the international plastics showcase · 2014. 3. 18. · the international plastics showcase march...

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Do you need assistance in planning for the biggest Plastics event of the year? An SPI representative will work in conjunction with an assigned company representative to facilitate your company’s NPE2015 logistical planning as outlined below providing the company with one point of contact for booth preparations utilizing NPE2015 contractors. CONCIERGE SERVICES – PRE-SHOW PLANNING – SAVE MONEY – AVOID DELAYS Experienced show manager to coordinate exhibition orders with NPE2015 Official Contractors for your booth: Pre-planning consultation of exhibition services. Creation of Strategic Timeline. Advanced budget forecast for Freeman Bundle Package pricing & the OCCC Utilities Package pricing. Place/confirm Freeman Bundle Package Orders & Service Orders (i.e., carpet, standard furnishings, ID sign, cleaning, etc.). Place/confirm OCCC Utility Orders (electric, water, drain, gas, compressed air). Place/confirm Experient Lead Management Equipment Orders. Place/confirm specialty orders with official contractors (i.e., audio-visual, technology equipment, translators, floral, etc.). Place/confirm in-booth catering orders with CenterPlate. Registration of Exhibitor Booth Personnel & oversee pre-show badge mailing. Book & confirm housing reservations with NPE2015 Housing Office. Coordinate Targeted Move-In process with your company representative. Provide post-show report and assessment of concierge services including suggestions for exhibiting at future shows. Provide bi-weekly registration reports starting January 26, 2015, on your company’s VIP/Guest attendee registrations. Freight Forwarding/Customs Shipments: Consultation with experienced show manager on international shipments, submission of appropriate Schenker Freight Forwarding/Customs Shipment Forms, & oversee shipment arrival onsite. Onsite services of an experienced show manager to oversee official show contractor services. Budget: Experienced show manager to monitor & report on your company’s show expenses versus your budget. NPE2015 CONCIERGE SERVICES THE INTERNATIONAL PLASTICS SHOWCASE March 23-27, 2015 | Orlando, Florida USA Orange County Convention Center | www.npe.org 1667 K Street, NW • Suite 1000 • Washington, DC 20006 • P: 202.974.5270 • F: 202.296.7243 • [email protected]

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Page 1: THE INTERNATIONAL PLASTICS SHOWCASE · 2014. 3. 18. · THE INTERNATIONAL PLASTICS SHOWCASE March 23-27, 2015 | Orlando, Florida USA Orange County Convention Center | 1667 K Street,

Do you need assistance in planning for the biggest Plastics event of the year? An SPI representative will work in conjunction with an assigned company representative to facilitate your company’s NPE2015 logistical planning as outlined below providing the company with one point of contact for booth preparations utilizing NPE2015 contractors.

CONCIERGE SERVICES – PRE-SHOW PLANNING – SAVE MONEY – AVOID DELAYS

Experienced show manager to coordinate exhibition orders with NPE2015 Official Contractors for your booth:

Pre-planning consultation of exhibition services.

Creation of Strategic Timeline.

Advanced budget forecast for Freeman Bundle Package pricing & the OCCC Utilities Package pricing.

Place/confirm Freeman Bundle Package Orders & Service Orders (i.e., carpet, standard furnishings, ID sign, cleaning, etc.).

Place/confirm OCCC Utility Orders (electric, water, drain, gas, compressed air).

Place/confirm Experient Lead Management Equipment Orders.

Place/confirm specialty orders with official contractors (i.e., audio-visual, technology equipment, translators, floral, etc.).

Place/confirm in-booth catering orders with CenterPlate.

Registration of Exhibitor Booth Personnel & oversee pre-show badge mailing.

Book & confirm housing reservations with NPE2015 Housing Office.

Coordinate Targeted Move-In process with your company representative.

Provide post-show report and assessment of concierge services including suggestions for exhibiting at future shows.

Provide bi-weekly registration reports starting January 26, 2015, on your company’s VIP/Guest attendee registrations.

