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Page 1: Kronos Timekeeper Managing Employee Time Guide · Kronos Timekeeper is a tool designed to assist managers in tracking employee time, attendance and leave data, accessing reporting

Kronos Timekeeper

Managing Employee Time Guide

01/19/2015

V7.0

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Kronos Timekeeper Course

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CONTENTS Module One: Course Essentials ..................................................................................................................................... 3

About this Course ...................................................................................................................................................... 4

Module Two: Introduction to Kronos Timekeeper ....................................................................................................... 5

Advantages of Kronos Timekeeper for East Carolina University ............................................................................... 6

The Payroll Process .................................................................................................................................................... 7

Module Three: Navigating Kronos Timekeeper ............................................................................................................. 8

Logging On ................................................................................................................................................................. 9

Signing Out............................................................................................................................................................... 10

Inactivity Time Out .................................................................................................................................................. 10

Navigating Kronos Timekeeper Pages ..................................................................................................................... 11

The Key Areas of Navigator ..................................................................................................................................... 11

Navigating the Active Workspace ............................................................................................................................ 15

Module Four: Performing Daily Tasks .......................................................................................................................... 18

Reviewing Employee Exceptions ............................................................................................................................. 19

Using Alerts .............................................................................................................................................................. 19

The Current Exceptions Widget ............................................................................................................................... 22

Managing Employee Exceptions .............................................................................................................................. 26

Correcting Missed Punches ..................................................................................................................................... 26

Reviewing Employee Requests using Alerts ............................................................................................................ 38

The Request Manager Widget ................................................................................................................................. 39

Module Five: Managing Other Timecard Edits ............................................................................................................ 45

Timecard Edits Overview ......................................................................................................................................... 46

Accessing the ECU Exceptions Genie ....................................................................................................................... 46

The ECU Last Week Perm Nonexempt Genie .......................................................................................................... 47

Sorting Columns in a Genie ...................................................................................................................................... 47

Accessing an Individual Timecard ............................................................................................................................ 49

Accessing Multiple Timecards ................................................................................................................................. 49

Timecard Layout ...................................................................................................................................................... 51

Entering a Pay Code Amount on a Half Worked Day – Hourly Timecard ................................................................ 54

Entering a Pay Code Amount on a Full Day – Hourly Timecard ............................................................................... 55

Entering work Rule Transfers................................................................................................................................... 56

Entering a Historical Edit ......................................................................................................................................... 60

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Module Six: Finalizing Timecards ................................................................................................................................. 63

Reviewing Time and Attendance Information ......................................................................................................... 64

Pay Period Close Overview ...................................................................................................................................... 64

The ECU Pay Period End Data Genie ........................................................................................................................ 65

Approving Timecards ............................................................................................................................................... 66

Generating Reports.................................................................................................................................................. 71

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Kronos Timekeeper Course

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MODULE ONE: COURSE ESSENTIALS

MODULE OBJECTIVES:

Describe the content within the instructor-led course.

Discuss the format of this course.

Understand the layout of the reference guide.

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ABOUT THIS COURSE The instructor-led course is delivered in seven modules. The content of the course is delivered in the same order in which you perform your daily and pay period tasks. As you proceed through the course, the Facilitator explains the concepts of each task and then guides you through hands-on practice exercises. Below is an outline of the instructor-led modules that are covered in this class:

COURSE MODULES

MODULE 1: COURSE ESSENTIALS

MODULE 2: INTRODUCTION TO KRONOS TIMEKEEPER

MODULE 3: NAVIGATING KRONOS TIMEKEEPER

MODULE 4: PERFORMING DAILY TASKS

MODULE 5: MANAGING OTHER TIMECARD EDITS

MODULE 6: FINALIZING TIMECARDS

COURSE CALLOUTS

Certain elements of the Workforce Timekeeper application require special attention. The course identifies those

elements by using one of the icons displayed below.

Warning The warning icon identifies potential problems or issues to consider.

Policy The business policy icon outlines specific policies that need to be followed for specific tasks.

Additional Information The information icon provides helpful hints regarding certain tasks.

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MODULE TWO: INTRODUCTION TO KRONOS TIMEKEEPER

MODULE OBJECTIVES:

List the advantages of using Kronos Timekeeper.

Describe the ‘punch to payroll’ process.

Recognize the role based tasks of different end users within the Kronos Timekeeper application.

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ADVANTAGES OF KRONOS TIMEKEEPER FOR EAST CAROLINA UNIVERSITY Kronos Timekeeper is a tool designed to assist managers in tracking employee time, attendance and leave data,

accessing reporting trends to support the enforcement of established organizational policies and procedures, and

successfully produce an accurate employee time, attendance and leave record

Listed below are the advantages Kronos Timekeeper provides to East Carolina University:

Automates and standardizes timekeeping and leave functions to better comply with state and federal

legislation related to wage and hour rules.

Incorporates Federal, State and university guidelines and polices for leave and pay.

Facilitates consistency and standardization of timekeeping and leave reporting campus wide.

Managers benefit from an efficient, effective tool for tracking, paying and reporting key employee data

values.

Increases visibility and control of leave usage, and premium payment types including overtime worked.

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THE PAYROLL PROCESS It is important to monitor employee time and attendance activities to ensure compliance and manage labor costs.

The features of Kronos Timekeeper provide up-to-the-minute employee time, attendance and leave information.

Examining time, attendance and leave information on a regular/weekly basis helps ensure that each employee’s

time information is complete and finalized before payroll is processed.

The image below illustrates the overall process flow and outlines the applicable tasks within each phase. Tasks

listed below each phase in purple are to be performed by managers; tasks performed by employees are listed in

tan; Departmental SuperAdmin tasks are listed in lavender, and automated system tasks and payroll functions are

in gold. Most tasks are completed on a weekly or pay period basis, tasks performed on a daily basis are displayed

with a halo around their task box.

Banner sends employee data to Kronos

Punch in and out using Time clock or

TimeStamp

Submit a time off request at Time

clock or TimeStamp

View timecard and/or schedule in

Kronos

Approve timecards

Evaluate and resolve any

timecard problems or "exceptions"

Approve Requests for Time Off as

needed

Review and edit employee timecards

Approve timecards

Review employee and manager approvals for completeness

Review pay period weekly time data

totals

Sign off employee timecards

Extract time data from Kronos and

generate pay

Employee Data

Transferred

Empoyee

Schedules

Assigned

Employee Time

is captured

Employee Time

Reviewed, Edited,

Approved

Pay Period

Data sent to

Payroll

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MODULE THREE: NAVIGATING KRONOS TIMEKEEPER

MODULE OBJECTIVES:

Log on and off Workforce Timekeeper.

