employee kronos manual 9-4

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Kronos v6.1

Timekeeper Upgrade Guide for Crewmembers


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The information in this document is subject to change without notice and should not be construed as a commitment byKronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in this manual. Thisdocument is for the use of the intended recipient, and it may not be reproduced in whole or in part or used for any otherpurpose than that for which it was provided without the prior written permission of Kronos Incorporated. Copyright, KronosIncorporated or a related company, 2010. All rights reserved.

Altitude, Cambridge Clock, CardSaver, Datakeeper, Datakeeper Central, eForce, Gatekeeper, Gatekeeper Central,Imagekeeper, Jobkeeper Central, Keep.Trac, Kronos, Kronos Touch ID, the Kronos logo, My Genies, PeoplePlanner,PeoplePlanner & Design, Schedule Manager & Design, ShopTrac, ShopTrac Pro, StarComm, StarPort, StarSaver,StarTimer, TeleTime, Timekeeper, Timekeeper Central, TimeMaker, Visionware, Workforce Accruals, Workforce Central,Workforce Decisions, Workforce Express, Workforce Genie, and Workforce TeleTime are registered trademarks ofKronos Incorporated or a related company. A ltitude Dream, Altitude Pairing, Altitude PBS, Comm.Mgr, CommLink,DKC/Datalink, FasTrack, HR and Payroll Answerforce, HyperFind, Improving the Performance of People and Business,Kronos 4500, Kronos 4500 Touch ID, Kronos e-Central, Kronos KnowledgePass, KronosWorks, KVC On Demand, LaborPlus, Momentum, Momentum Essentials, Momentum Online, Schedule Assistant, Smart Scheduler, Smart View,StartLabor, Start Quality, Start WIP, Starter Series, Timekeeper Decisions, Timekeeper Web, VisionPlus, Winstar Elite,WIP Plus, Workforce Activities, Workforce Attendance, Workforce Connect, Workforce Employee, Workforce HR,Workforce Leave, Workforce Manager, Workforce MobileTime, Workforce Payroll, Workforce Record Manager, WorkforceRecruiter, Workforce Scheduler, Workforce Scheduler with Optimization, Workforce Smart Scheduler, Workforce TaxFiling, Workforce Timekeeper, Workforce Analytics, Workforce Acquisition, Workforce View, Workforce AbsenceManager, Workforce Device Manager, Workforce Integration Manager, and Workforce Forecast Manager are trademarks

of Kronos Incorporated or a related company.

IBM, eServer, and iSeries are trademarks of International Business Machines Corporation. StandardsPro is a registeredtrademark of H.B. Maynard and Company, Inc. All other product and company names mentioned are for identificationpurposes only, and may be trademarks of their respective owners.

When using and applying the information generated by Kronos products, customers should ensure that they comply withthe applicable requirements of federal and state law, such as the Fair Labor Standards Act. Nothing in this Guide shall beconstrued as an assurance or guaranty that Kronos products comply with any such laws.

These training materials are provided with the understanding that Kronos is not engaged in the business of renderingreader-specific legal, accounting, or regulatory compliance advice. If legal, accounting or other regulatory complianceconsulting services are required, the services of an attorney, certified public accountant or other qualified professional,with full knowledge of your organizations particular operations, circumstances and policies, should be sought. Examplesprovided in these materials are for general educational purposes only. Readers are encouraged to consult withappropriate professional advisors concerning their individual circumstances before making decisions affecting theirbusiness operations.

If Kronos licensed and copyrighted materials have been customized for a particular licensee in conjunction with thedelivery of Kronos Educational Services, licensee has the right to duplicate those copyrighted materials for internaleducation use only

Kronos KnowledgePass subscription is designed to be your pre-training, post-training,and refresher skills destination. Kronos KnowledgePass contains tutorials, learningsnippets, job aids, and much more to support the training you receive from Kronos-certifiedinstructors. Kronos KnowledgePass education support materials stream right to yourdesktop and are all available 24/7.

To find out if your organization subscribes to Kronos KnowledgePass, speak to theindividual responsible for the Kronos solution at your organization. If you are not asubscriber and you are interested in Kronos KnowledgePass, please give us a call at

888 293 5549.

