sap co configuration ecc6.0 ehp6

EHP6 for SAP ERP 6.0

July 2012

English

Basic Overhead Cost Controlling (103)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide

Copyright

© 2012 SAP AG. All rights reserved.

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Icons

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Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

© SAP AG of 85


Content

Basic Overhead Cost Controlling..............................................................................................6

1 Purpose...........................................................................................................6

2 Preparation......................................................................................................6

2.1 Prerequisites...................................................................................................6

3 Configuration Overhead Controlling................................................................6

3.1 Organizational Elements.................................................................................6

3.1.1 Maintaining the Controlling Area.....................................................................6

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)............................7

3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator. .8

3.1.1.3 Maintaining Controlling Area - Assign Company Code...........................9

3.1.2 Maintaining Versions.......................................................................................9

3.1.2.1 Maintaining Versions – General Version Definition...............................10

3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year..........................11

3.1.3 Maintaining Number Ranges for CO Documents..........................................13

3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals13

3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups 13

3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)................16

3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals......................................................................................................16

3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area.....................................................................................................16

3.2 General Master Data Configuration...............................................................17

3.2.1 Defining Cost Center Categories...................................................................17

3.2.2 Orders and Settlement..................................................................................18

3.2.2.1 Maintaining Allocation Structures.........................................................18

3.2.2.1.1 Maintaining Allocation Structures — Assignments......183.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)

203.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)..............................................................................22

3.2.2.2 Maintaining Settlement Profiles............................................................24

3.2.2.3 Defining Order Types............................................................................27

3.2.2.4 Assigning Strategy Sequence to Order Type........................................34

4 Configuration Budget and Plan.....................................................................34

4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) 34

4.2 User Defined Planning..................................................................................35

4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers..........35

4.2.2 Creating Planning Layouts for Activity Type Planning...................................38

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning......................41

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.......44

4.2.5 Maintaining User-Defined Planner Profiles....................................................47

5 Basic Master Data.........................................................................................51

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5.1 Cost Elements and Groups...........................................................................51

5.1.1 Primary Cost Elements..................................................................................51

5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements..........51

5.1.1.2 Making Default Settings for Primary Cost Elements - Costs.................52

5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session.............56

5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session...........57

5.1.2 Creating Secondary Cost Elements..............................................................57

5.1.3 Text Maintenance Cost Elements Costs.......................................................58

5.1.4 Creating Groups: Cost Elements...................................................................59

5.1.4.1 Cost Element Groups: Header and Text...............................................59

5.1.4.2 Cost Element Groups: Values (Cost Elements)....................................60

5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)........64

5.1.4.4 Assigning All Cost Elements to Cost element Group............................66

5.1.5 Selection Variants (Cost Elements)...............................................................67

5.2 Cost Centers and Groups..............................................................................67

5.2.1 Creating Standard Hierarchy: Cost Centers..................................................67

5.2.2 Creating Cost Centers...................................................................................68

5.2.3 Creating Alternative Groups: Cost Centers...................................................69

5.2.3.1 Cost Center Groups: Header and Texts...............................................69

5.2.3.2 Cost Center Groups: Values (Cost Centers).........................................70

5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups).............71

5.2.4 Selection Variants (Cost Center)...................................................................72

5.3 Creating Statistical Key Figures....................................................................73

5.4 Creating Activity Types..................................................................................73

5.5 Creating Internal Order..................................................................................75

6 Configuration with Use of CO Master Data...................................................76

6.1 Actual Postings.............................................................................................76

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.......76

6.1.2 Editing Automatic Account Assignment- Details per valuation area..............77

6.2 Accrual Calculation.......................................................................................78

6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)...78

6.2.2 Maintaining Overhead Structure - Base Determination.................................80

6.3 Assessment...................................................................................................81

6.3.1 Defining Assessment Plan............................................................................81

6.3.2 Defining Assessment Actual..........................................................................83

© SAP AG of 85


Basic Overhead Cost Controlling

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. IT for Italy: Prerequisites_Matrix_BL_EN_IT.xls). This document can be found in the SAP Best Practices documentation package in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).

3 Configuration Overhead Controlling

UseIn this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.

ProcedureAccess the Customizing activity as described and make the settings according to the table values listed in this documentation.

3.1 Organizational Elements

3.1.1 Maintaining the Controlling Area

UseMind the following:

Controlling area 1000 is configured as cross-company code for Europe. Company code 1000 is assigned. The name can vary.

The currency is EURO, the currency type is 30 (group or client currency).

The extended chart of accounts is YBIT.

The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can also be used.

The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.

The following Controlling components are active:

Cost Centers

Order Management

Commitments Management

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Projects

Sales Orders with Commitments Management

Cost Objects

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)

ProcedureCarry out the following steps:

1. Access the activity using one of the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)

Transaction Code OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, check and make the following entries:

Field name Description User action and values Comment

Controlling Area 1000

Name Controlling Area 1000

CoCd->CO Area Allocation Indicator

2 Cross-company code cost accounting

Currency type 30 Group currency

Currency Currency EUR

Diff.CCode Currency

Indicator: Different Company Code Currency is Allowed

Set allowed

Chart of accts Chart of accounts

YBIT

Fiscal year variant K4

CCtr Std. Hierarchy

Standard Hierarchy for Cost Centers

0001 Do not maintain the standard hierarchy, confirm warnings. The standard hierarchy is maintained later.

4. Save your entries.

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3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator





2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators.

4. If several fiscal year intervals exist, double-click the latest year in this list.

5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries:


Cost centers Component active

Order management

Component active

Commit. management

Component active

Profit Analysis Component not active Building block 168 activates profitability analysis

Acty-Based Costing

Component not active

Profit center Acctg.

No selection Not active

Projects Set

Sales Orders Set SD Order Processing is Active

Cost Objects Set

Real Estate Mgmt. No selection Not active

W. Commitment Mgt

Set Ind. Commitment Management with Sales Orders is Active

All currencies Set

Variances Set

Company Code validation

Set Applies only if several company codes are assigned to the controlling area

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ResultYou have created and maintained the controlling area 1000.

3.1.1.3 Maintaining Controlling Area - Assign Company Code

UseAll company codes used are to be assigned to the controlling area.

If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.



IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area


2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen).

4. On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries.

5. On the New Entries: Overview of added entries screen, make the following entries:


CoCd Company Code 1000 Enter your company code


3.1.2 Maintaining Versions

UseVersions enable you to have independent sets of planning and actual data.

Version 0

Planning- Integrated planning is set- Copying is allowed- Exchange rate type M with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation- Purely iterative price- Actual and planned periodic price (the costs of the individual period are divided by

© SAP AG of 85


the activities during that period, which may result in different prices for each period)- You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.

More versions: 1, 2, 3 (plan versions only)

Planning

- Integrated planning is set- Copying is allowed- Exchange rate type P with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation

- Purely iterative price

- Periodic price

Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed.

Integrated planning- Controls whether or not planning of an internal order is integrated in a plan version with cost center planning.

Strictly iterative priceYou should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.

3.1.2.1 Maintaining Versions – General Version Definition



IMG Menu Controlling General Controlling Organization Maintain Versions

Transaction Code SPRO

2. On the Enter General Version Definition screen, enter the following values:

Version Name Plan Actual WIP/RA Variance ExclusiveUse

0 Plan/actual version

Set Set Set Set

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Version Name Plan Actual WIP/RA Variance ExclusiveUse

1 Plan Version: Change 1

Set Set


Set Set


Set Set


3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year



IMG Menu Controlling General Controlling Organization Maintain Versions


2. On the View “General Version Definition”: Overview screen, choose Version 0.

3. Choose Controlling area settings Settings for each year.

4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000.

5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New Entries.

6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <previous year> for example 2006

Version locked set Version previous year locked

Integrated Planning set

Copying allowed set

Exchange rate type M Standard translation at average rate

Value date for example 1.1. from the selected fiscal year

Integrated planning with cost centers/bus.processes

set

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Version for ind.act.alloc.



7. Repeat steps 5 and 6 for fiscal year <current year> (e.g. 2007). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <current year> for example 2007

Version locked Actual year not locked


Copying allowed set




set




9. Repeat steps 5 and 6 for fiscal year <next year> (e.g. the next 5 following years). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <next year> for example 2008

Version locked


Copying allowed set




set




© SAP AG of 85


ResultYou have configured:

Version 0 for planning and actual postings and

Versions 1, 2 and 3 only for planning.

The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.

3.1.3 Maintaining Number Ranges for CO Documents

UseThe purpose of this activity is to define the number ranges for the CO documents.

3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals


1. Access the activity using the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000.

3. Choose Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows:

Text From number To number

Primary Postings 0100000000 0199999999

Planning Transactions 0200000000 0299999999

Actual Postings (without primary postings)

0300000000 0399999999

Other Transactions 0400000000 0499999999


3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups

UseTo assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).

Procedure1. Access the activity using the following navigation options:

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IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000.

3. Choose Maintain Groups (F6).

4. Select the element and assign them to the respective group as in the table below. For that purpose:

Choose a number-range-group and mark the group.

Choose a CO Business Transaction (Element) with button Select element (F2).

The assignment proceeds with button Assign element group (F5).

