section 06 - utilitiesspinternetdev.dot.state.oh.us/divisions... · web viewccg2 project...
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6 UTILITIES
6.1 GENERALThe Developer shall be responsible for coordination with the Utility Owners of all Utilities affected by the Project. The resolution of any conflicts between the Utility and the construction of the Project shall be the responsibility of the Developer. Utility Relocations over, under or in railroad right-of-way will require Developer coordination with the affected railroad in addition to coordination with the Utility Owner. The Developer is also responsible for railroad coordination. Refer to Section 7 (Railroads).
A. All required Relocations of Public Utilities shall be designed and constructed by the Developer. This Work includes Relocation of Cleveland Public Power (CPP), City of Cleveland Department of Water (CWD), City of Cleveland - Division of Water Pollution Control (CDWPC), and Northeast Ohio Regional Sewer District (NEORSD).
B. The Department has initiated coordination efforts with specific Private and Public Utilities having known conflicts with the Project. The Developer shall be responsible for Utility coordination as described later in this Section 6. All required Private or Public Utility Relocations shall be included in the Developer’s schedule.
C. The Developer is responsible for all coordination and schedule impacts for Relocation of Private and Public Utilities, except as described in Section 6.4.3 (Deadlines and Delays).
D. All Utilities located outside of the existing roadway Right-of-Way that will need to be relocated by project construction are compensable provided they meet the requirements under 5501.51 ORC and the Department Utilities Relocation Manual.
The Department will make all determinations of compensable rights related to Utility design, Relocation, modification, and construction. Except as specifically indicated in the Contract Documents, no additional compensation or time will be granted for any delays, inconveniences, or damages sustained by the Developer due to interference from Utilities or Utility Work.
6.2 GOVERNING REGULATIONS FOR UTILITY DESIGN and CONSTRUCTIONAll Utility Work performed by the Developer shall be consistent with the Department’s Utility Relocation Manual and must meet the Federal Highway Administration (FHWA) “Buy America” policy requirements of 23 USC 313 and 23 CFR 635.410.
This Utility Work shall comply with the Utility Owner’s specifications, standards of practice and construction methods, as well as any applicable Department, City of Cleveland, and/or railroad permit requirements.
The Utility Relocation Plans for the design of the Utility Work shall meet Contract requirements for plan preparation and show at a minimum the following information: existing topography, Right-of-Way,
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lanes of travel, and the location of the Utilities. When the Developer develops Utility Relocation Plans, they shall be subject to review and approval by the Utility Owner and the IQF in accordance with the design submittal requirements of the Contract Documents.
(Section 1 (General)) identifies specifications related to the design and construction of underground water lines, storm sewers, and sanitary sewers. All Utility design, Relocation, modification, and construction shall be performed in accordance with these specifications or accepted industry standards as applicable. In the event of a conflict among the standards listed in Section 1 related to design, construction, modification or Relocation of Utilities, the most restrictive standard shall take precedence.
6.3 UTILITY CONTACTSThe Department, in concurrence with the registered Underground Utility Protection Service (OUPS), Oil and Gas Producers Underground Protection Service (OGPUPS), and other Utility Owners that are non-members of any Utility protection services, has determined that the following Utilities are located in the area of the project:
Electric:Cleveland Public Power (CPP)(Public Utility)Attn: Chris Hirzel1300 Lakeside AvenueCleveland, OH 44114216-664-3922 ext. 115 [email protected]
Cleveland Electric Illuminating Company (CEI)(Private Utility)Attn: Mark Robinson 6896 Miller RoadBrecksville, OH [email protected]
Natural Gas:Dominion East Ohio Gas Company (DEOG)(Private Utility)Attn: George Turner320 Springside Drive, Suite 320Akron, OH 44333330-664-2495
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Water:
City of Cleveland, Division of Water (CWD)(Public Utility)Attn: Tina Gosha1201 Lakeside AvenueCleveland, OH 44114216-664-2444 Ext [email protected]
CATV:Time Warner Cable(Private Utility)Attn: Gary Naumann8179 Dow CircleStrongsville, OH 44136216-575-8016, Ext [email protected]
