Washington City/County Management Association Board of Directors Meeting 

Fall Retreat 

Kirkland City Hall Friday, November 21, 2014 10:00 a.m. – 3:00 p.m. 

 AGENDA 

  

1) Call to Order and Self Roll Call   

2) Approval of Minutes – August 22, 2014 meeting (Action)  

3) Report of the Secretary Treasurer a. Financial Report (Lynn Nordby) (Action) 

 4) Report of the Executive Board 

a. Board Resource Manual b. WCMA 2014 Operating Budget (Action) 

i. ICMA Conference Budget ii. MRSC Contract Renewal iii. Cal‐ICMA Coaching Program 

c. Approval of 2014‐2015 Committee (Action) 

 5) Reports of Committees 

a. ICMA Report (Bob Harrison) b. ICMA 2015 Host Committee (Doug Schulze) c. ICMA Senior Advisor Report and Status of Senior Advisor Policy (Ron Bartels and David 

Cline)Membership Committee  d. Legislative Committee (Bob Larson) e. Conference Committee (David Cline and Bob Gregory) 

i. Results of Conference Sponsor Survey ii. 2015 NW Manager’s conference – Vancouver‐combined with ICMA West Coast 

Summit (hosted by OCCMA) – March 25‐27, Jantzen Beach Red Lion, Portland iii. No WCMA 2015 summer conference iv. 2015 ICMA Annual Conference September 27‐30, 2015, Seattle v. 2016 NW Manager’s Spring conference location TBD 

 

 

vi. 2016 Summer Conference location TBD  f. Technology Committee (Deborah Knight) 

i. Newsletter Update (Action)   g. International Committee (Lloyd Halverson)  h. NW Next Gen 

i. University of Washington Evans School Update (Bob Jean) i. Form of Government Committee (Derek Matheson) 

 6) Unfinished Business 

a. Review of Strategic Plan Progress i. Creation of Ethics Committee 

b. Review of Bylaws 

 7) New Business 

a. AWC Report b. Strategic Partnerships (Marilynne Beard) c. Request for Lifetime Membership from Allen Johnson (Action) 

 8) Communications (information only) 

a. ICMA Letter regarding Donita Knutson (Secretariat) Membership b. ICMA Letter regarding Donations to Life Well Run on Behalf of Stan McNutt and Lynn  

Nordby c. Email from ICMA President Jim Bennett  

 9) Upcoming Board Meetings 

a. AWC Conference – City Action Days, February 18‐19, Red Lion Olympia, Time and Location TBA 

b. 2015 NW Managers Conference, March 25‐27, Jantzen Beach Red Lion Portland, Time and Location TBA 

c. 2015 AWC Annual Conference, June 23‐26, Wenatchee,  Time and Location TBA 

 10) Adjournment 

 If you are going to participate by conference call please notify Marilynne Beard 

(mbeard@kirklandwa.gov). 

To access the conference call: 

  Dial (888) 924‐9240 

  Participant Pass Code is:  6251300# 

  Chair Code is:  9262 

 

Washington City/County Management Association Annual Membership and Board of Directors Meeting

WCMA Summer Conference Suncadia Resort

Cle Elum, WA Friday, August 22, 2014 9:00 a.m. – 11:00 a.m.

DRAFT MINUTES

1) Call to Order and Self Roll Call – President Marilynne Beard called the meeting to order. The following members were in attendance: Marilynne Beard, Lynn Nordby, Pete Rose, David Cline, Deborah Knight, Cindy Johnson, Dawn Masko, Bob Gregory, Stan McNutt, Arlene Fisher, Charlie Bush, Steve Stuart, Lloyd Halverson, Scott Spence, John Williams, Shelly Badger, Doug Schulze, Tracy Burrows, David Scott, Bob Harrison, Dave Mercier, John Doan, Steve Taylor, Brent Kirk, Bryan Harrison, Jay Covington, Bob Stowe, Art Ceniza, Peter Troedsson, Adam Smee, David Johnston, Ron Bartels, Dave O’Leary, Lyman Howard, Amanda Ondrick, Andrew Neiditz, and Kevin Duggan and Bob O’Neill from ICMA.

2) Approval of Minutes – June 18, 2014 meeting minutes were approved as published.

3) Report of the Secretary Treasurer - Lynn Nordby provided a financial report through the end of July showing a balance on hand of $94,323 (details on file).

4) Report of the Executive Board

a. Approval of Proposed Bylaw Change - Marilynne Beard explained the proposed changes to the WCMA Bylaws regarding board member terms so that the terms are staggered, clarifying the way the President elect advances and noting the change in title from “President Elect” to “Incoming President” as recommended by the Board at the June meeting.

Article 6-Nominations, Elections, and Terms of Office

Section 7.The Vice-President and four Board of Directors shall be elected

every year. Board of Director positions shall be staggered so positions 1 – 3

are elected every three years beginning in 2015, positions 4 – 6 elected every

three years beginning in 2014 and positions 7 and 8 elected every three years

beginning in 2016.

Article 3 – Board of Director’s

3. Each Officer shall be elected as provided in Article 6, except as otherwise

provided below:

Incoming President-elect and President. The President-elect shall be elected

by a majority vote of the Board of Directors. The Incoming President-elect

shall be the most recent WCMA Vice President. If the most recent WCMA Vice

President is not available or is no longer qualified, the Board of Directors shall

elect by majority vote, an Incoming President-elect from amongst the

remaining Board of Directors. Immediately following completion of the

Incoming President-elect’s term, he or she shall serve as President.

Secretary-Treasurer. The Secretary-Treasurer shall be appointed by a

majority vote of the Board of Directors and serve at the pleasure of the Board

of Directors

Pete Rose moved the approval of the amendments, Cindy Johnson seconded the motion and the amendments to the WCMA Bylaws were unanimously approved by voice vote.

b. Appointment of new Board member - Marilynne Beard reported that with the election of David Cline as Vice President his board position is now vacant. Traditionally the board has chosen the recipient of the next highest number of votes in the last election to fill a vacancy. Mike Thomas, County Manager of San Juan County, was the next highest. Marilynne nominated him and his appointment was confirmed by voice vote.

c. Range Rider Report – Stan McNutt reported on the ICMA revisions to the program which will change the name to “Senior Advisor” effective with the 2014 ICMA Conference. As part of that change more proactive contact with members will be expected of the Senior Advisors. Now that WCMA has five people serving as Senior Advisors, they should be able to initiate contact before a member is in critical need of help and may serve as more of a mentor role to newer members as well. ICMA is asking the state associations to adopt a senior advisor policy. Examples from California and Oregon are being provided to use as a model for WCMA. David Cline will take the lead and report at the board retreat.

d. ICMA Report - Bob Harrison reported that ICMA is encouraging university and college alumni to get student ICMA chapters formed on campus by contacting their alma maters and urging them to do so. The ICMA 100th Anniversary Conference this fall is expected to be great. There will be reports on how ICMA and its members can increase the diversity of the profession, developing a wider pool of talent that reflects the population of our communities. Bob O’Neill, ICMA Executive Director gave an update on the “Life, Well Run” initiative and encouraged each member to make a commitment so that the value added by professional management can be widely promoted.

5) Reports of Committees –

a. Legislative Committee – David Cline introduced Candice Bock who thanked Doug Schulze for his service on the AWC Board with a brief presentation. She then presented a report on the following issues being worked on by AWC.

Operation Strong Cities – The legislature’s “partnership” with cities seems to have

ended in the wake of hyper-partisanship, economic distress and pressure from the

McCleary decision on school funding. Without the ability to contribute to their

campaigns it seems as though the city family is easily ignored. Perhaps we’ll need to pay

closer attention to how legislators vote on city issues and call attention to it. There is an

“Operation Strong Cites” guide with some helpful tips for everyone.

Preliminary legislative priorities – The AWC legislative committee has been reduced

in size and will not use sub-committees so that they can focus on the highest priorities

rather than try to have a recommendation from each sub-committee. Preliminary

emphasis on revenues (recovering what has been taken), new local authority, the 1% lid,

REET flexibility and utility tax authority on W/S districts. The idea of “fiscal home rule”

might be a theme.

Cost saving measures for legislative action – Whether they’re called unfunded

mandates or something else some local costs are not by choice. AWC would like to know

what cost drivers are troublesome. Binding arbitration and storm-water regulations

were mentioned along with restoring the Public Works Trust Fund.

Brainstorm how WCMA can be most effective in Olympia and on legislative issues

(what is the role of Managers?) – The membership consensus was that WCMA should

continue as a resource to AWC and our local elected officials but not become a lobbyist.

Bob O’Neill echoed this sentiment, mentioning that most state associations are acting as

important research arms for the electeds. Members can also inform local business

leaders on how these issues impact them so they can have an impact on legislators.

Outcomes/next steps – David Cline will form a subcommittee on legislative issues

to continue these discussions and help develop details (particularly the concept of

“fiscal home rule”) in time for consideration by the AWC Legislative Committee.

