al s

tate

men

ts, b

ank

stat

emen

ts (p

rovi

ncia

l ban

ker a

nd S

A R

eser

ve B

ank)

, ba

nkin

g co

ntra

ct a

nd S

LA,

budg

et s

tate

men

ts,

IYM

, P

FMA,

Tre

asur

y R

egul

atio

ns,

DoR

A a

nd N

atio

nal P

aym

ent S

ched

ule.

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on �–

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

N

ew in

dica

tor

No

Des

ired

perfo

rman

ce

All 1

3 vo

tes

and

5 pu

blic

ent

ities

mon

itore

d an

d su

ppor

ted

on c

ash,

ban

king

and

liab

ilitie

s m

anag

emen

t.

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Ban

king

and

Cas

h-flo

w M

anag

emen

t


Indi

cato

r num

ber

3

Indi

cato

r titl

e

Num

ber o

f Vot

es a

nd P

ublic

Ent

ities

mon

itore

d an

d su

ppor

ted

on S

CM

pro

cess

es

Shor

t def

initi

on

Mon

itor

perfo

rman

ce o

f 12

Vot

es a

nd 5

pub

lic e

ntiti

es o

n co

mpl

ianc

e w

ith S

CM

pre

scrip

ts t

hrou

gh

anal

ysis

SC

M re

cord

s an

d re

ports

and

sup

port

12 V

otes

and

5 p

ublic

ent

ities

on

com

plia

nce

with

SC

M

pres

crip

ts t

hrou

gh s

uppo

rt /

cons

ulta

tion

mee

ting

to p

rovi

de f

eedb

ack

and

hand

s on

sup

port

on

chal

leng

es id

entif

ied

thro

ugh

durin

g an

alys

is p

roce

ss.

Pur

pose

/impo

rtanc

e

To in

crea

se S

CM

com

plia

nce

on S

CM

pre

scrip

ts

Sou

rce/

colle

ctio

n of

dat

a

V

ouch

ers,

Con

tract

s, B

id D

ocum

ents

, P

rocu

rem

ent

Pla

ns,

Bid

Com

mitt

ee M

inut

es a

nd r

epor

ts f

rom

Pro

vinc

ial V

otes

and

pub

lic e

ntiti

es

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on- C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

12 v

otes

and

5 p

ublic

ent

ities

mon

itore

d an

d su

ppor

ted

to in

crea

se S

CM

com

plia

nce

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: SC

M P

olic

y D

evel

opm

ent a

nd Im

plem

enta

tion


Indi

cato

r num

ber

4

Indi

cato

r titl

e

Num

ber o

f tra

nsve

rsal

bid

s fa

cilit

ated

Sho

rt de

finiti

on

Faci

litat

ion

of tr

ansv

ersa

l bid

s fo

r adj

udic

atio

n in

the

prov

ince

Pur

pose

/impo

rtanc

e

To fa

cilit

ate

trans

vers

al c

ontra

cts

in o

rder

to

leve

rage

on

cost

s by

pro

vidi

ng s

ecre

taria

t ser

vice

s an

d

coor

dina

tion

of a

ll S

CM

pro

cess

es fo

r the

tran

sver

sal c

ontra

cts

Sou

rce/

colle

ctio

n of

dat

a

Sou

rce:

Dep

artm

enta

l ne

eds

anal

ysis

; sp

end

anal

ysis

, m

arke

t as

sess

men

ts,

and

stat

utor

y bo

dy�’s

qual

ity s

tand

ards

.

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

The

aim

is to

get

the

two

(2) b

ids

eval

uate

d

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Dem

and

& Ac

quis

ition

Man

agem

ent


Indi

cato

r num

ber

5

Indi

cato

r titl

e

Num

ber o

f vot

es a

nd p

ublic

ent

ities

mon

itore

d an

d su

ppor

ted

on tr

ansv

ersa

l con

tract

s ut

ilizat

ion.