Sewer:Northeast Ohio Regional Sewer District (NEORSD)(Public Utility)Attn: Mary Maciejowski3900 Euclid AvenueCleveland, OH 44115216-881-6600 Ext [email protected]
City of Cleveland, Division of Water Pollution Control (CDWPC)(Public Utility)Attn: Elie Ramy12302 Kirby Ave.Cleveland, OH [email protected]
Signals:City of Cleveland, Division of Traffic Engineering
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(Public Utility)Attn: Rob Mavec601 Lakeside Road, Rm 518Cleveland, OH [email protected]
ODOT District-12(Public Utility)Attn: Travis Bonnett 5500 Transportation Blvd.Garfield Heights, OH 44125216-584-2221
Lighting:Cleveland Public Power (CPP)(Public Utility)Attn: James Ferguson1300 Lakeside AvenueCleveland, OH 44114216-420-7704 ext. [email protected]
Steam:Dominion - Cleveland Thermal Energy Corp.(Private Utility)Attn: Scott Templeton1921 Hamilton AvenueCleveland, OH [email protected]
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Telephone:XO Communications(Private Utility)Attn: Dale Ferguson3 Summit Drive, Suite 750Independence, OH [email protected]
AT&T(Private Owned Utility)Attn: James Janis13630 Lorain Ave, 2nd FloorCleveland, OH [email protected]
Broadwing Communications, Inc.(Private Owned Utility)Attn: Morlon Cockerell1122 South Capital of Texas HighwayAustin, TX 78746512-742-1439
Zayo Fiber Solutions(Private Owned Utility)Attn: Scott Heinlen305 E. Wiggin StreetGambier, OH [email protected]
Verizon(Private Owned Utility)Attn: Al Guest120 Ravine StreetAkron, OH [email protected]
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GS4 Technology(Private Utility)Attn: Chris Richard4 Walker Way, Suite 1Albany, NY [email protected]
Qwest Communications(Private Utility)Attn: Chris Strayer4650 Lakehurst Ct., 1st FloorDublin, OH [email protected]
Sprint Communications(Private Utility)Attn: Dana Costa11815 Highway Drive, Suite 400Cincinnati, Oh 45241513-254-4348
Windstream (Elantic Telecom/Cavalier/City Signal)(Private Utility)Attn: Roger Maddern1111 Superior Ave., Suite 500Cleveland, OH [email protected]
6.4 UTILITY COORDINATIONUtility Relocations shall be identified by the Developer. The Developer shall design the Project to minimize the scope and extent of additional Relocations, where possible. The Developer shall ensure that potential delays in coordination and Relocation of affected Utilities are minimized. The Project shall not be designed to preclude legal occupancy of the highway Right-of-Way by the rearranged Utility.
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When Relocations are necessary, coordination and scheduling of these Relocations with the involved Utilities shall be the responsibility of the Developer.
Only those Utilities affected by the Project shall be Relocated or adjusted. If the Developer desires the temporary or permanent adjustment of the Utilities for the Developer’s benefit, the Developer shall conduct all negotiations with the Utility Owners and pay all costs associated with the adjustment. The Developer shall assume all schedule impacts from these Relocations or adjustments.
The Developer shall perform all of the following:
A. Identify and contact the Utility Owners of all Utilities within the Project Area to verify the nature, extent, and location of their existing facilities.
B. Identify all impacted Utilities.C. Provide all Project Construction Documents, Utility Relocation Plans, subsurface Utility
engineering (SUE), and geotechnical information for Relocation of these Utilities.D. Coordinate all Project Work and Utility Work with the affected Utility Owners.E. Schedule and conduct coordination meetings during design and construction.F. Ensure all Utility Relocations are reasonably compatible with future Innerbelt contract groups;
especially for compensable Utility Relocations.
A meeting at or near the Interim design review shall be held between the Developer, the IQF, and the Utility Owners to determine if any significant Utility Relocations can be eliminated or mitigated.
The Developer shall be responsible for maintaining and updating the Utility Conflict Matrices described later in this Section 6 to reflect the Work. The Utility Conflict Matrices shall be updated, at least monthly, by the Developer as necessary during the course of the Project. The Developer shall make the updated matrices available to affected Utility Owners, IQF, and the Department.
6.4.1 Utility Conflict MatrixThe Developer shall maintain a Utility Conflict Matrix in the form attached as Appendix UT-01 (Utility Conflict Matrix) that lists all Utilities affected or potentially affected by the Work. The Developer may modify UT-01 if Approved by the Department.