General – Candice also announced that there was still space available for the Labor

Relations Summit in September and that the Emerging Local Government Leaders (ELGL)

organization was coming to Washington. ELGL’s intent is to create a “boundary-less”

network of up and coming (though not necessarily young) local government elected and

appointed leaders. (A link to their web page is on the WCMA home page.)

b. Membership Committee – Marilynne Beard reported that the committee, especially outgoing board member Lorri Erickson, had worked extensively with the Secretary Treasurer, ICMA staff, Ron Bartels and MRSC staff to get the membership rolls up to date. More will come out following the ICMA conference as we try to get ICMA members who are not WCMA members to join and vice versa.

c. Future Conferences i. ICMA-Charlotte, N.C.-Sept 14-17

ii. 2015 NW Manager’s conference – Vancouver-combined with ICMA West Coast Summit (hosted by OCCMA)

iii. No WCMA 2015 summer conference iv. 2016 NW Manager’s Spring conference location TBD v. 2016 Summer Conference location TBD

d. Technology Committee – Deborah Knight reported that a brief meeting had been held

to discuss the WCMA newsletter in light of the membership survey and Ron Bartels expected retirement from that duty. More will be reported at the retreat after some options have been identified.

e. International Committee - Lloyd Halverson thanked the membership for their support and participation and reported that two of the Polish local governments that we have been involved with have been rated in the top five by one of their national publications.

f. NW Next Gen - Tansy Hayward will be leaving for a post in Connecticut so a new chair for this initiative will be needed.

g. University of Washington Evans School Update – Dick Zais reported that the local government management class he and Bob Jean taught is on the UW class schedule again. Also the Evans School will have a booth at the ICMA conference this year.

6) Upcoming Board Meetings a. WCMA Board Retreat – TBD

7) Adjournment – the meeting adjourned at 10:30 AM.

AGENDA ITEM 3WASHINGTON CITY/COUNTY MANAGEMENT ASSOCIATION

Statement of Revenues, Expenses and Change in Fund BalanceYTD Actual as a Percentage of Yearly BudgetFor the Ten Months Ending October 31, 2014

Actual Yearly YTDREVENUES 10/31/14 Budget Budget %Membership Dues $26,568 $27,000 98.4%Summer Annual Conf-meals/reg 27,785 26,000 106.9%NW Regional Spring Conference 30,055 33,000 91.1%Conference Sponsorships 40,000 40,000 100.0%Range Rider Reimbursement 3,290 3,750 87.7%Interest Income 7 - 0.0%

Total Revenues $127,705 $129,750 98.4%

EXPENSESSummer Annual Conference 38,638 33,000 117.1%NW Regional Spring Conference 44,454 35,000 127.0%ICMA 2015 Conference 13,254 28,000 47.3%Board of Directors Meetings 493 1,000 49.3%Range Rider Program 8,226 7,500 109.7%Cascade Center 2,000 2,000 100.0%Scholarships 2,000 2,000 100.0%Awards Programs 2,032 1,250 162.6%International Contingency 1,000 2,250 44.4%President Support-ICMA Conference 500 500 0.0%ICMA Endowment 1,000 1,000 100.0%Professional Services 13,000 15,480 84.0%Fundraising Professional Services - - 0.0%Newsletter 4,167 5,000 83.3%Office Supplies/Printing 148 550 26.9%Mailing/Postage 529 750 70.5%Insurance 1,242 1,300 95.5%Bank Service Charge 3,006 1,300 231.2%State and City Taxes 1,827 1,800 101.5%

Total Expenses $137,516 $139,680 98.5%

EXCESS REVENUES (EXPENSES) ($9,811) ($9,930)Add Beg. Cash Balance on 01/01/14 $69,299 $69,299

Ending Cash Balance on 10/31/14 $59,488 $59,369

Represented By: Checking Account $8,707 Savings Account $50,781 Total - Ending Cash $59,488

 

 

 

 

 

 

 

Washington City/County Management Association 

Board of Directors 

Resources 

AGENDA ITEM 4a 

Amended August 2011, August 2014

Washington City/County Management Association Constitution

An Affiliate of the International City/County Management Association Constitution

ARTICLE 1 – Name of Organization

The name of this organization shall be the Washington City/County Management Association (WCMA). It shall be considered a Section of the International City/County Management Association (ICMA).

ARTICLE 2 – Objective

The purpose of this Association shall be to increase the knowledge and efficiency of local government management, to assist the Association of Washington Cities in its programs and activities, to support the functions and aims of ICMA, and to aid in the improvement of municipal administration in the State of Washington.

ARTICLE 3 – Board of Directors

1. The Board of Directors shall serve without pay and consist of thirteen members. The Officers of this Association shall be: a President, an Incoming President, a most recent Past President, a Vice President, the Secretary-Treasurer, and eight Board of Directors Members.

2. All Officers except the Secretary-Treasurer shall be Corporate Members in the State of Washington of at least one year's experience and shall be active members. The Secretary-Treasurer shall be a voting member of the Board of Directors because of his/her position.

3. Each Officer shall be elected as provided in Article 6, except as otherwise provided below:

Incoming President and President. The Incoming President shall be elected by a majority vote of the Board of Directors. The Incoming President shall be the most recent WCMA Vice President. If the most recent WCMA Vice President is not available or is no longer qualified, the Board of Directors shall elect by majority vote, an Incoming President from amongst the remaining Board of Directors. Immediately following completion of the Incoming President’s term, he or she shall serve as President.

Secretary-Treasurer. The Secretary-Treasurer shall be appointed by a majority vote of the Board of Directors and serve at the pleasure of the Board of Directors

4. Upon an Officer leaving service in local government management, the usual succession to office shall be used to fill the resulting vacancy, provided however that such Officer may remain in office twelve (12) months or until completion of his/her term, whichever occurs first following the date of separation.

5. Vacancies shall be filled by a majority vote of the Board of Directors, with the recommendation of the President.

6. Board members with three consecutive unexcused absences in a calendar year shall be dismissed from the Board.

ARTICLE 4 –Voting

AGENDA ITEM 6b

Amended August 2011, August 2014

1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.

2. Passage of a motion requires a simple majority (ie, one more than half the members present).

ARTICLE 5 – Committees

The President shall appoint, with the approval of the Board of Directors, such standing and ad hoc committees as a majority of said Board of Directors may deem advisable.

ARTICLE 6 – Nominations, Elections and Terms of Office

Section 1. Prior to each annual meeting the Association shall elect the Officers as provided for in Article 3. Elections shall be by mail ballot. Any candidate receiving a majority of all votes cast for any office shall be declared elected.

Section 2. Nominations shall be made by a nominating committee of not less than three members appointed by the President. Announcement of members appointed to the nominating committee shall be made to all members of the Association two months in advance of the annual election. The nominating committee is hereby instructed to select candidates based on the objective of maintaining a board that is representative of the entire membership, which shall consider city/county mix, geographic distribution, position mix of chief administrative officers compared to non-CAOs, gender and population served.

Section 3. The nominating committee shall provide on the ballot all eligible candidates nominated, including self-nominations, unless more than two times the number of candidates are nominated than positions to be elected. In the event more than two times the number of candidates have been nominated than positions to be elected, the nominating committee shall select a slate of candidates, using the criteria established in Section 2, of no more than two times the number of positions to be elected.

Section 4. The nominating committee shall ascertain the willingness of a candidate to serve prior to placing such candidate’s name on the ballot.

Section 5. The nominating committee shall provide on the ballot for each elective office a provision for write-in votes.

Section 6. The President’s term of office shall be one year; the Incoming President’s term of office shall be one-year; the Vice President’s term of office shall be one year. The Board of Director terms of office shall be three years.

Section 7. The Vice-President and four Board of Directors shall be elected every year. Board of Director's positions shall be staggered so positions 1-3 are elected every three years beginning in 2015, positions 4-6 elected every three years beginning in 2014 and positions 7 and 8 elected every three years beginning in 2016.

Section 8. Ballots shall be mailed to all voting members one month prior to the annual meeting.

ARTICLE 7 – Membership

Amended August 2011, August 2014

Section 1. The Corporate members of this Association shall be designated as Full members. All other classes of membership shall be designated Non-Corporate and shall be known as Associate, Cooperating, Student, Retired, Life or Honorary Members. The privilege of voting and holding office is limited to Full Members. Membership and the proper classification shall be approved by the President except that questions regarding eligibility may be referred to the Executive Board.

Section 2. Full Member. Full (voting) membership is for chief administrative officers (CAOs) whose scope of responsibility meets these six criteria: appointment, policy formulation, budget, appointing authority, organizational relationships, and qualifications; assistant/deputy chief administrative officers; and other senior-level staff in local government in the State of Washington who have significant administrative duties and report to a CAO whose position meets the six criteria for joining. Such person shall become a member by notifying the Secretary-Treasurer of his/her desire to participate in the Association and upon payment of the membership fee for the current year.

Section 3. Associate Member. Associate (non-voting) membership is for individuals who fill a position in a general purpose local government or council of governments, including entry- to mid-level local government employees and professors. Associate members shall submit a statement co-signed with their current chief executive officer indicating a continued interest in pursuing a career in city/county management or an appointed administrative official reporting to a Mayor/City Council. Associate members shall hold no office or vote.

Section 4. Cooperating Member. Individuals who work for an employer who does business with and has close ties to one or more units of local government. Cooperating members shall hold no office or vote.

Section 5. Student Member. Any person who is registered as a student in a college or university public administration program or is currently working in a career in public management may petition the executive Board for membership. Student members shall hold no office or vote.

Section 6. Retired Member. Any person who was previously a full member and has qualified for benefits under a local government retirement plan shall be eligible for retired membership by providing written notice to the Secretary-Treasurer and payment of the membership fee for the current year. Retired members shall hold no office or vote. Retired members shall comply with the ICMA Code of Ethics.

Section 7. Honorary Member. Honorary members shall be chosen because of distinguished service to general purpose local government, or for special recognition because of having made a distinct contribution to the advancement of the art and science of public administration and are deserving of such recognition. They shall be proposed by at least five (5) active members and shall be elected only upon a unanimous recommendation of the Board of Directors and a majority of the members present at the annual meeting. Honorary members shall comply with the ICMA Code of Ethics.