Describe the inactivity time out.

Identify the components of Navigator.

Navigate widgets, wizards and genies.

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LOGGING ON The Kronos Timekeeper application includes functional components that provide access to review and manage

your employee time, attendance and leave data.

LEARNING SCENARIO

As a manager, you log on to the Kronos Timekeeper application to monitor your employee’s time, attendance and

leave data.

LOG ONTO THE APPLICATION 1 Double-click your web browser icon.

2 Click the Address field and enter https://KRONOS.ecu.edu

3 Enter your Pirate ID in the User Name field and your Pirate ID password in the Password field.

4 Click the Log On button or press the Enter key on the keyboard.

Policy

Kronos uses your PirateID in all lowercase and the corresponding password. Contact the ECU Help Desk at 252-328-9866 for difficulties with your Pirate ID. Contact your departmental Super Admin to have a Help Desk ticket opened for the HR Functional Owner if your Kronos account becomes locked.

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SIGNING OUT The Kronos Timekeeper application includes confidential employee information. It is important to keep the

information secure by correctly signing out of the application.

LEARNING SCENARIO

You have completed your daily tasks and want to close the Kronos Timekeeper application.

SIGN OUT 1 Click the Sign Out link.

2 Click the ‘X’ to close the internet page.

Warning

Closing Kronos Timekeeper with the Close (X) button only closes your view of the application. Your connection to the database remains active which could allow unauthorized people access to employee information.

INACTIVITY TIME OUT For security reasons, it is recommended that you log out of the Kronos Timekeeper application when you have finished performing your tasks. If you are logged on for a length of time and the application does not detect activity, it automatically signs you out. A warning message appears for a short time before the application signs you out. Clicking Yes restores your session and the last page you were viewing displays.

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Warning

If you do not log back in when the inactivity time out prompts you, any unsaved changes are lost.

Policy

The inactivity timeout screen displays if no activity is detected for more than 10 minutes.

NAVIGATING KRONOS TIMEKEEPER PAGES Kronos Timekeeper uses role-based views that include functionality and tasks specific to each user type. The

content and components contained on the page vary and are based on the user’s role within the application. The

page that displays after you log on is called the Navigator. The Navigator provides quick and easy access to the

tasks you perform on a regular basis.

THE KEY AREAS OF NAVIGATOR The Navigator page contains three main components: 1) Dashboard, 2) Workspace, and 3) Related Items Pane.

Each component is described in detail below.

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The Banner

The banner is located at the top of each page, and includes quick links to everyday tasks. The following items are

contained in the banner:

Element Description

Sign Out Signs the user out of Kronos Timekeeper.

Refresh Updates the alerts with the most current database information.

Alerts Displays actionable items that require your immediate attention. The numeric value identifies the number of alerts that currently exist.

The first two alert icons call out Manager alerts. These are alerts related to exceptions or issues with your employees’ timecards or the submission of your employees’ requests.

The second two alert icons call-out your own alerts. These alerts are related to exceptions or issues with your timecard or the status of your own time-off requests.

Workspace Carousel

Contains inactivate workspaces. A workspace can be opened by selecting it from the carousel.

WORKSPACE

The active workspace is located under the banner and spans the largest portion of the page. It contains detailed

information regarding the active task on which you are working. The tab shown at the top of the workspace

identifies what is selected. You use features within the workspace to find, view, add, and modify information.

The workspace may display widgets, wizards or genies. Each provides quick and easy access to complete a specific

task or set of tasks. The information and format of each is unique and navigating each is slightly different. Each one

is described in detail later in this module.

All workspaces have at least one primary widget, wizard or genie which is where you do your work. Workspaces

can also have one or more secondary items, that you can choose to promote to the primary or home position. In

most cases secondary widgets are informational only until promoted to the primary or home position. However,

some widgets have functioning parts even when in the secondary position.

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Element Description

Workspace Tabs Each active workspace is identified with a tab. Switch between workspaces by selecting the tab you want to view. Close workspaces by hovering over its tab and clicking the Close (X) button.

Expand Maximizes the active workspace. Click the maximize button a second time to return to the normal screen view this enables you to view any other inactive widgets.

Gear Icon A drop-down menu provides options to move the widget, wizard or genie. Unavailable options are greyed out.

Pop-out – Promotes a secondary widget, wizard or genie to the primary or home position.

Close – Closes the secondary widget, wizard or genie and lists it back on the Related Items pane.

Title Bar Lists the name of the widget, wizard or genie. Click and drag the title bar of a secondary widget into the primary or home position in order to swap a secondary widget with the current primary widget.

Resize Bar Allows you to resize the secondary widget, wizard or genie to view more information.

RELATED ITEMS PANE

Inactive widgets, wizards and genies are located to the right side of the secondary widgets in the Related Items

pane. An inactive item can easily be opened at any time by clicking the item from within the list, or clicking and

dragging the item from the Related Items pane to your active workspace. You can minimize and maximize the

Related Items pane by clicking the arrow in the upper right-corner.

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NAVIGATING THE ACTIVE WORKSPACE As was mentioned, the primary widget may display a widget, wizard or genie. All three are easy to navigate, but

provide slightly different features. The navigation for each is discussed in detail below.

NAVIGATING WIDGETS

Widgets contain different types of functionality depending on the task you are trying to accomplish. When a

widget is activated, the workspace updates to include information and functionality specific to the widget. Most

widgets have common navigation. The illustration below outlines the common navigation features contained in a

widget.

Element Description

Search Tools Each widget is configured to support common tasks by defining which employees and time period display as the default. Different employee groups and dates may be selected from the available drop-down lists or icons.

Time Period – Determines the timeframe being viewed, such as the current schedule period or a particular timeframe in the past/future. The time period you select determines what you see in the widget.

Show – Determines which employees display in the widget.

Refresh Updates the workspace with the most current database information.

Expand Maximizes the primary widget. Click the maximize button a second time to return to the normal screen view this enables you to view any other inactive widgets.

Go To Navigation

Allows you to navigate to other widgets or workspaces while retaining the employee group and time period selected.

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NAVIGATING WIZARDS

A wizard is a specially-designed widget that guides you through a series of steps to perform a business task. Each

step presents a Kronos Timekeeper page or widget relevant to that step, along with instructions for how to

perform that step. A wizard helps you complete a task quickly, easily, and consistently.

