pmp exam flashcards presentation 4 of 5 ( pmbok - 5th edition - pmi ) download it in powerpoint

DiscretionaryDependency

Cost ofQuality (COQ)

Summary Activity

Baseline

ActivitySplitting

Gantt Chart

PMP EXAM FLASHCARDS

By Jonathan Donado

Over 500 dynamic Flashcards in PowerPoint

PART 4 of

About me

Linkedin.com/in/jonathandonado

www.branded.me/jonathandonado

Twitter.com/donadosays

Bilingual senior general management executive with expertise in international

business and Mergers & Acquisitions (M&A)

If you like the Flashcards, please give a ”Like” in SlideShare. It’s much appreciated !

o Education: - Senior Executive Fellow – Harvard University- MBA – IESE

o Certifications:- Six Sigma Black Belt (CSSBB) – ASQ Certified- Agile (ACP) – PMI Certified

Jonathan Donado

Qualitative Risk Analysis

Uses a subjective approach to determine the likelihood

that risks will occur and the impact that risks will have on the project. This information enables the

risk to be prioritized

Linkedin.com/in/jonathandonadoJONATHAN DONADO

Quality

The degree to which the product of the project meets requirements

Quality Assurance

The evaluation of overall project performance on a

regular basis to ensure quality management

processes are followed

Quality Audit

Review and evaluation of the project performance to

ensure quality management processes are

followed

Quality Checklist

An input/output that provides a standardized list of steps to be taken.

Compare to checksheets, which are used as a

quality tool

Quality Control

The process of measuring specific results to

determine compliance with quality standards and

taking corrective action if necessary

Quality ControlMeasurement

An input/output that describes the result of

Control Quality activities

Quality Management

The component of the project or program

management plan that describes how an

organization’s quality policies will be implemented

Quality PlanningTools

A set of tools used to define the quality requirements and

to plan effective quality management activities.

Include:o Brainstormingo Field Force Analysiso Nominal Group Techniqueso Quality Control Tools

Quantitative Risk Analysis

Uses a mathematical approach to analyze the probability that risks will occur and the impact that risks have on the project. This information enables the

risks to be prioritized. Techniques used for computing

quantitative risk analysis include sensitivity analysis, decision tree

analysis and Monte Carlo

RACI Chart

A type of responsibility assignment matrix (RAM) that identifies particular

team members and activities to be completed, and defines whether the team members are responsible, accountable

or informed

Recognition A tool acknowledging the performance of

team members

Records Management

System

A tool used to record, store, and distribute

information relating to procurement processes

and decisions

Remaining Duration

The amount of time needed to complete an

activity

Remote Team

Individuals in different locations working on the

same project and collaborating

electronically or by telephone. Same term for

“Virtual Team”

Request For Proposal

A type of a procurement document. Used to

request proposals from prospective sellers of products and services

Request For Quotation

A type of a procurement document. Used to

request price quotes from prospective sellers

of common/standard product or services

Requirements A set of measurable customer wants and

desires

Requirements Management

A component of the project or program management plan that describes how

requirements will be analyzed, documented,

and managed

Requirements Traceability

Matrix

A grid that links product requirements from their origin to the deliverables

that satisfy them

Reserve Analysis

An analysis, usually using quantitative risk analysis that results in

the provision of either a contingency or

management reserve for time and cost

Residual Risk

The risk that is still present after risk

responses have been implemented

Resource

Anything needed to complete the project.

May bepeople, equipment, facilities or

Resource BreakdownStructure

A hierarchical representation of

resources by category and type

Resource-ConstrainedScheduling

The scheduling of activities in a project with the knowledge of certain resource constraints

and requirements. This process adjusts activity

scheduled start and finish dates to conform to resource

availability and use

ResourceCalendar

A calendar that identifies the working days and shifts upon which each specific

resource is available

ResourceLeveling

A resource optimization technique in which

adjustments are made to the project schedule to

optimize the allocation of resources and which may

affect critical path

Explanation: Any form of network analysis in which scheduling decisions (start and finish dates)are driven by resource management concerns (for example, limited resource availability or difficult-to-manage changes in resource levels)

ResourceOptimization

Technique

A technique in which activity start and finish dates are adjusted to balance demand for resources with the

available supply

ResourcePlanning

The process of defining the type and amount

ofresources needed to complete the project

ResourceSmoothing

A resource optimization technique in which free and total float are used

without affecting the critical path

Responsibility

One of 4 key values underpinning the ethical

and professional conduct expected of a

project manager. Other values are respect,

honesty and fairness.