Amended August 2011, August 2014

Section 8. Life Member. Any former Full Member who has retired from active, full-time, permanent employment, shall be eligible for Life Membership. Eligibility is further dependent upon a minimum of 20 years employment as a Full Member, or its equivalent in this and/or other states, with a minimum of 10 years of such service in the State of Washington. Such designation is subject to action and approval of the Board of Directors, who may also take into consideration the offices of WCMA and ICMA held during active service. Life Members are eligible and encouraged to attend all membership activities, shall be retained on the mailing list for all membership communications. Lifetime members shall pay no dues, hold no office or vote. Life members shall comply with the ICMA Code of Ethics

Section 9. Members in Transition. Any full member of this association who has resigned or has been removed from their position with a municipality may retain their status as a Full Member up to twelve (12) months, provided they continue to pay dues.

ARTICLE 8 – Expulsion of Members

Section 1. All WCMA members agree to abide by the ICMA Code of Ethics as a condition of WCMA membership. The WCMA Board of Directors is responsible for enforcing the code of ethics for WCMA members who are not members of ICMA. The WCMA Board of Directors shall adopt procedures for initiating and processing complaints alleging a violation of the Code of Ethics; responsibilities for conducting investigations; decision-making on possible sanctions including private censure, public censure, expulsion and membership bar; hearings and appeals process to insure a fair disposition of the allegations.

WCMA members who are also members of ICMA shall be governed by the rules of procedure as adopted by ICMA.

Section 2. On a written request of a Corporate Member setting forth a just cause, and where immediate action is necessary due to the nature of the case, the Board of Directors, by unanimous action, may suspend a member pending expulsion action as outlined in Section 1 of Article 8.

ARTICLE 9 – Dues

Dues for the Association may be established from time to time by the Board of Directors. Any full, Associate, Cooperating or Student Member whose dues are in arrears for a period of six months shall be suspended from membership and notified in writing of such suspension.

ARTICLE 10 – Amendments

This Constitution may be amended or repealed by a majority vote of the Corporate Members of the Association present at a regular meeting, or five Corporate Members of this Association may, by petition to the Secretary-Treasurer, initiate a desired change which shall become effective upon ratification by a majority of the Corporate Members present at any meeting or by a majority of Corporate Members voting thereon by a mail ballot; such mail ballot shall be canvassed by two members of the Executive Board on or after the same is mailed by the Secretary-Treasurer.

Amended August 2011, August 2014

ARTICLE 11 – Adoption

This Constitution shall be in full force and effect from and after its approval by a majority of those present at the first meeting.

Bylaws of Washington City/County Management Association

Section 1: Duties of Officers. The duties of the officers of this Association shall be such as by general usage are indicated by the title of office. The President shall appoint such committees as may be necessary. The Board of Directors shall act in the capacity of Directors, and shall supervise and control the affairs of the Association, when the Association meeting is not in session.

Section 2: Secretary-Treasurer. The Secretary-Treasurer shall transact the necessary financial business of the Association, keeping a complete record of all transactions, which shall be submitted for auditing at the annual meeting of the Association. The Secretary-Treasurer shall be appointed by the Executive Board and shall serve at the pleasure of the Board.

Section 3: Meetings. The Association shall hold at least one general meeting each year at the same time and place as the Summer Conference. Other meetings may be called by the President or by the Board of Directors as required.

Section 4: Order of Business. At the annual meeting of the Association the order of business shall be as follows, but such order may be suspended by a majority vote of the members present: (1) Approval of Minutes, (2) Communications, (3) Report of the Secretary-Treasurer, (4) Report of the Executive Board, (5) Reports of Committees, (6) Election of Officers, (7) Unfinished Business, (8) New Business, (9) Adjournment.

Section 5: Voting by Proxy. Voting by proxy shall not be allowed.

Section 6: Fiscal Year. The fiscal year of the Association shall be from January 1 to December 31.

Section 7: Dues. Dues and subscriptions, as determined by the Executive Board, shall be payable on or before July 1 of any fiscal year.

Section 8: Amendment to Bylaws. These Bylaws may be amended by a majority vote of the members present at the annual meeting.

WCMA BOARD OF DIRECTORS 2014-2015

Marilynne Beard Deputy City Manager, Kirkland 425-587-3008 (w) President 123 5th Avenue mbeard@kirklandwa.gov Term expires 2015 Kirkland, WA 98033 Robert Larson City Administrator, Snoqualmie 425-888-1555 (w) Incoming President PO Box 987, 38624 SE River Street 425-894-8097 (c) Snoqualmie, WA 98065 blarson@ci.snoqualmie.wa.us David Cline City Administrator, Tukwila 206-433-1850 (w) Vice President 6200 Southcenter Blvd david.cline@tukwilawa.gov Term expires 2015 Tukwila, WA 98188 Bob Gregory City Manager, Longview 360-442-5004 (w) Past President PO Box 128, 1525 Broadway 360-430-4946 (c) Longview, WA 98632 bob.gregory@ci.longview.wa.us Lynn Nordby Public Policy & Mgmt Consultant, MRSC 206-625-1300 (w) Secretary/Treasurer 2601 4th Ave, Suite 800 lnordby@mrsc.org Seattle, WA 98121 BOARDMEMBERS Cynthia Johnson City Manager, Richland 509-942-7381 (w) Boardmember PO Box 190, 505 Swift Blvd. cjohnson@ci.richland.wa.us Term expires 2016 Richland, WA 99352 Deborah Knight City Administrator, Stanwood 360-629-2181 Boardmember 10220 270th Street NW Deborah.knight@ci.stanwood.wa.us Term expires 2015 Stanwood, WA 98292 Randy Lewis City Administrator, Westport 360-268-0131 (w) Boardmember PO Box 328 city_administrator@ci.westport.wa.us Term expires 2016 Westport, WA 98595 Dawn Masko Asst. City Administrator, North Bend 425-888-7630 (w) Boardmember PO Box 896 dmasko@northbendwa.gov Term expires 2017 North Bend, WA 98045 Derek Matheson Chief Administrative Officer, Kent 253-856-5711 (w) Boardmember 220 Fourth Avenue S. dmatheson@kentwa.gov Term expires 2017 Kent, WA 98032 Pete Rose City Administrator, Lake Forest Park 206-957-2802 (w) Boardmember 17425 Ballinger Way NE 206-957-2802 (c) Term expires 2015 Lake Forest Park, WA 98155 prose@ci.lake-forest-park.wa.us Michael Thomas County Manager, San Juan County 360-370-7406 (w) Boardmember 350 Court Street #5 360-298-6144 (c) Term expires 2015 Friday Harbor, WA 98250 miket@sanjuanco.com Gwendolyn Voelpel Assistant City Manager, SeaTac 206-973-4811 (w) Boardmember 4800 South 188th Street gvoelpel@ci.seatac.wa.us Term expires 2017 SeaTac, WA 98188

AD HOC MEMBERS Robert Harrison City Administrator, Issaquah 425-837-3033 (w) Ex Officio PO Box 1307 bobh@issaquahwa.gov Issaquah, WA 98038 Michael McCarty Chief Executive Officer, AWC 360-753-4137 (w) Ex Officio 1076 Franklin St. SE 360-480-2542 (c) Olympia, WA 98501 mikem@awcnet.org SENIOR ADVISORS Ron Bartels 2201 Chambers Lake Lane SE 360-438-5216 (w) Senior Advisor Lacey, WA 98503-6935 206-948-4924 (c) rangeriderwest@comcast.net Lloyd Halverson 2141 NW Benson St. 360-834-0153 (w) Senior Advisor Camas, WA 98607 360-823-3573 (c) lnhalverson@aol.com Robert Jean 9716 Island View Lane W. 253-566-2654 (w) Senior Advisor University Place, WA 98466 253-205-7847 (c) bjeaninUP@gmail.com Stan McNutt 271 Ryan Loop 208-245-5043 (w) Senior Advisor St. Maries, ID 83861-7111 208-582-3377 (c) rangerider@cpcinternet.com Anne Pflug 813 E. 3rd Ave. 509-925-2608 (w) Senior Advisor Ellensburg, WA 98926 425-785-8557 (c) annepflug@gmail.com

WCMA Regional Representatives November 19, 2013 Region 1 Clallam, Jefferson & Kitsap Counties Lynn Nordby, Public Policy and Management Consultant, MRSC lnordby@mrsc.org Region 2 Grays Harbor, Lewis, Mason & Thurston Counties Merlin MacReynold, City Manager, City of Chehalis mmacreynold@ci.chehalis.wa.us Region 3 Clark, Cowlitz, Pacific, Skamania & Wahkiakum Counties Phil Messina, City Manager, City of Ridgefield phil.messina@ci.ridgefield.wa.us Region 4 Kittitas, Klickitat & Yakima Counties Larry Bellamy, City Administrator, City of Goldendale lbellamy@ci.goldendale.wa.us Region 5 Benton, Franklin & Walla Walla Counties Gary Crutchfield, City Manager, City of Pasco zunkert@pasco-wa.gov Region 6 Asotin, Columbia, Garfield & Whitman Counties Michol Ann Jensen, Executive Assistant, City of Pullman Micholann.jensen@pullman-wa.gov Region 7 Adams, Grant & Lincoln Counties Joseph Gavinski, City Manager, City of Moses Lake jgavinski@ci.moses-lake.wa.us Region 8 Ferry, Pend Oreille, Spokane & Stevens Counties Arlene Fisher, City Administrator, City of Cheney afisher@cityofcheney.org Region 9 Chelan, Douglas & Okanogan Counties Paul Schmidt, City Administrator, City of Chelan pschmidt@cityofchelan.us and Joel Walinski, City Administrator, City of Leavenworth jwalinski@cityofleavenworth.com Region 10 Island, San Juan, Skagit & Whatcom Counties Eron Berg, City Supervisor/City Attorney, City of Sedro-Wolley eberg@ci.sedro-woolley.wa.us Region 11 Snohomish County Larry Bauman, City Manager, City of Snohomish

bauman@ci.snohomish.wa.us Region 12 North King County Mitch Wasserman, City Administrator/Clerk/Treasurer, City of Clyde Hill mitch@clydehill.org Region 13 South King County Derek Matheson, City Manager, City of Covington dmatheson@ci.covington.wa.us Region 14 Pierce County Denny Richards, City Administrator, City of Gig Harbor richardsd@cityofgigharbor.net Region 15 Out of state

2014-2015 Committees

Membership – Dawn Masko

Committee Charge – Review membership rolls, consider requests for change of membership status, review membership eligibility, recommend changes to the categories, and lead recruitment and renewal efforts.

