standard operation procedures (sops) for micro planning at ... · standard operation procedures...
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StandardOperationProcedures(SOPs)forMicroplanningatdistrictandcommunitylevelforCommunitymobilization.
Inordertoachievepolioeradicationgoalandeffectivelymobilizethecommunity,createdemandsforpoliovaccinationandroutineimmunization.Microplanisveryimportantandcriticalsteptohavespecificcatchmentareaforcommunitysocialmobilizersandvaccinationteamswithcleardemarcationandboundaries.Dailymobilitywithidentificationoffirstandlasthouseofdaytobevisitedforthepurposeofsocialmobilization/IPCandvaccination
Tohaveastandardmicroplanforallcommunitymobilizersandvaccinationteams,thereisneedforSOPstoguidetheDSMCinmicroplanningprocessexercise.Themicroplanningprocessdescribedasbelow:
Step1–DistrictOverAllPlan:-
o DSMCtoconductcoordinationmeetingwithpartners(WHOandNGOs),havetoplanliaisonmeetingswithdifferentdepartmentlikeEducation,Justiceetc.forstrengtheningmobilizationactivityatthedistrictlevel.
o Collectteam’smicroplanfromWHOfieldofficersDPOtoaddcommunicationpartinthemicroplanInsynchronizationwithVaccinationteammovementPlan
o SharestandardformatofmicroplanInadditiontothiswealsohavetospecifythereportingprocessesofthecampaign
o DSMC’shavetocompileprofileofCommunityMobilizers,MovementPlanofMountedVehicleMegaphone,properplanforI.E.C.display,andhavetomapoutallthepresentnomadic/migrants/mobilepopulationinthedistrict.
o AttheendofcompletionofthemobilizationactivityDSMC’shavetocompilethereportonthestandardformatsandshareitwiththeteam.
o Coordination:-atthedistrictlevelcoordinationwiththeDPOandMoHwillbeonhighpriority.
CoordinationframeworkandC4DactivitiesatDistrictlevelDuringSIAsDay DPO DSMC C4DActivities SIA-10 Coordinationandplanningmeeting -9
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DPO:DistrictPolioOfficer(WHO) DSMC:DistrictSocialMobilizationCoordinator(UNICEF)
Step2–PlanningActivityatvillage/settlementlevel
o TheDistrictSocialMobilizationCoordinator(DSMC)toidentifythecommunityeldersinthisparticularvillage/settlementandsolicithissupport
o Meetingwithcommunityandreligiouseldersandbriefthemonthepurposeofthemicroplanningexerciseforpolioeradicationandstrengtheningroutineimmunization.
o Listofestimatenumberofhouseholds
o Listofestimatenumberofunderfiveyearchildreno Identifyacommunitymobilizerthroughthesupportofcommunityifneededo Determineboundariesofthevillage/area/settlemento IdentifymosqueandnameofImamsformegaphoneannouncemento Identifyschools,madrasa,kindergartenwherechildrencanbefound
Step3–MicroPlanningatCommunityMobilizer/Teamlevel
o Identifyspecificcatchment,Walkthroughthecatchmentareasofeachsocialmobilizersthisshouldbelinkedtothevaccinationteammicroplan
o Inurbansettingonesocialmobilizertocover50-60housesperdayforthreedays150-180households
o Inremoteruralareashouldbeflexibilityhowtoreachmaybeinsteadofthreedayscommunitymobilizationonlydaywillapplyandhavingsocialmobilizersfromthelocalcommunityandclan.
o Sketchmappingoftheareaonthestandardformatanddevelopdailymovementplanforeachsocialmobilizer.
o Todefineboundariesofeachvillage/catchmentareao Determinespecificstrategiestargetingeachcommunityinordertoachieveagiven
vaccinationcoverageo ToPlanSocialmobilizationactivitiesthatareconvenienttocommunitytargeted.o Todeterminetheresourcesrequiredtoachievethedesiredvaccinationcoverageo Estimatedistancesofeachsettlementfromthetakeoffpoint
o Determine1standlasthouseoftheday
o TheDSMC,Communityelder/Keyinfluentialandcommunitymobilizers,DFAsifpossibletoparticipateinmicroplanningprocess
Julianne Birungi� 6/26/14 11:12 AMComment[1]:Thissentencenotclear.Pleaserephrase.Ithinweshouldconsiderthemegaphonesfortheremoteareas.Thesevehicleswiththemegaphonescantransportthesocialmobiliserssotheycanmoveeasily.