ResponsibilityAssignment

Matrix

A grid that shows the project resources assigned to each

work package

Explanation: Ensures that all activities in the work breakdown structure (WBS) are assigned to a team member and that each member understands the roles and responsibilities that have been assigned to him or her

Return On Investment (ROI)

Determining whether the project outcomes

will benefit the organization based on the resources used to complete the project

Rework

An action to correct a deficiency that was

identified by a quality activity

An uncertain event or condition that, if it

occurs, has a positive or negative effect on one or more project

objectives

Risk Acceptance

A risk response strategy whereby the project

team decides to acknowledge the risk

and not take any action unless the risk occurs

Explanation: A risk response that chooses to accept the consequences of the identified risk or the inability to identify another response strategy

Risk Appetite

The degree of uncertainty an organization or

individual is willing to accept in anticipation of a reward

Risk Avoidance

team acts to eliminate the threat or protect the project from its impact

RiskBreakdown

Structure (RBS)

An hierarchical representation of the risk that is organized

according to risk categories

RiskCategory

A group of potential causes of risk

RiskEnhancement

A risk response strategy whereby the project team acts to

increase the probability of occurrence or impact

of an opportunity

RiskExploiting

A risk response strategy whereby the project team acts to

ensure that an opportunity occurs

RiskExposure

An aggregate measure of the potential impact of all risks at any given

point in time in a project, program, or

portfolio

RiskIdentification

Identifying potential risks and their associated

characteristics along with the positive or negative

impact they may have on the project

RiskManagement

A component of the project, program, or

portfolio management plan that describes how

risk management activities will be structured and

performed

RiskMitigation

A risk response strategy whereby the project team

acts to decrease the probability of occurrence

or impact of a threat

RiskMonitoring and

Control

Uses the risk management plan to identify risks, respond to risks and

monitor the effectiveness of the risk response

RiskPlanning

The planning process to determine how to manage

uncertainty within the project. It includes

identifying potential risks, their impact and an

appropriate response

Risk Owner

The person responsible for monitoring the risk and for selecting and

implementing an appropriate risk

response strategy

Risk Register

A repository in which outputs of risk

management processes are recorded

Risk Response

The procedures that are implemented if an

identified risk occurs

Risk Response Planning

The process of reviewing items on the prioritized risk list from the qualitative and quantitative risk analysis to

determine which, if any, action should be taken if the

risk occurs. Risk response strategies include risk

avoidance, risk mitigation, risk transference and risk

acceptance

Risk Response Owner

The person owning responsibility for

monitoring a given risk and implementing the risk response plan if

necessary

Risk Sharing

A risk response strategy whereby the project team allocates ownership of an

opportunity to a third party who is best able to

capture the benefit of that opportunity

Risk Threshold

The level of risk exposure above which risks are addressed and below which risks may

be accepted

Risk Tolerance

The degree of uncertainty that an

organization or individual is willing to

withstand

RiskTransference

team shifts the risk to a third party, together

with ownership of the response

Risk Trigger

An event that tells a risk is about to occur or has

occurred

Risk Urgency Assessment

A technique for assessing those risks that are likely

to occur in the short term, and prioritizing

those over risks that will occur at a later time

Rolling Wave Planning

An iterative planning technique in which the

work to be accomplished in the near term is

planned in detail, while the work in the future is planned at a higher level

Rolling Wave Planning

An iterative planning technique in which the

work to be accomplished in the near term is

planned in detail, while the work in the future is planned at a higher level

Root Cause

The main reason a particular situation occurs

Rule of 7

A guide fro determining when a process many be out of

control in a control chart. If 7 consecutive data points

appear above or below the mean and within the control

limits, this indicates the process is out of control or is

about to go out of control

Schedule

The timeline for the project including start

and end dates for project activities

ScheduleBaseline

The approved version of a schedule model that can be changed using formal change control

procedures and is used as the basis for comparison

to actual results

ScheduleCompression

A technique used to shorten the schedule

duration without reducing the project

scopeNote: Methods to expedite the completion time of an activity or project (e.g. fast tracking and crashing)

ScheduledData

The collection of information describing

and controlling the schedule, including the schedule milestones,

activities, attributes, and any contingency reserves

ScheduledDevelopment

The process of determining activity start and finish dates

and finalizing the activity sequence and

durations to create the schedule baseline

ScheduledFinished Date

The date when the activity is scheduled to

be completed using the resource constrained

scheduling process

ScheduleManagement

A component of the project or program

management plan that establishes the criteria and the activities for

developing, monitoring, and controlling the

schedule

ScheduleModel

An representation of the plan for executing the

project’s activities, including durations, dependencies,

and other planning information, used to

produce a project schedule along with other scheduling

artifacts

ScheduleModel Analysis

A process used to investigate or analyze

the output of the schedule model in order to optimize the schedule

ScheduleNetwork Analysis

A technique to identify early and late start dates, as well as early and late

finish dates, for the uncompleted portions of

project activities

SchedulePerformance

Index (SPI)

A measure of schedule efficiency expressed as

the ratio of earned value to planned value

Note: Ratio of work completed to work planned.SPI = EV – PV

ScheduledStart Date

The date when the activity is scheduled to

begin using the resource-constrained

scheduling process. This date is equal to or

greater than the early start date

ScheduleVariance (SV)