Legislative – Bob Larson (Incoming President)

Committee Charge – Draft annual WCMA legislative issues letter to AWC Officers and Legislative Committee, coordinate any public presentations to the legislature on behalf of WCMA

WCMA Conference – David Cline (Vice-President)

Committee Charge - Plan Spring Conference (when applicable) and Summer Conference

NW Next-Gen – Gwen Voelpel

Committee Charge - Lead and coordinate WCMA programs/projects pertaining to recruiting, mentoring new entrants into the field of professional city/county management

International - Lloyd Halverson

Committee Charge – Coordinate WCMA activities in relation to support for our agreement with partners in Poland, support member participation in ICMA International programs

Communication and Technology - Deborah Knight

Committee Charge – Review and coordinate WCMA newsletter and review WCMA application of technology in support of its mission to promote professional local government management and member participation in WCMA activities.

Form of Government - Derek Matheson

Committee Charge – Monitor proposals to adopt or abandon the Council/Manager form of government in Washington and coordinate WCMA activities in support of the form.

Nominating – Bob Gregory (Immediate Past President)

Committee Charge – Recruit a slate of nominees for open or vacant positions of WCMA Officers and directors for the annual elections. Include membership of other Past Presidents.

ICMA 2015 Host Committee - Doug Schulze

Committee Charge - This is an ad hoc committee charged with specific tasks in preparation and support of the 2015 ICMA Conference in Seattle.

Life Well Run - John Caulfield, Chair (other members Dave Zabell, Rob Karlinsey, Doug Schulz)

Committee Charge – This is an ad hoc committee charged with promoting the ICMA Life, Well Run initiative among WCMA members and achieving the goal of meeting WCMA’s pledge toward the initiative’s overall fundraising goal.

Senior Advisor Policy Committee – David Cline

Committee Charge – This ad hoc committee is charged with researching and recommending a policy to guide the appointment and responsibilities of Senior Advisors (formerly Range Riders)

AGENDA ITEM 4b

2014 Annual DRAFT 2015 DRAFT 2015REVENUES Budget Budget "A" Budget "B" Notes to Budget "B"

Membership Dues 27,000 $27,000 $27,000Summer Annual Conf-meals/reg 26,000 $0 $0NW Regional Spring Conf 33,000 $0 $0Conference Sponsorships (ICMA) 40,000 $200,000 $200,000ICMA Senior Advisor Reimbursement 3,750 $3,750 $3,750Interest Income 0 $0 $0

Total Revenues 129,750 $230,750 $230,750

EXPENSES

Summer Annual Conference $33,000 $0 $0NW Regional Spring Conf $35,000 $0 $0ICMA Conf. Host Cmte. $28,000 $200,000 $200,000Board of Directors Meetings 1,000 $1,000 $1,000Senior Advisors (formerly Range Rider Program) 7,500 $7,500 $7,500Cascade Center 2,000 $2,000 $2,000Scholarships 2,000 $2,000 $2,000Awards Programs 1,250 $1,000 $1,000 Dcr. due to no Summer Conference?

International Contingency 2,250 $2,250 $2,250 Dcr. due to no conferences?

President Support-ICMA Conference 500 $500 $500 Would this continue when the ICMA conf. is local?

ICMA Endowment 1,000 $1,000 $1,000Fundraising Contract $22,500 $22,500 Based on raising $200K

Professional Services 15,480 $17,190 $6,332 No conference support from MRSC staff

Newsletter 5,000 $5,000 $1,350 Assumes no contract w/Ron

Office Supplies/Printing 550 $550 $550Mailing/Postage 750 $750 $750Insurance 1,300 $1,300 $1,300

Bank Service Charge 1,300 $1,300 $1,300 Assumes sponsorships by check NOT credit card (A & B)

State and City Taxes 1,800 $7,491 $7,491 Excise tax on rev. ST@.015%, cty@.018% (A & B)

Total Expenses $139,680 $273,331 $258,823

EXCESS REVENUES (EXPENSES) ($9,930) ($42,581) ($28,073)

BEGINNING FUND BALANCE 1/1/15 $51,000 $51,000($42,581) ($28,073)

ENDING FUND BALANCE 12/31/15 $8,419 $22,927

Washington City/County Management Association (WCMA)

DRAFT Budget1/1/2015 - 12/31/2015

WCMA – MRSC Contract Proposal 

Base Contract: 

MRSC’s base contract amount for the typical set of support services is proposed 

at $17,190 annually, with a small adjustment from the 2014 contract for Donita 

Knutson’s attendance at the WCMA conferences.  On‐site conference support 

from other members of the MRSC staff is not charged to the contract.   

Attendance at board meetings and other general support from staff members not 

specifically related to contract tasks is also not charged to the contract. 

 BASE CONTRACT 

Task  Cost 

Membership ‐ Staff  $  2,765

Accounting  $  1,665

Conference Planning and Logistics $10,858

Corporate Secretarial Services, Including Web Updates  $  1,092

Surveys and Other Administrative Tasks $     810

TOTAL  $17, 190

   

Option A: Since WCMA is not responsible for a local conference in 2015, one 

option would be to exclude all conference planning costs from the contract.  That 

would result in a contract cost of $6,332. 

OPTION A – NO CONFERENCE COSTS 

Task  Cost 

Membership ‐ Staff  $  2,765

Accounting  $  1,665

Corporate Secretarial Services, Including Web Updates  $  1,092

Surveys and Other Administrative Tasks $     810

TOTAL  $ 6,332

   

Option B: If there are ICMA Host Committee responsibilities that would be best 

suited to be undertaken by a dedicated MRSC staff member (Donita Knutson), 

WCMA could contract for a portion or all of the conference planning and logistics 

task‐related time at a rate of $45/hour.  Again, conference support from other 

members of the MRSC staff would not be charged to the contract.      

Newsletter Option 

MRSC can produce and distribute the WCMA newsletter in an enews format.  This 

proposal assumes that the newsletter content would be provided by WCMA.  

MRSC would be responsible for developing an enews template, coordinating with 

content authors, placing the content into the template, and distributing the 

enewsletter to WCMA members.   

 

Task  Cost 

One‐Time Template Set‐Up  $540

Content Layout and Distribution $270/Issue 

TOTAL (assumes 3 issues)  $1,350

 

AGENDA ITEM 4c

TO: WCMA Board of Directors

FROM: Marilynne Beard, President

DATE: November 21, 2014

SUBJECT: 2014-2016 WCMA Committee Chairs

WCMA Constitution, ARTICLE 5 – Committees

The President shall appoint, with the approval of the Board of Directors, such standing and ad hoc committees as a majority of said Board of Directors may deem advisable.

I am recommending the following committees and committee chairs for 2014-2015:

Membership – Dawn Masko

Committee Charge – Review membership rolls, consider requests for change of membership status, review membership eligibility, recommend changes to the categories, and lead recruitment and renewal efforts.

Legislative – Bob Larson (Incoming President)

Committee Charge – Draft annual WCMA legislative issues letter to AWC Officers and Legislative Committee, coordinate any public presentations to the legislature on behalf of WCMA

WCMA Conference – David Cline (Vice-President)

Committee Charge - Plan Spring Conference (when applicable) and Summer Conference

NW Next-Gen – Gwen Voelpel

Committee Charge - Lead and coordinate WCMA programs/projects pertaining to recruiting, mentoring new entrants into the field of professional city/county management

International - Lloyd Halverson

Committee Charge – Coordinate WCMA activities in relation to support for our agreement with partners in Poland, support member participation in ICMA International programs

Communication and Technology - Deborah Knight

Committee Charge – Review and coordinate WCMA newsletter and review WCMA application of technology in support of its mission to promote professional local government management and member participation in WCMA activities.

Form of Government - Derek Matheson

Committee Charge – Monitor proposals to adopt or abandon the Council/Manager form of government in Washington and coordinate WCMA activities in support of the form.

Nominating – Bob Gregory (Immediate Past President)

Committee Charge – Recruit a slate of nominees for open or vacant positions of WCMA Officers and directors for the annual elections. Include membership of other Past Presidents.

ICMA 2015 Host Committee - Doug Schulze

Committee Charge - This is an ad hoc committee charged with specific tasks in preparation and support of the 2015 ICMA Conference in Seattle.

Life Well Run - John Caulfield, Chair (other members Dave Zabell, Rob Karlinsey, Doug Schulz)

Committee Charge – This is an ad hoc committee charged with promoting the ICMA Life, Well Run initiative among WCMA members and achieving the goal of meeting WCMA’s pledge toward the initiative’s overall fundraising goal.

Senior Advisor Policy Committee – David Cline

Committee Charge – This ad hoc committee is charged with researching and recommending a policy to guide the appointment and responsibilities of Senior Advisors (formerly Range Riders)

37.50% 3

25.00% 2

37.50% 3

0.00% 0

Q1 Please rate the room/facility setup fornetworking opportunity.

Answered: 8 Skipped: 0

Total 8

# Comments: Date

1 Most engagement was done outside of the conference. WCMA attendees are intent on utilizing the trainingsessions so they are pretty occupied during conference hours.