Sho

rt de

finiti

on

Mon

itor

12 v

otes

and

5 p

ublic

ent

ities

on

the

exec

utio

n an

d ut

iliza

tion

of t

he t

rans

vers

al c

ontra

cts

thro

ugh

anal

ysis

of

repo

rts a

nd s

uppo

rt 12

vot

es a

nd 5

pub

lic e

ntiti

es t

hrou

gh p

rovi

sion

of

feed

back

an

d co

nsul

tatio

n / s

uppo

rt m

eetin

gs o

n id

entif

ied

chal

leng

es fo

r cor

rect

ive

mea

sure

s.

Pur

pose

/impo

rtanc

e

To m

onito

r ex

ecut

ion

of t

rans

vers

al c

ontra

cts

by d

epar

tmen

ts t

o av

oid

devi

atio

ns w

hich

lea

d to

un

nece

ssar

y lit

igat

ions

em

anat

ing

from

sig

ned

Ser

vice

Lev

el A

gree

men

ts

Sou

rce/

colle

ctio

n of

dat

a

Vou

cher

s, C

ontra

cts

and

Rep

orts

on

utilis

atio

n of

tran

sver

sal c

ontra

cts

from

Pro

vinc

ial V

otes

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

That

12

vote

s ar

e m

onito

red

and

supp

orte

d on

tran

sver

sal c

ontra

cts

In

dica

tor r

espo

nsib

ility

D

irect

or: D

eman

d &

Acqu

isiti

on M

anag

emen

t


Indi

cato

r num

ber

6

Indi

cato

r titl

e

Num

ber o

f Vot

es a

nd P

ublic

Ent

ities

sup

porte

d on

SC

M s

uppl

ier d

evel

opm

ent

Shor

t def

initi

on

Supp

liers

in 1

2 Vo

tes

and

5 Pu

blic

ent

ities

are

cap

acita

ted

on S

CM

pro

cess

es a

nd c

ompl

ianc

e th

ereo

f th

roug

h ca

paci

ty b

uild

ing

wor

ksho

ps a

nd tr

aini

ngs.

Pur

pose

/impo

rtanc

e

To s

uppo

rt an

d de

velo

p S

uppl

iers

to e

nsur

e th

at th

ey c

ompl

y w

ith S

CM

Pre

scrip

ts

Sou

rce/

colle

ctio

n of

dat

a

Pro

vinc

ial v

otes

and

pub

lic e

ntiti

es s

uppl

ier d

atab

ases

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-C

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All V

otes

and

Pub

lic E

ntiti

es s

uppo

rted

on S

CM

sup

plie

r dev

elop

men

t

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: SC

M A

dvic

e C

entre


Indi

cato

r num

ber

7

Indi

cato

r titl

e

Num

ber o

f vot

es s

uppo

rted

and

mon

itore

d on

fina

ncia

l sys

tem

s ut

ilizat

ion

Shor

t def

initi

on

Mon

itor

vot

es o

n fin

anci

al s

yste

ms

utiliz

atio

n th

roug

h an

alys

is o

f re

ports

and

sup

port

vot

es o

n ut

ilizat

ion

of fi

nanc

ial s

yste

ms

thro

ugh

wor

ksho

ps, f

orum

s an

d su

ppor

t mee

ting

on id

entif

ied

chal

leng

es

durin

g an

alys

is p

roce

ss

Pur

pose

/impo

rtanc

e

To tr

ack

the

finan

cial

sys

tem

s ut

ilizat

ion

in 1

3 V

otes

to e

nsur

e ef

fect

ive

usag

e

Sou

rce/

colle

ctio

n of

dat

a

HR

M R

epor

ts, T

rial B

alan

ce, U

ser A

ccou

nt M

anag

emen

t Rep

orts

, SIT

A an

d IB

M S

LAs

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

13 v

otes

mon

itore

d an

d su

ppor

ted

on fi

nanc

ial s

yste

ms

utiliz

atio

n

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Sys

tem

s A

dmin

istra

tion


Indi

cato

r num

ber

8

Indi

cato

r titl

e

Num

ber o

f LO

GIS

site

s im

plem

ente

d S

hort

defin

ition

Im

plem

enta

tion

of L

OG

IS i

n 30

site

s th

roug

h pe

rform

ance

of

activ

ities

as

outli

ned

in t

he L

OG

IS

impl

emen

tatio

n pl

an

Pur

pose

/impo

rtanc

e

To c

oord

inat

e th

e im

plem

enta

tion

of fi

nanc

ial s

yste

ms

in th

e pr

ovin

ce

Sou

rce/

colle

ctio

n of

dat

a

Pro

ject

pro

gres

s re

ports

, Ass

et R

egis

ter (

dele

te)