Element Description

Previous Returns you to the previous step within the wizard.

Steps Each step in the wizard is identified by its own tab. In some wizards you can click a tab to go directly to that step.

Instructions Displays helpful instructions for each step. Click X to close the instructions.

Next, Done & Clear

The Next button advances to the next step when you have completed the current step. The final step displays either Done or Clear. Click Done or Clear to reset the context and return to the first step.

Related Information

Contains links to other Workforce Timekeeper pages that contain additional information related to the current step. Click X to close it and return to the current step in the wizard.

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NAVIGATING GENIES

A genie is a summary view and organizes information according to common tasks you perform on a regular basis.

Kronos Timekeeper includes different genies to assist you in completing tasks efficiently.

Element Description

Back Navigates to the previous screen.

Genie Name Displays the name of the active genie.

Show Determines which employees display in the workspace. All Home includes all employees that you are able to view or access.

Time Period Allows you to determine the timeframe you want to view, such as the current schedule period, or a particular timeframe in the past/future. The time period you select determines what you see in the workspace.

Refresh Updates the active workspace with the most current database information.

Menu Contains tasks that you can perform within the genie. Each menu bar is specific to the genie you are currently viewing.

Workspace Contains detailed information about the employees in the selected time period. The workspace varies for each genie. Columns may be sorted by clicking the column header once for ascending order or twice for descending order.

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MODULE FOUR: PERFORMING DAILY TASKS

MODULE OBJECTIVES:

Use Alerts to manage employee exceptions.

Access the Exceptions Widget to review exception data.

Add and delete punches.

Add a pay code.

Attach comments.

Review and acknowledge attendance exceptions.

Review and approve employee requests for time off.

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REVIEWING EMPLOYEE EXCEPTIONS It is necessary to recognize and resolve the most common types of exceptions on a weekly basis. This process helps

ensure that each employee’s timecard is complete and accurate. Reviewing and acknowledging attendance

exceptions assists managers with monitoring their department performance. Departments have established

expectations for exception review that provide additional guidance and specifics for your area. You can review

exceptions using either alerts or widgets.

USING ALERTS Alerts help expedite your common tasks by highlighting those issues that require attention. The numeric value in

the upper right corner of the alert identifies the number of employees that currently have an alert. The Exceptions

alert highlights any employee who has deviated from their schedule. Alerts are primarily used to view information

for one employee at a time.

Policy

All exception processing decisions must meet the nondiscriminatory requirements as stated in the University’s policies, rules, and regulations prohibiting discrimination and harassment. Processing decisions must be objective, job-related and consistent with business necessity. Departments have formally established, documented and communicated exception processing parameters for Kronos.

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ACCESSING ALERT INFORMATION

More detailed information is available from each alert icon. To view more details about the alerts, click the icon.

When an alert is selected the corresponding widget becomes active in the home or primary workspace. Any

exceptions can be reviewed and addressed from this alert window.

LEARNING SCENARIO

After logging into the system you notice there are several exception alerts that need your immediate attention.

You would like to review the exceptions for each individual employee.

REVIEW EXCEPTIONS USING ALERTS 1 Click the Refresh button to get up-to-date data.

2 Click the Exceptions alert icon.

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REVIEW EXCEPTIONS USING ALERTS 3 Select an employee from the drop-down list.

4 The Exceptions widget is automatically activated for the employee.

5 Click the Summary arrow to return to the Exceptions widget.

6 Click the Refresh button at the top of the widget to view updates.

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THE CURRENT EXCEPTIONS WIDGET The Current Exceptions widget is the default widget on the Daily Manager Tasks tab. The Daily Manager Tasks tab

is accessed by clicking on the Workspaces tab in the upper right side of the dashboard. The Current Exceptions

widget provides a summary view of employees whose timecards contain punch exceptions. The exceptions are

categorized by type and contain a numeric value to represent the number of exceptions that exist for the specified

employee. By default, the Current Exceptions widget displays data for the current pay period, for all the employees

assigned to you. The Current Exceptions widget is primarily used to view exceptions and their details by type

versus by employee.

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Element Description

Displayed Time Period & Employees

Allows you to select the time period and employee group to view.

Exceptions Details Link Navigates to the detail view and lists employees with the same exception.

Exceptions Displays the most frequent types of exceptions that require quick action.

Missed Punch – The employee’s timecard does not contain the required amount of punches.

Unexcused Absences - The employee was scheduled to work, and no punches exist for the day.

Late In/Out – The employee punched in more than one hours after the schedule in or out time.

Early In/Out - The employee punched in more than one hour before the schedule in or out time.

Short Break – The employee took a break (usually for lunch) that was less than 30 consecutive minutes

Unscheduled - The employee was not scheduled to work, however punches do exist for the day

Employee Details Link Navigates to the detail view and displays the exceptions for one employee.

Exception Totals Displays the total number of exceptions by employee in the Total column.

Employee Totals Displays the total number of exceptions by type in the Total row.

LEARNING SCENARIO

During your weekly scheduled review, you notice several of your employees have missed punches in their

timecards. You want to review the details of the missed punches so you can ask the employees for the

circumstances around the exception.

REVIEW EXCEPTIONS USING A WIDGET 1 Activate the Current Exceptions widget.

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REVIEW EXCEPTIONS USING A WIDGET 2 Move the mouse over the Missed Punch column and click the Details button.

3 The Current Exceptions widget displays the missed punch exceptions for up to five employees.

4 Click the Summary arrow to return to the Exceptions widget.

5 Click the Refresh button to update the summary view.

Policy

Consistent with the formal guidelines established by your department evaluate, mark as reviewed and comment on each exception for each employee.

Additional Information

If you want to view the details of one employee’s exception(s), highlight the employee’s name and select the View Details button in the lower left-hand corner of the Current Exceptions widget.

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THE CURRENT EXCEPTIONS DETAIL VIEW

The Current Exceptions widget provides a detail view once a specific exception or employee is selected. The detail

view provides more information regarding the exception and allows access to more specific information like the

employee’s timecard and scheduled shift. Each exception appears in red text, hover your cursor over an exception

to view the type of exception.

Element Description

Name The employee’s name.

Exception Grid Displays the date and exception type for each employee.

Solid red cell – missed in or out punch or double-punch.

Time in red text – early in or out/late in or out or short break

Date in red text – unexcused absence or unscheduled work time.

Time in green text – punch is marked as reviewed or justified.

Time in purple text – punch time was added by Workforce Timekeeper.