Freight Forwarding/Customs Shipments: Consultation with experienced show manager on international shipments, submission of appropriate Schenker Freight Forwarding/Customs Shipment Forms, & oversee shipment arrival onsite.

Onsite services of an experienced show manager to oversee official show contractor services.

Budget: Experienced show manager to monitor & report on your company’s show expenses versus your budget.

NPE2015 CONCIERGE SERVICES

THE INTERNATIONAL PLASTICS SHOWCASEMarch 23-27, 2015 | Orlando, Florida USAOrange County Convention Center | www.npe.org

1667 K Street, NW • Suite 1000 • Washington, DC 20006 • P: 202.974.5270 • F: 202.296.7243 • [email protected]

Page 2: THE INTERNATIONAL PLASTICS SHOWCASE · 2014. 3. 18. · THE INTERNATIONAL PLASTICS SHOWCASE March 23-27, 2015 | Orlando, Florida USA Orange County Convention Center | 1667 K Street,

THE INTERNATIONAL PLASTICS SHOWCASEMarch 23-27, 2015 | Orlando, Florida USAOrange County Convention Center | www.npe.org

1667 K Street, NW • Suite 1000 • Washington, DC 20006 • P: 202.974.5270 • F: 202.296.7243 • [email protected]

Definition of “Concierge” – An SPI representative working in conjunction with an assigned company representative to facilitate your company’s NPE2015 logistical planning and orders as outlined below providing the company with one point of contact for booth preparations utilizing NPE2015 contractors.

Concierge Services – Pre- Show Planning – $1,800Experienced show manager to coordinate exhibition orders with NPE2015 Official Contractors for your booth:

Pre- planning consultation of exhibition services required with experienced show managerCreation of Strategic TimelineAdvanced budget forecast for Freeman Bundle Package pricing and the OCCC Utilities Package pricingPlace/confirm Freeman Bundle Package Orders & Service Orders (i.e., carpet, standard furnishings, ID sign, cleaning, etc.)Place/confirm OCCC Utility Orders (electric, water, drain, gas, compressed air)Place/confirm Experient Lead Management Equipment OrdersPlace/confirm specialty orders with official contractors (i.e., audio- visual, technology equipment, translators, floral, etc.)Place/confirm in- booth catering orders with CenterplateRegistration of Exhibitor Booth Personnel and oversee pre- show badge mailingBook and confirm Housing reservations with NPE2015 Housing OfficeCoordinate Targeted Move- In process with your company representativeProvide Post- show Report and assessment of concierge services including suggestions for exhibiting at future shows.Provide By- weekly Registration Reports: Provide bi- weekly reports starting January 26, 2015, on your company’s VIP/Guest attendee registrations.Freight Forwarding/Customs Shipments: Consultation with experienced show manager on international shipments, submission of appropriate Schenker Freight Forwarding/Customs Shipment Forms, and oversee shipment arrival onsite.Onsite services of an experienced show manager to oversee official show contractor services during booth move- in/out.Budget: Experienced show manager to monitor and report on your company’s show expenses versus your show budget.

NPE2015 EXHIBITOR CONCIERGE SERVICE APPLICATION & CONTRACT

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Company Information:

Company Name

Street Address

City State/Province Zip Code

Country

Telephone Fax

Contact Title

Contact Telephone/Extension Contact E-Mail

Page 3: THE INTERNATIONAL PLASTICS SHOWCASE · 2014. 3. 18. · THE INTERNATIONAL PLASTICS SHOWCASE March 23-27, 2015 | Orlando, Florida USA Orange County Convention Center | 1667 K Street,

THE INTERNATIONAL PLASTICS SHOWCASEMarch 23-27, 2015 | Orlando, Florida USAOrange County Convention Center | www.npe.org