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

iden

tifie

d LO

GIS

site

s im

plem

ente

d

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Sys

tem

s D

evel

opm

ent


AN

NEX

UR

E 4:

TEC

HN

ICA

L IN

DIC

ATO

RS

FOR

PR

OG

RAM

ME

4

Tech

nica

l Ind

icat

or D

efin

ition

s S

trate

gic

outc

ome

orie

nted

Goa

l 2: R

espo

nsiv

e, a

ccou

ntab

le, e

ffect

ive

and

effic

ient

pro

vinc

ial a

nd lo

cal g

over

nmen

t sys

tem

Indi

cato

r num

ber

1

Indi

cato

r titl

e

Num

ber o

f cou

rses

con

duct

ed o

n tra

nsve

rsal

sys

tem

s in

line

with

Nat

iona

l Tre

asur

y st

anda

rds

Sho

rt de

finiti

on

Fina

ncia

l m

anag

emen

t ca

paci

ty b

uild

ing

thro

ugh

train

ing

cour

ses.

Tra

inin

g of

dep

artm

enta

l of

ficia

ls o

n tra

nsve

rsal

sys

tem

s (B

AS, P

ER

SA

L &

SC

OA)

Pur

pose

/impo

rtanc

e

Impr

ove

skills

of

offic

ials

on

utiliz

atio

n of

tran

sver

sal s

yste

ms

in o

rder

to im

prov

e fin

anci

al m

anag

emen

t in

the

prov

ince

Sour

ce/c

olle

ctio

n of

dat

a

Dep

artm

enta

l nom

inat

ion

list,

num

ber

of tr

aine

rs,

num

ber

and

avai

labi

lity

of t

rain

ing

venu

es,

avai

labi

lity

of

the

syst

em.

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t.

Dat

a lim

itatio

ns

Non

-ava

ilabi

lity

of tr

aine

rs, t

rain

ing

venu

es, n

etw

ork

and

the

syst

em

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

Cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Fin

anci

al T

rain

ing


Indi

cato

r num

ber

2

Indi

cato

r titl

e

Num

ber o

f fin

anci

al m

anag

emen

t sh

ort c

ours

es c

o-or

dina

ted

in li

ne w

ith S

AQA

requ

irem

ents

Shor

t def

initi

on

Fina

ncia

l m

anag

emen

t ca

paci

ty b

uild

ing

thro

ugh

shor

t co

urse

s in

pro

blem

are

as i

dent

ified

by

Aud

itor

Gen

eral

(in

2014

/15

audi

ted

annu

al re

ports

of d

epar

tmen

ts a

nd p

ublic

ent

ities

) suc

h as

GR

AP,

IFR

S, e

tc.

Pur

pose

/impo

rtanc

e

To im

prov

e fin

anci

al m

anag

emen

t ski

lls in

the

prov

ince

Sou

rce/

colle

ctio

n of

dat

a

Ser

vice

Pro

vide

rs, T

rain

ing

sche

dule

s, N

omin

atio

n lis

t of o

ffici

als,

atte

ndan

ce re

gist

ers

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

ava

ilabi

lity

of p

artic

ipan

ts to

the

prog

ram

me

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

Cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Fin

anci

al T

rain

ing


Indi

cato

r num

ber

3

Indi

cato

r titl

e

Num

ber o

f lo

ng-te

rm fi

nanc

ial m

anag

emen

t qua

lific

atio

n pr

ogra

mm

es c

oord

inat

ed in

Pro

vinc

ial

Dep

artm

ents

Sh

ort d

efin

ition

Fi

nanc

ial

man

agem

ent

capa

city

bu

ildin

g fa

cilit

ated

th

roug

h ar

rang

emen

t of

a

long

te

rm

finan

cial

m

anag

emen

t pro

gram

me

to fi

nanc

e of

ficia

ls in

Pro

vinc

ial D

epar

tmen

ts.

