Welcome to Kronos Welcome to Kronos Employee Training – Employee Training – Understanding the Understanding the

Kronos DisplayKronos Display

Understanding the DisplayUnderstanding the DisplayThe initial Kronos window consists of three sectionsThe initial Kronos window consists of three sections

Browser toolbar, menu, and address bar

Workspace - main area in which all tasks are performed

Timecard Editor View – Timecard Editor View – Navigation BarNavigation Bar

The Kronos navigation The Kronos navigation bar contains a LOG OFF bar contains a LOG OFF option in addition to option in addition to other views of your time other views of your time & leave.& leave.

Time Card Editor View – Time Card Editor View – Workspace Workspace

Function Bar

Header

Time Entry Area

Timecard Editor View – Timecard Editor View – Header Header

► Name of the component/program that you are Name of the component/program that you are currently usingcurrently using

► Your employee name & ID#Your employee name & ID#

► Pay PeriodPay Period► Link to the online HelpLink to the online Help

Removes a selected Removes a selected (highlighted) time entry. (highlighted) time entry.

A delete screen will appear A delete screen will appear requiring you to select delete requiring you to select delete again to confirmation the again to confirmation the action.action.

Time Card Editor View – Time Card Editor View – Function BarFunction Bar

Approves a Approves a selected selected

(highlighted) (highlighted) time entry.time entry.

Shows/hides Shows/hides comment lines comment lines for all time for all time records. records.

Saves any Saves any changes changes made.made.

Exits the timecard without Exits the timecard without saving. Note: If you have saving. Note: If you have selected the Save option, selected the Save option, then selecting Cancel will then selecting Cancel will exit the timecard but Save exit the timecard but Save your changes.your changes.

Options to Options to select or clear select or clear

all time all time records.records.

Show next page of

time records.

Timecard Editor – Time Entry Timecard Editor – Time Entry RowsRows

►Do Do NOTNOT enter a Pay Code for Base or normal hours enter a Pay Code for Base or normal hours worked.worked.

►To add a row with the same date, click on the arrow after the To add a row with the same date, click on the arrow after the date.date.

►Time is entered in the Punch Hours column.Time is entered in the Punch Hours column.

►Total hours worked each day will be displayed in the Shift Hrs Total hours worked each day will be displayed in the Shift Hrs column.column.

►Enter Pay Codes such as SICK or VAC in the Pay Code Enter Pay Codes such as SICK or VAC in the Pay Code Column. Click on the magnifying glass next to Pay Code to see Column. Click on the magnifying glass next to Pay Code to see a complete listing.a complete listing.

Timecard Editor – Time Entry Timecard Editor – Time Entry RowsRows

►The Approval (Ap) column will display the level of approval:The Approval (Ap) column will display the level of approval:

0-not approved0-not approved

1-approved by Employee1-approved by Employee

2-approved by Supervisor2-approved by Supervisor

3-approved by Human Resources3-approved by Human Resources

►Shift is 1 for all employees.

► To charge work to different programs, click on the magnifying To charge work to different programs, click on the magnifying glass at the end of Labor Levels and select the program..glass at the end of Labor Levels and select the program..

►Notes are system generated, no entry is required.Notes are system generated, no entry is required.

In addition to the Time Card In addition to the Time Card Editor View there are two Editor View there are two other views, Accrual View other views, Accrual View and Time Card View.and Time Card View.

To display either of these To display either of these views click on the title in the views click on the title in the Navigation Bar.Navigation Bar.

Let’s start with the Accrual Let’s start with the Accrual View.View.

Accrual ViewAccrual View

This view displays a screen that shows This view displays a screen that shows balances for Compensatory Time, Sick balances for Compensatory Time, Sick Leave and Vacation Leave.Leave and Vacation Leave.

Accrual ViewAccrual View

► Shows the type of leave being accrued.Shows the type of leave being accrued.

► Shows the hours the employee has earned that are not yet Shows the hours the employee has earned that are not yet available to use. These hours become available in the next pay available to use. These hours become available in the next pay period per DHHS policy. These are calculated as time is entered in period per DHHS policy. These are calculated as time is entered in Kronos.Kronos.