Group/ CO Business Transaction Description Comment

Primary Postings (number range number 01) Group

COIN CO Through-postings from FI Element

KAZO Down payment Element

Planning Transactions (number range number 02) Group

CPPP ABC process assessment: plan Element

FIPA Payment scheduling Element

KAZP Plan cost center accrual Element

KOAP Plan settlement Element

KPIV Actual cost distrib. cost obj. Element

KPPB Standard cost estimate Element

KSII Actual price calculation Element

KSP0 Plan split costs Element

KSPB Plan assessment to CO-PA Element

KZPP Plan overhead (periodic) Element

KZRP Interest Calculation (Plan) Element

PAPL Profit Planning Element

RKP1 Planning primary costs Element

RKP2 Planning activities Element

RKP3 Planning secondary costs Element

RKP4 Planning stat. key figures Element

RKP5 Plan Revenue Types Element

RKP6 Planning activity-dep. costs Element

RKP7 Planning act.-dep. sec. costs Element

RKP8 Planning order costs Element

RKP9 Plan. act-dep.settlement costs Element

RKPB Periodic Reposting: Plan Data Element

RKPL Plan indirect activity alloc. Element

RKPQ Manual cost planning Element

RKPS Sec. planning with template Element

RKPU Plan overhead cost assessment Element

RKPV Plan overhead cost distrib. Element

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RKPW Secondary order cost planning Element

RKPX Aty-dep. sec. order cost plan. Element

RKPZ Planning overhead credits Element

RKU1 Repost costs Element

RKU2 Repost revenue Element

RKU3 Repost CO line items Element

Actual Postings (without primary postings) (number range number 03) Group

CPPA ABC Actual process assessment Element

KAMV Manual cost allocation Element

KAZI Actual cost center accrual Element

KGPD Distribution acc. to peg Element

KKKP Control Costs (Primary) Element

KKKS Control Costs (Secondary) Element

KOAO Actual settlement Element

KSI0 Actual cost center split Element

KSOP Prim. Target Cost Calculation Element

KZPI Actual overhead (periodic) Element

KZRI Interest calculation (actual) Element

RKIB Actual Periodic Repostings Element

RKIL Actual inverse activity alloc. Element

RKIU Actual Overhead Assessment Element

RKIV Actual Overhead Distribution Element

RKL Actual activity allocation Element

RKLT Actual template allocation Element

RKN Actual non-alloc. activities Element

RRIB Seg. adjust.: Act.per.repost. Element

RRIU Segment adjust.: Act. Assess. Element

RRIV Segment adjust.: Act. distrib. Element

Other Transactions (number range number 04) Group

KABG Automat. WIP/results analysis Element

KABM Manual WIP/results analysis Element

KAFM Payment data Element

KAUS Calculate Scrap Element

KEKB Unit costing Element

KEKZ Unit costing (overhead) Element

KFPI Transfer price allocation Element

KFPP Transfer price agreement Element

KPPZ Standard costing (overhead) Element

KSOS Sec. Target Cost Calculation Element

KSPA Assessment to CO-PA Element

KSWP Prim. Target Cost Calc. (WIP) Element

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KSWS Sec. Target Cost Calc. (WIP) Element

KVAR Variance calculation Element

RKLX Predistribution of fixed costs Element

RKS Enter statistical key figures Element


ResultYou have configured the number ranges for Controlling documents.

3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)

3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows: (il gruppo non ha nome)

Text From_number To_number

Standard Accounting Document 0000000001 0001000000


ResultThe number ranges are configured for the settlement documents for internal orders.

3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area

UseThe controlling area is to be assigned to the number range group.


© SAP AG of 85



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. If controlling area 1000 is listed under “Not assigned”, it has to be assigned to a number range group. If the controlling area 1000 is not listed here, the following steps are not relevant.

5. Select controlling area 1000 in the list Not assigned and choose Select Element (F2).

6. Select the Standard Accounting document group and choose Select Element (F2).


ResultThe controlling area is assigned to a number range group.

3.2 General Master Data Configuration

3.2.1 Defining Cost Center Categories

UseCost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.

All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.


IMG Menu Controlling Cost Center Accounting Master Data Cost Centers Define Cost Center Categories


2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries.

3. On the New Entries: Overview of added Entries screen, make the following entries:


CCtC Cost Center Category 9

Name Marketing

ActRev Actual Revenue Postings

Set

PlnRev Planning Revenues Set

Cmmt Commitment Update Set

Func Functional Area

© SAP AG of 85


ResultYou have created the Cost Center Category 9 Marketing.

3.2.2 Orders and Settlement

3.2.2.1 Maintaining Allocation Structures

UseAn allocation structure defines how an order is settled.

The allocation structure differentiates the different possibilities of allocations.



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures


2. On the Change View “Allocation Structures”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Alloc.str. Text

Y1 CO allocation structure

Y2 No Split - All cost elements

Y9 Rework Orders

YH PS Settlement

YL Service Order Settlement

YM Allocation Structure IM

YP PP Valuated

YR R&D Orders

YS Sales Order Settlement


ResultThe allocation structures are added.

3.2.2.1.1 Maintaining Allocation Structures — Assignments

UseAssignments are added to the allocation structures.

Prerequisites Allocation structures are added in previous step.

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2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Choose New Entries.

5. On the New Entries: Overview of Added Entries screen, make the following entries and save.

Allocation Structure

Assignment Text

Y1 010 Personnel costs

Y1 020 Raw-/service material consump.

Y1 030 Other costs

Y1 040 Secondary costs

Y1 050 Revenues

Y2 100 All cost elements

Y9 100 Rework Costs

YH 10 Revenues Results Analysis

YH 20 Costs Internal Settlement

YH 30 Personnel costs

YH 40 Raw-/service material consump.

YH 50 Other costs

YH 60 Secondary costs

YH 70 Revenues

YH 80 Production Material

YL 100 Service revenues

YL 200 Service costs

YM 010 External procurement

YM 020 Material

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Assignment Text

YM 030 Internal services

YP 100 PP Valuated

YR 100 R&D Costs

YS 100 Sales order

ResultThe assignments are added.

3.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)

UseCost element groups are assigned as sources.

PrerequisitesThe allocation structures and assignments are maintained.





2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below.

3. Choose Assignments with a double-click (left hand side of the screen).

4. Select the assignment (right hand side of the screen).

5. Select Source with a double-click (left hand side of the screen).

6. If the Set Controlling Area dialog box appears, enter controlling area 1000.

7. On the Change View “Source”: Details screen, make the following entries and save.


Assignment Cost Elem.Group

Y1 010 YBMF_001

Y1 020 YBMF_002

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Assignment Cost Elem.Group

Y1 030 YBMF_003

Y1 040 200_CE

Y1 050 20_CE

Y2 100 YB_ALL

Y9 100 YB_ALL

YH 10 932000

YH 20 931110 to 931140

YH 30 YBMF_001

YH 40 YBMF_002

YH 50 YBMF_003

YH 60 YBMF_004

YH 70 5100_CE

YH 80

YL 100 20_CE

YL 200 10_CE

YM 010 1400_CE

YM 020 1200_CE

YM 030 4500_CE

YP 100 YB_ALL

YR 100 YB_ALL

YS 100 YB_ALL

ResultThe cost element groups are assigned to the allocation structures as sources.

3.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)

UseThere are two types of settlement:

settlement by cost elements

© SAP AG of 85


settlement by settlement cost element

PrerequisitesThe allocation structure, assignments and sources are maintained.

For the second type you have to define the following cost elements, to ensure that settlement is successfully executed:

Internal settlement (means internal CO): Cost element category 21 (secondary).

External settlement (means receivers in external accounting e.g. in Asset Management): Cost element category 22 (primary).





2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Select the assignment (right-hand side of the screen).

This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below.

5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen).

6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries.

7. On the New Entries: Overview of added Entries screen, make the following entries and save.


Assign-ment

Receiver cat.

ByCost Element

SettlementCost Element

Y1 010 CTR Select

Y1 010 ORD Select

Y1 010 WBS Select

Y1 010 FXA Select

Y1 020 CTR Select

Y1 020 ORD Select

Y1 020 WBS Select

Y1 020 FXA Select

Y1 030 CTR Select

Y1 030 ORD Select

Y1 030 WBS Select

Y1 030 FXA Select

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Assign-ment

Receiver cat.

ByCost Element


Y1 040 CTR Select

Y1 040 ORD Select

Y1 040 WBS Select

Y1 040 FXA Select

Y1 050 CTR Select

Y1 050 ORD Select

Y1 050 WBS Select

Y1 050 FXA Select

Y2 100 FXA Select

Y2 100 CTR Select

Y2 100 SDI Select

Y2 100 WBS Select

Y9 100 CTR 921015

YH 10 PSG 921100

YH 20 PSG 921110

YH 30 CTR Select

YH 30 ORD Select

YH 30 WBS Select

YH 40 CTR Select

YH 40 ORD Select

YH 40 WBS Select

YH 50 CTR Select

YH 50 ORD Select

YH 50 WBS Select

YH 60 CTR Select

YH 60 ORD Select

YH 60 WBS Select

YH 60 PSG Select

YH 70 CTR Select

YH 70 ORD Select

YH 70 WBS Select

YH 80

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Assign-ment

Receiver cat.