10/7/2014 1:55 PM

2 pretty tight quarters for the exhibitors. Would have preferred more room between exhibits and more room in frontof and behind the table tops. I did like that the exhibits were in the same rooms as the presentations. Gave me achance to sit in with the attendees. It added to the value of networking ...and I learned a lot!

10/7/2014 10:50 AM

3 The facilities were good. The use of those facilities was very poor. 10/6/2014 11:22 PM

Excellent

Good

Fair

Poor

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Excellent

Good

Fair

Poor

1 / 6

WCMA -- Sponsor Program

37.50% 3

37.50% 3

12.50% 1

12.50% 1

Q2 The conference format and programbreaks provided good networking

opportunity for attendees/sponsors.Answered: 8 Skipped: 0

Total 8

# Comments: Date

1 appropriate for the interest of city managers. 10/8/2014 2:15 PM

2 Again, reference my previous comments. Also, during the breaks, the attendees are focused on engaging andlearning from each other. Obviously this is a great reflection on the quality of the conference for those attending.

10/7/2014 1:55 PM

3 The vendors need to be in a aeperate room where the coffee and break food are. There is no opportunity to haveconversations with attendees or other vendors except between sessions when in the same room. On a break, allattendees leave the room. So there is no interaction at breaks.

10/6/2014 11:22 PM

Excellent

Good

Fair

Poor

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Excellent

Good

Fair

Poor

2 / 6

WCMA -- Sponsor Program

62.50% 5

25.00% 2

0.00% 0

12.50% 1

Q3 My firm had good interaction withconference attendees.

Answered: 8 Skipped: 0

Total 8

# Comments: Date

1 The golf tournament provided great opportunities. The onus was on us to get time with the attendees. 10/7/2014 1:55 PM

Excellent

Good

Fair

Poor

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Excellent

Good

Fair

Poor

3 / 6

WCMA -- Sponsor Program

57.14% 4

42.86% 3

Q4 My firm would sponsor at Platinum levelif there was an opportunity to present a

program session.Answered: 7 Skipped: 1

Total 7

# Comments: Date

1 We sponsered the banquet and no recognition for the extra sponsership cost 10/9/2014 9:45 AM

2 Is it necessary to charge platinum sponsorship for speakers to be allowed to speak when the topic is of greatinterest to city managers?

10/8/2014 2:15 PM

3 But it would be important to guarantee attendee attendance. 10/7/2014 1:55 PM

4 Depending on cost. 10/7/2014 10:50 AM

5 I strongly disagree with this approach. Many associations that have done this approach are now less about themembership and more about vendors and it feels like a sales convention rather than a professional gathering foreducation.

10/7/2014 8:30 AM

6 Doubtfull 10/6/2014 11:22 PM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes

No

4 / 6

WCMA -- Sponsor Program

28.57% 2

71.43% 5

Q5 Would suggest designated sponsorreception with event such as treasure

hunt/grid with vendor stamps.Answered: 7 Skipped: 1

Total 7

# Comments: Date

1 This effort works really well at AWC. Maybe have it combined with a social/happy hour. 10/7/2014 1:55 PM

2 I'd rather be talking to potential customers actually interested in my services ...rather than just stamping a card. 10/7/2014 10:50 AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes

No

5 / 6

WCMA -- Sponsor Program

50.00% 4

50.00% 4

Q6 I would be willing to participate onsponsor committee to improve conference

sponsor program.Answered: 8 Skipped: 0

Total 8

# Comments: Date

1 have supported WCMA for 14 years as a sponser 10/9/2014 9:45 AM

2 I would be delighted. As a conference organizer myself since 1989 I think I can bring some good experience tothe discussion.

10/7/2014 10:50 AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes

No

6 / 6

WCMA -- Sponsor Program

 

1  

WCMA News 

WCMA News is the periodic newsletter published by WCMA, the Washington City/County Management 

Association (WCMA).  Currently it is published three times each year.  One issue is published shortly (a 

week or two) before the Spring Conference held jointly with Oregon.  The second issue is published 

shortly (again, a week or two) before the WCMA Annual Meeting (conference) which is generally held in 

August of each year.  The third annual issue is published shortly before the end of each calendar year.  I 

was very surprised when reading the results of the recent survey about WCMA News that quite a 

number of folks indicated that they thought it was quarterly.  That is not correct.  Also, before 2002, 

there appear to have been only two issues per calendar year. 

The newsletter as I know it was begun at the time when Richard Yukubousky was named Executive 

Director of the Municipal Research & Services Center (MRSC).  This occurred in 1990.  I personally 

became a WCMA member in 1981, and don’t recall whether there was any publication before 1990.  

And I believe that records kept by MRSC might clarify that question. 

A contract existed between MRSC and WCMA under which WCMA would be provided with services that 

consisted of serving as the WCMA secretariat.  Richard Yukubousky was also named the 

Secretary/Treasurer of WCMA and during his tenure as Executive Director continued to hold that post.  

The contract called for payment by WCMA for the services rendered by MRSC as the WCMA secretariat.  

Part of that cost was for the preparation and publication of WCMA News.  Byron Katsuyama, Public 

Policy Consultant at MRSC was the person who prepared WCMA News at that time. 

I personally went to work as Public Policy and Management Consultant for MRSC in 1994, continuing 

until my retirement at the end of 2007. 

At some point (before 2005), MRSC became very concerned about receiving necessary funding to 

continue in existence.  This was primarily in view of the withdrawal of funds from the state’s motor 

vehicle excise tax which had been the source of something like 83% of the funding for MRSC.  Mr. 

Yukubousky worked diligently to find continued funding for MRSC.  The result was that primary funding 

then came from various state liquor and liquor profits sources. 

One further change was that the contract between MRSC and WCMA was modified and funding for the 

production of WCMA News was to be paid directly by WCMA.  This was agreed to by both parties.  On 

the part of MRSC, careful track was kept of the cost of producing the three issues of WCMA News each 

calendar year, and this amount was then added to the budget for WCMA as a budget line item, rather 

than being a part of the function of serving as the secretariat for WCMA. 

In 2001, after the July issue of WCMA News, Byron Katsuyama expressed to Rich Yukubousky a desire to 

hand off the editing job to someone else.  Rich then asked me to take it on, and I was willing.  My first 

issue as editor was March 2002.  I have continued as editor since that time, including after my 

retirement. 

AGENDA ITEM 5f 

 

2  

For simplicity, and with Rich’s approval, the format was changed to do away with the column printing 

which had been done by the desktop publisher at MRSC.  That was a fairly costly activity because of the 

time involved.  That also marked the time that the publication became distributed electronically.  This 

meant that material submitted was edited directly into an electronic version of WCMA News, which 

reduced cost and time involvement.  The cost of desktop publishing was eliminated, as well as the cost 

of printing and mailing. 

When the funding shift was made for direct payment from the WCMA treasury, Rich had me keep 

careful track of the time spent in production of the newsletter.  That was done, and was consistently 

approximately an amount that totaled about $5,000.00 per year for three issues annually calculated at 

my hourly pay rate.  So that was the amount budgeted by WCMA for newsletter production. 

When I retired (end of 2007), Rich asked me if I would be interested in continuing to edit WCMA News, 

and I responded affirmatively.  My interest was that it would keep me in touch with the profession, and I 

could feel productive to that end.  As you are aware, at the same time, I was approved by both ICMA 

and the WCMA Board of Directors to become a Range Rider (now called Senior Advisor).  Shortly 

thereafter, I was named ICMA Senior Advisor for Washington.  That title has now been changed to ICMA 

Liaison.  The function continues. 

Rich Yukubousky had the authority from the MRSC Board of Directors to approve expenditures up to 

$5,000.00 without seeking board approval.  I agreed to that amount to continue editing the newsletter, 

and that amount has been paid every calendar year since my retirement.  A contract was prepared and 

both Rich and I signed it.  It was the basis for what has gone on since that time.  The total actual annual 

amount was 2 cents short of $5,000.00. 

The last time the contract was renewed, it was through the end of 2013, and was for a two year term.  

After preparing the March 2014 issue, I stumbled upon the contract and realized it had expired at the 

end of the last calendar year.  I contacted Bob Gregory, then WCMA President, and explained the 

situation, and the result was to renew the existing contract for one year, through the end of 2014.  If the 

WMCA Board of Directors desires to have me continue editing the newsletter in its current form, I’m 

willing to do that for one more calendar year, through the end of 2015.  Since I’ll be 82 years of age at 

that time, I think it would be a good time to turn the function over to someone else.  I’d certainly be 

willing to assist said person or persons to the extent of explaining how I’ve carried it out, but it’s time.  

And I believe the choice of the person to take it on is with the WCMA Board of Directors. 

If a contract with me were to be extended through the end of 2015, I suggest that the current rate of 

$5,000.00 be budgeted and that again three issues should be expected.  2015 will be a bit different 

because the format of the Oregon/Washington Conference will be different this coming year, the 

second event will be the ICMA 2015 Annual Conference  in Seattle, and then there will be the wrap‐up at 

year’s end. 

I know that there has been discussion of different approaches to the newsletter.  And I’m sure there are 

more that I’ve not heard.  The simple reason that the current format and method have been continued 

has been to keep the cost down. 

 

3  

I certainly don’t think I’m personally essential to the newsletter being continued.  So I’d very much 

appreciate having this taken up by the WCMA Board of Directors.  And I note that it’s on the agenda for 

discussion at the upcoming WCMA Board of Directors retreat on November 21. 

