time management. do you ever feel like this? insert video
TRANSCRIPT
Time Management
Do You Ever Feel Like This?
Insert Video
• Normally we all spend our day as follows:-• 1) Sleeping :- 8 hrs.• 2) School, college & coaching :- 8 hrs.• 3) Eating :- 2 hrs.• 4) Communication / traveling :- 2 hrs.• 5) Personal Hygiene :- 1 hrs.
That leaves about 3hrs for other things that make life worth living.
WHERE DOES THE DAY GO?
• Let’s extend this to a week, since we
don’t go to work on Sunday’s and other holidays, we have extra 20 hrs + the usual 3 hrs. to enrich our day.
That’s sound little better, doesn’t it ?
These figures also ignore illness, over our lifetime. And, of course, there is time spent watching TV, Surfing, and Gaming, which is 14 to 26 hrs weekly!!!!!!!!!
But, wait a minute!
– 25 years in sleep
– 8 years in study
– 6 years in rest and illness
– 7 years in holiday and recreation
– 5 in commuting
– 4 years in eating
– 3 in traveling/preparation…..
– 12 years for work….effectively…
6
Do you know how a 70 year life, is generally spent….?
Self-Quiz1.Number of hours if sleep each night ___x 7=____
2. Number of grooming hours per day ___x 7=____
3. Number or hours per meal/Snack ___x 7= ____
(Include preparation time)
4.A Total travel time week days ___x 5=____
4.B Total travel time weekends ____
5. Number of hours during the week for
regularly scheduled functions (clubs, Church,
get-togethers, etc) ____
6. Number of hours of work per week ____
7. Number of hours of class per week ____
8. Number of hours per day for chores,
errands, extra grooming, etc. ___x 7= ____
9.Number of hours per week socializing,
dates, etc. BE HONEST!! ____
Now ADD UP the Totals: ______
Subtract the above number from 168 -______= _____
The remaining hours( number inside the block) are the hours you allowed your self to study
TIME MANAGEMENT
UNIQUENESS OF TIME
NON – RETRIEVABLE.
CANNOT – RESERVE IT.
IRREPLACEABLE.
IRREVERSIBILITY.
TIME MANAGEMENT IMPLIES= APPRECIATING THE VALUE
OF TIME &TREATING IT AS A RESOURCE.
BENEFITS OF TIME MANAGEMENT
• Eliminate wastage.• Be prepared for
forthcoming event.• Reduce excessive
workloads.• Monitor progress of
your GOALS and AIMS.
• Allocate resources appropriate to a task’s importance.
• Ensure that long-term requirements are not neglected.
• Plan each day, week, month or quarter efficiently.
BENEFITS OF TIME MANAGEMENT
• EFFICIENT
• SUCCESSFUL
• HEALTHY
IT MAKES YOU :-
Why Time Management?
• Gain Time• Motivates and Initiates• Reduce Avoidance• Promotes Review• Eliminates Cramming
Why Time Management?
• Improve your Grades• Keep Stress and Anxiety in check• Keeps your Priorities in order• Be competitive in your Career/Life
LISTEN TO ME NOW, BELIEVE ME LATER
• BEING SUCCESSFUL DOESN’T MAKE YOU MANAGE YOUR TIME WELL.
• ALL THE GREAT & SUCCESSFUL PERSONS HAVE THE SAME TIME AS WE GET.
• MANAGING YOUR TIME WELL MAKES YOU SUCCESSFUL.
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Unclear objectives
Being Unorganized
Inability to say “no”
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Interruptions
More interruptions
Periods of inactivity
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Too many things at once
Stress and fatigue
All work and no play
“No” is the word..
Does your face and desk seem as if you can always be interrupted…Learn to Say “No”
Don’t take more than you can bite
Try and limit time in social calls and events
How to Prioritize?
Time Management begins with Goal Setting
HAVE YOU SET YOUR GOALS ?
•WHAT DO YOU WANT TO DO IN LIFE ?• TO BECOME WHAT YOU WANT TO BECOME,
WHAT DO YOU WANT TO LEARN ?• ARE YOU REALLY UTILISING TIME
EFFECTIVELY TO ACHIEVE YOUR GOALS.• WHAT IS THE TIME FRAME YOU HAVE SET
YOURSELF TO ACHIEVE YOUR GOALS• EG. YOU CANT STUDY FOREVER…OR WAIT
FOREVER TO CLEAR A COMPETITIVE EXAM!
WORKING WITH TO DO LISTS
• Create your list before you start the day• 15 minutes of investment will help you everyday• End of day: Review status• Status C- Completed, T-Transferred, A-
Abandoned, I –In progress• At the end of day you will get a feeling of
accomplishment
“TAKE CHARGE OF YOUR LIFE, YOU CAN DO WITH IT WHAT YOU WISH – Plato”
NO EXCUSES
• Do it Now• Prioritize• Understand how much time it takes to
do a task• Not all tasks take time• Understand what and why of your
procrastination tendency• Do not be a last minute decision taker• Gather information of a task in advance• “If we wait for the moment when
everything and absolutely everything is ready, we shall never begin”
• Be proactive and not reactive- Being proactive is highly motivating
The best time to plant a seed and grow a tree was 20 years ago; the second best time is now.
"We spend our entire life wondering why we didn't do this and didn't do that, YOU ARE NOT DEAD! Maybe
we did not accomplish something in the past but who says you can't do it now?