ByCost Element


YL 100 PSG 921050

YL 200 PSG 921055

YL 200 SDI Select

YL 200 CTR 921055

YM 010 FXA Select

YM 010 CTR 921010

YM 020 FXA Select

YM 020 CTR 921020

YM 030 FXA 530100

YM 030 CTR 921030

YP 100 CTR Select

YP 100 ORD Select

YR 100 PSG 921017

YR 100 CTR 921017

YS 100 PSG 921019

ResultSettlement cost elements are added to allocation structures.

3.2.2.2 Maintaining Settlement Profiles

UseIn the settlement profile, you define a range of control parameters for settlement.



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Settlement Profiles

Transaction Code OKO7

2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile.

This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below.

© SAP AG of 85


3. Choose Details.

4. On the Change View “Settlement Profile”: Details screen, make the following sets of entries:

Field Name User action / value:Settlement profile YB0020

User action / value:Settlement profile YB0030


User action / value:Settlement profile YB00AI

User action / value:Settlement profile YB00R1

Settlement profile

YB0020 YB0030 YB0050 YB00AI YB00R1

Text Overhead costs

Production Measure

Investment Measure

Settlement assets under const.

R&D Internal Order

Settlement

Actual costs cost of sales

To be settled in full

set set set set set

Can be settled

Not for settlement

Default Values


Y1 Y1 Y1 Y1 YR

PA Transfer str,

Default object type

CTR ORD FXA FXA PSG

Indicators

100% validation

set

%-Settlement

set set set set set

Equivalence numbers

set set set set set

Amount Settlement

Var. to costing based PA

Valid Receivers

G/L Settlement Settlement Settlement Settlement Settlement

© SAP AG of 85


Field Name User action / value:Settlement profile YB0020



User action / value:Settlement profile YB00AI

User action / value:Settlement profile YB00R1

account optional optional optional not allowed not allowed

Cost Center

Settlement optional

Settlement not

allowed

Settlement optional

Settlement optional

Settlement optional

Order Settlement optional

Settlement optional

Settlement optional

Settlement not allowed


WBS element

Settlement optional

Settlement optional

Settlement optional



Fixed Asset


Settlement not

allowed

Settlement optional

Settlement optional


Material Settlement not allowed

Settlement not

allowed




Network Settlement not allowed

Settlement not

allowed




Profit. Segment


Settlement not

allowed



Settlement optional

Sales order Settlement not allowed

Settlement not

allowed




Cost objects


Settlement not

allowed




Order item Settlement not allowed

Settlement not

allowed




Business proc.






Real Est.Object


Settlement not

allowed




Other parameter

Document type

SA SA SA AA SA

Max.no.dist. rls

10 10 100 999 3

Residence time

3 3 24 12 3

5. Choose Save and Back.

© SAP AG of 85


ResultYou have created the settlement profiles.

3.2.2.3 Defining Order Types

UseThere are several kinds of order types in controlling. The order category determines the technical properties of orders.

The most important order categories in overhead controlling are:

Order category Description

01 Internal order

02 Accrual Calculation Order

03 Model Order

Accrual Orders

You use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods.

Order Type:Y9A0 Internal Order – Accrual Cost Accounting

External Number Assignment: 9A00 + Sequence Number

Settlement Profile: 20

Not Matched with Revenue

Internal order

These order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary.

As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues.

You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type.

If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order.

The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.



© SAP AG of 85


IMG Menu Controlling Internal Orders Order Master Data Define Order Types

Transaction Code KOT2_OPA

2. On the Change View “Order Types”: Overview screen, choose New Entries.

3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter.

4. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Description User actions and values Comment

Order category 1 Internal Order (Controlling)

Order Type Y010

Short Text Internal Order: Third-party services

5. Choose Assign/Change Intervals to assign the number range.

6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps:

a) Select the number range group checkbox.

b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.)

c) Assign the order type to the number range group by selecting Element/Group (F5).

Order Type Number Range group

Y010 Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries:


Order Type Y010 Already maintained in preceding steps

Short Text Third-party services Already maintained in preceding steps


Already maintained in preceding steps

Number range interval

500000 – 599999

Number range group:

Services

Already maintained in preceding steps

Settlement profile

YB0030 Production measure

Planning profile 000001 General plan profile

Budget Profile 000001 General budget profile

Object Class

Functional area

Collective order with/without automatic goods

Collective order without automatic goods movement

Select from the drop down menu

© SAP AG of 85



movement

Residence Time 1

3 Calendar Months

CO Partner Update

X ACTIVE Select from the drop down menu


set Commitments Management Active

Revenue postings

set Identifier "Revenue posting allowed"

Integrated Planning

set Indicator for Integrated Planning

Status profile 00000002 Internal Orders

Release immediately

Not set


9. Repeat the entries and enter the required fields for order type Y020:


Order Type Y020

Short Text Internal Order : Overhead costs



200000 - 299999

Number range group: Design

Settlement profile

YB0020 Overhead costs



Functional area

Object Class

Collective order with/without automatic goods movement


Residence Time 1

3

CO Partner Update

X ACTIVE

© SAP AG of 85




set

Revenue postings

Not set

Integrated Planning

set

Status profile 00000002

Release immediately

set




Order Type Y090

Short Text Internal Order: Statistical orders



300000 – 399999 Number range group: Tools and Equipment

Settlement profile

Not set



Object Class

Functional area Not set

Collective order with /without automatic goods movement



Residence Time 1

3

CO Partner Update

X ACTIVE Select from the drop down menu


Set Commitments Management Active

Revenue postings

Not set

Integrated Planning

Not set

Status profile 00000002 Internal Order

Release immediately

Set "Release immediately" indicator



© SAP AG of 85



Order Type Y100

Short Text Internal Order: Research and Development



100000 - 199999Number range group: Development

Settlement profile

YB00R1 R&D Internal Order Settlement



Object class

Functional area




Residence Time 1

3

CO Partner Update

X Active Select from the drop down menu


set

Revenue plannings

Not set

Integrated Planning

set


Release immediately

Not set




Order Type Y400

Short Text Internal Order: Marketing



500000 – 599999

Number range group:

Services

Settlement profile

Not set Not for settlement



Object class

Functional area

© SAP AG of 85






Residence Time 1

3

Residence Time 2

CO Partner Update



set

Revenue plannings

Not set

Integrated Planning

Not set


Release immediately

set




Order Type Y600

Short Text Internal Orders: Investment



600000 - 699999Number range group: Capital Spending

Settlement profile

YB00AI Assets under construction settlement



Object class INVST

Functional area




Residence Time 1

6

Residence Time 2

6

CO Partner Update



set

Revenue plannings

Not set

© SAP AG of 85



Integrated Planning

Not set


Release immediately

Not set


19. Repeat the entries and enter the required fields for order type Y9A0:


Order Type Y9A0

Short Text Internal orders: Accrual cost accounting

Order category 2 Accrual Calculation Order (Controlling)


9A0000000000 - 9AZZZZZZZZZZNumber range group: Imputed cost orders

Settlement profile

YB0020 Overhead costs



Object class

Functional area




Residence Time 1

3

Residence Time 2

CO Partner Update



Not set

Revenue plannings

Not set

Integrated Planning

Set


Release immediately

Set


© SAP AG of 85


3.2.2.4 Assigning Strategy Sequence to Order Type

Use

In this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.



IMG Menu Controlling Internal Orders Actual Postings Settlement Automatic Generation of Settlement Rules Assign Strategy Sequence To Order Type

Transaction Code KSR3_ORC

2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

Field name Description User actions and values

Comment

Order type Y020 Internal Order : Overhead costs

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status REL Release Standard

Order type Y100 Research and Development

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status CRTD Create Standard


4 Configuration Budget and Plan

4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control)

UseThe monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage.

In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.


© SAP AG of 85



IMG Menu Controlling Internal Orders Budgeting and Availability Control Define Tolerance Limits for Availability Control


2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries.



COAr Controlling Area 1000

Prof. Budget profile 000001

Tr.grp Availability-control activity group

++ All activity groups allowed

Act. Availability control action 1 Only warning message

Usage Usage rate in % 90,00%


ResultYou have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.

4.2 User Defined Planning

4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Transaction Code KP65

2. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout.


Planning layout

Y1-101

Text CE/AT Excel

Planning layout

Y1-101-1

© SAP AG of 85



Text CE/AT Excel

Planning layout

Y1-101-A

Text CE/AT Dependent

3. Choose Create.

4. Create the layouts with following values:

Element definition:

Name Attrib. Key figure Flag for entering sets

Var. on/off (from)

From Var.on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Activity Type Set Set LAGRU Not set

Cost Element Set Set KAGRU Not set

To enter the first Element Definition, double-click on the Lead column.

To add other Element Definitions choose Edit Columns New lead Column in the menu

To sort the columns, choose Edit Columns Sort Lead Columns in the menu

Key Figures/Attribute:

Name Element Type:

Element Type:

Flag for entering sets

Var. on/off (from)


To

Attrib. Key figure

Layout Y1-101, Y1-101-1 and Y1-101-A

Plan Fixed Costs

Plan Fixed Costs in CO Area Currency

Not set Not set Not set

DK Distri-bution key

Plan Fixed Costs in CO Area Currency


Plan Var. Costs

Plan Variable Costs in CO Area Currency





© SAP AG of 85


To enter the first Characteristic, double-click on the Column 1.