Document Revision Product Version Release Date

A Timekeeper Upgrade Guidefor Crewmembers

August 2010


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Table of Contents

Getting Started...................................................................................................................1

Logging On............................................................................................................................................ 1Logging Off ...........................................................................................................................................2

Navigating in Kronos............................................................................................................................ . 3

Time Stamping...................................................................................................................3

Recording Punches Using Time Stamp.................................................................................................3

Transferring to a Different Labor Level or Work Rule this section is only applicable to the Royalships........................................................................................................................................................ 6

Editing Your Timecard: Non-Time Stamp Crewmembers.................................................9

Viewing Your Timecard......................................................................................................................... 9

Adding Missed Punches...................................................................................................................... 12

Attaching and Deleting Comments and Notes ....................................................................................13

Transferring to a Different Labor Level or Work Rule - this section is only applicable on Royal ships............................................................................................................................................................... 17

Saving Data.........................................................................................................................................19

Approving Your Time........................................................................................................................... 19

2010, Kronos Incorporated or a related company. All rights reserved. iii


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Getting Started

Logging On

The Workforce Central log on page provides access to all the features of the Kronos application whereyou perform your time and attendance tasks. Your user name will always be your 6 or 7 digit JDE# and

the first time you log on to Kronos it will also be your password. The first time you log on after the

upgrade, the application will prompt you to change your password. Your new password must be at least

3 characters in length and can be any combination of letters or numbers or both.

Steps

1 Access the Workforce Central logon page.

2 Enter your user name andpassword in their designated fields.

3 Click Log On or press Enteron thekeyboard.

2010, Kronos Incorporated or a related company. All rights reserved. 1


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Logging Off

The application provides security to prevent other people from accessing your information. When you

have completed your tasks, you must log off the application to ensure that your information remains

confidential.

The following illustration highlights the Log Off link:

2 2010, Kronos Incorporated or a related company. All rights reserved.


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Navigating in Kronos

After you log on to Kronos, your start page appears. This page and each Kronos page include two main

areas: the banner area and the workspace. The workspace reflects the selection you make in the banner.

The following illustration shows a Kronos page. The banner is at the top and the workspace is at the

bottom:

Time Stamping

Recording Punches Using Time Stamp

Time stamp is the entry method that you use to log your time at a PC or POS terminal using the webbrowser. Time stamping creates punches that identify the time you work.

The following illustration shows the Time Stamp workspace:



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Steps

1 Does the Time Stamp screenappear?

If yes, proceed to Step 2.

If no, from the My Information

tab, select Time Stamp.



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Steps

2 Do you want to log off after timestamping?

If yes, proceed to Step 3.

If no, click the Log off after

stamping check box andproceed to Step 3.

3 Click Record Time Stamp.

4 The time recorded by the systemappears.

Note: Steps 4 through 6 are NOTapplicable if the Log off after

stamping option is enabled.

5 Click Back to Time Stamp page.

6 When you are done, click Log off.



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Transferring to a Different Labor Level or Work Rule thissection is only applicable to the Royal ships.If you work in a different department, should receive incentive pay, are working a concurrent job, are

working call back, or have a combination of these events, then you need to record that information in the

Time Stamp screen in Kronos at the time of the transfer.

The following illustration highlights the Transfers drop-down list:

Kronos allows two types of transfers: Labor Level and Work Rule. It is possible to have a combination of

the two types of transfers. Use the Search option to find and select a labor level and work rule. Recently

selected labor levels and work rules automatically appear in the Transfers drop- down list.

Caution

If you transfer to another pay code in the middle of a shift, do not time stamp out andthen perform the transfer. Instead, simply perform the transfer.



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Transferring time to another labor account

Steps

1 Log on to Kronos and access TimeStamp.

2 Click in the Transfers field todisplay the list of previoustransfers.

3 Does the transfer entry appear inthe Transfer list?

If yes, select the labor

account. Continue to step6.

If no, click Search.

4 Click the button next to the correctlabor level. From the AvailableEntries list, select the desiredlabor level entry.

5 Click OK.




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Steps

7 The Recorded Time displays thesystem-recorded time.


9 Click Log Offand close thebrowser window.

Transferring time to a different work rule

Steps

1 Log on to Kronos and access TimeStamp.

2 Click in the Transfers field todisplay a list of previous transfers.

3 Does the transfer entry appear inthe Transfer list?

If yes, select the work

rule. Continue to step 6.

If no, click Search.

4 From the Work Rule drop-downlist, select the work rule.



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Steps

5 Click OK.


7 The Recorded Time displays thesystem-recorded time.


9 Click Log Offand close thebrowser window.

Editing Your Timecard: Non-Time StampCrewmembers

Viewing Your Timecard

You can view your timecard for accuracy. You can also print your timecards. The following illustration

shows the My Timecard view of your time:



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Steps

1 Select the My Information tab, andthen select My Timecard.

2 From TimePeriod drop-down list,select the time period you wouldlike to view.

3 To print your timecard,

from the Actions menu,select Print orPrintScreen and select aprinter.



