Time Management

BasicsLynda Kellam

11/11/11

Lots of options!

Basic Tips

Clear your headPhoto by David Goehring (http://www.flickr.com/photos/carbonnyc/3589049775/)

Actionable to doPhoto by Tabata Kotowiski (http://www.flickr.com/photos/happy-batatinha/3456217960/in/photostream/)

Mom!Becomes...

buy mom a birthday gift...

Decide on appropriate birthday gift...

Call dad and ask what mom wants!

Find a buddy

Conquer the Clock

http://www.flickr.com/photos/57855544@N00/340654159/in/photostream/

Multitasking is the enemy.

Period.

http://www.flickr.com/photos/orcaman/438887386/

Weekly reviewPhoto by Luis Argerich (http://www.flickr.com/photos/lrargerich/3203435803/)

Your questions• How to keep up with sneaky deadlines?• Organizational systems for projects?• Easing pressure?• Breaking down large goals into small

steps?• How to estimate total time of different

actions or projects?• Avoiding distractions?• Better manage time?

GTD LiteCollect

Process

Organize

Review

Do

CollectCapture anything by writing it downUse inboxes to collectMinimize number of inboxesEmpty inboxes daily (or every other day)

I’m like water...

ProcessMake decision about meaning (remember mom?)Not actionable? Toss, Tickle, FileActionable? Do it! Delegate! Create a project!

OrganizeFour key areas:

Project lists

Calendar

Next Actions list

Waiting for

A filing system is your friend

Photo by Guy & Heather Thomas (http://www.flickr.com/photos/guyandheather/752125029/#/)

A FewOrganizing Tools

iSpartan CalendarRemember you can check schedules & invite people to events

Events from other cals can be copied to your own

Share with your closest colleagues

Remember the milk

http://www.rememberthemilk.com/

Track to do lists

Evernotehttp://evernote.com/

Online notebook application

Good for project management

Google Docs

Use for project management for self or a

committee

Use to make next action lists

Go analog

Notebook

Calendar

Files

Review

Review calendar and action lists daily (or whenever you have time)Conduct a weekly review

Weekly ReviewTake an hour each week (usually end)Empty inboxesEmpty your headReview calendar, lists, waiting for list, projects, etc.

Do!Choose actions based on ...

What can you do?What you have time for?What you have energy for?Priorities?

What’s your next action?

Thanks!