The Utility Conflict Matrix shall include, at a minimum, the following information for each Utility listed thereon:
Street name where Utility is located and a unique identification number for tracking
The type of Utility with a brief description of the Utility by size and type and whether the Utility is active
The location of the Utility, based on Project control datum or by station and offset
The Utility ownership, type of ownership (Public or Private), and property ownership
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Identifying if the Utility is impacted and whether the impact can be allowed
Party performing the Relocation
Scheduled Relocation start and completion dates (with Utility Owner’s concurrence)
Actual Relocation start and completion dates
Additional notes providing pertinent Relocation information
Other information as the Department may request
Each subsequent version of the matrix shall identify all changes from the previous version. The matrix shall be sortable so that data can be reported by all the above listed parameters.
The Developer is responsible for establishing a schedule of Utility coordination meetings commensurate with the complexity of each Utility’s Relocation issues. The Developer shall notify the Department at least three Business Days in advance of each of the meetings. The Department will participate as necessary. The Developer is responsible for keeping meeting minutes and providing this documentation to the Department within two Business Days following each meeting.
The Developer shall copy the Department and IQF on all correspondence related to Utilities.
The Developer shall comply with the Utility Relocation process provided in the following flow charts:
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Figure 6-1: Utility Relocation Flowchart
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Figure 6-2: Public Utility Relocation Flowchart
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Figure 6-3: Private Utility Relocation Flowchart
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6.4.2 Scheduling Of Utility WorkThe Developer shall confirm the Relocation construction timeframes required by the Utility Owner and incorporate these timeframes that the Utility Owner agreed to into the Developer’s Progress Schedule.
The Developer shall consider special scheduling requirements of Utilities, such as peak load periods, ordering materials with a long lead time, splicing, time frames, and Right-of-Way needs, when developing its Progress Schedule.
The Developer shall pay all costs incurred by the Utility Owner associated with the use of Developer proposed construction acceleration methods, (e.g., the use of overtime or subcontractors). These acceleration costs are NOT eligible for reimbursement by the Department.
When the Developer prepares a Utility Relocation Plan, the Utility Owner will review and approve/reject the design prepared by the Developer no later than 28 Calendar Days after its submission to the Utility Owner, unless a different time period is agreed to by both parties. If a Utility Owner rejects any design work, the Developer shall immediately notify the Department, in writing, of the grounds for rejection and suggestions for correcting the problem. The Developer shall correct the design and resubmit to the Utility Owner for review. This compliance review is anticipated to take 14 Calendar Days.
When the Utility Owner prepares a Utility Relocation Plan, the Department, the Developer, and IQF review the design and/or permit application to ensure that the Relocation does not interfere with other proposed construction activities, including Relocations of other Utilities. This review shall be completed no later than 14 Calendar Days after its submission to the Developer, unless a different time period is expressly agreed to by both parties. The Developer shall compile and provide written review comments to the Department and the Utility Owner.
The Developer shall be responsible for inspection of Private Utility Relocation to ensure that the Relocation does not interfere with other proposed construction activities, including Relocations of other Utilities.
6.4.3 Deadlines and DelaysThe Developer shall monitor Utility Relocations, including Plan development, Plan review, and construction. The Developer shall promptly notify the Department if a Utility Owner is not complying with the agreed-upon time frames indicated in Section 6.4.2 (Scheduling of Utility Work). If the Developer provides documentation confirming that a Utility has failed to Relocate within the agreed-upon timeframes, an Obstruction Removal Notice will be issued by the Department or the City of Cleveland, as appropriate. An Obstruction Removal Notice only governs the Relocation process when the Utility in question is located within the existing public Right-of-Way. If a Utility is located within a Utility Owner’s easement, the notice does not apply and the Relocation delay responsibility is based on the relocation schedule provided by the Utility. The Department will not be responsible for payment of
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delay claims associated with Utility coordination/Relocation, unless the Developer is able to provide the Department with sufficient documentation for an Obstruction Removal Notice.
6.4.4 Changes to the Utility WorkOnce a Utility Relocation has begun, the Developer shall not make any changes to the Project that would necessitate an additional Relocation of the Utility. If changes occur, the Developer agrees to absorb the schedule impact and provide full compensation for 100 percent of all costs (design and construction) associated with the additional Relocation to the Utility Owner. The Developer shall provide the Department with documentation of Relocation agreements with the involved Utility.