View Timecard Navigates to the employee’s detailed timecard. Employee’s timecard can be accessed directly from the View Timecard button if Managers choose to view and interact with the timecard in this fashion

Show Schedule Displays the employee’s schedule. Review or edit the employee’s scheduled shift for the date of the exception.

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Save Saves changes to the database. The Save button turns orange when changes have been made but not saved.

Cancel Cancels changes made prior to saving. The Cancel button turns orange when changes have been made but not saved.

Action Buttons Provides access to modify the employee’s exceptions. Select an exception and clear it using one of the following actions:

Mark as Reviewed – Indicates the exception was acknowledged by the reviewer..

Change to Scheduled – Adds the scheduled start or end time to the missed punch cell.

Comment – Attaches additional information to the exception for future reference.

Add Punch – Inserts a missing punch time.

Remove – Deletes a punch time.

Totals Displays the employee’s timecard totals for the time period selected.

MANAGING EMPLOYEE EXCEPTIONS Managers are expected to clear employee exceptions on a frequent/weekly basis. The corrections may stem from

employees’ forgetting to punch in or out for shifts or meal breaks or an unexpected absence. In either case Kronos

Timekeeper is designed to expedite the process for correcting time information, updating leave usage and

evaluating attendance.

CORRECTING MISSED PUNCHES When an employee does not punch in or out, a punch exception displays as an alert and within the Current

Exceptions widget. It is important for all missed punches to be corrected so the employee’s hours calculate

correctly. The Current Exceptions widget allows you to correct all missed punches from one screen.

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LEARNING SCENARIO

One of your frequent/weekly timekeeping tasks is to correct any missed punches. You use the Current Exceptions

widget to identify missed punches. Correct the missed punches for your employees. Add a comment for any

missed punch.

CORRECT A MISSED PUNCH 1 Move the mouse over the Missed Punch column.

2 Click Details.

3 Click the cell containing the missed punch (solid red box).

4 Select Add Punch. The Add Punch dialog box appears.

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CORRECT A MISSED PUNCH 5 Confirm the Date of the missed punch.

6 Click the Insert drop-down arrow and select the missed punch type.

7 Enter the missing punch Time in the displayed field (In or Out field). See the Additional Information box below for proper formatting of time entries.

8 Click Add.

9 Click Save.

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CORRECT A MISSED PUNCH 10 Click the Summary arrow to return to the Current Exceptions widget.

11 Select Refresh to confirm the exception no longer appears.

Warning

All missed punches must be corrected before the end of the pay period in order for Sign-off to be performed. If Sign-off is not done, the employee may not be paid correctly.

Additional Information

Click View Timecard to view the detailed results of the missed punch edit.

The Kronos system understands all time to be A.M. with the exception of 12:00 – 12:59, which the system understands to be P.M. To enter an hour in the afternoon, for example 5:00pm, you must enter 5p.

ATTACHING A COMMENT Comments are used to attach additional information to an employee’s time record for future reference. Multiple

comments can be attached to a punch or pay code amount to explain the edit. Comments are identified by a blue

callout icon next to the punch or pay code amount. You can view the actual comment by moving the mouse over

the punch or pay code cell containing the comment icon. In the timecard editor, the punch appears as a yellow

note beside the punch.

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LEARNING SCENARIO

After correcting a missed punch for your employee, you must add a comment to the employee’s time record.

Attach the Missed Punch comment to the exception.

ADD A COMMENT TO AN EXCEPTION 1 Click the exception to which you want to attach a comment.

2 Click the Comment button.

3 Click the checkbox for the comment(s) to attach to the punch or pay code.

4 Click the + sign to add a free text note.

5 Click OK.

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ADD A COMMENT TO AN EXCEPTION 6 Click Save.

7 Move the mouse over the punch to review the comment(s).

Warning

Attaching a comment to a missed punch exception requires you to save a punch time prior to entering the comment.

Policy

To have a comment added to the application, contact your departmental SuperAdmin to open a Help Desk ticket for the Kronos HR Functional Owner. Include comments for any missed punches. Utilize the provided comments box and the free form notes field as necessary.

Additional Information

A comment may also be entered in an employee’s timecard.

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DELETING A COMMENT If a comment is attached to a punch or pay code amount in error, you can delete the comment and attach a

different one.

LEARNING SCENARIO

You accidently attached a comment to the wrong punch. Delete the comment.

DELETE A COMMENT 1 Click the cell containing the comment to be deleted.

2 Click the Comment button.

3 Click the checkbox for the comment(s) to be removed from the punch or pay code.

4 Click OK.

5 Click Save.

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DELETING A PUNCH Employees punch in and out of a clocking device to record their actual worked time in the Workforce Timekeeper

application. In general, an employee punch time should not be deleted. However, there are two exceptions to that

rule; 1) you mistakenly add a punch for the wrong date/time, or 2) an employee accidently punches twice at the

clock. A comment must be attached to a punch that will remain on the timecard before any punch is deleted from

the employee’s timecard.

LEARNING SCENARIO

An employee punched twice at the clock by accident. Attach the Error Correction comment to the correct punch

and add a note to that punch explaining the situation, and then delete the incorrect punch.

DELETE A PUNCH 1 Click the punch you want to keep.

2 Click the Comment button.

3 Click the checkbox for the comment(s) to attach to the punch or pay code.

4 Click OK.

5 Click Save.

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DELETE A PUNCH 6 Click the cell that contains the punch you want to delete.

7 Click the Remove button.

8 Click Save.

9 Click the Summary arrow to return to the Current Exceptions widget.

10 Select Refresh to confirm the exception no longer appears.

Warning

The Kronos Timekeeper application contains an audit trail that tracks and documents any edits made to time. This includes the type of edit, when it was completed, and who performed the edit.

Policy

Modifications to employee punches or timestamp should only be done when no other means of correction is available. Such corrects must include a clear comment and a complete note to indicate why an adjustment is being made. Such actions are subject to further audit review.

Additional Information

The missed punch exception is cleared from the exception detail view after an edit is saved. Click the View Timecard button if you want to review the results of the edit.

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CORRECTING AN UNEXCUSED ABSENCE It is important that hours are tracked to the correct pay code so that the employee is paid correctly and the

employee’s leave is accurately accounted for. The Kronos Timekeeper application is configured to calculate and

distribute worked hours to the appropriate pay codes. Examples of pay codes include: Regular, Overtime, Comp

Time OT, Holiday, etc. Pay codes for non-productive hours might require a manual entry on behalf of the employee

so the hours are applied to the correct pay code, for example, when the employee calls in sick.