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Adding Missed Punches

You might forget to punch in or out for a shift. When this happens, a solid red box appears in the missed

In or Out cell. To add that punch, click the cell and enter the missed time. The application accepts multiple

formats for entering punches in a timecard.

Steps

1 Access your timecard.

2 Select the specific time period fromthe Time Period drop-down list.

3 Click the In orOut punch cellcontaining the missed punchexception.

4 Enter the missing times using an

acceptable format.

5 Click Save.



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Attaching and Deleting Comments and Notes

Comments are predefined descriptive phrases that you attach to a punch or amount to provide additional,

useful information about that transaction. You can attach as many comments as needed to explain the

punch or amount. You can also add free-text notes to comments for additional clarification.

Steps

1 In the timecard, click the cell thatcontains the punch to which youwant to add a comment.

2 Select Comment > AddComment.

3 Select one or more comments fromthe list.

Tip: Hold the Ctrl key to selectmore than one comment.

4 (Optional) Enter text in the Notesection.

5 Click OK.

6 Click Save.

Note

You can see comments and added notes in crewmember timecards.

The Timecard Audit Trail Report and the Time Detail Report also include comments.



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Business Practice

Comments should be added when working outside your scheduled hours and if you might be

out of ILO rest hour compliance.

Deleting comments

You can delete comments if you entered a comment incorrectly or have new information that makes the

comment no longer valid. Delete comments from the Comments tab at the bottom of the timecard.

The following illustration shows the menu that you use to delete a comment:

Steps

1 Click the Comments tab.

2 Select the comment to delete, andthen right click to display a pop-upmenu.

3 Select Delete Comment.

4 ClickYes to delete the comment.

5 Click Save to save the change.



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Adding a note to an existing comment

If a comment already exists, you can add a free form note to the comment. For example, you may have

received further information that you want to include with the comment.

Steps


2 Select the comment, and then rightclick to display a pop-up menu.

3 Click Add Note.

4 Enter text in the Note section.

5 Click Ok.




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Deleting a Note

If the note you entered is no longer correct, you can delete it.

Steps


2 Select the note to delete.

3 Select Comment >Delete Note.

4 ClickYes.




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Transferring to a Different Labor Level or Work Rule - thissection is only applicable on Royal ships.If you work on a different cost center, it is necessary to record that you are doing so in Kronos.

The following illustration shows a transfer:

Transferring time

Steps



3 Do you want to transfer all or aportion of the shift hours?

To transfer all hours in a

shift, continue to step 5.

To transfer a portion of

the shift hours, click theInsert Row icon.Continue to step 4.

4 Enter the time the transfer began.

5 Click the drop-down arrow in theTransfercell.



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Steps

6 Does the labor account or workrule appear in the Transfer list?

Yes - Select the labor

account or work rule and

continue to step 10.

No - Click Search and

continue to the next step.

7 What kind of transfer(s) do youwant to perform using the SelectTransferdialog box?

To transfer hours to another

labor account, select a laborlevel option and then selectthe labor level entry from theAvailable Entries list.

To transfer hours to another

work rule, select the workrule from the Work Ruledrop-down list.

8 Click OK.

9 Click Save.



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Saving Data

Visual indicators

When you edit your timecard, the page name turns orange and an asterisk appears next to it to let you

know that your data is not yet saved. The following table lists visual indicators to alert you to unsavedinformation in the timecard:

Visual indicator Description

Timecard title in orange with asterisk Unsaved edits

Red flag in the Totals & Schedule tab Totals are not up to date

The following illustration shows a sample hourly timecard with *MY TIMECARD in orange and a red flag

in the Totals & Schedule tab to indicate unsaved data:

Saving changes

Save your changes if you are satisfied with them. If you close your timecard before saving the

information, changes are not saved.

After saving, the visual indicators no longer appear, indicating that Kronos saved your changes.

Steps

1 Perform your edits to a timecard.Note the visual indicators thatidentify unsaved data.

2 Click Save.

3 Review the timecard to ensure thatthe visual indicators no longerappear, validating that yourinformation was saved.

Approving Your Time

You need to make sure the time data accurately identifies your worked hours for the pay period.



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The following illustration shows the Approvals menu and Sign-Offs, Requests & Approvals tab:

Steps



3 Select Approvals > Approve.

4 To check an approval applied fromwithin a timecard, click the Sign-offs, Requests & Approvals taband review the Timecard Approvalby Employee information.

employee kronos manual 9-4

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