To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table

5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements

Short Medium Long

Layout Y1-101, Y1-101-1 and Y1-101-A

ActType Activity Type Activity Type

Cost elem. Cost element Cost element

PlnFxdCOCu Plan Fixed Costs Plan fixed costs in COArea currency

PlanVar.CO Plan Variable Costs Plan variable costs in CO area currency

6. Choose Edit Gen.Data selection Gen.Data selection in the menu and enter the following values:

Name Flag for entering sets

Variable on/off (from)

From Variable on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Version Not set set VERSN Not set

Period Not set set PERIA set PERIB

Fiscal Year Not set set GJAHR Not set

Cost Center set set KSGRU Not set

7. Choose Edit Gen.Data selection Header Layout in the menu to maintain the sequence of header characteristics

Layout Y1-101, Y1-101-1 and Y1-101-A

1 Version

2 Period

3 Fiscal Year

4 Cost Center

8. Choose Extras Variables Variables Definition in the menu and enter the following data:

Name Type Characteristic Description Opt./oblig

Layout Y1-101, Y1-101-1 and Y1-101-A

GJAHR Characteristic value Fiscal Year Fiscal year

KAGRU Characteristic value Cost Element or group

KSGRU Characteristic value Cost Center or group

© SAP AG of 85



LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period or group

PERIB Characteristic value Period From period

VERSN Characteristic value Version To period

9. Choose Save.

4.2.2 Creating Planning Layouts for Activity Type Planning



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Activity Type Planning Create activity type planning layout


2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description.


Planning layout

Y1-202-1

Text Act.type / price

Planning layout

Y1-202-2

Text Act.Price Expanded

3. Choose Create.

4. Create the layouts with the following values:

Element definition:

Name Attrib. Key figure


Var. on/off (from)


To

Layout Y1-202-1

Cost Center Set Set KSGRU Not set


Layout Y1-202-1

Cost center Set Set KSGRU Not set


© SAP AG of 85






Name Element Type:

Element Type:


Var. on/off (from)


To

Attrib. Key figure

Layout Y1-202-1

Plan Activity Plan activity Not set Not set Not set

Dist. Distri-bution key


Pln Fix Price Plan Fix Price in CO Area Currency


Plan Var. Costs

Price variable



Layout Y1-202-1

Plan Activity Plan Activity Not set Not set Not set

Dist Distribution key

Distr. Kew plan activity


Unit Unit of measures

Unit plan activity

Not set not set Not set

Plan Fix Price

Plan Fix Price in CO Area Currency


Plan Var. Price

Plan Variable Price in CO Area Currency


Plan Unit Price

Plan Unit Price in CO Area Currency


Price Price indicator

Plan price indicator


© SAP AG of 85


Name Element Type:

Element Type:


Var. on/off (from)


To

Attrib. Key figure

Alloc Celem. Alloc. CElem

Allocation cost element


A ATypCategory

ATyp category


L Text exists

Long text Not set Not set Not set




Short Medium Long

Layout Y1-202-1

Cost Ctr Cost center Cost Center


PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Layout Y1-202-2



PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Price Unit Price Unit Price Unit





To

Layout Y1-202-1 and Y1-202-1




© SAP AG of 85



Layout Y1-202-1 and Y1-202-1

1 Version

2 Period

3 Fiscal Year



Layout Y1-202-1 and Y1-202-1


KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

VERSN Characteristic value Version Version

9. Choose Save.

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create planning layouts for statistical key figure planning Create statistical key figure planning layout


2. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description.


Planning layout

Y1-301-1

Text Key fig.plan

Planning layout

Y1-301-2

Text Key fig.plan exp

© SAP AG of 85


3. Choose Create.

4. Create the layouts with following values:

Element definition:

Name Attrib. Key figure Flag for entering sets

Var. on/off (from)


To

Layout Y1-301-1

Cost Center Set Set KGRSU Not set

Stat. key fig. Set Set STAGRU Not set

Layout Y1-301-2

Cost center Set Set KSGRU Not set

Stat. key fig. Set Set STAGRU Not set





Name Element Type:

Element Type:


Var. on/off (from)


To

Attrib. Key figure

Layout Y1-301-1

Curent Plan value

Current Plan Value


Dist. Distri-bution key


Layout Y1-301-2

Key figure category

KeyFig.Cat.


Curent Plan value

Current Plan Value


Dist Distribution key


Unit Unit of measure

Unit current plan value

Not set not set Not set

L Text exists Long text Not set Not set Not set

© SAP AG of 85





Short Medium Long

Layout Y1-301-1


StatKeyFig Stat Key Figure Statistical key figure

Plan value Current Plan value Current Plan value

Layout Y1-301-2


KeyFigCat T Key Figure Category

Plan value Current Plan value Current Plan value





To

Layout Y1-301-1 and Y1-301-2





Layout Y1-301-1 and Y1-301-2

1 Version

2 Period

3 Fiscal Year



Layout Y1-301-1 and Y1-301-2


KGRSU Characteristic value Cost Center

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

© SAP AG of 85



STAGRU Characteristic value Stat. key fig. Or group

VERSN Characteristic value Version Version

9. Choose Save.

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders



IMG Menu Controlling Internal Orders Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Transaction Code KPG5

2. On the Report Painter: Create Orders: Planning layout for cost elements/active screen, enter the planning layout and description.


Planning layout

Y1-401-1

Text Order planning

3. Choose Create.

4. Create the layout with following values:

Element definition:

Name Attr. Key figure


Var. on/off (from)

From Var. on/off (to)

To

Cost element

set Set KAGRU Not set

© SAP AG of 85






Name Element Type:

Element Type:


Var. on/off (from)

From Var. on/off (to)

To

Attr. Key figure

TtlPCost CO

Total Plan Costs in CO Area Currency





TtlPCons. Total Plan Consumption





Quantity Record Quantity


Text field Text existis





Short Medium Long

Cost element Cost element Cost element

TtlPCost CO Ttl Plan Costs COArC Total Plan Costs in CO Area Currency

TtlPCons. Ttl Plan Consumption Total Plan Consumption

© SAP AG of 85






To




Order set set AUFGR Not set


1 Version

2 Period

3 Fiscal Year

4 Order


Name Type Characteristic

AUFGR Characteristic value Order

GJAHR Characteristic value Fiscal Year

KAGRU Characteristic value Cost Element

PERIA Characteristic value Period

PERIB Characteristic value Period

VERSN Characteristic value Version

9. Choose Save.

4.2.5 Maintaining User-Defined Planner Profiles

UseIn a planner profile, you specify per planning area which planning layout is to be used and also with which default values.



IMG Menu Controlling Internal Orders Planning Manual Planning Maintain User-Defined Planner Profiles Maintain User-Defined Planner Profiles


2. On the Change View “Planner profiles”: Overview screen, choose New Entries.


Profile Description Auth. group

© SAP AG of 85


YBALL_01 Planning with Excel (reduced)

YBALL_02 Planning: All Planning Areas

4. Choose Save.

5. On the Change View “Planner profiles”: Overview screen, select the profile and choose General Controlling.

6. On the Change View “General Controlling”: Overview screen, choose New Entries.

7. On the New Entries: Overview of Added Entries screen, make the following entries for the profile:

Planning Profile YBALL_01

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

Planning Profile YBALL_02

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

Ord: Statistical key figures 1P6 2 2

WBS elements: Cost element/acty inputs 1P7 2 2

WBS elements: Statistical key figures 1P9 2 2

Networks: Statistical key figures 1PC 2 2

Business processes: Activity inputs 1PD 2 2

Business processes: Quantities/prices 1PE 2 2

Business processes: Stat. key figures 1PF 2 2

Cost objects: Cost element/acty inputs 1PG 2 2

Cost objects: Statistical key figures 1PI 2 2

RE: Cost elements, activity allocations 1PJ 2 2

RE:Stat. key figures 1PL 2 2

CCtr: Manual actual prices 1PN 2 2

Business process: Manual actual prices 1PQ 2 2

© SAP AG of 85


8. Choose Save.

9. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling.

10. On the Change View “Layouts for Controlling”: Overview screen, choose New Entries.


Planing profile YBALL_01

Planning Area Table Itm Layout Defit Overw.

Integr.

File description

Cost ctrs: Cost element/activity inputs

1P1 1Y1-101

set set set 01_1P1_YBALL_01_001Y1-101


1P1 1Y1-101-A

Cost centers: Activities/prices

1P2 1Y1-202-1

set set


1P2 1Y1-202-2

set set

CCtr: Statistical key figures

1P3 1Y1-301-1

set set


1P3 1Y1-301-2

set set

Orders: Cost element/activity inputs

1P4 1Y1-401-1

set set

Planing profile YBALL_02

Planning Area Table Itm Layout Defit Overw.

Integr.