A measure of schedule efficiency expressed as

the ratio of earned value to planned value

Note: (1) Any difference between the scheduled completion of an activity and the actual completion of that activity(2) In earned value, BCWP less BCWS

Scope Baseline

The approved version of a scope statement, work

breakdown structure (WBS), and its associated WBS dictionary that can be

changed using formal change control procedures and is

used as the basis for comparison to actual results

Scope Change Control

Controlling changes to the project scope

Scope Change Request

A form submitted to request a change to the

project scope

Scope Definition

The process of breaking down deliverables into smaller components in order to provide better

control

Scope Creep

The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources

Scope Document

A document that contains the project requirements

and overall project direction. It should contain

the goals, deliverables, budget, success criteria and

important milestones

Scope of Work

The amount of work involved to complete the project. Includes identifying the

problem to be addressed by the project including the goals

and objectives, measures of success and risks, and

obstacles and assumptions that may affect the project

outcome. Also known as project scope

Scope Planning

The planning process to develop the scope

statement and determine the work of

the project

Scope Management

A component of the project or program

management plan that describes how the scope

will be defined, developed, monitored,

controlled, and validated

Scope Statement

Documents the project objectives, business

justification and goals. It outlines the deliverables that are to be included in the project along with the functional, business and technical requirements

Scope Verification

Formal acceptance by the stakeholders that deliverables and work

results are completed to their satisfaction

S-CurveAnalysis

A technique used to indicate performance

trends by using a graph that displays cumulative

costs over a specific time period

SecondaryRisk

A risk that arises as a direct result of

implementing a risk response

Sensitivity Analysis

A mathematical technique for

determining which parts of the project are most

sensitivity to risk

Another term for Float. The amount of time a task can be delayed

without delaying the project’s completion

Six Sigma

A proprietary approach to quality management that

seeks to reduce defects and errors to as close to zero as

possible. Named after 6 Standard Deviations, which

includes 99.999% of the population

Sigma Another term for Standard Deviation

Solicitation

Obtaining bids and proposals from

vendors

Solicitation Planning

The process of identifying product requirements and potential sources

Source Selection

Choosing a vendor for a needed product, service

or resource

Specification Limit

A limit used on a control chart outside of the control limits set by the customer. Any product manufactured

outside either in the upper or lower specification limit will

not be accepted by the customer

Sponsor

An individual or a group that provides resources

and support for the project, program, or portfolio, and is

accountable for enabling success

Staffing Management

A component of the human resource plan that describes when and how

team members will be acquired and how long

they will be needed

Stakeholder

An individual, group, or organization that may

affect, be affected by, or perceive itself to be

affected by a decision, activity, or outcome of

a project, program, or portfolio

StakeholderAnalysis

A technique for identifying and documenting

stakeholders’ interests, expectations, power, influence and level of

engagement in the project

StakeholderRegister

A register of all project stakeholders and information

about their interest in the project, the power they have to influence the project, their expectations, and how their

expectations will be managed

StakeholderManagement

A component of the project management plan

that describes how stakeholders will be engaged in project

decision making and execution

Standard Deviation

A measurement about how widespread a

particular set of data is from the mean

Start-to-Finish dependency

A logical relationship in which a successor activity

cannot finish until a predecessor activity has

started

Start-to-Start dependency

A logical relationship in which a successor activity

cannot start until a predecessor activity has

started

Statement of Work (SOW)

A document that outlines the details and

requirements of the product or service being

procured

Statistical Sampling

A tool for sampling a small subset of a large population

and extrapolating the results for the entire

population. Used when testing the entire

population is not possible

Status Meetings

Regularly scheduled meetings that focus on a particular project status

metric

Strong Matrix

A type of matrix organization in which

the project manager has most of the power and

authority, and the functional manager has

little power and authority

Subtask

An activity that is contained within a

supertask

Successor

An activity that is on the same network diagram path and occurs after

another activity

Successor Activity

A dependent activity that logically comes

after another activity in a schedule

Summary Activity

A group of related schedule activities

aggregated and displayed as a single

activity

Suppertask

An aggregate or summary activity that contains one or

more activities (or subtasks)such that no

subtask can begin until the supertask has begun and the supertask cannot end

until all of the subtasks have ended

SWOT Analysis

A technique that analyses the business strengths,

weaknesses, opportunities and threats. It is used as tool to define business

strategy

Connect with me

Linkedin.com/in/jonathandonado

www.branded.me/jonathandonado

Twitter.com/donadosays

Bilingual senior general management executive with expertise in international

business and Mergers & Acquisitions (M&A)

If you like the Flashcards, please give a ”Like” in SlideShare. It’s much appreciated !

o Education: - Senior Executive Fellow – Harvard University- MBA – IESE

o Certifications:- Six Sigma Black Belt (CSSBB) – ASQ Certified- Agile (ACP) – PMI Certified

Jonathan Donado

> Check my other Project Management presentations on SlideShare <

THANK YOU

pmp exam flashcards presentation 4 of 5 ( pmbok - 5th edition - pmi ) download it in powerpoint

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