sap bpc nw 10.0 journals

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Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell

CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 1

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A SAP EPM Community Service

SAP BPC NW 10.0 Knowledgebase

JOURNALS


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Table of Contents

Executive Summary……………………………………………………………………………………………...3 What is a Journal ….……………………………………………………………………...4

Business Scenario……………..………………………………………………………………………………….4 Journal Process Overview………………………………………………………………...5

Accessing Journal Template/Workspace …………………………………………….………………...8 Journal Template Features …………………………………………………………………....…….……..10 Creating Journal Entries .……………………………………………………………………………….…...14 Finding Journals (Advanced Query Options) ….…………………………………..………….……15 Journal Entry Creation ….…….………………………………………………………………………….….17 Journal Entry Report ………………………….…..………………………………………………………....31 Journal Status/Activity ……..……………………..…………………………………………………….…..32 Journal Security …...……………………..……………………………………………………………….…….33 Journal Detail Table .…………………………………………………………………………………….……35 Disclaimer………………………………..…………………………………………………………………….….36

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Executive Summary:

This how-to-guide is to illustrate the purpose of Journals and introduces to following topics of Journals:

What is a Journal Journal Purpose/Business Reason Journal Flow/Process Journal Template Journal Workspace Journal Types Manage Journals (creating/posting/reopen/unpost) Locate Journals (Advanced Query) Journal Status Journal Security Journal Detail Table

This document is only covers web interface of Journals.

Assumptions:

We assume the user is familiar with user interface of BPC and BW. All required Dimensions and Model is in place.

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What is a Journal?

A Journal is a quick fix to balance an un-balanced account/amount It is a manually entered and traceable

adjustment(s)/correction(s) made to the system/model The changes do not cascade-down to the Source System Journal posting will update the corresponding InfoCube and

Journal Detail Table Any logic is written in Journal.lgf will be executed when the data is

written to the Model via Journal Entry Default.lgf is executed for Journal Entries only if the Journal.lgf is

not used

Business Scenario:

Administrators load data from various source GL systems in to a Model. Accounting team will review the data and should there be discrepancy in balancing accounts/amounts, the team will create Journal (s) to balance the amounts for reconciling. This is necessary since correcting the source system and reloading may take significant amount of down time. This process is typically done after month-end and quarter-ends.

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Journal Process Overview:

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Login in to the system:

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Initial/Home Screen:

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Accessing the Journal Template/List via the Web interface:

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Journal Templates Presence for available Models:

Templates exists for only two Models in this environment. You

can create Templates for other (reporting) Models as needed.

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New Journal Template Features:

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Journal Template – Reopen Rules:

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Journal Template – Parameters:

Journal Parameters can be configured for all the Journals that use the Template

Enforced Balanced Journal If checked will disable Balanced

Option within Journal Entry screen

Allow Journals to be Reopened If checked, it allows a Posted

Journal to be Reopened in a subsequent period otherwise this

option will be disabled in Journal Entry screen

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Changing the Journal Template Options and its Impact:

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Creating Journal Entries:

The Journal Tab consists of a Context menu and three sub-tabs for data

input/entry:

Journal Entries The journal entry sub-tab allows user to directly input

Journal postings

Additional Properties The additional properties sub-tab allows user to

enter additional properties defined in the Journal template

Advanced Journal Balancing Journal entries are checked dynamically for

out-of-balance records. If the condition fails, the system will highlight

the corresponding records

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Journal Landing/List: Displays all available Journals for a given Model and Context

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In Journal Landing page, go to Advanced Query option and view all the journals created by a specific user (if you do not remember the context)

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Journal Entry Creation – Available Options:

Single Journal entry – One Journal entry per account

Balanced – this option will require/force you to balance the journal

while posting

Reopen in next period – this option will allow you to reopen/copy

journal entry to another account or next period

Multi Headers – to generate a group of individual Journal entries

and all actions effect group

Multiple Values – for various DIMs selections in the Journal body

Auto Reverse – this option will allow you reverse debits and credits

value in journal entry in the next period

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Journal Entry Creation-Cond...

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Journal Entry Creation-Cond…

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Journal Entry – Additional Properties:

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Journal Entry Creation with Multi Header/Values options:

This will allow us to create and post Journals for multiple periods at once.

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Journal Entry Creation – Auto Reversal option:

When posted a Journal with Auto Reversal option selected, System will

automatically create a new Journal Entry with Saved status and Description

precede by %AUTO-REVERESED#xx% (xx being the reference to the

original GroupID which is the basis for this Journal Entry)

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Journal Entry Creation – Copy to:

Copy to, will allow you to copy the Journal to a new context.

Copy to the next period is checked the TIME DIM will be disabled

The Copied Journal Entry will be in Saved Status

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Journal Entry Creation – Reopen:

You can reopen a posted journal (source) to a different (destination)

period and category

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Journal Entry Creation – Unpost a previously posted Journal Entry & Lock a Journal Entry from modifications:

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Journal Entry – Auto Reverse:

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Journal Entry – Auto Reverse Contd…

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Journal Entry – Auto Reverse Contd…

One an Auto Reverse Journal Entry is posted a New Journal Entry will be

created with a pre-fix of “%AUTO-REVERSE#xx” in Description where

xx is the base Journal ID. The New Journal will be in Saved status

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Journal Entry – Ungroup:

A Journal with Multi Header/Value (Group ID) can be un-grouped to create individual Journal IDs From the Journal landing page Select the Journal Entry and click UnGroup button

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Journal Entry – Ungroup Contd…:

Ungroup will create individual Journal Entries:

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Journal Entry Report:

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Journal Status:

Journal Activity:

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Journal Security:

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Journal Security Contd…

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Journal Detail Table:

How to look up Journal Detail Table:

1. In BW, got to Transaction Code SE16

2. Enter table name UJA_APPSET_INFO and choose enter

3. Click F8, and note your Environment Prefix (in this case W4); Go back by

clicking green arrow () twice

4. Type UJA_APPL and click enter key; Select your Environment (Satya1),

Click F8 and note LEGAL prefix (JC0)

5. Go back by clicking green arrow () twice

6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key

then F8 (XX = W4 & ZZZ = JC0) /1CPMB/W4JC0JRDT

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Disclaimer:

This description is a preliminary version and not subject to a license agreement or any other agreement with SAP®. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP/us to any particular course of business, product strategy, and/or development. Please note that this preview is subject to change and may be changed by SAP at any time without notice.

SAP /we assume no responsibility for errors or omissions in this document. SAP /us does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This preview is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

SAP /we shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence. The statutory liability for personal injury and defective products is not affected.

SAP Community Contributors:

Author: Chief Architect:

Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Thought Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell

mailto:[email protected]

mailto:[email protected]

sap bpc nw 10.0 journals

Technology

journal entries

journal templateworkspace

journal statusactivity

source system journal

journal process overview

journal entry creation

journal entry report

journal template features