o Havetocoveralllandmarksinthecatchmentarealikemosque,madarsa,schools,ClanLeaderhouse,localdoctorsclinic,communityleadershouse,PHC,majorpublictransportstoppoint,playgrounds,IDPcampsetc.
Belowaretheminimuminformationshouldenteredthemicroplanningtemplateforeachcommunitymobilizerarea.
o Nameofvillage/Areao #oftotalhouseso #of<5yearchildreno Specialsites:
o NameofQuranicschoolso Madrasao Nameofnurseryschools/kindergarteno NameofShrine
o ListingofNomads/pastoralist,IDPs,Migrant/mobilesettlementsifanyinthesurroundingareao Nameofthemosqueallinthatdayworko NameofMosqueandNameofImamspecificallyforannouncemento Nameofvillageelder/Influentialo Startingpointofthedayo Endpointoftheday
Step4–Compilation&VerificationofMicroPlan
• VerificationandcompilationofcommunitymobilizersmicroplanbyDSMCforhis/herdistrictandcatchmentarea.• Providecopyofthemicroplanstozonaloffice
Step5–ImplementationofMicroPlan
• Implementationofmicroplan
• Modificationandrevisionofmicroplanifneeded• CancalltwominimumtwomeetingwithCommunityMobilizersbeforeandafterthecampaign• Beforecampaign
• CancallajointmeetingofallCommunityMobilizersto:-• Ensureeverycommunitymobilizerishavingacopyofupdatedmicroplanwiththemforthecomingcampaign• Provideblanktallysheetcopytocommunitymobilizertobeusedinthecampaign• Toupdatecommunitymobilizersaboutthetargetagegroupforthecampaign,latestupdateofthepoliocasesinSomalia
andanyotherimportantissuetobesharedwithcommunitymobilizers.• Aftercompletionofthecampaign
• CanagaincallajointmeetingofallCommunityMobilizersto:-• EnsurecollectionofallcorrectlyfilledHTHtallysheet(socialmobilizationformats)• Togetfeedbackfromcommunitymobilizers.• Anyotherissuetodiscussaboutthecampaign.
WhoisaCommunityMobilizer?
o ACommunityMobilizer(CM)isacommunitybasedandcommunityselectedindividualwhomobilizesher/hiscommunitytoavailthemselvesofavailabledevelopmentservicessuchasimmunization,waterandsanitation,nutrition,educationetc.She/hecreatesawareness,providescorrectinformationandgeneratesdemandwithinthecommunityforsuchservices.ThesuccessoftheSMismeasuredbythelevelofawarenessanddemandfortheservicesoveragivenperiodinher/hiscommunity.
o CommunityMobilizershouldbefromthesamecommunityandabletocoverhis/hercatchmentareawithinwalkingdistanceandacceptabletothecommunity,havingtheIPCskillstoconvincethefamilyforvaccination,abletowalkforH2Hsocialmobilizationandreadandwrite.
CommunityMobilizerRole-Pre-Campaign(2-3daysdependingonsize/numberofhouseholdsoftheareaassigned)
• EachCMwillbeassignedanumberofhouseholdsthatcanbeconvenientlycoveredwalkingaroundthecommunityandwithdeliveryofrequiredmessages.
• TheCMwilldodotmarking(inconsultationwithWHOandMoH–ifagrees)oneachhouseandidentifyunder5yearsineachhouseandusetallysheetforprecampaignhousetohousesocialmobilization.