Respectfully submitted, 

Ron Bartels                  October 30, 2014 

Washington City Manager’s Association Newsletter Alternatives Friday, November 21, 2014  Attachments  

A‐ MRSC Contract Proposal B‐ Phillips Publishing Proposal  

Issue  WCMA’s contract with Ron Bartell to format and edit the newsletter expires at the end of the 2014. The WCMA Board is asked to consider different alternatives to communicate with WCMA members.  Ideally the Board would make a decision in any changes by the first of the year.  The first newsletter doesn’t typically come out until March.  Ron has stated that he is open to the membership and where we want to go and is not going to have hurt feelings if we change the framework of the newsletter, and the publisher himself.  Request  Evaluate different alternatives to communicate with WCMA members.    Policy Questions  The answers to the following questions may help the board decide what direction the newsletter should take in the future:  

1. Who is the audience – members only or outside affiliates and professionals such as elected officials, students, architect and engineering firms ?  

2. What is the purpose of the newsletter – share information, raise awareness about city issues, career support, promote the profession, generate revenue or all of the above?  

3. Should each newsletter have a specific topic or should the members submit whatever is relevant? 

4. Should the newsletter be electronic, hard copy or both? 5. Does the association want to have the content (editorial) written by a professional or 

depend on members to provide content?  Background  Ron Bartels has been editing and formatting the WCMA newsletter since March 2002.  The contract calls for three issue per year.  One is before each of the two conferences, and one is at the end of the year.   Regional WCMA “regional representatives” request submittals from managers and administrators.  The content is gathered and sent to Ron to format and edit into the newsletter.   

Washington City Manager’s Association Newsletter Alternatives Friday, November 21, 2014    Ron believes it would be quite difficult to get a focused point of view on a single subject, but it would be worth a try.  In the past, the policy has been to put in anything that any member wished to contribute.  Ron notes that lately there have been several very long issues.  Ron has felt an obligation to insert everything that was submitted.  Some items may not be of general interest, but they’re obviously important to the person who sent them in. The WCMA Board surveyed members about the newsletter in early 2014.  General comments included:  

o Too long o Unfocused – needs a theme o Streamline for easier reading o More lead time o Like the information on labor negotiations 

 What is the Purpose WCMA Newsletter 

Defining the purpose of the newsletter may help the board decide what changes to make, if any.  The newsletter is distributed to all members of the Washington City Manager’s Association. Professional organizations use newsletters to: 

Promote communication among members. 

Promote communication between the board and the members. 

Inform the membership of best management practices 

Inform the membership of research, educational, and employment opportunities. 

Share member news (applications, appointments, retirements, etc.) 

Strengthen the association, generate revenue, and engage supporters and vendors  Business Model Alternatives  There are a number of different business models professional associations use to create a newsletter.  The subcommittee (Marilynne Beard, Dawn Masko, David Cline and Tracy Burrows) identified three basic business models – decentralized, centralized and a little of both.    The three models are described briefly below.  There may be other alternatives.       

Washington City Manager’s Association Newsletter Alternatives Friday, November 21, 2014 

  Editorial Writer (Content)  Distribution  Paid Advertising 

Cost 

Decentralized (current model) 

Membership Topics selected by members Limited editing 

Members only e‐newsletter 

None  $1,350

Centralized  Professional writer Topics selected by Board Full editing by professional 

Members Associate Members Others  ‐ advertisers, electeds, students, etc.?Magazine & enewsletter 

Yes  $6,0001 

Hybrid  Membership/Professional Topics selected by Board Limited editing by professional 

Members Associate Members e‐newsletter 

None  $600

 Decentralized (Current Model)  MRSC can produce and distribute the WCMA newsletter in an enews format.  This proposal assumes that the newsletter content would be provided by WCMA.  MRSC would be responsible for developing an enews template, coordinating with content authors, placing the content into the template, and distributing the enewsletter to WCMA members.    

Task  Cost 

One‐Time Template Set‐Up  $540 

Content Layout and Distribution  $270/Issue  

TOTAL (assumes 3 issues)  $1,350 

 Centralized  Peter  Phillips  with  Phillips  Publishing  in  Seattle  has  some  interesting  ideas  for  the WCMA newsletter.  Doug Shultz has worked with Peter who is a Normandy Park resident to create the Normandy Park magazine.  Peter also publishes newsletter/magazines  for other Puget Sound cities  and professional  associations. Peter  is active  in  the  Seattle business  community  and  is familiar with local government issues.     Phillips  Publishing  uses  advertising  dollars  to  offset  costs  and  splits  any  profit  with  the organization.   This  alternative  could  be  combined  with  the  creation  of  an  “associate” membership for WCMA affiliates (e.g. corporate sponsors, mayors, students, etc).   The cost of advertizing  would  be  combined  with  the  associate membership  to  generate  cash  flow  for 

1 See Attachment B for full cost proposal.

Washington City Manager’s Association Newsletter Alternatives Friday, November 21, 2014  WCMA at  the beginning of  the  year  to off‐set printing and distribution  costs.   The associate membership could include support for the WCMA annual conferences.    The model is built on the assumption the Board will adopt an “Associate” membership and sell advertising.  The advertising sales cover the cost of production and distribution.  The budget includes a professional writer at $2,000 per issue.    For more information on the magazine published for Passenger Vessel Association  http://www.passengervessel.com   And Phillips Publishing website for information on their other projects www.philipspublishing.com  

 

 WCMA Magazine 

2015 March Issue (Budget) 

July*  Issue (Budget) 

October issue (Budget) 

Total (Budget) 

         

Pages  32  48  32  112 

Copies Printed  926  1026  926  2878 

Advertising Sales   $   11,200.00   $    24,000.00   $   16,000.00    $    51,200.00 

Ancillary Revenue         $                    ‐   

         $                    ‐   

Total Revenues   $   11,200.00   $    26,100.00   $   16,000.00    $    53,300.00 

         $                    ‐   

Cost of Sales         $                    ‐   

Media kit         $                    ‐   

Layout and Design @ $125 per page 

 $      4,000.00   $       6,000.00   $      4,000.00    $    14,000.00 

Printing   $      2,120.00   $       3,200.00   $      2,120.00    $       7,440.00 

Mailing   $         120.00   $          120.00   $         120.00    $          360.00 

Postage (est. @.153 ea.)   $         141.68   $          156.98   $         141.68    $          440.33 

Editorial Costs   $      2,000.00   $       2,000.00   $      2,000.00    $       6,000.00 

Advertising Sales Commission @ 25%*   $      2,800.00   $       6,525.00   $      4,000.00    $    13,325.00 

Administrative Overhead   $      2,500.00   $       2,500.00   $      2,500.00    $       7,500.00 

Credit Card Fees   $         123.20   $          264.00   $         176.00    $          563.20 

Flip Book   $         187.50   $          187.50   $         187.50    $          562.50 

Misc         $                    ‐   

Total Expenses   $   13,992.38   $    20,953.48   $   15,245.18    $    50,191.03 

B&O Tax @ 2%   $         224.00   $          522.00   $         320.00    $       1,066.00 

Revenue After Expenses   $(3,016.38)   $   4,624.52   $     434.82    $   2,042.97 

  

Washington City Manager’s Association Newsletter Alternatives Friday, November 21, 2014  Paid Advertising  I spoke with Martha Parego at ICMA about the ethics of selling advertisements in the WCMA newsletter.  She stated it is fine to sell advertising in the newsletter/magazine as long as the publisher or other third party is contacting businesses.  Managers/Administrators can suggest potential advertisers but can’t approach companies directly seeking advertisements.  Hybrid  The Washington Finance Officers Association (WFOA) and Clerks Association both use an outside vendor.   He had his own business and also works as a PIO for a local city.  MRSC only does the email distribution.  $200 per edition based on a $40 per hour rate for a newsletter similar to the WFOA and Clerks model.   http://www.wfoa.org/wp‐content/uploads/2014/09/WFOA‐Newsletter‐9.2014.pdf   I have also attached a link to the Clerk’s Association most current newsletter.  I believe they publish these monthly and that they produce them themselves.   http://wmcaclerks.org/Resources/Documents/EC%20Reports.Quill/2014/October%202014%20Newsletter.pdf  

SUMMARY  As  I  was  pulling  together  the  information  I  tried  to  identify  the  purpose  of  the  WCMA newsletter. Defining  the  purpose may  help  us  identify  the  most  appropriate  alternative.   I provided  some  ideas  about  the  purpose.   I  don't  know  if my  points  reflect  everything  the members  want  to  get  from  the  newsletter. The  Board  should  define  the  purpose  of  the newsletter.  Part  of  the  policy  question  for  the  Board  is  whether  the  newsletter  is  strictly  an  internal "members only" document or if the intent is to use the newsletter as a way to strengthen the association, generate  revenue and engage  supporters and vendors.  The Board's direction on this topic may also help identify the most appropriate alternative.     As Marilynn pointed out, one of the biggest challenges with putting together the newsletter is writing  the  content.   Currently,  the  content  is  generated  by  members.   Several  people commented in the survey that the newsletter is long and unfocused.  Ron states that he prints everything because someone took the time to write and submit something for the newsletter.   Again, the answer to the question of content may help decide the most appropriate alternative.

Attachment A   WCMA – MRSC Contract Proposal Newsletter Option 

MRSC can produce and distribute the WCMA newsletter in an enews format.  This 

proposal assumes that the newsletter content would be provided by WCMA.  

MRSC would be responsible for developing an enews template, coordinating with 

content authors, placing the content into the template, and distributing the 

enewsletter to WCMA members.   