6.4.5 Utility Owner InspectionsThe Utility Owner may inspect construction of any Utility Work performed by the Developer on the Utility Owner’s facility. The Developer shall notify the Department of any such inspections. The Developer shall provide the Department with written documentation of all Utility comments and their resolutions. The Developer shall provide safe access and any necessary traffic control for any Utility Work inspections performed by the Utility Owner.
6.4.6 Reimbursement ProcessIf a Utility Owner notifies the Developer that they believe any Utility Work is reimbursable (to the Utility Owner) or requires additional Right-of-Way acquisition by the Department, the Developer shall immediately notify the Department.
6.4.7 Continuity of Utility Service The Developer shall ensure that all Utilities remain fully operational during all phases of the Project, except as specifically allowed and approved by the Utility Owner. The Developer shall obtain approvals from the applicable Utility Owners for all necessary interruptions of service, including proposals for shutdowns and temporary diversions of affected Utilities. The Developer is directed to (Section 4 (PI and Communication)) for notification requirements of disruptions in service.
In the event of an emergency involving a Utility interruption, the Developer shall notify the Utility owner in accordance with Utility company standards and local emergency services per Section 107.16 contained in the Department’s Construction and Materials Specifications Manual.
Where the Developer is responsible for the performance of Utility Work to maintain the service continuity of the Utility Owner’s facilities to the extent practicable during that performance of Utility Work, the Developer, at its cost, shall:
A. Keep the Utility Owner fully informed of schedules, including coordinating with the Utility Owner with regard to the Developer’s design, construction, and inspection of Utility Work performed by the Developer.
B. Keep the Utility Owner fully informed of changes that affect their facilities.
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C. Keep the Utility Owner involved in making the decisions that affect the Utility Owner’s facilities so the Utility Owner is able to provide uninterrupted service to its customers, or be subject to the least interruption practicable.
6.5 EXISTING UTILITY LOCATIONSExisting Utilities to be abandoned, including service connections for buildings to be demolished as part of the Project, must be disconnected and removed or abandoned to ground (abandoned in place). Utility poles shall be removed in their entirety.
6.5.1 Underground Utilities The Developer is responsible for verification of all subsurface Utility locations, both Public Utilities and Private Utilities, within the confines of the Work.
6.5.2 Overhead Utilities The Developer is responsible for final verification of all overhead Utility locations including type, number, and elevation of lines, and related above-ground facilities, both Public Utilities and Private Utilities, within the confines of the Work, and must meet Right-of-Way permit requirements.
6.6 KNOWN UTILITY CONFLICTSThe Developer shall identify conflicts resulting from substructure unit locations; retaining wall construction; building demolition; roadway and pavement construction; excavation and embankment limits; Developer construction means and methods; and other construction. All such Utility Relocations, modifications, and adjustments shall be coordinated by the Developer with the affected Utility. All such Utility Relocations, modifications, and adjustments shall be executed by the Developer or the affected Utility Owner as appropriate.
6.7 PROTECTION OF UTILITIESThe Developer shall take all necessary precautions to prevent disturbance to Utilities and coordinate Project construction with Utility adjustments.
The Developer shall perform Work in a manner that will cause the least reasonable inconvenience to the Utility Owner and those being served by the Utility. Existing, adjusted, or new Utilities that are to remain within the Right-of-Way of the Project shall be properly protected by the Developer to prevent disturbance or damage resulting from Project construction operations. If the Developer encounters a previously unknown Utility that requires adjustment, the Developer shall not interfere with the Utility, but shall take the proper precautions to protect the Utility or take appropriate actions, per the Contract Documents, to coordinate the adjustment of the Utility.
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6.7.1 Existing Utilities that Cannot be Impacted by the WorkSeveral existing Utilities have been identified by their respective owners as unable to be relocated or modified in any fashion as a result of the Project. Currently known Utilities falling into this category are identified and described below.
6.7.1.1 Cleveland Electric Illuminating Company (CEI)
6.7.1.1.1 Horizon Tunnel
CEI’s “Horizon Tunnel” runs approximately north and south, and roughly parallel with existing Canal Road through the Project Limits. This Utility crosses I-90 and Commercial Road. The Developer shall ensure its Work does not impact this Utility.
6.7.1.1.2 138 kV Oil-Cooled Transmission Lines
CEI maintains two 138-kV oil-cooled transmission lines under existing Commercial Road and continuing into the City of Cleveland Central Business District. These lines emanate from an existing substation on Commercial Road. The Developer’s Work shall not impact this Utility.