Pur

pose

/impo

rtanc

e

Impr

ove

finan

cial

man

agem

ent s

kills

in th

e pr

ovin

ce.

Sou

rce/

colle

ctio

n of

dat

a

Ser

vice

Pro

vide

rs, T

rain

ing

sche

dule

s, N

omin

atio

n lis

t of o

ffici

als

and

atte

ndan

ce re

gist

ers,

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

ava

ilabi

lity

of p

artic

ipan

ts to

the

prog

ram

me

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Fin

anci

al T

rain

ing


Indi

cato

r num

ber

4

Indi

cato

r titl

e

Num

ber o

f vot

es a

nd p

ublic

ent

ities

mon

itore

d an

d su

ppor

ted

in re

solv

ing

AG

aud

it fin

ding

s to

impr

ove

audi

t

outc

omes

Shor

t def

initi

on

Mon

itor v

otes

and

pub

lic e

ntiti

es in

reso

lvin

g AG

aud

it fin

ding

s th

roug

h an

alys

is o

f vot

es a

nd p

ublic

ent

ities

�’ Au

dit A

ctio

n Pl

ans

and

supp

ort t

hem

thro

ugh

prov

isio

n of

feed

back

rep

orts

and

gui

danc

e on

impl

emen

ting

miti

gatio

ns fo

r exc

eptio

ns ra

ised

by

Audi

tor G

ener

al in

12

vote

s an

d 5

publ

ic e

ntiti

es

Pur

pose

/impo

rtanc

e

Impr

oved

aud

it ou

tcom

es fo

r vot

es a

nd p

ublic

ent

ities

Sou

rce/

colle

ctio

n of

dat

a

Sub

mis

sion

of q

uarte

rly p

rogr

ess

repo

rt by

vot

es a

nd p

ublic

ent

ities

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

ava

ilabi

lity

of p

rogr

ess

repo

rts a

nd l

imita

tion

of s

kills

to

revi

ew a

nd p

rovi

de a

dvic

e on

sub

mitt

ed

prog

ress

repo

rts

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Nor

ms

& St

anda

rds


Indi

cato

r num

ber

5

Indi

cato

r titl

e

Num

ber o

f A

udit

Com

mitt

ee m

eetin

gs s

uppo

rted

to im

prov

e go

vern

ance

in v

otes

Shor

t def

initi

on

Supp

ort A

udit

Com

mitt

ee m

eetin

gs b

y sc

hedu

ling,

arra

ngin

g lo

gist

ics

and

prov

isio

n of

sec

reta

riat s

uppo

rt.

Pur

pose

/impo

rtanc

e

Ensu

res

that

mee

tings

of t

he A

udit

Com

mitt

ee ta

ke p

lace

as

plan

ned

Sou

rce/

colle

ctio

n of

dat

a

Audi

t Com

mitt

ee p

acks

, atte

ndan

ce re

gist

ers,

min

utes

and

Aud

it C

omm

ittee

repo

rts

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

e su

bmis

sion

of i

nfor

mat

ion

by v

otes

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on -

Cum

ulat

ive

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

65 m

eetin

gs o

f the

Aud

it C

omm

ittee

sho

uld

be s

uppo

rted

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Nor

ms

& S

tand

ards


Indi

cato

r num

ber

6

Indi

cato

r titl

e

Num

ber o

f vot

es a

nd p

ublic

ent

ities

sup

porte

d in

pre

parin

g fin

anci

al s

tate

men

ts in

line

with

the

PFM

A

Sho

rt de

finiti

on

Sup

port

vote

s an

d pu

blic

ent

ities

in p

repa

ratio

n of

Ann

ual F

inan

cial

Sta

tem

ents

in li

ne w

ith P

FMA

thro

ugh

anal

ysis

of f

inan

cial

sta

tem

ents

and

pro

visi

on o

f fee

dbac

k re

ports

as

wel

l as

cons

ulta

tion

/ sup

port

mee

tings

an

d / o

r wor

ksho

ps

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at a

ll 12

vot

es a

nd 5

pub

lic e

ntiti

es a

re a

dequ

atel

y su

ppor

ted

so th

at p

ublic

fund

s ar

e pr

oper

ly

and

timel

y ac

coun

ted

for.