► Shows the number of hours carried forward after the year-end accrual Shows the number of hours carried forward after the year-end accrual posting. The year-end accrual posting is done after the last pay date of the posting. The year-end accrual posting is done after the last pay date of the year.year.

Accrual ViewAccrual View

►Shows the hours the employee has available to use in this accruing Shows the hours the employee has available to use in this accruing pay code since the year-end accrual posting.pay code since the year-end accrual posting.

►Shows the total number of hours in this pay code that the Shows the total number of hours in this pay code that the employee has left to use in the current pay period. (Carried Forward employee has left to use in the current pay period. (Carried Forward + Accrued Eligible - Hours Taken = Remaining Balance.) Comp time + Accrued Eligible - Hours Taken = Remaining Balance.) Comp time balances will not calculate real time. Balance will come from NIS balances will not calculate real time. Balance will come from NIS after payroll.after payroll.

►Shows the total number of hours that the employee has used since the year-Shows the total number of hours that the employee has used since the year-end accrual posting.end accrual posting.

Accrual ViewAccrual View

►Shows the date on which the balances on this detail line are calculated. Shows the date on which the balances on this detail line are calculated. In other words, the values of the accrual fields on this date were used to In other words, the values of the accrual fields on this date were used to calculate the balance that displays on this detail line. This is always calculate the balance that displays on this detail line. This is always going to default to the current date.going to default to the current date.

►Shows the tier the employee is on as of the date shown. The tier is Shows the tier the employee is on as of the date shown. The tier is automatically calculated based on your adjusted service date.automatically calculated based on your adjusted service date.

Now let’s move to the Now let’s move to the Timecard View.Timecard View.

Timecard ViewTimecard View

► This view displays a screen that shows time records This view displays a screen that shows time records for the current pay period. This view also provides for the current pay period. This view also provides an option to view historical and future pay periods. an option to view historical and future pay periods. Future pay periods can only be viewed if you have Future pay periods can only be viewed if you have made entries for a future pay period.made entries for a future pay period.

► This screen will be blank until you have entered This screen will be blank until you have entered some type of time record.some type of time record.

Time Card ViewTime Card View

Header

Function Bar

Time Report Area

Time Card View – Function Time Card View – Function BarBar

► Displays the next page of records if another page exits.Displays the next page of records if another page exits.

►Takes you back to the Timecard Entry viewTakes you back to the Timecard Entry view

►Provides option to select all records for viewing additional information Provides option to select all records for viewing additional information under the Actions Menu. Note: Selecting individual rows is completed by under the Actions Menu. Note: Selecting individual rows is completed by single clicking on each row.single clicking on each row.

►Provides options to display breakdowns of time records. The Provides options to display breakdowns of time records. The breakdown will show the total hours paid under each pay code for the breakdown will show the total hours paid under each pay code for the time record(s) selected.time record(s) selected.

►Provides options to Show Rounded Time (for people who clock In & Out Provides options to Show Rounded Time (for people who clock In & Out only), Shift Hours, Select Date Range for historical pay periods. only), Shift Hours, Select Date Range for historical pay periods.

► This ends the first presentation on Kronos This ends the first presentation on Kronos Employee Training.Employee Training.

► To learn more about how to enter time in To learn more about how to enter time in Kronos refer to the presentation: Kronos refer to the presentation:

Entering Time in KronosEntering Time in Kronos

► For more information about special For more information about special circumstances, see:circumstances, see:

Entering Time for Different ProgramsEntering Time for Different ProgramsRequesting Pay or Comp Time for Overtime Requesting Pay or Comp Time for Overtime

WorkedWorkedChanging Your PIN (Password)Changing Your PIN (Password)

Additional ResourcesAdditional Resources

►More information about Kronos can More information about Kronos can also be found under the Useful also be found under the Useful Documents section on the Kronos Documents section on the Kronos home page (home page (http://www.dhhs.ne.gov/kronoshttp://www.dhhs.ne.gov/kronos))

►Helpful documents include:Helpful documents include: Glossary of Payroll TermsGlossary of Payroll Terms Employee FAQEmployee FAQ Pay Code ListingPay Code Listing