6.7.1.2 AT&T Telecommunications Duct Banks
AT&T maintains several concrete-encased duct banks under existing Ontario Street/Broadway Avenue - Orange Avenue, East 9th Street and East 14th Street. The Developer shall ensure its Work does not impact these facilities.
6.8 KNOWN UTILITY RELOCATIONS
6.8.1 Cleveland Public Power (CPP) RelocationsCPP presently owns, maintains, and operates overhead electric lines along West 3rd Street and Canal Road under Bridge No. CUY-90-1524. The existing overhead electric lines shall be Relocated before Bridge No. CUY-90-1524is demolished.
Along West 3rd Street, an overhead three-phase primary circuit exists under Bridge No. CUY-90-1524 between two existing poles adjacent to the bridge. The Developer shall Relocate the overhead electric into an underground duct bank consisting of six 5-inch PVC conduits arranged in a three-by-two array. This Work shall consist of splicing the existing three-phase primary from the first existing CPP manhole west of Bridge No. CUY-90-1524 to a new CPP manhole just east of the bridge to a new CPP wood riser pole. Four 5-inch PVC conduits shall be stubbed and plugged 4 feet beyond the new CPP manhole. Two 5-inch PVC conduits shall be stubbed 12 inches above finished grade and attached to the new CPP wood riser pole. One 5-inch PVC conduit shall carry the three-phase primary circuit and the other five 5-inch PVC conduits shall remain as spares.
Along Canal Road, an overhead one-phase secondary street lighting circuit and pole exists under Bridge No. CUY-90-1524 running from the east. An existing pole just east of the bridge -carries a three-phase primary circuit and the one-phase secondary street lighting circuit. The Developer shall remove these
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two poles and relocate the overhead circuits that exist under the bridge to a new CPP wood riser pole outside the bridge demolition area.
All new duct banks shall be concrete encased. A minimum cover of 36 inches shall be provided from finished grade to top of concrete encasement. Relocation of this Utility includes procuring, fabricating, constructing, and installing the duct bank, new manholes, modification of existing manholes, new junction chambers, and new riser poles; installing the feeder lines; procuring splice and terminal kits; and other ancillary appurtenances necessary to provide a complete installation. Design, details, and construction of the replacement duct bank shall conform to applicable CPP standards. CPP or a CCP pre-approved contractor shall make all splices and terminations of the new feeder lines installed by the Developer to the existing feeder lines in the finished facilities.
The Developer shall provide CPP with a minimum of four weeks advanced notification of the need to splice or terminate new lines. Each splice or termination in a line will require eight hours effort for CPP crews to complete. Note that the advanced notification to CPP is required whether CPP or a CPP pre-approved contractor is completing a splice or termination.
6.8.2 Other Utility RelocationsIn addition to Utility Relocations described elsewhere in this Section 6, additional Utility Relocations, modifications and adjustments may be necessary as a result the Developer’s Work. All such Utility Relocations, modifications, and adjustments shall be coordinated by the Developer with the affected Utility Owner and executed by the Developer or the affected Utility Owner, as appropriate.
6.9 BETTERMENTSAny ineligible, unnecessary, or betterment to the Utility will be the responsibility of the Utility and not the Developer. Determination of eligibility shall be coordinated through the Department. Payment for betterments or ineligibility costs shall be made by the appropriate Utility through the Department to the Utility Contractor. Betterment procedures shall follow the Department Utilities Relocation Manual.
6.10 DELIVERABLESUnless otherwise indicated, all deliverables shall be submitted in both electronic format and hardcopy format. Acceptable electronic formats include Microsoft Word, Microsoft Excel, or Adobe Acrobat (.PDF) files, unless otherwise indicated. At a minimum, the Developer shall submit the following to the Department:
Deliverable For Acceptance, Approval, or
Submittal
Number of Copies Submittal Schedule
Reference Section
Hardcopy Electronic
Utility Conflict Matrix Submittal N/A 1 Monthly 6.4
Utility Coordination Submittal N/A 1 2 Days after 6.4
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Deliverable For Acceptance, Approval, or
Submittal
Number of Copies Submittal Schedule
Reference Section
Hardcopy Electronic
Meeting Minutes meeting
Third Party Approval of Utility Relocation Plan
Submittal N/A 1 Prior to RFC 6.4
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