LEARNING SCENARIO

An employee called in sick yesterday and has an unexcused absence exception. The employee should enter the

appropriate pay code on his/her timecard for the hours taken. If necessary a manager may enter that leave time.

In this case, enter 8 hours of the pay code sick to adjust the employee’s leave balance and to clear the exception.

ENTER A PAY CODE AMOUNT 1 From the Current Exceptions widget, select the employee Name containing an unexcused absence

exception.

2 Click View Details.

3 Move the mouse over the Pay Code cell for the appropriate date and click the green plus icon.

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ENTER A PAY CODE AMOUNT 4 Click the drop-down arrow in the Pay Code field and select a pay code from the list.

5 Click the Amount field and enter the amount to allocate to the selected pay code.

6 Click OK.

7 Select the Amount field.

8 Click the Comment action button and attach a comment.

9 Click Save.

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ENTER A PAY CODE AMOUNT 10 Click the Summary arrow to return to the Current Exceptions widget.

11 Select Refresh to confirm the exception no longer appears.

Policy

Cascading Pay codes, those beginning with PTO may be entered directly on nonexempt employee timecards to utilize Comp Time balances prior to vacation or bonus vacation times.

Additional Information

When entering a pay code amount, do not enter trailing zeroes. This could lead to an overage, for example 800 would be 800 hours instead of 8 hours. Time may also be entered as 8:00 or 8.00

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REVIEWING EMPLOYEE REQUESTS USING ALERTS The Request Manager alert displays any time-off or other type of requests from your employees or other

managers (such as with Delegate Requests) which require your review and action. When a request is approved,

Workforce Timekeeper automatically updates the employee’s record with the approved data. When a request is

rejected, a message is sent to the employee.

LEARNING SCENARIO

After logging into the system you notice there are several time off request alerts from employees. You would like

to review each request to determine what action to take on the request.

OPEN A TIME OFF REQUEST 1 Click the Refresh button to get up-to-date data.

2 Click the Requests alert icon.

3 Click on the Time Off Request alert to access the Request Manager.

4 The Request Manager widget is automatically activated and displays the employee request details.

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OPEN A TIME OFF REQUEST 5 Close the Request Manager widget.

THE REQUEST MANAGER WIDGET Kronos Timekeeper automates the time-off request process. Employees submit requests electronically for your

review and approval. The Request Manager widget displays a list of employees who have requested time-off. The

widget contains detailed information to allow you to review the contents of the request. The widget also allows

you to view more detailed information before approving or rejecting the request.

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Element Description

Request Details Displays the details of each employee request. Each request includes:

Modified By - Displays the person’s name who made modifications to the request.

Subject – Displays the type of request.

Submit Date - The date the request was submitted.

Status – Displays the condition of the request [Approved, Cancel Approved, Cancel Refused, Cancel Submitted, Draft, Offer Refused, Offered, Pending, Refused, Retracted, Submitted, Suspended]

Submitted By – Displays the name of the person who submitted the request.

Start Date – Start date of the time off period.

Employee – The employee’s name.

End Date – End date of the time off period.

Pay Code – The type of hours being requested.

Comments- Displays comments, if any, associated with the request for time off.

Request Type Managers can select the type of request they wish to view, either Delegate Manager or Time-off.

Status Each Request Type displays a corresponding status applicable to the particular request. In order to see all request for the selected time period, choose All Status in this drop down.

Display Options Determines the timeframe and time period for the requests you want to view.

Refresh Updates the Request Manager Widget.

Action Buttons Allows managers to take actions on the requests listed.

Details – Shows the time-off request details.

Edit – Edits a time-off request.

Approve – Approves a time-off request.

Refuse – Refuses a time-off request.

Pending – Delays approval or rejection and places the request in a pending state.

Retract – Retracts the time-off request.

Request Time Off – Creates a new time-off request.

View Options Allows you to review the request details and the available accrual balances prior to taking action on a request.

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LEARNING SCENARIO

A manager can either approve or deny a submitted request. When the request is approved, it automatically

overrides the employee’s schedule in the Schedule Editor. In the Current Pay Period of the request, the pay code is

applied in the timecard to show the employee’s leave usage and deduct leave time used from their accrual

balance. The addition of the leave time to the employee’s timecard helps account for the employee’s absence and

brings the total number of hours for the work week to the expected value (40 for a 1 FTE employee). When the

request is denied, the employee receives a notification but the requested leave time is not added to their

timecard. . You need to review and manage your employees’ requests for time off.

APPROVE A TIME-OFF REQUEST 1 Click on the Time Off Request alert to access the Request Manager.

2 Click the row containing the time-off request you want to review.

3 Review the details of the request using the Request Detail tab at the bottom of the workspace.

4 Click Approve.

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APPROVE A TIME-OFF REQUEST 5 Include comments as necessary in the comments section of the Approval dialog box.

6 Click Approve.

Additional Information

If you want to attach a comment, it must be attached to the request prior to approving or rejecting the request.

LEARNING SCENARIO

Learning Scenario: Due to limited staff, you need to recall a previously approved request for time off.

RETRACT A TIME-OFF REQUEST 1 Activate the Request Manager widget.

2 Click the row containing the time-off request you want to retract.

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RETRACT A TIME-OFF REQUEST 3 Click Retract.

4 Click Submit.

Warning

Retracting a previously approved time off request generates a message which prompts you to edit the employee’s schedule by deleting the previously approved time off. Refer to the Schedule Module for steps to delete shifts.

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LEARNING SCENARIO

While you were reviewing an employee’s request for time off, you noticed the employee used a cascading pay

code for the request (i.e. a pay code that begins with ‘PTO’). Refuse the request so the employee can correct the

error.

REFUSE A TIME-OFF REQUEST 1 Activate the Request Manager widget.

2 Click the row containing the time-off request you want to refuse.

3 Click Refuse.

Policy

When reviewing an employee’s request for time off, verify that the employee selected the correct pay code for the request. Requests should not use pay codes that begin with ‘PTO’. PTO codes should only be used when added directly to the employee’s timecard.

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MODULE FIVE: MANAGING OTHER TIMECARD EDITS

MODULE OBJECTIVES:

Access the ECU Exceptions Genie.

Sort columns in a genie.

Access timecards from a genie.

Describe the layout of the timecard.

Enter a pay code amount on a worked day.

Enter a pay code amount on a full day.

Enter transfers for a portion of a shift.

Enter a historical edit.

