sharing mu's sharepoint experience 2005 midwest regional conference innovative use of...
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Sharing MU's SharePoint Experience
2005 Midwest Regional ConferenceInnovative Use of Technology: Getting IT
Done
Wednesday, March 23, 2005
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Introduction■ Diane Oerly
Business Technology Consultant & Grant Writer
Information & Access Technology Services
Office of Research (Grant Writer Network)Bioinformatics Consortium (UMBC)University of Missouri-Columbia
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Introduction■ Geri Ann Hudson
Manager, Marketing Communications & Collaborative Services
Information & Access Technology Services (IAT Services)
University of Missouri-Columbia
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
University of Missouri-Columbia■ 1839, First public west of the Mississippi■ Research I, AAU, Land-Grant University■ 286 degree programs■ Enrollment 27,000 (undergrad 21,000)■ Professional schools of Journalism, Law,
Medicine & Veterinary Medicine and University Hospital
■ Four campus system since 1963
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Outline of Presentation■ Statement of Problem & Solution■ Benefits of SharePoint Portal Server 2003■ Development of IAT Services Intranet■ Pilot Projects■ Lessons Learned■ Campuswide Deployment■ Future Direction “Going Forward”
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Statement of Problem■ IAT Services needed a better alternative for
their Intranet.■ Wanted to leverage investments in
Microsoft products - Active Directory, Exchange, Outlook & Office 2003 Suite.
■ Grant Writers needed to develop and share documents with disparate collaborators.
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Solution: SharePoint Portal Server 2003■ Microsoft developed a Web-based tool that allows
users to create portal pages and Web pages and provide an organized hierarchy and text-based search mechanism.
■ The built-in integration between SharePoint, Active Directory and Microsoft Office 2003 products provides secure communities for team collaboration on documents, tasks, events and projects.
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Benefits of SPS 2003■ Authentication through Active Directory
provides granular access-level security■ Central repository for documents■ Document versioning■ Automatic e-mail notification of changes■ Full-text indexing for greater search capability■ Target content■ Create sites without Web expertise
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
IAT Services Intranet
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Demo Site
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Issues■ Lack of documentation■ Lack of training■ Adoption of change■ Macintosh compatibility
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Successes■ Division-wide Intranet presence■ Eliminated bottleneck on document
approval■ Reduced e-mail with file attachments■ Broader dissemination of information■ Secure Web-based collaboration & file
access
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Pilot: UM Bioinformatics Consortium■ Technically-sophisticated, continuing use■ Content served multiple purposes.
Pilot: MU Grant writers■ Project based (used for limited time)■ External users■ Chose to avoid complexity and use Sites only ■ End-user support model■ Naming conventions – archives & documents
checked-out
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Lessons Learned■ Pilot challenges – OS & Office versions,
managing expectations, IT Pro concerns■ License for student & external users
(Internet Connector License)■ Backup and incremental restore■ Best Practices
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Campuswide Deployment■ Provide individualized demo, needs
assessment and consulting to new customers
■ Provide end-user training■ Support■ Bill customer based on allocated storage■ FTE Support
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
Future Direction “going forward”■ Knowledgebase management■ Project management■ Student portal■ Administrative portal■ Needs assessments with sister campuses
Copyright 2005 by Board of Curators University of Missouri. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Sharing MU’s SharePoint Experience
For Additional Information:■ Geri Hudson, [email protected]■ Diane Oerly, [email protected]■ MU’s Public SharePoint site: http://public-sp.missouri.edu
Web Resources:■ http://www.msd2d.com/?section=Sharepoint■ http://portal.sharepointsolutions.com/default.aspx■ http://www.microsoft.com/technet/treeview/default.asp?url
=/technet/prodtechnol/office/sps2003/default.asp■ http://msdn.microsoft.com/library/default.asp?url=/nhp/
default.asp?contentid=28001891 Publications:■ Microsoft SharePoint Products and Technologies (ISBN:0-
7356-1881-X)■ Microsoft SharePoint 2003 Unleashed (ISBN:0-672-32616-7)