File description


1P1 1Y1-101-1

set set


1P2 11-201


1P2 11-204


1P2 11-201C


1P3 11-301

CCtr: Statistical key figures 1P3

11-302

CCtr: Statistical key figures 1P3

11-303C

Orders: Cost element/activity inputs 1P4

11-401


11-402


11-402P

© SAP AG of 85



11-404

Ord: Statistical key figures

1P6 1 1-601

Ord: Statistical key figures

1P6 1 1-603C

WBS elements: Cost element/acty inputs

1P7 1 1-701


1P7 1 1-702


1P7 1 1-702P


1P7 1 1-703


1P7 1 1-704

WBS elements: Statistical key figures

1P9 1 1-901

WBS elements: Statistical key figures

1P9 1 1-903C

Networks: Statistical key figures

1PC 1 1-C01


1PC 1 1-C02


1PC 1 1-C03C

Business processes: Activity inputs

1PD 1 1-D01


1PD 1 1-D02


1PD 1 1-D02P

Business processes: Quantities/prices

1PE 1 1-E01

Business processes: Quantities/prices

1PE 1 1-E02

Business processes: Stat. key figures

1PF 1 1-F01

Business processes: Stat. key figures

1PF 1 1-F03C

Cost objects: Cost element/acty inputs

1PG 1 1-G01


1PG 1 1-G02


1PG 1 1-G02P

© SAP AG of 85


Cost objects: Statistical key figures 1PI

11-I01

Cost objects: Statistical key figures 1PI

11-I03C

RE: Cost elements 1PJ 1 1-J01-1












RE:Stat. key figures 1PL 1 1-L01-1






CCtr: Manual actual prices 1PN

11-N01

Business process: Manual actual prices 1PQ

11-Q01

12. Choose Save.

13. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters.

14. On the Cost Element/Activity Input Planning: Init.Screen Pre-Parameteriz, screen make the following entries for profile:

Planning Layout YBALL_01

Planning Area Table Ver-sion

Period from

Period to

Fiscal year

Cost center

CElem Activity Type

Cost ctrs: Cost element/activity inputs 1P1

001 1 12 <current year>

* * n.a.

Cost centers: Activities/prices 1P2

001 1 12 <current year>

* group = 100_CE

*

© SAP AG of 85


15. Choose Save.

16. Save your entries and quit the transaction.

5 Basic Master Data

UseMaster data is imported using application transactions or eCATTs (extended Computer Aided Test Tools). Because some of the master data is required for configuration, a description of the data used appears below.

PrerequisitesIf a dialog box Set Controlling Area appears, enter the following data:

Field Name User actions and values


5.1 Cost Elements and Groups

5.1.1 Primary Cost Elements

5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements

UseCost elements are created with batch input sessions. SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. These examples have to be deleted so that the correct batch input sessions can be created.



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings

Transaction Code OKB2

2. On the Determine Work Area: Entry screen provide chart of accounts YBIT and choose Enter.

3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen, choose Select All (F7).

4. Choose Delete (Shift + F2) and save your entries.

ResultThe default settings are deleted. The screen is empty.

© SAP AG of 85


5.1.1.2 Making Default Settings for Primary Cost Elements - Costs

UseThe ranges of cost elements to be created are defined.

Prerequisites

The respective P&L accounts must have been created in FI. This has been done during installation of layer 0.



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings


2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter.

3. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen, choose New Entries (F5).


Acct from Account to CElem cat.

506000100 506000100 1

506000200 506000200 1

506000300 506000300 1

506000400 506000400 1

506000500 506000500 1

506990400 506990400 1

507000100 507000100 1

507000130 507000130 1

507000140 507000140 1

507000150 507000150 1

507000160 507000160 1

507000200 507000200 1

507000210 507000210 1

507000220 507000220 1

507000230 507000230 1

507000240 507000240 1

507000250 507000250 1

507000300 507000300 1

507000310 507000310 1

© SAP AG of 85



507000320 507000320 1

507000400 507000400 1

507000410 507000410 1

507000420 507000420 1

507000430 507000430 1

507000500 507000500 1

507000510 507000510 1

507000520 507000520 1

507000530 507000530 1

507000535 507000535 1

507000540 507000540 1

507000600 507000600 1

507000610 507000610 1

507000620 507000620 1

507000630 507000630 1

507000700 507000700 1

507000800 507000800 1

507000810 507000810 1

507000820 507000820 1

507000830 507000830 1

507000840 507000840 1

507000850 507000850 1

507000860 507000860 1

507000870 507000870 1

507000880 507000880 1

507000890 507000890 1

507000900 507000900 1

508000100 508000100 1

508000200 508000200 1

508000300 508000300 1

508000500 508000500 1

509100100 509100100 1

509100200 509100200 1

509100300 509100300 3

509100301 509100301 3

509100302 509100302 3

509100400 509100400 1

© SAP AG of 85



509100500 509100500 1

509100600 509100600 1

509100700 509100700 1

509100800 509100800 1

509100900 509100900 1

509200100 509200100 1

509200200 509200200 1

509200300 509200300 1

509200310 509200310 1

509300100 509300100 1

509300200 509300200 1

509500100 509500100 1

510400100 510400100 1

512000100 512000100 1

512000200 512000200 1

512000300 512000300 1

513000100 513000100 1

514010001 514010001 1

514010003 514010003 1

514020002 514020002 1

514020004 514020004 1

514020006 514020006 1

514020007 514020007 1

514020008 514020008 1

514020009 514020009 1

514020011 514020011 1

514020012 514020012 1

514020014 514020014 1

514020015 514020015 1

514020017 514020017 1

514020018 514020018 1

514020019 514020019 1

514020020 514020020 1

514020021 514020021 1

514020022 514020022 1

514020060 514020060 1

© SAP AG of 85



617010100 617010100 1

617020100 617020100 1

617030100 617030100 1

617030101 617030101 1

617030102 617030102 1

617030103 617030103 1

617030104 617030104 1

617030105 617030105 1

617030106 617030106 1

617030107 617030107 1

617030108 617030108 1

617030109 617030109 1

619100100 619100100 1

619200100 619200100 1

619300100 619300100 1

621010100 621010100 1

621020100 621020100 1

621020200 621020200 1

621030100 621030100 1

622000100 622000100 1

622000200 622000200 1

820020100 820020100 11

Z510110100 Z510110100 1

Z510110200 Z510110200 1

Z510110300 Z510110300 1

Z510120100 Z510120100 1

Z510120200 Z510120200 1

Z510130100 Z510130100 1

Z510130200 Z510130200 1

Z510140100 Z510140100 1

Z510140200 Z510140200 1

Z510170100 Z510170100 1

Z510170200 Z510170200 1

Z510210100 Z510210100 1

Z510220100 Z510220100 1

Z510230100 Z510230100 1

© SAP AG of 85



Z510240100 Z510240100 1

Z510240200 Z510240200 1

Z510240300 Z510240300 1

Z510240400 Z510240400 1

Z955001000 Z955001000 1

Z990001000 Z990001000 1

Z990002000 Z990002000 1

Z990003100 Z990003100 1


5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Create Batch Input Session


2. On the Create Batch Input Session to Create Cost Elements screen, make the following entries:



Valid from Valid from date 1.1. from previous year Maintain previous year so that postings concerning previous year can be made.

Valid to Valid to date 31.12.9999

Session Name <User-ID>

Batch input user <User-ID>

3. Choose Execute.

5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session



IMG Menu Controlling Cost Element Accounting Master Data Cost

© SAP AG of 85


Elements Automatic Creation of Primary and Secondary Cost Elements Execute Batch Input Session

Transaction Code SM35

2. On the Batch Input: Session Overview screen select session <User-ID> and process the session.

ResultYou have created the primary cost elements in Controlling Area 1000.

5.1.2 Creating Secondary Cost Elements

UseSecondary cost elements are controlling-specific and have no counter part in FI. They are used to describe the consumption of resources provided or produced by the company itself. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Individual Processing Create Secondary

Transaction Code KA06

2. On the Create Cost Element: Initial Screen, provide the necessary data and choose Master Data.

3. On the Create Cost Element: Basic Screen, provide the necessary data.

Cost element

Valid from Valid to Name Description CElem categ.

Unit meas.

921019 01.01.2006 31.12.9999 Settl. Sales Order Settl. Sales Order 21

921050 01.01.2006 31.12.9999 SettlServRevSettlement Service Revenue 21

921055 01.01.2006 31.12.9999 SettlServCostSettlement Service Costs 21

921010 01.01.2006 31.12.9999 Settl.Material Settl.Material 21

921015 01.01.2006 31.12.9999 Settl. Rework Settl. Rework 21

921017 01.01.2006 31.12.9999 Settl. R&D Settl. R&D 21

921020 01.01.2006 31.12.9999 SettlThirdPartyMat

SettlThirdPartyMat

21

921030 01.01.2006 31.12.9999 SettlInternalActiv SettlInternalActiv 21

921040 01.01.2006 31.12.9999 SetlExterServ SetlExterServ 21

921100 01.01.2006 31.12.9999 SettlRevenue Settlement Revenue

21

921110 01.01.2006 31.12.9999 SettlCost Settlement Costs 21

© SAP AG of 85


Cost element

Valid from Valid to Name Description CElem categ.

Unit meas.