Sou

rce/

colle

ctio

n of

dat

a

Fina

ncia

l Rep

orts

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Non

sub

mis

sion

of A

FS b

y vo

tes

and

publ

ic e

ntiti

es

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

A

nnua

lly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

13 v

otes

and

five

pub

lic e

ntiti

es a

re s

uppo

rted

in li

ne w

ith P

FMA

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: P

rovi

ncia

l Fin

anci

al R

epor

ting


Indi

cato

r num

ber

7

Indi

cato

r titl

e

Num

ber

of c

onso

lidat

ed A

nnua

l fin

anci

al s

tate

men

ts fo

r vo

tes

and

for

publ

ic e

ntiti

es p

repa

red

in li

ne w

ith

PFM

A an

d su

bmitt

ed fo

r aud

it

Sho

rt de

finiti

on

Con

solid

ated

AFS

for v

otes

and

for p

ublic

ent

ities

are

pre

pare

d an

d su

bmitt

ed fo

r aud

it w

ithin

the

pres

crib

ed

PFM

A tim

efra

mes

Pur

pose

/impo

rtanc

e

To e

nsur

e th

at v

otes

and

pub

lic e

ntiti

es A

FS a

re c

onso

lidat

ed a

nd s

ubm

itted

to A

G.

Sou

rce/

colle

ctio

n of

dat

a

Aud

ited

vote

s, p

ublic

ent

ities

and

Pro

vinc

ial R

even

ue F

und

AFS

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Del

ays

in p

repa

ratio

n an

d au

dit o

f the

AFS

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

C

umul

ativ

e

Rep

ortin

g cy

cle

A

nnua

lly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

Ann

ual f

inan

cial

sta

tem

ents

for v

otes

and

for p

ublic

ent

ities

are

con

solid

ated

and

sub

mitt

ed to

AG

as

per

targ

et

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Pr

ovin

cial

Fin

anci

al R

epor

ting


Indi

cato

r num

ber

8

Indi

cato

r titl

e N

umbe

r of p

rovi

ncia

l ris

ks p

rofil

e de

velo

ped

Shor

t def

initi

on

Dev

elop

men

t of a

pro

vinc

ial r

isk

regi

ster

Pur

pose

/impo

rtanc

e To

ena

ble

iden

tific

atio

n of

the

prov

ince

�’s p

riorit

ised

risk

s to

ena

ble

effe

ctiv

e m

anag

emen

t of p

rovi

ncia

l ris

ks

so th

at th

e pr

ovin

ce c

an a

chie

ve it

s ob

ject

ives

as

outli

ned

in t

he L

DP

.

Sou

rce/

colle

ctio

n of

dat

a LD

P, S

trate

gic

Pla

ns a

nd A

PP

�’s, A

nnua

l rep

orts

, Int

erna

l Aud

it re

ports

and

Ann

ual r

isk

asse

ssm

ent r

epor

ts

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Inte

grity

and

tim

eous

sub

mis

sion

of

data

is d

epen

dent

on

the

subm

issi

ons

by v

otes

and

pub

lic e

ntiti

es.

Lack

of t

rans

vers

al ri

sk m

anag

emen

t IT

syst

em.

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r Ye

s

Des

ired

perfo

rman

ce

1 x

prov

inci

al ri

sk p

rofil

e de

velo

ped

Indi

cato

r res

pons

ibilit

y D

irect

or :

Tran

sver

sal

Ris

k M

anag

emen

t


Indi

cato

r num

ber

8

Indi

cato

r titl

e

Num

ber o

f vot

es a

nd p

ublic

ent

ities

ass

esse

d on

Ris

k M

anag

emen

t Per

form

ance

Sho

rt de

finiti

on

Ass

essm

ent o

f im

plem

enta

tion

of r

isk

man

agem

ent p

rinci

ples

by

12 x

vot

es a

nd 5

x p

ublic

ent

ities

thro

ugh

insp

ectio

n an

d an

alys

is o

f ris

k m

anag

emen

t rep

orts

from

12

x vo

tes

and

5 x

publ

ic e

ntiti

es.

