Successful Project Management.ppt

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Successful proejct management

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  • Successful Project ManagementJustice, E-Government, & the InternetJune 28, 2000 Dallas, TexasLawrence P. Webster

  • Project:A temporary endeavor undertaken to create a unique product or service.

  • Project Management:The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.

  • Knowledge Areas:Scope ManagementTime ManagementCost ManagementQuality ManagementHuman Resources ManagementCommunications ManagementRisk ManagementProcurement ManagementIntegration Management

  • Disclaimers:Substantive DifferencesSize DifferencesComponents are IntegratedOver-simplified Examples

  • Project Management Context:Project Phases and Life CycleStakeholdersLeadership SkillsGeneral Management SkillsCommunications Skills

  • Project Phases and Life Cycle:Divide Project into PhasesBetter Management ControlReview Deliverables and PerformanceFast-tracking

  • Example of Project Phases:Conceptual DesignDetailed DesignCoding and TestingTraining and DocumentationDeployment

  • Stakeholders:Individuals and OrganizationsActively Involved in ProjectInterests Affected by Project

  • Leadership Skills:Vision and StrategyEstablishing DirectionAligning PeopleCommunicatingNegotiatingMotivating and InspiringInfluencing OrganizationsOvercoming Barriers to Change

  • General Management Skills:PlanningFinance and AccountingPersonnel AdministrationTechnologyOrganizational DevelopmentDelegationTeam BuildingConflict ManagementSolving Problems

  • Communications Skills:WritingListeningSpeakingPresentingMedia RelationsMeeting Management

  • Scope Management:InitiationScope PlanningScope DefinitionScope VerificationScope Change Control

  • Key Inputs, Tools & Techniques, and Outputs:Product DescriptionProject CharterScope StatementWork Breakdown Structure (Microsoft Project)Formal AcceptanceScope Management Plan

  • Time Management:Activity Definition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity Duration EstimatingSchedule DevelopmentSchedule Control

  • Key Inputs, Tools & Techniques, and Outputs:Activity ListNetwork DiagramProject ScheduleSchedule Management Plan

  • Cost Management:Resource PlanningCost EstimatingCost BudgetingCost Control

  • Key Inputs, Tools & Techniques, and Outputs:Resource RequirementsCost EstimateCost Baseline or Spending Plan (Microsoft Excel Documents)Cost Management Plan

  • Quality Management:Quality PlanningQuality AssuranceQuality Control

  • Key Inputs, Tools & Techniques, and Outputs:Quality Management Plan

  • Human Resource ManagementOrganizational PlanningStaff AcquisitionTeam Development

  • Key Inputs, Tools & Techniques, and Outputs:Role Assignment Matrix (Microsoft Word)Staffing Management PlanOrganizational ChartProject Team Directory

  • Communications Management:Communications PlanningInformation DistributionPerformance ReportingAdministrative Closure

  • Key Inputs, Tools & Techniques, and Outputs:Communications Management PlanProject RecordsPerformance ReportsChange RequestsProject ArchivesFormal AcceptanceLessons Learned

  • Risk Management:Risk IdentificationRisk QuantificationRisk Response DevelopmentRisk Response Control

  • Key Inputs, Tools & Techniques, and Outputs:Risk Management PlanChecklistsContingency PlansReservesContractual Terms

  • Procurement Management:Procurement PlanningSolicitation PlanningSolicitationSource SelectionContract AdministrationContract Close-out

  • Key Inputs, Tools & Techniques, and Outputs:Procurement Management PlanProcurement DocumentsProposalsContractContract FileFormal Acceptance and Closure

  • Integration Management:Project Plan DevelopmentProject Plan ExecutionOverall Change Control

  • Key Inputs, Tools & Techniques, and Outputs:Project PlanLessons Learned

  • Management Processes:Initiating ProcessesPlanning ProcessesExecuting ProcessesControlling ProcessesClosing Processes

  • ScopePlanningScopeDefinitionActivityDefinitionResourcePlanningActivitySequencingDurationEstimatingCostEstimatingScheduleDevelopmentCostBudgetingPlanDevelopment

  • QualityPlanningCommunicationsPlanningRiskIdentificationRiskQuantificationResponseDevelopmentOrganizationalPlanningStaffAcquisitionProcurementPlanningSolicitationPlanning

  • For More Information:Search Group, Incorporatedwww.search.orgNational Center for State Courtswww.ncsc.dni.usProject Management Institutewww.pmi.orgInternational Standards Organizationwww.iso.orgSoftware Engineering Institutewww.sei.cmu.eduCenter for Technology in Governmentwww.ctg.albany.edu

  • Successful Project ManagementOr How to Ruin the Lives of Othersfor Fun and Profit!