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TIMECARD EDITS OVERVIEW Kronos Timekeeper widgets are used to quickly view and manage employee exceptions on a daily basis. From a

widget or Kronos genie page you can open employee timecards to review pay period totals and perform ad hoc

edits. The edits performed from the Current Exceptions widget may also be performed in the employee timecard.

ACCESSING THE ECU EXCEPTIONS GENIE The most efficient method to access your employees’ timecards is by using the ECU Exceptions Genie. The ECU

Exceptions Genie provides additional exception data and allows you to sort that data, to easily access the

timecards that need your immediate attention. The ECU Exceptions Genie is located in the Manager Links widget.

Element Description

Back Arrow Navigates to the previous workspace.

Quick Links Allows you to select employees from the workspace and navigate to another Workforce Timekeeper component.

Display Options Show - Determines which employees display in the workspace. All Home includes all employees that you have access to.

Time Period - Allows you to determine the timeframe you want to view, such as the current schedule period, or a particular timeframe in the past/future. The time period you select determines what you see in the workspace. The default for this genie is Current Pay Period.

Menu Contains tasks that you can perform within the Genie. Each menu bar is specific to the Genie you are currently viewing.

Workspace Contains detailed information about the employees in the selected time period. The workspace varies for each Genie.

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THE ECU LAST WEEK PERM NONEXEMPT GENIE

Additional Information

Using this Genie to review Permanent Nonexempt employees for each work week is essential to confirm that employees are accounting for 40 hours of time each work week. This genie allows you to identify employees who are working more than their scheduled work week hours and are reaching the Overtime threshold, as well as those employees who are not working their expected scheduled weekly hours and need to use paid or unpaid leave to account for absences.

SORTING COLUMNS IN A GENIE You can easily customize the way information displays within a Genie by sorting columns. By default, Genies sort

information by employee last name. To categorize the data within the Genie you can change the sort order to

specific columns. The column used for the sort-display shows an arrow in the header. The arrow points either up or

down depending on whether it is sorting in ascending or descending order. You can sort the information within a

Genie by two columns. First, click the column header of the secondary sort column. Then, click the column header

of the primary sort column.

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LEARNING SCENARIO

You sort Genie columns to determine which employee timecards contain an unexcused absence or a missed

punch. Sort the Genie column to display the missed punch column as the primary sort and the unexcused absence

column as the secondary sort.

SORT COLUMNS IN A GENIE 1 From the Genie, click the header of the column for the secondary sort.

2 Click the header of the column for the primary sort.

3 To restore the Genie back to the default sort order, click the Refresh button.

Additional Information

Click the column header two times to sort in descending order.

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ACCESSING AN INDIVIDUAL TIMECARD Once you review the ECU Exceptions Genie, you can open the employee’s timecard so that you can make

adjustments. There are three methods available to access an individual employee’s timecard:

1. Double-click the employee’s name. 2. Right-click the employee’s name and select Timecard from the pop-up menu. 3. Single-click the employee’s name and click the Timecard quick link.

LEARNING SCENARIO

You want to review an employee’s time in more detail. Access the employee’s timecard.

ACCESS AN INDIVIDUAL TIMECARD 1 Right-click the employee’s name and select Timecard from the pop-up menu.

ACCESSING MULTIPLE TIMECARDS From a Kronos Timekeeper Genie, you can quickly access multiple employees’ timecards. Only one timecard displays at

a time, but it is easy to navigate from one employee’s timecard to another using the navigation arrows in the

timecard header. There are different methods available to select employees within a Genie:

1. Hold the Ctrl key and click employee names.

2. Click an employee’s name, hold the Shift key, and click the last employee’s name in the range.

3. Click Actions > Select All from the menu bar.

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LEARNING SCENARIO

You want to check the totals on your employees’ timecards for the past week and perform some edits submitted

by your employees.

ACCESS MULTIPLE TIMECARDS 1 Hold the Ctrl key on the keyboard. Click the names of the employees whose timecards you want to review.

2 Click the Timecard quick link.

3 Use the Arrow buttons in the timecard header to scroll through the employees’ timecards.

Additional Information

You can click the drop-down arrow next to the employee’s name to select a different employee’s timecard.

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TIMECARD LAYOUT The timecard is divided into three main sections: 1) header, 2) timecard grid, and 3) timecard tabs. Each section is

described in detail below.

HEADER

The timecard header is located at the top of the screen just below the dashboard.

Element Description

Back Arrow Navigates to the previous workspace.

Quick Links Allows you to select employees from the workspace and navigate to another Workforce Timekeeper component.

Name & ID Displays the name and ID number for the employee’s timecard being viewed.

Page Name Lists the name of the screen you are viewing. The page name displays in orange font when there are edits which need to be saved.

Time period Determines what timeframe is being viewed.

Arrow Buttons Allows you to easily scroll between employee timecards.

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TIMECARD GRID

The timecard grid is located in the middle of the screen and is where the majority of time edits take place.

Element Description

Menu Bar Contains action items for performing timekeeping tasks which include saving and refreshing edits.

Insert and Delete Row Buttons

Allows you to insert or delete a row for each date displayed in the timeframe selected.

Pay Code and Amount Columns

Allows you to add a pay code and amount to an employee time record.

Punch Columns Displays the actual time of the employee’s punches with visual indicators to identify exceptions.

Red outline date – An unexcused absence or unscheduled workday

Blue outline date – An excused absence.

Red outline punch – An exception exists.

Green outline punch – An exception was marked as reviewed.

Solid red punch – A missed punch.

Purple text – A transaction was added by Workforce Timekeeper.

Yellow sticky note – A comment is attached to the punch or pay code amount.

Transfer Columns Allows you to allocate worked time to an alternate labor account or work rule.

Totals Columns Displays totals for each day of the time period selected.

Shift – Total hours of all shifts worked on the selected day, excluding pay codes.

Daily – Total hours for the selected day, including pay codes.

Cumulative – Total hours up to and including the selected day.

Additional Information

Timecard edits can be performed in the grid using the menu bar, right-clicking, or entering text into a cell.

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TIMECARD TABS

The timecard tabs are located at the bottom of the screen under the timecard grid. Three main tabs always appear: Totals & Schedules, Accruals, and Audits. The timecard tabs include the following information:

Tab Name Description

Totals & Schedule Displays the employee’s total hours by pay code and their scheduled shifts for the time period.

Accruals Displays the employee’s accrual balances by accrual code for the date selected on the accruals tab.

Audits Lists all actions taken on the employee’s timecard including the user who performed the edit.

Comments Displays after a comment is attached to a punch or pay code amount. Lists the comment and any note associated with the edit.