Pur

pose

/impo

rtanc

e

To c

ondu

ct a

n as

sess

men

t in

orde

r to

eval

uate

the

prog

ress

mad

e in

impl

emen

ting

risk

man

agem

ent w

ithin

ou

r pr

ovin

cial

dep

artm

ents

and

pub

lic e

ntiti

es.

This

the

n en

able

s th

e pr

ovin

cial

tre

asur

y to

mak

e its

re

com

men

datio

ns to

war

ds e

nhan

cing

risk

man

agem

ent p

roce

sses

with

in th

ese

inst

itutio

ns.

Sou

rce/

colle

ctio

n of

dat

a

Stra

tegi

c Pl

ans

and

APP�’

s, A

nnua

l re

ports

, In

tern

al A

udit

repo

rts;

Annu

al r

isk

asse

ssm

ent

repo

rts a

nd

impl

emen

tatio

n pl

ans;

Qua

rterly

risk

man

agem

ent p

rogr

ess

repo

rts v

otes

and

pub

lic e

ntiti

es.

Met

hod

of c

alcu

latio

n

Sim

ple

coun

t

Dat

a lim

itatio

ns

Inte

grity

and

tim

eous

sub

mis

sion

of d

ata

is d

epen

dent

on

the

subm

issi

ons

by v

otes

and

pub

lic e

ntiti

es

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Q

uarte

rly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All

12 v

otes

and

5 p

ublic

ent

ities

ass

esse

d on

risk

man

agem

ent p

erfo

rman

ce

Indi

cato

r res

pons

ibilit

y

Dire

ctor

: Tra

nsve

rsal

Ris

k M

anag

emen

t


Indi

cato

r num

ber

9

Indi

cato

r titl

e N

umbe

r of v

otes

that

aut

omat

ed ri

sk m

anag

emen

t pro

cess

es

Sho

rt de

finiti

on

Impl

emen

t tra

nsve

rsal

risk

man

agem

ent I

T sy

stem

with

in 1

2 vo

tes

Pur

pose

/impo

rtanc

e To

aut

omat

e th

e ris

k m

anag

emen

t pr

oces

ses

in o

rder

to

safe

gua

rd i

nfor

mat

ion

and

ensu

re e

ffect

ive

mon

itorin

g an

d re

porti

ng p

roce

sses

.

Sou

rce/

colle

ctio

n of

dat

a LD

P; A

PPs�’

; Dep

artm

enta

l and

pub

lic e

ntiti

es a

utom

ated

risk

regi

ster

s;

