© 2009 eventure events. all rights reserved. best practices in sap pm greg olynyk catalyst paper...

© 2009 Eventure Events. All rights reserved.

Best Practices in SAP PM

Greg OlynykCatalyst Paper Inc.

About CatalystPaper.com

• Catalyst is amongst North America's leading producers of mechanical printing papers with annual capacity of 2.5 million tonnes. With approximately 2,700 employees

• Original Go-Live Date: 1997

• Current SAP Release: SAP ECC 5.0

About Greg Olynyk

• Greg is an SAP PM and PS Trainer for Catalyst Paper. 

• Since 1997 he has acquired valuable experience in the manufacturing industry both in Maintenance and Engineering systems in SAP. 

• Greg has been involved in creating training manuals, tip sheets and Captivate training modules as well as developing and maintaining the Training Centre web space. 

• He has over 20 years experience as an applications trainer and consultant.

Mill Locations

Best Practices in SAP PM

• Simple business process map for all to follow, from Managers, Eng., Planners, Supervisors, Operations and Trades. 

• Feedback loops. The person reporting an issue needs to have a way to see if they have been heard.  

• The planner needs to step away from the fire and plan the task list for anything that may be a re-occurring event, and then spawn the work order. 

• Proper planning of a work order requires complete and accurate bills of materials. 

• There needs to be a feedback loop from the trades to the planner in regards to BOM issues. 

• The planner plans the job then estimates and sends it on through the approval process. 

• Once approved, the planner can release it so that it can be properly scheduled. 

• Once the work has been completed and documented then both the work order and notification are complete.

Lessons

• Business process maps for all to follow and understand (Managers, Eng., Planners, Supervisors, Operations, Trades)

• Notifications can store Problems/Solutions

• Stepping away from the fires, just as easy to create the task list first

• Repetitive procedures should be automated

Concepts

• Stories ? Logbooks, holding patterns, un-planned WO, no completion history

• Work Flow Diagram (KISS)

• Management/Planners/Supervisors/Trades

• Stick vs. sugar ? “What’s in it for me?”

Work Flow Overview

Identify Opportunity

Enter Notification Prioritize

Notifications

Create Work Order

Schedule work

orders

Approve Work Order

Plan Work Order

Document Work

TECO WO

Assign W.O.

Su

perv

isor

Pla

nn

er

Planning Backlog

Postpone

Complete

Delete

Execute Work

I n p r o c e s s

O u t s t a n d i n g

Release W.O.

Asset Care Program

Notify

• Current Issues (Be Informed, reduce dupes)

• To FL, EQ

• Problem, Cause … Solution

• Notification Types

Be Informed…

• Month stats

• Recent 3 Notifications

• Recent Open WO

• Links to bring up history

Drill Deeper ?

History (Problem / Cause / Solution)

Catalogues; “Problem”

“Cause”

Catalogue “Causes”

Catalogue; “Solution” (Repairs Made)

Reports

• List of Items (IW69) or Activities (IW65)

Work Flow Overview

Identify Opportunity

Enter Notification Prioritize

Notifications

Create Work Order

Schedule work

orders

Approve Work Order

Plan Work Order

Document Work

TECO WO

Assign W.O.

Su

perv

isor

Pla

nn

er

Planning Backlog

Postpone

Complete

Delete

Execute Work

I n p r o c e s s

O u t s t a n d i n g

Release W.O.

Asset Care Program

Prioritize Notifications (IW28)(ZW28)

• Status Exclude ORAS, by PLG

Check WO Backlog (IW38) (ZW38)

Create Task List (IA11)

• Watch key date…

• You can copy existing Task List

Edit or New

Components

Work Flow Overview

Identify Opportunity

Enter Notification Prioritize

Notifications

Create Work Order

Schedule work

orders

Approve Work Order

Plan Work Order

Document Work

TECO WO

Assign W.O.

Su

perv

isor

Pla

nn

er

Planning Backlog

Postpone

Complete

Delete

Execute Work

I n p r o c e s s

O u t s t a n d i n g

Release W.O.

Asset Care Program

Create New WO(s)

• List “In Process” Notifications

Select Task List

Voila !

Calculate Costs and Estimate

PLND

PRINT (WOPM by Prometheus)

Once FAPP’ed - Release & PRINT

Supervisor Assigning WO

• Approved WO – Release

• Assign to people (HR module? )

• Print Shop papers with attachments

Completions (Follow-up)

• Shop Papers returned with comments ?

• What was bought not in BOMs-add to BOMs

• Operation planning accurate ? -Change Task List(s)

• Documenting Solutions in Notification

• Operation Complete (IW48) (Timecards ?)

• WO TECO (Include Notifications)

Conclusions

• What is Best Practices for what your people can be held to do ?

• Third party tools may help(Prometheus, Ivara EXP, HR, SQL, Project)

• Complexity increases with bolt-ons, coding, upgrades, team communications issues…

© 2009 Eventure Events. All rights reserved.

Greg OlynykCatalyst Paper Inc

greg.olynyk@catalystpaper.com

Questions ?