942010 01.01.2006 31.12.9999 Build&MaintBuildings & Maintenance 42

94220001.01.2006 31.12.9999

COPA Assessment

COPA Assessment 42

942020 01.01.2006 31.12.9999 Quality costs Assessment Quality costs

42

943080 01.01.2006 31.12.9999 Consulting Consulting 43 H

943110 01.01.2006 31.12.9999 Pers hrs Personnel hours 43 H

943010 01.01.2006 31.12.9999 Machine hours 1 Machine hours 1 43 H

943020 01.01.2006 31.12.9999 Machine hours 2 Machine hours 2 43 H

943030 01.01.2006 31.12.9999 Setup Production Setup Production 43 H

943040 01.01.2006 31.12.9999 Water Water 43 M3

943050 01.01.2006 31.12.9999 Industry Effluent Industry Effluent 43 M3

943060 01.01.2006 31.12.9999 Environmental Environmental 43 AU

943070 01.01.2006 31.12.9999 Internal Transport Internal Transport 43 AU

943090 01.01.2006 31.12.9999 Development Development 43 H

943100 01.01.2006 31.12.9999 QM Control QM Control 43 H


ResultYou have created the secondary cost elements in Controlling Area 1000.

5.1.3 Text Maintenance Cost Elements Costs

UseTexts are to be maintained in local language. For this it is necessary to logon with this language. See chapter “Text Translation” in this document in order to find out how to translate the texts.

5.1.4 Creating Groups: Cost Elements

UseCost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names, such as in customizing or reporting.

5.1.4.1 Cost Element Groups: Header and Text

UseCost element groups are created and texts are maintained.



SAP Menu Accounting Controlling Cost Element Accounting

© SAP AG of 85


Master Data Cost Element Group Create

Transaction Code KAH1

2. On the Create Cost Element Group: Initial Screen, enter the cost element group and choose Enter.

3. On the Create Cost Element Group: Structure screen, enter the necessary data, and choose Save.

4. Make the following sets of entries:

Cost element group Description

YB_ALL All cost elements

YB1000_CE Cost elements summary Best Practices

10_CE Costs Best Practices

20_CE Rev. / Sales Ded. (Type 11,12)

30_CE Non operating costs

90_CE Statistical Accounts

100_CE Primary costs

200_CE Secondary costs

1100_CE_CE Personnel expenses

1200_CE Production costs materials

1300_CE Utility costs

1400_CE Subcontracting/Third party

1500_CE Changes inventories

1600_CE Purchasing/Inventory differences

1700_CE Administration

1800_CE Buildings and Maintenance

1900_CE Travel costs

2000_CE Taxes

2100_CE Revenues and Sales Deductions (Type 01)

3000_CE Other income/expense

4100_CE Order Settlement

4110_CE Order Settlement Service / Development

4200_CE Result analysis

4300_CE Overhead rate

4400_CE Assessments

4500_CE Activity allocation

5100_CE Revenues (Type 11)

5200_CE Sales deductions (type 12)

6100_CE Non operating revenues

6200_CE Non operating expenses

© SAP AG of 85


Cost element group Description

6300_CE Corporate Taxes

9100_CE Asset Accounting Accounts (category 90)

YBMF_001 Personal related costs

YBMF_002 Raw-/service material consumption costs

YBMF_003 Other Costs

YBMF_004 Other Secondary Costs

ResultYou have created the cost element groups.

5.1.4.2 Cost Element Groups: Values (Cost Elements)

UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change


2. On the Change Cost Element Group: Initial Screen, enter the cost element group and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.

4. Enter the minimum and the maximum value of cost element range to be assigned.

5. Choose Save.


Cost Element Group From Value To Value

1100_CE 507000540 507000540

1100_CE 507000600 507000600

1100_CE 507000610 507000610

1100_CE 507000620 507000620

1100_CE 507000630 507000630

1100_CE 507000820 507000820

1100_CE 507000830 507000830

1100_CE 509100100 509100100

1100_CE 509100200 509100200

1100_CE 509100300 509100300

1100_CE 509100400 509100400

© SAP AG of 85



1100_CE 509100500 509100500

1100_CE 509100600 509100600

1100_CE 509100700 509100700

1100_CE 509100800 509100800

1100_CE 509100900 509100900

1100_CE 509200100 509200100

1100_CE 509200200 509200200

1100_CE 509200300 509200300

1100_CE 509200310 509200310

1100_CE 509300100 509300100

1100_CE 509300200 509300200

1100_CE 509500100 509500100

1100_CE 514010001 514010001

1200_CE 506000300 506000300

1200_CE 506990400 506990400

1300_CE 506000200 506000200

1300_CE 507000850 507000850

1300_CE 507000880 507000880

1300_CE 507000890 507000890

1500_CE 617030104 617030104

1600_CE 506000400 506000400

1600_CE 506000500 506000500

1700_CE 506000100 506000100

1700_CE 507000200 507000200

1700_CE 507000210 507000210

1700_CE 507000220 507000220

1700_CE 507000240 507000240

1700_CE 507000700 507000700

1700_CE 507000840 507000840

1700_CE 507000860 507000860

1700_CE 508000300 508000300

1700_CE 514020008 514020008

1700_CE 514020009 514020009

1700_CE 514020012 514020012

1700_CE 514020014 514020014

1700_CE 514020015 514020015

© SAP AG of 85



1800_CE 507000250 507000250

1800_CE 514020020 514020020

1900_CE 507000900 507000900

2000_CE 507000140 507000140

2000_CE 514020002 514020002

2000_CE 514020006 514020006

2000_CE 514020007 514020007

2000_CE 514020011 514020011

2000_CE 621020100 621020100

2000_CE 621020200 621020200

2000_CE 622000100 622000100

2000_CE 622000200 622000200

2100_CE 514020021 514020021

3000_CE 507000230 507000230

3000_CE 507000300 507000300

3000_CE 507000310 507000310

3000_CE 507000320 507000320

3000_CE 507000400 507000400

3000_CE 507000410 507000410

3000_CE 507000420 507000420

3000_CE 507000430 507000430

3000_CE 507000800 507000800

3000_CE 507000810 507000810

3000_CE 507000870 507000870

3000_CE 508000100 508000100

3000_CE 508000200 508000200

3000_CE 508000500 508000500

3000_CE 514010003 514010003

3000_CE 514020018 514020018

3000_CE 514020019 514020019

3000_CE 617010100 617010100

3000_CE 617020100 617020100

3000_CE 617030100 617030100

3000_CE 617030101 617030101

3000_CE 617030102 617030102

3000_CE 617030103 617030103

© SAP AG of 85



3000_CE 617030105 617030105

3000_CE 617030106 617030106

3000_CE 507000230 507000230

3000_CE 507000300 507000300

3000_CE 507000310 507000310

3000_CE 507000320 507000320

3000_CE 507000400 507000400

3000_CE 507000410 507000410

3000_CE 507000420 507000420

3000_CE 507000430 507000430

3000_CE 507000800 507000800

3000_CE 507000810 507000810

3000_CE 507000870 507000870

3000_CE 508000100 508000100

3000_CE 508000200 508000200

3000_CE 508000500 508000500

3000_CE 514010003 514010003

3000_CE 514020018 514020018

3000_CE 514020019 514020019

3000_CE 617010100 617010100

3000_CE 617020100 617020100

3000_CE 617030100 617030100

3000_CE 617030101 617030101

3000_CE 617030102 617030102

3000_CE 617030103 617030103

3000_CE 617030105 617030105

3000_CE 617030106 617030106

3000_CE 617030107 617030107

3000_CE 617030108 617030108

3000_CE 617030109 617030109

3000_CE 619100100 619100100

3000_CE 619200100 619200100

3000_CE 619300100 619300100

3000_CE 621010100 621010100

3000_CE 621030100 621030100

4110_CE 921100 921100

© SAP AG of 85



4110_CE 921110 921110

4400_CE 942020 942020

4500_CE 943010 943010

4500_CE 943020 943020

4500_CE 943030 943030

4500_CE 943040 943040

4500_CE 943050 943050

4500_CE 943060 943060

4500_CE 943070 943070

4500_CE 943080 943080

4500_CE 943090 943090

4500_CE 943100 943100

ResultYou have assigned all cost elements to a cost element group.

5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)

UseThe purpose of this activity is to create all remaining cost element groups. The groups are automatically assigned to the cost element hierarchy.





2. On the Change Cost Element Group: Initial screen, provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, select the cost element group, and choose Lower Level.

