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Tuesday, January 7th, 2014John Dunn, Specialist

Workforce and Economic Development DivisionCalifornia Community Colleges Chancellor’s Office

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

Prop 39 Clean Energy Workforce Program Grant

Bidder’s Conference

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Bidder’s Conference Overview

Format of Bidder’s Conferencehttp://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs/DivisionWebinars.aspx

● Muting of Participants

● Overview of RFA Instruction, Terms & Conditions

● Questions & Answers

● Clarification Questions:John Dunn at Prop39Workforce@cccco.edu or

jdunn@cccco.edu

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Funding Source

SB 73 – Clean Energy Jobs Creation Act (Prop 39)

The California Clean Energy Jobs Act, an initiative approved by the voters as Proposition 39 at the November 6, 2012, statewide general election, made changes to corporate income taxes and provides for the transfer of $550,000,000 annually from the General Fund to the Clean Energy Job Creation Fund for five (5) years beginning with the 2013-14 fiscal year. Enacted into California law as SB 73, this legislation allocates resources for purposes of funding eligible projects that create jobs in California improving energy efficiency and expanding clean energy generation through renewable energy.

Funding Package:-$5 million for one (1) year, with possibility of renewal

-Regional approach to encourage improved collaboration and cooperation between colleges

-Extended timeline to allow colleges to receive, encumber and spend funding by March 31, 2015

-Focus is on the local program, all “Program Improvement” funds must be spent locally on the Energy Efficiency program at the college to improve student success and access in that Energy Efficiency program.

Funding Overview

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Program Overview/Objectives

Overview: The mission of the Proposition 39 Clean Energy Workforce Development Program is to contribute to the State’s job growth and economic vitality through regional training programs that result in the measurable and successful transition of CTE students from community colleges to careers in the Energy Efficiency and Utilities sector

Objectives: (page 1-2)•Build and Sustain regional networks of colleges to prepare workforce for the energy sector to improve energy efficiency and expand clean energy generation in the built environment•Leverage assets at multiple colleges across a region to align and regionalize energy efficiency related curriculum•(more on page 2)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

● Only California Community College districts are eligible to apply

● Regional group must be comprised of a minimum of Colleges per pages 6-9

● In order to be eligible for funding an application must meet a minimum score of 75 points

● Past performance of grantees will be considered prior to funding 

Eligibility

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● Awarded for a single year, from March 5, 2014 to March 31, 2015

● No extensions will be granted for this funding

● If program is successful, we may receive additional funding annually

Performance Period

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California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students8

Emailed Questions

• What type of documentation will be sufficient in terms of third-party certification? Copy of certification, with student name, etc. You may have to contact students to get this information.

• The CEO Cover letter template refers to this as a three year grant. Is that correct? No, it’s incorrect.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students9

Questions

In terms of the Program Improvement Fund allocations:•Does the application need to specify how those funds will be used by the colleges receiving them? No, but we will want reports on how funds are spent must be specific

•Will the Project Director need to track how the funds are spent by the individual colleges or just distribute the funds to the colleges based on the allocation formula? Best option will be for Project Director to collect this information and provide it in the final report. Questions on expenditures should be cleared up in advance (October/November/December 2014)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students10

Questions

• Will the individual colleges need to report or otherwise be accountable as to how they’ve expended the Program Improvement Funds? Yes but can send report to Project Director for inclusion in final report.

• Do we have to use the “Letter of Intent” provided by the Chancellor’s office or can we create our own that goes into more detail? More detail is good, ok to use your own.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students11

Questions

• Will the fiscal agent (director) have local control over setting the award rates for program improvement funds based on eligible schools and total participation. Basically, are we able to create a fair formula not to exceed you “maximum award” amounts? Maybe. Need more clarification on the question.

• Is it the intent that the program improvement funds would be distributed to individual colleges by the fiscal agent based on the student certificates awarded, as per the formula in the RFA? Or is the program improvement funding allocated to the region, to be used as the collaborative determines? Intent is for the Program Improvement funds to go directly back to the college that earned them.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students12

Questions

• Will this workforce funding will be available for each of the five years of Prop 39 – either through this RFA or through new RFAs? Maybe, we must show success and ask for more $$$

• Does a student who has an apprenticeship position also have to be enrolled in EDD’s CalJobs system? Yes, in order to be counted (John can help with this discussion)

• What specific TOP Codes are eligible?: We’re working on that and will provide more information soon.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students13

• Can Program Improvement Funding be pooled by colleges? Can they have completers from 4 programs and decide to pool and improve just one of the programs? Why? Let’s discuss this off line and then will provide a full answer to all.

