windows 8.1 user guide for anu staff...2014/03/20 · windows 8.1 user guide version 20140320 13...

Information Technology Services itservices.anu.edu.au/computers/windows-8-1

Windows 8.1 User Guide for ANU StaffThis guide has been created to assist with basic tasks and navigating Windows 8.1. Further tips for using Windows 8.1 can be found on the IT Services website, or by phoning +61 2 612 54321.

General 1Logging in and logging off 1Navigate between Start and Desktop 2Start an application 3Accessing files 4

Web browsers 5Accessing web browsers 5Importing favourites from your previous computer 6

Email 7Navigating Outlook 7Adding a functional account (group mailboxes) 8Setting up mailbox rules 9Setting up Mailbox and calendar delegates 10Mail archive 11Adding a room or other shared calendar 12

Keyboard shortcuts 13

Windows 8.1 User Guide Version 20140320 1

G E N E R A L

Logging in and Logging Off

Logging inClick anywhere on screen to bring up the login box. Enter your University ID and password, and press ENTER on the keyboard.

Login screen

Logging outClick on the avatar icon. After the drop-down menu is displayed, select the Sign out option.

Expect immediate sign out of your session if using the Log off tile. Use this with caution if you have unsaved documents or windows open.

Start screen


Navigate between Start and DesktopTo navigate from the Start Screen to the Desktop screen: either select the Desktop Screen tile (as shown below) or press the Windows key on your keyboard.

To navigate from the Desktop Screen to the Start screen: either press the Windows Key on your keyboard or the Windows icon found on the taskbar and on the sidebar of your Desktop Screen (as shown below).

Note: the sidebar is hidden, and appears when hovering your cursor over the bottom right corner of your Desktop Screen.

Keyboard

Desktop

Sidebar

G E N E R A L


Start an applicationNavigate to the Applications Screen by selecting the down arrow found at the bottom left corner of the Start Screen.

Locate and select an application. You may need to scroll right with the mouse wheel or cursor keys to see all of the apps.

Alternatively, while on the Start Screen, search for an application, file or program by typing its name. You don’t have to type into any particular location, just start typing the name.

G E N E R A L


Accessing filesTo begin, open the Files window by selecting the File Explorer icon found on the taskbar of your Desktop Screen.

Accessing files via the Home DirectorySelect the Home Drive (H:) icon displayed on the File Explorer window.

Accessing files via a USBSelect the Removable Device (E:) icon displayed on the Files Explorer window.

Ejecting your USBTo eject your USB, right click on Removable Device (E:) icon, and select the Eject option from the drop-down menu.

G E N E R A L


Accessing web browsersUse the taskbar on your Desktop Screen or the tiles on your Start Screen to locate and select the browser of your preference. If the Menu bar does not display in your web broswer, pressing the Alt key on your keyboard will display it.

Desktop toolbar

Start screen

W E B B R O W S E R S


Importing favourites from your previous computer

Importing favourites to Internet Explorer1. Locate the file that you saved from your previous computer with your IE favourites.

2. On the new computer, open File Explorer and go to C:\Users\University ID (eg C:\Users\u1234567)

3. Find the “Favorites” folder in the list and then paste the file from previous old computer into it.

Importing favourites to Firefox1. Open a Firefox browser and select Bookmarks, then Show All Bookmarks

2. In the new window that opens, select Import and Backup, then Import bookmarks from HTML

3. Locate the file that you saved from your previous computer with your IE favourites, and select Open. Follow any additional prompts and your bookmarks should appear in Firefox.

Importing favourites to Chrome1. Open Chrome and from the menu on the right-hand side, select Bookmarks

2. In the menu that appears, select Bookmark Manager, then Organize. From the menu, select Import bookmarks from HTML file…

3. Locate the file that you saved from your previous computer with your IE favourites, and select Open. Follow any additional prompts and your bookmarks should appear in Firefox.

W E B B R O W S E R S


Navigating OutlookThe ribbon at the top of Outlook 2013 functions the way you are used to from Office 2010. The look is a bit different but the fundamentals are the same

The way you navigate to your calendar, contacts and tasks has changed. To get to these you need to select Mail at the bottom of Outlook 2013.

To find the options for account settings, out of office, rules and alerts and other useful things, select the File button on the ribbon:

This will bring up the following menu:

E M A I L

Key features:

Account Settings:

> Add and remove accounts or change existing connection settings.

> Give others permissions to receive items and respond on your behalf

Automatic Replies:

> Set up your Out of Office

Manage Rules and Alerts:

> Manage rules and alters for your emails


Adding a functional account (group mailboxes)1. From your mailbox, select File

2. Select Account Settings, then Account Settings

3. In the window that appears, make sure you are on the Email tab and select on Change

4. From the window that appears, make sure you are on the Advanced tab and select on Add

5. Type in the mailbox name and select OK. The window should close.

6. Select Apply

7. When you go back to your mail the added mailbox should appear on the left-hand side, usually under your own mailbox.

E M A I L


Setting up mailbox rules1. From your mailbox, select File

2. Select Manage Rules and Alerts

3. The following window will appear:

4. To add a new rule, select New Rule and follow the prompts.

5. To add a new alert, select the Manage Alerts tab and follow the prompts.

E M A I L


Setting up mailbox and calendar delegates1. From your mailbox, select File

2. Select Account Settings, then Delegate Access

3. In the new window that opens, select Add

4. Find the person in the address book and select Add, then OK

5. Set the permission level for each applicable permission

E M A I L


Mail archive1. In Outlook, select File

2. Select Account Settings, then Account Settings

3. In the window that opens, select the Data Files tab.

4. Browse to the location of the relevant file and follow the prompts.

E M A I L


Adding a room or other shared calendar1. Open your calendar

2. On the left-hand side pane you will see My Calendar and below that Calendar.

3. Right-select Calendar and chose where you want to open the calendar from

4. Find the relevant calendar and follow the prompts.

E M A I L


Windows 8.1 shortcuts

Show/hide the desktop Hold the Windows key and press D

Show Quick Link menu Hold the Windows key and press X

Open File Explorer Hold the Windows key and press E

Open Task Manager Press Control, Shift and Esc together

Open Mobility Center Hold the Windows key and press X and the down arrow

Zoom Hold Control and scroll the mouse wheel up or down

Search files, folders, and applications Tap the Windows key once to bring up the Start Screen and then simply begin typing in order to search through your Windows 8.1 PC to find any files, folders, programs or menus you’re looking for.

Close Modern UI apps Hold the Windows key and press the down arrow

Open Modern UI apps Hold the Windows key and press Tab

Scroll forward through open apps Hold Alt and Press Tab

Scroll backwards through open apps Press the Windows key, Shift and Tab together

Display presentation mode Hold the Windows Key and press P

Choose language Hold the Windows key and press Spacebar

Web browser (Internet Explorer 11, Google Chrome and Firefox) shortcuts

Open a new browser Hold Control and Press T

Switch between browser tabs Hold Control and press Tab

Note: the Windows key is depicted by the icon.

K E Y B O A R D S H O R T C U T S

windows 8.1 user guide for anu staff...2014/03/20 · windows 8.1 user guide version 20140320 13...

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