• Updatethedots/list(throughHTHformat)beforeeachcampaign(thiswillbeusedtocomparethetallysheetvaccinationcoverageaftereachcampaignwithher/hislisttoensureallchildrenarecovered)
• CMwillknowtheteamnumberandnamesofmemberswithphonecontact(ifavailable)assignedtocoverhis/herarea• CMwillmeetwiththeteambeforethecampaignandasneededmovewiththemfromhousetohouseduringcampaigndaysif
possible• CMwillalsoidentifylocationofthenearesthealthfacilitytoher/hisassignedarea;thenameandphonecontactofthehealth
workerthatdoesroutinevaccinationatthecentre.• Informcaregivers/mothers/fathersandmembersofthecommunityassignedtoher/himabouteachcampaignwithcorrect
dates.Thiscanbedonethrough:§ housetohousevisitswherefeasible§ communitymeetings§ mosqueannouncementthroughthelocalreligiousleader§ women’smeeting§ youthmeeting§ localschoolteachers/studentswherethereisaschool§ anyotherforumwithinthecommunity
• Inanyoftheabovemeansofreachingthecaregiver/mother/fatherandcommunityensuretogivecorrectdateofcampaign;stateimportanceofOPV(onlymeanstopreventchildrenfromparalysis;polioisincurableandcannotbetreated);handwashingatcriticaltimestoavoidcontractingthegermthatcausespolio;acceptOPVforyourchild
• DisplayIECmaterials(postersandbanners)atstrategiclocationsinthecommunityassigned(whereallowedandfeasible)• Distributecampaignhandbills/leaflets(whereallowedandfeasible)• Organisethelaunchingofthecampaignbyalocalleaderwithinthecommunity((whereallowedandfeasible)
MosqueAnnouncement:
• AdvocacyforPOLIOmessageannouncementinthedistrictthroughMosque.• EnlistingofthosemosqueandImamwhosupportandgiveconsentforPOLIOmessageannouncementsforcampaign• Sharingofstandardmessagewiththem.(inwriting–preapprovedbyMoJ,MoHandUNICEF)• Insynchronizationofvaccinationteammovementplanmosqueannouncementplanisalsotobeprepared• Followupontheannouncementonactivityday.• Compilingreportattheendofthecampaign.
MountedVehicleMegaphone:
• EnlistingofalltheVehicleandmovementplanintheformat.• Sharingofthestandardmessagefortheannouncement.• MovementPlanandmappingofthatmovementistobedone• Megaphoneannouncementwillstartoneweekaheadofthecampaign(orasperinstruction)• Followupontheannouncementatthecommunitylevelthroughmonitoringformatdatacollection• Ensurethatallcommunitymarketplacesandplaceswherepeopleassembleshouldbereachedbymegaphonesmounted
vehiclesandmegaphoneannouncementaremadefromvehiclewhichisstanding(notmoving)
Regional Social Mobilization Coordinator Name: Mobile Number: Email:
Name of DPO: Mobile Number: email:
Name of DSMC: Mobile Number: email:
DFA
Nam
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deNum
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Mob
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Team
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TotalH
ouses
TotalC
hildren
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Areas/villagestobecovered
SocialMobilizationTeamThreeday'sbeforestartofcampaign
Twoday'sbeforestartofcampaign
Oneday'sbeforestartofcampaign
Remarkifany
1
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
Annex1:MicroPlanSocialMobilizationtemplateImplementingPartner: Region: District:
Month TypeofSIA(NID,SNID,SIADs):
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
2
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
3 Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
4
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosqueforAnnouncement
5
Area
NameofCommunityMobilizer
Startingpoint
Endingpoint
TotalHousesDayWise
specialSites*Mosques,Schools,Madrasa,shrines,Pastoralist,Nomads-communityetc.
NameofLocalInfluencers-Teacher,ClanLeader,ReligiousLeader,LocalLeader,IDP-Gatekeeper,LocalBirthAttendant,LocalGov.,NGO(imp.)etc.
NameofLocalImamandMosquefor
Announcement
*specialsitesmeansMosques,Schools,Madrasa,shrinesandotherplacesthatcanbeusedforSocialMobilizationandcommunications.Theseneedstobereflectedinthemicroplansandhousetohouseteamsneedtovisitthese
MapofcatchmentareaforCommunityMobilizer
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