1667 K Street, NW • Suite 1000 • Washington, DC 20006 • P: 202.974.5270 • F: 202.296.7243 • [email protected]

NPE2015 EXHIBITOR CONCIERGE SERVICE APPLICATION & CONTRACT

Terms and Conditions:Company agrees to the following terms and conditions in fulfilling this NPE2015 Concierge contract (“Concierge Contract”):

Company will assign company representative to serve as primary contact for SPI show manager.Company authorizes assigned company representative to provide details for booth display requirements to SPI and approve orders for services placed by SPI show manager, and assumes responsibility for timely payment of all contractor invoices.Company agrees to provide schematics of booth placement and utility requirements for equipment/machinery displays to SPI by February 11, 2015.Company representative assigned to work with SPI show manager on NPE2015 will be available for initial consultation within 30 days of Concierge Contract ratification and on a schedule thereafter agreed to by both parties to ensure that all show deadlines are met to avoid late fees incurred by company.Company agrees to provide company/exhibit details requested by SPI show manager by deadlines established and agreed to between company representative and SPI show manager to ensure that show discount deadlines are met. Should company fail to provide details by deadlines established, company agrees that late fees for services/orders may apply.Payment Terms: 100% payment is due to SPI upon signing agreement. Both Management and Company acknowledge that in the event of Company cancellation of participation in NPE2015 and/or cancellation of Concierge Contract that payment fees are non- ‐refundable and company shall remain liable for the total Concierge Contract fees.

Acknowledgments:Upon acceptance and execution of this contract, Company agrees to be bound by all Terms, Conditions, and Rules set forth herein and made available in the NPE2015 Show Rules & Regulations, Exhibitor Manual, and any correspondence on revised and new rules and guidelines, all of which are incorporated herein and made a part of this Concierge Contract. Company agrees to prepare an exhibit of its products and/or services, which shall be directly pertinent to the plastics industry, and as approved by Management. The undersigned par-ty confirms that they have authority to enter into this contract for the Company and Company hereby agrees to the terms set forth herein. Company agrees to accept full responsibility for compliance with national, state, and city regulations in the provision and maintenance of adequate safety devices and conditions for the installation and operation of machinery and equipment displays. All displays, exhibit materials and equipment must be reasonably located and protected by safety guards and fireproofing to prevent fire hazards and accidents. Adequate fencing and/or shielding of all operating machinery displays shall be installed to prevent attendees from coming into contact with the operating machinery and/or its movement by reaching over, under or around such protection. Company agrees that their exhibit shall meet and remain in compliance with the safety requirements specified. Management reserves the right to reject, eject, prohibit, or cease operation of any exhibit in whole or in part for non- ‐compliance with safety requirements. Management will not assume liability for any injury that may occur to show visitors, exhibitors or their agents and employees, or others. Company agrees to carry and provide proof of insurance to Management by February 11, 2015.Management reserves the right to hold Company’s exhibit freight, refuse the installation of utilities, etc., if proof of insurance is not submitted by Company.

Signature: Date:

Print Name: Title:

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3.

4.

5.

6.

Concierge Services Pricing:Pre-Show Planning Concierge Service

*Contractor services invoiced directly to exhibiting company and are not included in Concierge Services Fees

Member/Nonmember Rates:

$1,800

Authorized Company Representative

Authorized Company Representative

Submit contract to: [email protected]. Check – Submit To:

SPI – NPE2015 Show ManagementP.O. Box 17031Baltimore, MD 21298-9503 USA

B. ACH Transfer:

ACH to: The Society of the Plastics IndustryBank: SunTrust Bank1445 New York Ave., N.W. Washington, DC 20005 USA Account # 69604128Bank Routing # 021052053Comments: Please include Customer ID or Company Name

C. Wire Transfer:

Wire to: The Society of the Plastics Industry, Inc. Bank: SunTrust Bank1445 New York Ave., N.W. Washington, DC 20005 USA Account Num: 102025872ABA#: 061000104SWIFT: SNTRUS3AComments: NPE 2015 - Company Name