Sign Offs, Requests & Approvals

Displays after an approval or sign-off is applied to the timecard. Lists the date, time and user who performed the approval or sign-off.

Policy

You must review timecards in relation to both the Work Week and the Pay Period.

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ENTERING A PAY CODE AMOUNT ON A HALF WORKED DAY – HOURLY TIMECARD Pay code amounts can also be entered in an employee’s detail timecard. When entering pay code amounts on a

day an employee works, you must insert a new row in the timecard to accommodate the new pay code amount.

LEARNING SCENARIO

An employee worked half the day and went home sick; enter the Sick pay code to accommodate the partial day

absence.

ENTER A PAY CODE AMOUNT ON A HALF WORKED DAY 1 Click the Insert Row icon for the date you want to add a pay code amount.

2 Click the drop-down arrow in the Pay Code field on the new row and select the appropriate pay code.

3 Click the Amount field and enter the number of hours to allocate to the pay code.

4 Click Save.

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Warning

You cannot add a pay code to a row that contains punches. You must add a new row for the pay code transaction.

Policy

Employees are responsible for entering leave time on their own timecard. Managers should only be responsible as a backup.

ENTERING A PAY CODE AMOUNT ON A FULL DAY – HOURLY TIMECARD

LEARNING SCENARIO

An employee has jury duty this Friday. Add the Civil Leave pay code to Friday to reflect the absence.

ENTER A PAY CODE AMOUNT FOR A FULL DAY 1 Click the drop-down arrow in the Pay Code field on the date you want to add a pay code amount.

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ENTER A PAY CODE AMOUNT FOR A FULL DAY 2 Select the appropriate pay code.

3 Click the Amount field and enter the number of hours to allocate to the pay code.

4 Click Save.

ENTERING WORK RULE TRANSFERS Throughout a scheduled shift, an employee punches for the time they work and that time is allocated to their

default labor account and work rule assignment along with any non-worked hours. Transfers allow you to add an

alternate work rule to an employee’s timecard in order to charge and calculate the hours where they are worked.

This process is useful when employees are called back to work.

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When you add a work rule transfer to the timecard, the Kronos Timekeeper application applies a different set of

rules to the employee’s shift when calculating hours. This feature allows certain worked time to calculate

differently than other worked time.

Because transfers are not typically driven from punch exceptions, they are entered in the employee’s timecard in

lieu of using the Current Exceptions widget’s detail view. However, you can access the employee’s timecard from

the detail view.

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LEARNING SCENARIO

An employee is being called back to work. You notice that the employee did not select Callback for the punch and

the Callback Work Rule does not appear in the transfer column and therefore the employee’s time was not

credited correctly. If the employee worked less than 2 hours the shift guarantee of 2 hour minimum was not

awarded. Since this Callback Pay is calculated differently than regular worked time, a different work rule

application is needed. Add a work rule transfer to the employee’s timecard for that day.

ENTER A WORK RULE TRANSFER 1 Locate the date and time the employee was called back to work and punched in and out. Click the drop-

down arrow in the Transfer field to the right of the In punch cell and select Search.

2 Click the Work Rule drop-down arrow located in the lower left corner of the Select Transfer dialog box and select the appropriate work rule from the list.

3 Click OK.

4 Click Save.

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Policy

When correcting a missed Callback work rule you must select the appropriate work rule based on the Default OT Compensation Type for the Department (Paid OT or Comp Time). In addition you must select the correct type of callback, either Callback Remote or Callback (physical).

Callback – Used for employees who must physically return to work by a department that pays employees for Overtime Hours

Callback Comp ot - Used for employees who must physically return to work by a department that awards Compensatory time at the rate of X1.5 to employees for Overtime Hours

Remote Callback - Used for employees who respond remotely (via telephone or computer) to work by a department that pays employees for Overtime Hours

Remote Callback Comp ot - Used for employees who respond remotely (via telephone or computer) to work by a department that awards Compensatory time at the rate of X1.5 to employees for Overtime Hours

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ENTERING A HISTORICAL EDIT Once a timecard has been signed off, no further edits can be made. Historical edits allow you to edit timecards that

have already been signed off.

LEARNING SCENARIO

An employee notified you a vacation pay code should have been entered on her timecard last week, add the

Vacation pay code so that the employee’s work week is complete (reaches 40 hours) and the accrual balance is

deducted.

ENTER A HISTORICAL EDIT FOR ACCRUALS 1 Select the employee whose timecard you want to review and select the Timecard Quick Link. Make sure you

select the historical time period for the edit which falls within a signed off time period.

2 Click Amount>Add Historical.

3 For the Historical Date, enter the date in the past where the positive or negative adjustment needs to be made.

4 Select the appropriate Pay Code.

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ENTER A HISTORICAL EDIT FOR ACCRUALS 5 Enter the appropriate number of hours in the Amount field. Input the hours as a positive value for an

addition and as a negative value to remove hours recorded in error.

6 Use the last day of the current pay period for the Effective Date.

7 Click the Include in Totals for Effective Date box. This selection calculates the impact of the historical edit into the employee’s accruals and totals at the end of the current pay period.

8 Click the Impact Accruals box.

9 Click the Comments button and use the Historical Edit to the Prior Pay Period comment.

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ENTER A HISTORICAL EDIT FOR ACCRUALS 10 Add a note to explain the situation and provide additional detail

11 Click Ok.

12 Click Save.

13 A Historical Amounts tab will now appear at the bottom of the Timecard for the Current Pay Period.

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MODULE SIX: FINALIZING TIMECARDS

MODULE OBJECTIVES:

Access genies to review time data.

Utilize the Pay Period Close Genie to view the timecard status of employees.

Approve an individual employee’s timecard.

Approve multiple employees’ timecards.

Generate reports for a group of employees.

Generate a report for one employee.

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REVIEWING TIME AND ATTENDANCE INFORMATION After recognizing and resolving the most common types of exceptions each day via the Current Exceptions widget

on the Daily Manager Tasks workspace, it is important to review employee time and attendance data in detail and

perform other types of time edits prior to finalizing employee time records.

Kronos Timekeeper provides different methods for reviewing time and attendance information. The method you

utilize depends on your needs. You can use one or more of the following methods to review detailed time and

attendance data:

Alerts - quickly identify and display when employee timecards contain exceptions.

Widgets - quickly review multiple employee timecard data that require your attention.

Kronos Genies - view a summary of employee information. The information varies for each Genie.

Timecards - view individual timecard transactions and totals in detail.