4. Enter the key and the description for the lower level cost element group, and choose Save.


Cost Element GroupUpper Level

Cost Element GroupLower Level

YB1000_CE 10_CE

YB1000_CE 20_CE

YB1000_CE 30_CE

© SAP AG of 85




YB1000_CE 90_CE

100_CE 1100_CE

100_CE 1200_CE

100_CE 1300_CE

100_CE 1400_CE

100_CE 1500_CE

100_CE 1600_CE

100_CE 1700_CE

100_CE 1800_CE

100_CE 1900_CE

100_CE 2000_CE

100_CE 2100_CE

100_CE 3000_CE

10_CE 100_CE

10_CE 200_CE

200_CE 4100_CE

200_CE 4110_CE

200_CE 4200_CE

200_CE 4300_CE

200_CE 4400_CE

200_CE 4500_CE

20_CE 5100_CE

20_CE 5200_CE

30_CE 6100_CE

30_CE 6200_CE

30_CE 6300_CE

90_CE 9100_CE

YBMF_001 1100_CE

YBMF_002 1200_CE

YBMF_002 1300_CE

YBMF_002 1400_CE

YBMF_002 1500_CE

YBMF_002 1600_CE

YBMF_003 1700_CE

YBMF_003 1800_CE

YBMF_003 1900_CE

© SAP AG of 85




YBMF_003 2000_CE

YBMF_003 3000_CE

YBMF_004 4100_CE

YBMF_004 4300_CE

YBMF_004 4400_CE

YBMF_004 4500_CE

ResultYou have created cost element groups and composed with them a cost element hierarchy.

5.1.4.4 Assigning All Cost Elements to Cost element Group

UseThe purpose of this activity is to create cost element group which contains all cost elements. This group is used in the case if a selection of all cost elements is needed.





2. On the Change Cost Element Group: Initial Screen, enter the cost element group BP_ALL, and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, chooseEdit Cost Element Insert “All Values” in the menu.


ResultAll cost elements are assigned to one cost element group.

5.1.5 Selection Variants (Cost Elements)

UseThe selection variants for program RKKOASEL (select Cost Elements) are created. This program is used for Cost Element reporting.



IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost

© SAP AG of 85


Elements

Transaction Code KM7V

2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKOASEL, Variant screen, make the following entries and save:

Field nameDescription

User action and values Comment

Variant YBMF001

Subobject: Values

Cost Element From 500000000

To 899999999

Subobject: Attributes

Meaning Cost Elements

5.2 Cost Centers and Groups

5.2.1 Creating Standard Hierarchy: Cost Centers





2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, make the following entries:



CCtr Std. Hierarchy Standard Hierarchy for Cost Centers

0001

Select change See buttom at the right of the field CCtr. Std. Hierarchy

1. On the Standard Hierarchy Cost Center Group Structure screen, enter the text Standard Hierachy Best Practices.

2. Choose Save.

3. Leave the transaction.

© SAP AG of 85


ResultYou have adapted the cost center standard hierarchy.

5.2.2 Creating Cost Centers

UseA cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.

PrerequisitesCost center categories must be defined. The cost center standard hierarchy must be created.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Individual Processing Create

Transaction Code KS01

2. On the Create Cost Center: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Cost Center: Basic Screen, enter the necessary data and save.

Make the following sets of entries:

All Cost Centers are valid from 01.01.2006 to 31.12.9999.

Cost Center NameDescription

PersonResponsible

CC- Cat.

Hier. Area Comp Code

1101Financials & Admin

Financials and Administration SAP W

0001 1000

1201 Purch & Stores 1 Purchasing & Stores - 1 SAP G000

11000

1202 Purch & Stores 2 Purchasing & Stores - 2 SAP G000

11000

1301 Manufacturing - 1 Manufacturing - 1 SAP F 0001

1000

1302 Manufacturing - 2 Manufacturing - 2 SAP F 0001

1000

1321 Services/ Consulting

Servizi / Consulting SAP F 0001

1000

1401 QM Quality management SAP H 0001

1000

1501 R&D Research and development

SAP E 0001

1000

1601 Marketing Marketing SAP 9000

11000

© SAP AG of 85


1602 Sales Sales SAP V000

11000

1701Plant & Maintenance Plant & Maintenance SAP H

0001

1000

1750Build. & Maintenance

Buildings and Maintenace SAP H

0001

1000

1801Other Inc.&Expense

Other Income & Expenses SAP W

0001

1000

1901Customer Service Customer Service SAP V

0001

1000

ResultYou have created cost centers.

5.2.3 Creating Alternative Groups: Cost CentersCost center groups enable the controller to address cost centers by providing the group name instead of single cost center names, for example, in Customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.

5.2.3.1 Cost Center Groups: Header and Texts

UseCost center groups are created and texts are maintained.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Create

Transaction Code KSH1

2. On the Create Cost Center Group: Initial Screen, provide Cost Center Group and choose Enter.

3. On the Create Cost Center Group: Structure screen, enter the description in the field which is ready for input (Description) and choose Save.

4. Repeat this step for the following entries:

Cost Center Group Description

0001 Standard Hierachy Best Practices

1000 Germany

110 Shared Services

120 Stores

130 Operations

140 Quality Management

© SAP AG of 85


150 Research and Development

160 Marketing

170 Sales

180 Other Income & Expense

190 Services and consulting

ResultYou have created the cost center groups.

5.2.3.2 Cost Center Groups: Values (Cost Centers)

UseThe purpose of this activity is to assign cost centers to the alternative cost center groups.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change


2. On the Change Cost Center Group: Initial Screen, provide cost center group and choose Hierarchy.

3. On the Change Cost Center Group: Structure, choose Insert Cost Center.

4. Provide the minimum and maximum values of the cost center range to be assigned


Cost CenterGroup

From Value To Value

0001 1101 1101

0001 1201 1201

0001 1202 1202

0001 1301 1301

0001 1302 1302

0001 1321 1321

0001 1401 1401

0001 1501 1501

0001 1601 1601

0001 1602 1602

0001 1701 1701

0001 1750 1750

© SAP AG of 85


Cost CenterGroup

From Value To Value

0001 1801 1801

0001 1901 1901

110 1101 1101

110 1701 1701

110 1750 1750

120 1201 1201

120 1202 1202

130 1301 1301

130 1302 1302

140 1401 1401

150 1501 1501

160 1601 1601

170 1602 1602

180 1801 1801

190 1901 1901

Choose Save.

ResultYou have assigned cost centers to the alternative cost center groups.

5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups)

UseThe purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change


2. On the Change Cost Center Group: Initial Screen, enter the upper level node of the cost center hierarchy (father node), and choose Hierarchy.

3. On the Change Cost Center Group: Structure screen, choose Lower Level.

4. Enter the key of the lower level cost center group, and choose Save.

5. Make the following entries:

© SAP AG of 85


Group Upper level Group Lower level

1000 110

1000 120

1000 130

1000 140

1000 150

1000 160

1000 170

1000 180

1000 190

ResultYou have created the alternative cost center hierarchy.

5.2.4 Selection Variants (Cost Center)

UseThe selection variants for program RKKSTSEL (select Cost Center) are created. This program is used for cost center reporting.



IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Centers

Transaction Code KM7V

2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKSTSEL, Variant Screen, make the following entries and save:


Variant YBMF001

Subobject: Values

Cost Centers From 1000 (all Cost Centers)

To 9999

Subobject: Attributes

Meaning Cost Centers

© SAP AG of 85


5.3 Creating Statistical Key Figures

UseStatistical key figures are created to show period end closing-related scenarios in cost center accounting.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Create

Transaction Code KK01

2. On the Create Statistical Key Figure: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Statistical Key Figure: Basic Screen, enter the necessary data and save.


Statistical Key Figure

Name Stat. key fig. UnM

Key Fig Category

1001 Number of employees PC Fixed Value

1002 Area in square metres M2 Fixed Value

The Name is the name of statistical base; the Stat. key. Fig. UnM is the unit for the statistical key figure; the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value.

ResultYou have created statistical key figures.

5.4 Creating Activity Types

UseActivity types are used for cost center allocations and other logistic scenarios (e.g. production).

PrerequisitesAllocation cost elements (cost element category ‘43’) must have been defined.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Activity Type Individual Processing Create

Transaction Code KL01

© SAP AG of 85


2. On the Create Activity Type: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Activity Type: Basic Screen, enter the necessary data and save.


All activity types are valid from 01.01.2006 to 31.12.9999.

Activity Type

Name DescriptionActivity Unit

CC Categories

ATyp Category

AllocationCost Element

PriceIndicator

1 Machine hours 1

Machine hours 1

H * 1 943010 1

10 QM Control

Costs Quality Management Control

H * 1 943100 1

101 Service Standard

Service Standard

H * 1 943110 1

102 Service Specialist

Service Specialist

H * 1 943110 1

11 Pers. Hours

Personnel Hours

H * 1 943110 1

2 Machine hours 2

Machine hours 2

H * 1 943020 1

3 Setup Production

Setup Production

H * 1 943030 1

4 Water Water M3 * 1 943040 1

5 Industry effluent

Industry effluent

M3 * 1 943050 1

6 Environmental

Environmental

AU * 1 943060 1

7 Internal transport

Internal transport

AU * 1 943070 1

8 Consulting

Consulting H * 1 943080 1

9 Developing

Developing H * 1 943090 1

© SAP AG of 85



CCtr categories are the Valid Cost Center Categories, A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price.

ResultYou have created activity types.

5.5 Creating Internal Order

UseInternal orders are created for use in the CO area.

Internal order for accrual calculation

Prerequisites Order type Y9A0



SAP Menu Accounting Controlling Internal Orders Master Data Special Functions Order Create

Transaction Code KO01

2. On the Create Internal Order: Initial Screen, enter the order type Y9A0 and choose Master Data.

3. On the Create Internal Order: Master Data screen, choose the Assignments tab page and enter the necessary data.

Order Description Company Code

Object Class

9A0000000001 Accrual order 1000 Overhead

4. Choose save.

ResultYou have created the internal orders.