• How do we get other non-listed programs / occupations considered? E.G Smart-Grid Information Technology, Building Automation Software etc. List them in the application with a good rationale and we will review.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students14

• Will all regional colleges with programs are allowed to apply for program improvement funding regardless of their commitment to participate in the proposal? As long as they follow the CalJobs etc. requirements? They should be in the application or added soon after the awarding, cannot show up in October to receive funding without working with the rest of the Regional Group.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students15

Questions

• Regarding 3rd party credentials? Some industry recognized 3rd party credentials are only 10 hours (OHSA 10) so do those count? Do they have to be from a third party to recognized or can they be school provided certificates. Some programs have created certs based on industry advisory committees therefore they are industry recognized but not third party. These are not “portable” to other areas of the state. A cert must be able to be recognized by employers outside of the local advisory. Send more information if needed.

• Will non-credit certificate programs be counted? No but you can use funds to create a credit from non-credit

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students16

If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is:  Abigail Singleton(916) 322-4285 asingleton@cccco.edu

RFA Clarification

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● Follow the format and sequence instructions (in order to receive the highest possible score).

● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● The RFA Specification and Appendix B forms & Appendix C Templates will be used as tools.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding.

● The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application prior to funding the grant.

Application Format & Instructions

Need 10

Response to Need 15

Annual Workplan 25

Application Budget/Budget Detail

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Project Management 20

Dissemination 5

Feasibility of the Project 15

Total Points 100

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All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit.

● Face Sheet● Cover Letter● Contact Page● Application Abstract (1 page)

● Table of Contents● Need (5 pages,10 points)

● Response To Need (7 pages,15 points)

 

Application Format & Instructions (Continued)

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● Annual Workplan (25 points)

► Objectives► Procedures Activities► Timelines► Responsible Persons► Performance Outcomes► Metric Number(s)

 

Application Format & Instructions (Continued)

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● Application Budget/Budget Detail (10 points)

► Budget Detail Sheets

► Budget Summary► Indirect Administrative Costs► Travel► Equipment Purchases► Regional Consortia Meetings► Project Director Funding

 

Application Format & Instructions (Continued)

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● Project Management Plan (5 pages, 20 points)

● Dissemination (1 page, 5 points)

● Overall Feasibility of the Project (15 points)

Application Format & Instructions (Continued)

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Calendar of Key & Reporting Dates

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1. Cost and PaymentsIn consideration of satisfactory performance of the services described in the Grantee's application… Paymentshall be made as follows:

-An advance payment of 40% of the total amount of first year budgeting of this Grant Agreement will be paid as soon as feasible after the Grant Agreement is fully executed.

-Grantee may submit request for progress payments at the time that year-to date quarterly and expenditures reports are submitted pursuant to section 4 of this Article. Payment will be made after review and approval of the quarterly reports by the Chancellor's Office. Progress payment(s) can only be made up to 90% of the total grant amount as the last 10% is withheld pending satisfactory performance and submittal of final performance and expenditure reports.

-A final payment will be calculated based on the Final Performance and Expenditure Reports due by May 31, 2015. If the total expenditure of funds by that date is less than the advance payment, the Chancellor's Office may invoice the Grantee for the excess amount. If the final report is late and/or cannot be approved by May 31, 2015 the allocation recipient can lose up to 10% of their funding.  

Appendix ALegal Terms and Conditions

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Excel Workbook

● Do First

● Contact Page

● Application Budget Summary

● Application Budget Detail Sheet

● Application Budget Detail Sheet (Format Example)

● Annual Workplan 1-5

Appendix BApplication Forms

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● Application Checklist for Prop 39 Clean Energy Workforce Program Grant

● CEO Cover Letter (Template)

● Intent-to-Participate Form Letter (Template)

● Out-of-State Travel Form

Appendix CApplication Templates

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● Determining Allowable Costs

● Permissive Activities

● Allowability of General Costs

 

Appendix DGuidelines, Definitions and Allowable Expenditures

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● Background● ARCDC 2.0 Framework● Measures

 

Appendix ECommon Metrics and Accountability Measures

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Contact Information

Thanks for your participationFor Questions or Clarification Contact

John DunnProp39Workforce@cccco.edu or

jdunn@cccco.edu

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