 

Task  Cost 

One‐Time Template Set‐Up  $540

Content Layout and Distribution $270/Issue 

TOTAL (assumes 3 issues)  $1,350

 

Attachment B Phillips Publishing  

2015 Pro Forma Financials WCMA Magazine 

 2015 

March Issue(Budget) 

July*  Issue (Budget) 

October issue 

(Budget) Total 

(Budget) 

Pages  32  48  32  112 

Copies Printed  926  1026  926  2878 

Advertising Sales   $   11,200.00   $    24,000.00   $   16,000.00    $    51,200.00 

Ancillary Revenue   $                    ‐   

 $                    ‐   

Total Revenues   $   11,200.00   $    26,100.00   $   16,000.00    $    53,300.00 

 $                    ‐   

Cost of Sales   $                    ‐   

Media kit   $                    ‐   

Layout and Design @ $125 per page   $      4,000.00   $       6,000.00   $      4,000.00    $    14,000.00 

Printing   $      2,120.00   $       3,200.00   $      2,120.00    $       7,440.00 

Mailing   $         120.00   $          120.00   $         120.00    $          360.00 

Postage (est. @.153 ea.)   $         141.68   $          156.98   $         141.68    $          440.33 

Editorial Costs   $      2,000.00   $       2,000.00   $      2,000.00    $       6,000.00 

Advertising Sales Commission @ 25%*   $      2,800.00   $       6,525.00   $      4,000.00    $    13,325.00 

Administrative Overhead   $      2,500.00   $       2,500.00   $      2,500.00    $       7,500.00 

Credit Card Fees   $         123.20   $          264.00   $         176.00    $          563.20 

Flip Book   $         187.50   $          187.50   $         187.50    $          562.50 

Misc   $                    ‐   

Total Expenses   $   13,992.38   $    20,953.48   $   15,245.18    $    50,191.03 

B&O Tax @ 2%   $         224.00   $          522.00   $         320.00    $       1,066.00 

Revenue After Expenses   $(3,016.38)   $   4,624.52   $     434.82    $   2,042.97  Press Run  

Copies  # cities  # copies Total

Cities  281  626

promotional copies  100

office copies  200

Total Press Run  926

Conference issue  100

Total      1026

Attachment B Phillips Publishing   Associate Membership  

Benefits 

Number of Associate Members 

Total Ad Values 

Total Bundled Revenue  Total Value 

Bundled Cost  Savings 

discount rate 

Magazine advertising 

Conference Sponsorship  Dues 

(3) full page ads in WCMA Magazine Silver Level Conference Sponsorship 3 associate membership   3   $ 8,100.00    $16,680.00    $   6,950.00   $5,560.00    $1,390.00  20%   $2,700.00    $3,500.00    $  750.00  

(3)  1/2 page ads in WCMA Magazine Gold Level Conference Sponsorship 2 associate memberships  5   $9,000.00    $20,400.00    $   4,800.00   $ 4,080.00    $720.00   15%   $1,800.00    $2,500.00    $  500.00  

(3) 1/3 page ads in WCMA Magazine Bronze Level Conference Sponsorship 1 associate membership  7   $ 8,400.00    $18,585.00    $   2,950.00   $2,655.00    $295.00   10%   $1,200.00    $1,500.00    $  250.00  

(3) 1/3rd page ad in WCMA Magazine 1 associate membership  10   $ 12,000.00    $13,050.00    $   1,450.00   $1,305.00    $145.00   10%   $1,200.00    $      ‐      $  250.00  

1 associate membership  40   $     ‐      $10,000.00    $      250.00    $ 250.00    $    ‐      $  ‐      $      ‐      $  250.00  

Totals  65   $ 37,500.00    $78,715.00  

 

Strategic Plan, Goals, and Priorities Strategic Plan, Goals, and Priorities

Subscribe to the Highest Standards of Ethical & Professional Conduct:

Priority: Adopt a Code of Ethics Policy for all WCMA members

Action: WCMA has adopted the ICMA Code of Ethics and adhering to it is a condition of membership

Priority: Maintain an Ethics Committee to review alleged ethics violations

Action: The WCMA President has and will appoint an Ethics Committee as needed

Priority: Regularly feature ICMA Code of Ethics Issues in WCMA newsletter

Priority: Periodically schedule ICMA Code of Ethics workshops and training programs

Action: ICMA ethics presentations have been a regular conference feature

Support WCMA Membership:

Priority: Continue to improve member networking opportunities by encouraging small regional groups to provide support, mentoring, training, and encouragement

Action: Regional groups are encouraged to meet regularly and publicize their meetings via the WCMA list serve

Priority: Establish a program for new Washington managers to help with their transition and to better acquaint them with WCMA and the state of Washington

Action: This has been a topic at recent board meetings and has been assigned to one of the standing committees

Priority: Provide a service recognition and awards program for WCMA members

Action: This has been a feature of the annual summer conference.

Action: The “L. Joe Miller Award for Distinguished Public Service” has been established.

Priority: Establish a Municipal Internship Network with state colleges and universities

Action: This is currently underway and is a board priority for the current year.

Priority: Strengthen WCMA involvement in the AWC legislative and resolution process

AGENDA ITEM 6a

Action: Each year the WCMA Legislative Committee has developed a list of priority issues and forwarded them to the AWC Legislative Committee and to WCMA members for their individual advocacy

Priority: Develop a "members in transition" packet and checklist

Priority: Expand WCMA Membership by encouraging participation of assistants

Action: A new category of membership, “Associate”, has been established for assistants and other mid level managers to join WCMA. Members are encouraged to invite people in these positions to join and participate.

Action: A mentorship program has been established through the efforts of the WCMA “Next Gen” committee to foster the development of new local government managers from within and without the organization.

Provide Professional Development Opportunities:

Priority: Offer quality conferences with top presenters and informative meeting with well facilitated discussions

Action: Conference planning committees are encouraged to seek out presenters that will provide members with professional level continuing education on a wide variety of essential leadership and management skills

Priority: Integrate ICMA's 16 (now 18) critical leadership skills into conferences, programs, and the newsletter

Action: The 18 ICMA University Practices for Effective Local Government Management are correlated to the conference programming so that members may use them as a guide to their personal development and/or to fulfill the continuing education requirement for the ICMA Voluntary Credentialing Program.

Priority: Promote local government management careers by strengthening the relationship with the Daniel J. Evans Graduate School of Public Affairs at the University of Washington and other similar institutions

Action: A special committee is working with the Evans School to accomplish this including bringing faculty into future conference programs

Action: An introductory course in local government management, taught by experienced WCMA members, was added to the Evan’s School 2014 curriculum and has been renewed for the 2015 curriculum.

Priority: Seek ways to advocate, encourage, and foster broad-based community respect for political institutions and public service

Action: WCMA encourages members to use the resources of ICMA, in particular the Life Well Run materials to illustrate the benefits communities derive from professional public service.

Develop a Capability of Providing Assistance to Communities Interested in the Council/Manager Plan:

Priority: Organizationally support the ICMA Endowment Fund

Action: WCMA has made a regular annual contribution to the Endowment Fund through its annual budget. In addition WCMA has pledged to contribute $21,000 over the next five years to the Life Well Run Campaign.

Priority: Develop an inventory of educational documents, materials, and other information describing the Council/Manager Plan, including capacity to help communities that inquire about or solicit assistance in evaluating the Council/Manager governance model

Action: WCMA has typically used the materials available through ICMA as well as objective material developed by MRSC.

Amended August 2011, August 2014

Washington City/County Management Association Constitution

An Affiliate of the International City/County Management Association Constitution

ARTICLE 1 – Name of Organization

The name of this organization shall be the Washington City/County Management Association (WCMA). It shall be considered a Section of the International City/County Management Association (ICMA).

ARTICLE 2 – Objective

The purpose of this Association shall be to increase the knowledge and efficiency of local government management, to assist the Association of Washington Cities in its programs and activities, to support the functions and aims of ICMA, and to aid in the improvement of municipal administration in the State of Washington.

ARTICLE 3 – Board of Directors

1. The Board of Directors shall serve without pay and consist of thirteen members. The Officers of this Association shall be: a President, an Incoming President, a most recent Past President, a Vice President, the Secretary-Treasurer, and eight Board of Directors Members.

2. All Officers except the Secretary-Treasurer shall be Corporate Members in the State of Washington of at least one year's experience and shall be active members. The Secretary-Treasurer shall be a voting member of the Board of Directors because of his/her position.

3. Each Officer shall be elected as provided in Article 6, except as otherwise provided below:

Incoming President and President. The Incoming President shall be elected by a majority vote of the Board of Directors. The Incoming President shall be the most recent WCMA Vice President. If the most recent WCMA Vice President is not available or is no longer qualified, the Board of Directors shall elect by majority vote, an Incoming President from amongst the remaining Board of Directors. Immediately following completion of the Incoming President’s term, he or she shall serve as President.

Secretary-Treasurer. The Secretary-Treasurer shall be appointed by a majority vote of the Board of Directors and serve at the pleasure of the Board of Directors

4. Upon an Officer leaving service in local government management, the usual succession to office shall be used to fill the resulting vacancy, provided however that such Officer may remain in office twelve (12) months or until completion of his/her term, whichever occurs first following the date of separation.

5. Vacancies shall be filled by a majority vote of the Board of Directors, with the recommendation of the President.

6. Board members with three consecutive unexcused absences in a calendar year shall be dismissed from the Board.

ARTICLE 4 –Voting

AGENDA ITEM 6b

Amended August 2011, August 2014

1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.

2. Passage of a motion requires a simple majority (ie, one more than half the members present).

ARTICLE 5 – Committees

The President shall appoint, with the approval of the Board of Directors, such standing and ad hoc committees as a majority of said Board of Directors may deem advisable.

ARTICLE 6 – Nominations, Elections and Terms of Office

Section 1. Prior to each annual meeting the Association shall elect the Officers as provided for in Article 3. Elections shall be by mail ballot. Any candidate receiving a majority of all votes cast for any office shall be declared elected.