© SAP AG of 85


6 Configuration with Use of CO Master Data

6.1 Actual Postings

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment

UseWhen you create accounting postings, the system proposes a corresponding cost accounting-relevant object if a default account assignment is configured for the account involved.

You could use, for example, the default account assignment for the following business transactions:

Transferring price differences posted in Purchasing as the result of different prices during invoice receipt

Revaluating material stocks

Transferring inventory differences

If you use the Logistics components, it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts).



IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment


2. On the Change View “Default account assignment”: Overview screen, choose New Entries.


CoCdCompany Code

Cost Elem.Cost Element

Cost Ctr Cost Center

Acct. assignment detail

1000 506000300 1201

1000 506990400 1201

1000 507000200 1201

1000 507000210 1201

1000 507000220 1201

1000 507000230 1201

1000 507000240 1201

1000 507000250 1201

1000 507000300 1201

1000 507000310 1201

1000 507000320 1201

1000 507000800 1201

© SAP AG of 85


CoCdCompany Code



Acct. assignment detail

1000 514020004 1201

1000 514020017 1201

1000 514020018 1201

1000 514020019 1201

1000 514020020 1201

1000 514020021 1201

1000 514020022 1201

1000 514020060 1201

1000 617030104 1201

1000 617030105 1201

4. Save your settings.

ResultYou have defined automatic account assignment for reasonable accounts.

6.1.2 Editing Automatic Account Assignment- Details per valuation area

UseIf valuation area is mandatory is set in previous step, cost centers are to be assigned on valuation area level.



IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment


2. On the Change View “Default account assignment”: Overview screen, select the cost element and choose Detail per business area/valuation area.

3. On the Change View: “Detail per business area/valuation area”: Overview screen, select New Entries.

4. Make the following entries and save:

CoCdCompany Code


ValA Valuation Area


1000 ……. ……. …….

5. Save your settings.

© SAP AG of 85


6.2 Accrual Calculation

6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)

UseThere are costs that occur only once a year, although they are incurred throughout all periods of a year. Accrual calculation provides for an even distribution of such costs over all periods.

You must define accrual parameters. These parameters are usually identical for the plan accrual and the actual accrual.

You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).

PrerequisitesCost elements used for accrual by surcharge:

Cost Element Description Cost Element Category

Valid from To

509100300 Salaries & Wages 3 01.01.2006 31.12.9999

509100301 Salaries & Wages – UnaTantum

3 01.01.2006 31.12.9999

509100302 MISC.PERSONNEL COSTS 3 01.01.2006 31.12.9999



IMG Menu Controlling Cost Center Accounting Planning Planning Aids Accrual Calculation Percentage Method Maintain Overhead Structure

Transaction Code KSAZ

2. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose Create Overhead structure (F7)

3. In the following dialog box, make the following entries:


Overhead Structure

YBL

Description Sum wages and salaries

4. Choose Save.

5. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, create the following entries:

Row Base O/H rate Description From To Credit

110 Y-B1 Wages

120 Y-B2 Salaries

190 Sum wages and salaries 110 120

210 Y-Z1 Vacation bonus paid 110 110 Y11

© SAP AG of 85


220 Y-Z2 Yearly bonus 190 190 Y12

230 Y-Z3 Misc. Personnel Costs 190 190 Y13

If you create the O/H rate choose Dependency Controlling Area/Overhead Type 1000.

6. Select row and choose Goto Calculation Base or double-click the selected Base entry.

7. Now you have to define the details of the calculation base. Double-click the calculation base and make the following entries:

Base From Cost Element To Cost Element

Y-B1 507000540 507000540

Y-B2 509100100 509200200


9. Choose Goto Overhead rate, or double-click the selected O/H rate entry.

10. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, make the following entries:

CO Area O/H rate

Dependency Valid from

Valid to

Plan overhead

Act. Overhead*

1000 Y-Z1 Controlling area/overhead type

01. current year

12. current year + 15

3% 3%


01. current year


3% 3%


01. current year


3% 3%

The overhead rates have been selected at random and do not correspond to genuine requirements.

Overhead rates cannot be transported and have to be maintained manually in Customizing.


12. Choose Goto Credit or double-click on the selected credit entry.

13. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen, make the following entries:

Controlling

Area

Company Code

Credit Description Valid to

Cost Element

Order

1000 1000 Y11 Vacation bonus paid

12. current year +

509100301 9A0000000001

© SAP AG of 85


Controlling

Area

Company Code

Credit Description Valid to

Cost Element

Order

15

1000 1000 Y12 Yearly bonus


509100300 9A0000000001

1000 1000 Y13 Misc. Personnel Costs


509100302 9A0000000001


ResultThe overhead structure has been defined.

6.2.2 Maintaining Overhead Structure - Base Determination

UseFor using plan and actual accrual calculation you have to assign the overhead structure to a controlling area.



IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Accrual Calculation Percentage Method Maintain Overhead Structure

Transaction Code KSAZ

2. Select the Overhead Structure YBL and choose Select Assignments (F5).

3. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose following.

4. Mark ‘Actual accrual’ .Continue

valid from 01.01. current year

valid to 31.12. current year+15

overhead structure : YBL

5. Save the entries.

6. Repeat steps 2 to 3 for Assignment Plan accrual

7. Save the entries.

ResultThe overhead structure is defined.

© SAP AG of 85


6.3 Assessment

6.3.1 Defining Assessment Plan

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.

The following cycles have been defined for the plan assessment:

Cycle Segment Sender Tracing Factor Receiver

Y_P020

Ass. shared facility (plan)

100

buildings & maintenance cost

1750

BUILD. & MAINTENANCE

Area in square metres

Stat.key figure 1002

Cost center

group 1000

(1750 and 1801 set to factor 0%)

PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_P020Carry out the following steps:


IMG Menu Controlling Cost Center Accounting Planning Allocations Assessment Define Assessment

Transaction Code KSU7

2. On the Create Plan Assessment Cycle: Initial screen, make the following entries:


Cycle Y_P020

Start Date 01.01. current year Example

3. On the Create Plan Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_P020

Start Date From 01.01. current year Example

Start Date To 31.12. 2099 Example

Text Ass. shared facility (plan)

Indicator: Iterative

Not Set

Object Currency Set

Version Version 2

4. Choose Attach Segment.

© SAP AG of 85


5. On the Create Plan Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 buildings & maintenance cost

Segment Assessment CEle

Sender rule Share % Plan value origin

100 942010 Posted amounts 100,00 set

Segment Receiver rule var.portion type

scale neg. tracing fact.

100 Variable portions Plan Stat key figures

No scaling

Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1750 10_CE 1000

Segment Share % Plan value origin

Version From

100 100,00 Set 2

© SAP AG of 85


9. On the Create Plan Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Var.portion type Scale neg. tracing fact.

Stat. key figure from

100 Plan Stat Key Figures No scaling 1002

10. On the Create Plan Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:

11. Make the following sets of entries for all segments (example data):

Cost Center FactorSegment 100

Other segments

1101 100

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100


ResultYou have defined the plan assessment cycles Y_P020.

6.3.2 Defining Assessment Actual

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.

.

The following cycles have been defined for the plan assessment:

Cycle Segment Sender Tracing Factor Receiver

Y_A020

Ass. shared facility (actual)

100

buildings & maintenance cost

1750

BUILD. & MAINTENANCE

“Area in square metres”

Stat.key figure 1002

Cost center

group 1000

(1750 and 1801 set to factor 0%)

© SAP AG of 85


PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_A020Carry out the following steps:


IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Assessment Maintain Assessment Create Actual Assessment

Transaction Code KSU1

2. On the Create Actual Assessment Cycle: Initial screen, make the following entries:


Cycle Y_A020

Start Date 01.01. current year Example

3. On the Create Actual Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_A020

Start Date From 01.01. current year Example

Start Date To 31.12. 2099 Example

Text Ass. shared facility (actual)

Indicator: Iterative

Not Set

Object Currency Set

4. Choose Attach Segment.

5. On the Create Actual Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 buildings & maintenance cost

6. On the Create Actual Assessment Cycle: Segment screen, under the Segment header tab page, make the following entries:

Segment Assessment CEle

Sender rule Share % Actual value origin

100 942010 Posted amounts 100,00 set

Segment Receiver rule var.portion type

scale neg. tracing fact.

© SAP AG of 85


100 Variable portions Actual Stat key figures

No scaling

7. On the Create Actual Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:

Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1750 10_CE 1000

8. On the Create Actual Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:

Segment Share % Actual value origin

Version From

100 100,00 Set 0

9. On the Create Actual Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Var.portion type Scale neg. tracing fact.

Stat. key figure from

100 Actual Stat Key Figures No scaling 1002

10. On the Create Actual Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:

Make the following sets of entries for all segments (example data):

Cost Center FactorSegment 100

Other segments

1101 100

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100


ResultYou have defined the plan assessment cycles Y_A020.

© SAP AG of 85

sap co configuration ecc6.0 ehp6

Documents

quantitiesprices

user action

target cost

service material

upper level

receiver cost

determine

strictly iterative