Reports - view or print a static copy of employee time and attendance information. Reports capture data

for a specific point in time.

PAY PERIOD CLOSE OVERVIEW The pay period close process prepares all employee time and attendance data for payroll processing. After the

employee approves his or her timecard, a review and approval is completed by the employee’s manager or

supervisor. A timecard approval indicates that the approver acknowledges the timecard is complete and correct. A

final review and Sign-off process is completed by the Departmental SuperAdmin in order to prepare the record for

payroll processing. A manager may approve employees via each individual timecard or using a Wizard. Each

method is described in this module. Both employee and manager approval must be present on a timecard for each

pay period in order for the timecard to be signed-off.

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THE ECU PAY PERIOD END DATA GENIE The most efficient method to perform a final review of your employees’ time and attendance information is by

using the ECU Pay Period End Data Genie. This genie is designed to assist you in identifying employee timecards

that may require corrections prior to a timecard approval or sign off.

Element Description

Back Arrow Navigates to the previous workspace.

Quick Links Navigates selected employees to other components within the Workforce Timekeeper application.

Display Options

Show-Determines which employees display in the workspace. All Home includes all employees that report to you.

Time Period-Allows you to determine the timeframe you want to view, such as the previous pay period.

Menu Contains tasks that you can perform within the genie. Each menu bar is specific to the Genie you are currently viewing.

Workspace Contains detailed information about the employees in the selected time period. The workspace varies for each genie.

Warning

All missed punches must be corrected before the end of the pay period or the employee’s timecard cannot be signed off.

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Policy When reviewing timecards ensure the following items are completed: comments are attached to missed

punches and exceptions, all exceptions are reviewed, and the employee has 40 hours included in the work week.

All timecards must have an employee approval and at least one manager approval before Sign off may be performed.

Manager approvals are identified in the Approvals column of the Approvals Summary step of the Timecard Approvals Task List Genie with a numeric value indicating how many Managers have applied their approval.

Additional Information

If you review timecards on a daily basis, the pay period close process is quick and easy.

APPROVING TIMECARDS Once you perform a final review on your employees’ timecards, they must be approved and Signed Off by close of

business on the second working day following the end of the Semi Monthly pay period. In order to complete Sign

Off in a timely manner, your Departmental Super Admin may require approval be completed more rapidly in order

to Sign off all records in time for payroll processing. You can approve one timecard at a time, or multiple timecards

using the Timecard Approval Task List Wizard located on the Pay Period and Weekly Managers Tasks Workspace.

LEARNING SCENARIO

You verified that all the exceptions for the previous pay period were reviewed, commented and updated

accordingly. Approve all your employees’ timecards using Timecard Approval Task List wizard.

APPROVE EMPLOYEE TIMECARDS 1 Activate the Timecard Approval Task List wizard from the Weekly and Pay Period Manager Tasks workspace.

2 The Set Options step starts the Timecard Approval Task List wizard

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APPROVE EMPLOYEE TIMECARDS 3 From the Time Period field, select Previous Pay Period to approve employee timecards for the Pay Period

that has just ended.

4 From the Hyperfind field, select the employee group you are approving. Select All Home to display all the employees you have access to.

5 Click Save.

6 Click the Next button to move to the Resolve Exceptions step.

7 Review the Exceptions Genie. In the Resolve Exceptions step. Double click on employees with exceptions in order to view the timecard and resolve the exceptions. Access employees’ timecards through this step to review any aspect of an employee’s time, attendance or leave data during the previous pay period.

8 Click the Next button to move to the Pay Period End Data step.

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APPROVE EMPLOYEE TIMECARDS 9 Review the ECU Pay Period End Data Genie. Validate employee total hours for the pay period. Double click

to access the timecard of an employee that has unusual or unclear hour’s data in order to review the specifics of that employee’s time, attendance or leave for the pay period.

10 Click the Next button to move to the Approvals Summary step.

11 This step helps you know which timecards are ready to be approved. Use the Employee Approval column to identify employees ready for manager approval. A check mark in the Employee approval column indicates the employee has approved their timecard for the previous pay period. Employees should approve their timecard each pay period before a manager approves. If all your employees have not yet approved their timecards, hold the control key and use the mouse to select only those employees that have approved.

12 If all your employees have approved their timecards, click Actions > Select All from the Action menu.

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APPROVE EMPLOYEE TIMECARDS 13 Click Approvals > Approve.

14 Click Yes.

15 Click the Next button to move to the Group Edit Results step.

16 Review the Group Edit Results to ensure all timecards are approved.

17 Click Done.

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LEARNING SCENARIO

You have approved a group of employees’ timecards but one of .the timecards needed additional editing and

employee approval and must now be approved individually. Approve the employee’s timecard.

APPROVE AN INDIVIDUAL TIMECARD 1 Select the ECU Approvals Summary Genie from the Manager Links widget.

2 Select the employee’s name, right-click and select Timecard.

3 In the timecard, click the Time Period field and select Previous Pay Period.

4 Click Approvals > Approve.

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APPROVE AN INDIVIDUAL TIMECARD 5 Verify approval using the Sign Offs, Requests & Approvals tab.

GENERATING REPORTS You can generate Kronos Timekeeper reports if/when you need a printed copy of time and attendance

information. When you need to run a report for one employee, or a few employees, you select the employees

from within a Genie and click the Reports quick link. There are several timekeeping reports that may be useful

Time Detail – for reviewing detailed time and attendance information for a particular employee

Employee Transactions and Totals – for evaluating employee time, attendance and leave information by

pay code

Accrual Detail – for identifying leave balances and usage

LEARNING SCENARIO

You want to discuss detailed time and attendance information with one of your employees. Run the Time Detail

report for one employee.

GENERATE A REPORT FOR ONE EMPLOYEE 1 Click the name of the employee(s) for whom you want to include on the report.

2 Click the Reports quick link.

3 The Detail Genie category expands by default. If the report does not display, click the + sign preceding the Timecard report category.

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GENERATE A REPORT FOR ONE EMPLOYEE

4 Select the report you want to generate.

5 Confirm the People field displays ‘Previously Selected Employee(s)’.

6 Click the drop-down arrow in the Time Period field and select the timeframe for the report.

7 Define any additional report options from the drop-down arrows in their respective fields.

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GENERATE A REPORT FOR ONE EMPLOYEE 8 Click Run Report. The Kronos Timekeeper application automatically displays the Check Run Status tab.

9 Review information in the Status column. Click Refresh Status until Complete appears in the Status column.

10 To view the report, click View Report.