Met

hod

of c

alcu

latio

n S

impl

e co

unt

Dat

a lim

itatio

ns

Inte

grity

and

tim

eous

sub

mis

sion

of d

ata

is d

epen

dent

on

the

subm

issi

ons

by v

otes

. Com

mon

lang

uage

of

risks

with

in th

e de

partm

ents

Type

of i

ndic

ator

O

utpu

t ind

icat

or

Cal

cula

tion

type

N

on-c

umul

ativ

e

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r Ye

s

Des

ired

perfo

rman

ce

Auto

mat

ed ri

sk m

anag

emen

t pro

cess

es w

ithin

12

vote

s

Indi

cato

r res

pons

ibilit

y D

irect

or: T

rans

vers

al R

isk

Man

agem

ent


Indi

cato

r num

ber

10

Indi

cato

r titl

e Nu

mbe

r of t

hree

yea

r rol

ling

and

annu

al a

udit

plan

s pr

epar

ed b

y Pr

ovin

cial I

nter

nal A

udit

and

appr

oved

by

the

Audi

t Com

mitt

ee fo

r the

fina

ncia

l yea

r 201

5/16

Shor

t def

initi

on

Thre

e ye

ar ro

lling

and

annu

al a

udit

plan

s fo

r the

12

vote

s ap

prov

ed b

y th

e Au

dit C

omm

ittee

for t

hefin

ancia

l yea

r 201

5/16

Pur

pose

/impo

rtanc

e To

agr

ee o

n th

e au

dita

ble

area

s fo

r the

12

vote

s wi

th k

ey s

take

hold

ers

to e

nsur

e a

syst

emat

ic au

dit

proc

ess

Sou

rce/

colle

ctio

n of

dat

a De

partm

enta

l Risk

Pro

files

and

depa

rtmen

tal s

trate

gic

goal

s

Met

hod

of c

alcu

latio

n Si

mpl

e co

unt

Dat

a lim

itatio

ns

None

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

No

n-cu

mul

ative

Rep

ortin

g cy

cle

Annu

ally

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

All 1

2 vo

tes

thre

e ye

ar ro

lling

and

annu

al a

udit

plan

s pr

epar

ed a

nd a

ppro

ved

timeo

usly

Indi

cato

r res

pons

ibilit

y C

hief

Aud

it Ex

ecut

ive


Indi

cato

r num

ber

11

Indi

cato

r titl

e Nu

mbe

r of

vot

es a

udite

d as

per

app

rove

d an

nual

aud

it pl

ans

to im

prov

e th

e in

tern

al c

ontro

l, ris

k m

anag

emen

t and

gov

erna

nce

proc

esse

s.

Shor

t def

initi

on

All 1

2 Li

mpo

po V

otes

aud

ited

by P

rovin

cial I

nter

nal A

udit

in a

ccor

danc

e wi

th th

e ap

prov

ed in

tern

alau

dit p

lan.

Pur

pose

/impo

rtanc

e To

aud

it 12

vot

es in

acc

orda

nce

with

the

appr

oved

inte

rnal

aud

it pl

an to

impr

ove

the

effe

ctive

ness

of in

tern

al c

ontro

ls, ri

sk m

anag

emen

t and

gov

erna

nce

in d

epar

tmen

ts.

Sou

rce/

colle

ctio

n of

dat

a Ap

prov

ed d

epar

tmen

tal a

udit

plan

s

Met

hod

of c

alcu

latio

n Si

mpl

e co

unt

Dat

a lim

itatio

ns

None

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

No

n-cu

mul

ative

Rep

ortin

g cy

cle

Qua

rterly

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y C

hief

Aud

it Ex

ecut

ive


Indi

cato

r num

ber

12

Indi

cato

r titl

e N

umbe

r of a

nnua

l int

erna

l Qua

lity

Ass

uran

ce Im

prov

emen

t Pro

gram

me

(QA

IP) I

mpl

emen

tatio

n R

epor

t

prep

ared

to im

prov

e th

e qu

ality

of c

lient

ser

vice

s.

Shor

t def

initi

on

A to

ol to

enh

ance

the

inde

pend

ence

and

cre

dibi

lity

of th

e In

tern

al A

udit

Act

ivity

Pur

pose

/impo

rtanc

e To

pre

pare

ann

ual

inte

rnal

Qua

lity

Ass

uran

ce I

mpr

ovem

ent

Pla

n to

im

prov

e th

e qu

ality

of

wor

k

prod

uct o

f the

Inte

rnal

Aud

it A

ctiv

ity

Sou

rce/

colle

ctio

n of

dat

a In

stitu

te o

f Int

erna

l Aud

itor�’s

Sta

ndar

ds

Met

hod

of c

alcu

latio

n N

on -

cum

ulat

ive

Dat

a lim

itatio

ns

Non

e

Type

of i

ndic

ator

O

utpu

t

Cal

cula

tion

type

S

impl

e co

unt

Rep

ortin

g cy

cle

Annu

ally

New

indi

cato

r N

o

Des

ired

perfo

rman

ce

Actu

al p

erfo

rman

ce th

at is

hig

her t

han

targ

eted

per

form

ance

is d

esira

ble

Indi

cato

r res

pons

ibilit

y C

hief

Aud

it Ex

ecut

ive

LIMPOPO PROVINCIAL TREASURY: ANNUAL PERFORMANCE PLAN: 2015/16 - 2017/18 113 Page

LIMPOPO PROVINCIAL TREASURY: ANNUAL PERFORMANCE PLAN: 2015/16 - 2017/18114 Page


Notes

annual performance plan 2016/17...office of the premier also made a presentation on limpopo...

Documents