Section 2. Nominations shall be made by a nominating committee of not less than three members appointed by the President. Announcement of members appointed to the nominating committee shall be made to all members of the Association two months in advance of the annual election. The nominating committee is hereby instructed to select candidates based on the objective of maintaining a board that is representative of the entire membership, which shall consider city/county mix, geographic distribution, position mix of chief administrative officers compared to non-CAOs, gender and population served.

Section 3. The nominating committee shall provide on the ballot all eligible candidates nominated, including self-nominations, unless more than two times the number of candidates are nominated than positions to be elected. In the event more than two times the number of candidates have been nominated than positions to be elected, the nominating committee shall select a slate of candidates, using the criteria established in Section 2, of no more than two times the number of positions to be elected.

Section 4. The nominating committee shall ascertain the willingness of a candidate to serve prior to placing such candidate’s name on the ballot.

Section 5. The nominating committee shall provide on the ballot for each elective office a provision for write-in votes.

Section 6. The President’s term of office shall be one year; the Incoming President’s term of office shall be one-year; the Vice President’s term of office shall be one year. The Board of Director terms of office shall be three years.

Section 7. The Vice-President and four Board of Directors shall be elected every year. Board of Director's positions shall be staggered so positions 1-3 are elected every three years beginning in 2015, positions 4-6 elected every three years beginning in 2014 and positions 7 and 8 elected every three years beginning in 2016.

Section 8. Ballots shall be mailed to all voting members one month prior to the annual meeting.

ARTICLE 7 – Membership

Amended August 2011, August 2014

Section 1. The Corporate members of this Association shall be designated as Full members. All other classes of membership shall be designated Non-Corporate and shall be known as Associate, Cooperating, Student, Retired, Life or Honorary Members. The privilege of voting and holding office is limited to Full Members. Membership and the proper classification shall be approved by the President except that questions regarding eligibility may be referred to the Executive Board.

Section 2. Full Member. Full (voting) membership is for chief administrative officers (CAOs) whose scope of responsibility meets these six criteria: appointment, policy formulation, budget, appointing authority, organizational relationships, and qualifications; assistant/deputy chief administrative officers; and other senior-level staff in local government in the State of Washington who have significant administrative duties and report to a CAO whose position meets the six criteria for joining. Such person shall become a member by notifying the Secretary-Treasurer of his/her desire to participate in the Association and upon payment of the membership fee for the current year.

Section 3. Associate Member. Associate (non-voting) membership is for individuals who fill a position in a general purpose local government or council of governments, including entry- to mid-level local government employees and professors. Associate members shall submit a statement co-signed with their current chief executive officer indicating a continued interest in pursuing a career in city/county management or an appointed administrative official reporting to a Mayor/City Council. Associate members shall hold no office or vote.

Section 4. Cooperating Member. Individuals who work for an employer who does business with and has close ties to one or more units of local government. Cooperating members shall hold no office or vote.

Section 5. Student Member. Any person who is registered as a student in a college or university public administration program or is currently working in a career in public management may petition the executive Board for membership. Student members shall hold no office or vote.

Section 6. Retired Member. Any person who was previously a full member and has qualified for benefits under a local government retirement plan shall be eligible for retired membership by providing written notice to the Secretary-Treasurer and payment of the membership fee for the current year. Retired members shall hold no office or vote. Retired members shall comply with the ICMA Code of Ethics.

Section 7. Honorary Member. Honorary members shall be chosen because of distinguished service to general purpose local government, or for special recognition because of having made a distinct contribution to the advancement of the art and science of public administration and are deserving of such recognition. They shall be proposed by at least five (5) active members and shall be elected only upon a unanimous recommendation of the Board of Directors and a majority of the members present at the annual meeting. Honorary members shall comply with the ICMA Code of Ethics.

Amended August 2011, August 2014

Section 8. Life Member. Any former Full Member who has retired from active, full-time, permanent employment, shall be eligible for Life Membership. Eligibility is further dependent upon a minimum of 20 years employment as a Full Member, or its equivalent in this and/or other states, with a minimum of 10 years of such service in the State of Washington. Such designation is subject to action and approval of the Board of Directors, who may also take into consideration the offices of WCMA and ICMA held during active service. Life Members are eligible and encouraged to attend all membership activities, shall be retained on the mailing list for all membership communications. Lifetime members shall pay no dues, hold no office or vote. Life members shall comply with the ICMA Code of Ethics

Section 9. Members in Transition. Any full member of this association who has resigned or has been removed from their position with a municipality may retain their status as a Full Member up to twelve (12) months, provided they continue to pay dues.

ARTICLE 8 – Expulsion of Members

Section 1. All WCMA members agree to abide by the ICMA Code of Ethics as a condition of WCMA membership. The WCMA Board of Directors is responsible for enforcing the code of ethics for WCMA members who are not members of ICMA. The WCMA Board of Directors shall adopt procedures for initiating and processing complaints alleging a violation of the Code of Ethics; responsibilities for conducting investigations; decision-making on possible sanctions including private censure, public censure, expulsion and membership bar; hearings and appeals process to insure a fair disposition of the allegations.

WCMA members who are also members of ICMA shall be governed by the rules of procedure as adopted by ICMA.

Section 2. On a written request of a Corporate Member setting forth a just cause, and where immediate action is necessary due to the nature of the case, the Board of Directors, by unanimous action, may suspend a member pending expulsion action as outlined in Section 1 of Article 8.

ARTICLE 9 – Dues

Dues for the Association may be established from time to time by the Board of Directors. Any full, Associate, Cooperating or Student Member whose dues are in arrears for a period of six months shall be suspended from membership and notified in writing of such suspension.

ARTICLE 10 – Amendments

This Constitution may be amended or repealed by a majority vote of the Corporate Members of the Association present at a regular meeting, or five Corporate Members of this Association may, by petition to the Secretary-Treasurer, initiate a desired change which shall become effective upon ratification by a majority of the Corporate Members present at any meeting or by a majority of Corporate Members voting thereon by a mail ballot; such mail ballot shall be canvassed by two members of the Executive Board on or after the same is mailed by the Secretary-Treasurer.

Amended August 2011, August 2014

ARTICLE 11 – Adoption

This Constitution shall be in full force and effect from and after its approval by a majority of those present at the first meeting.

Bylaws of Washington City/County Management Association

Section 1: Duties of Officers. The duties of the officers of this Association shall be such as by general usage are indicated by the title of office. The President shall appoint such committees as may be necessary. The Board of Directors shall act in the capacity of Directors, and shall supervise and control the affairs of the Association, when the Association meeting is not in session.

Section 2: Secretary-Treasurer. The Secretary-Treasurer shall transact the necessary financial business of the Association, keeping a complete record of all transactions, which shall be submitted for auditing at the annual meeting of the Association. The Secretary-Treasurer shall be appointed by the Executive Board and shall serve at the pleasure of the Board.

Section 3: Meetings. The Association shall hold at least one general meeting each year at the same time and place as the Summer Conference. Other meetings may be called by the President or by the Board of Directors as required.

Section 4: Order of Business. At the annual meeting of the Association the order of business shall be as follows, but such order may be suspended by a majority vote of the members present: (1) Approval of Minutes, (2) Communications, (3) Report of the Secretary-Treasurer, (4) Report of the Executive Board, (5) Reports of Committees, (6) Election of Officers, (7) Unfinished Business, (8) New Business, (9) Adjournment.

Section 5: Voting by Proxy. Voting by proxy shall not be allowed.

Section 6: Fiscal Year. The fiscal year of the Association shall be from January 1 to December 31.

Section 7: Dues. Dues and subscriptions, as determined by the Executive Board, shall be payable on or before July 1 of any fiscal year.

Section 8: Amendment to Bylaws. These Bylaws may be amended by a majority vote of the members present at the annual meeting.

1

Marilynne Beard

From: Lynn Nordby <lnordby@mrsc.org>

Sent: Tuesday, September 09, 2014 8:12 AM

To: Marilynne Beard

Subject: RE: WCMA Life Membership Request

Marilynne,

It’s usually simply approved by a motion of the board. That’s all that it says in the bylaws:

Section 8.Life Member. Any former Full Member who has retired from active, full-time, permanent employment, shall be

eligible for Life Membership. Eligibility is further dependent upon a minimum of 20 years employment as a Full Member, or its

equivalent in this and/or other states, with a minimum of 10 years of such service in the State of Washington. Such designation is

subject to action and approval of the Board of Directors, who may also take into consideration the offices of WCMA and ICMA held

during active service. Life Members are eligible and encouraged to attend all membership activities, shall be retained on the mailing

list for all membership communications. Lifetime members shall pay no dues, hold no office or vote. Life members shall comply with

the ICMA Code of Ethics

Yes, I told him that it would be considered at the November meeting.

Lynn

From: Marilynne Beard [mailto:MBeard@kirklandwa.gov]

Sent: Saturday, September 06, 2014 12:02 PM

To: Lynn Nordby

Subject: RE: WCMA Life Membership Request

So what is the protocol for considering a request. Did you let him know we would take it up in November?

Marilynne Beard City of Kirkland Deputy City Manager 123 5th Avenue Kirkland, WA 98033 (425) 587-3008

From: Lynn Nordby [mailto:lnordby@mrsc.org]

Sent: Tuesday, September 02, 2014 8:15 AM

To: Marilynne Beard

Subject: WCMA Life Membership Request

Marilynne,

Allen Johnson has sent his request for WCMA Life Membership for consideration by the board at the November

meeting. His letter is attached.

Lynn

Lynn Karl Nordby, ICMA-CM

Public Policy and Management Consultant

206.625.1300 | MRSC.org | Local Government Success

abolen

Typewritten Text

AGENDA ITEM 8