webinar bpc 10.0 nw consolidation enhancements

Live Expert Session

Murali Chandrasekaran – CSA EPM

July 20th 2011

© 2011 SAP AG. All rights reserved. 2

Agenda

Introduction

Creating the Model

Consolidation features

Consolidation Monitor

Controls

Ownership Manager

Journals

Business Rules

Incremental / Full Consolidation

IFRS Starter Kit

Questions

Introduction


Terminology between BPC 7.5 and BPC 10

BPC 7.5 BPC 10.0 NetWeaver

Appset Environment InfoArea

Application Model InfoCube

Dimension Dimension InfoObjects

Property Attribute Attribute

Apshell EnvironmentShell


Terminology between BPC 7.5 and BPC 10

BPC 7.5 BPC 10.0

Input Schedules Input Form

Reports Reports

Dynamic Hierarchy Editor Ownership Manager

Current View Context

DataSource AuditID

Appset Busines Rules Global Definitions

Application Business Rules Model Business Rules

Automatic Adjustments Elimination and Adjustments

Validations Controls

Account Transformations Account-based calculations


Consolidation Features in 10.0

Functionality Comment

Consolidation Monitor New feature

Controls New feature (replace validations

but more powerfull)

Journals Enhanced functionality and is

now web-based

Ownership Manager Similar functionality than DHE

and is now web-based

Business Rules Similar functionality than in 7.5,

but the uses the web based client

Creating the model


Administration Console

All the administration tasks are now available through

the Web client.

A Navigation Panel enables to access all the

administration views that are grouped by consistent

domains.


Required Dimension properties for Consolidation

When creating dimension the system will provide options to create all

dimension properties required for Consolidation and Ownership (available

option depends on dimension type)


Web Admin parameters

Web Administration parameters (appset and application parameters) are now

maintained in the NetWeaver back-end with the transaction SPRO

Consolidation Features


Consolidation Central

The Consolidation Central now groups all the all the main tasks linked to

consolidation

The node contains 4 modules (only 2 on the MS platform) being

Consolidation Monitor (NW only)

Controls (NW only)

Journals

Ownership Manager



Introduction

This feature provides an overview of the whole consolidation process in one single

screen. The monitor tracks the following items:

Status of the controls

Work Status

Execution status for currency conversion

Execution status for consolidation

This feature will be very useful for all the users that need to monitor the progress of the

consolidation process (at a group or at a local level), as they have all the information they

need on one single screen.

The currency conversion and consolidation processes can also be started from this screen



Starting Page

The starting page can be divided into 3 sections

– Context: Selection of Model, Category, Entity and Consolidation Group

– Actions List of possible actions

– Status: Details of the status for the selected context

Context

Actions

Status



Actions

The following Actions are available (some actions may be grayed out if no entity or a node

level is selected)

– Work Status: Open the screen to update work status for the selection

– Translate: Runs currency conversion

– Consolidate: Runs consolidation

– Display Running Processes: Opens a window that shows which processes are currently running

– Reset: Resets execution status for Currency Translation and Consolidation

– Refresh: Refreshes the current screen

– Show Description: Shows description instead of ID

– View Select between a hierarchical and flat view



Running Processes

The following steps need to be performed in order to execute Currency Conversion

1. In Consolidation Central Consolidation Monitor, in the scope context area, select the Category, Time

and Group dimension members for which you want to run the currency translation.

2. Select the row for the Group or Entity you require and click Translate.

3. In the next dialog box, verify the selected dimension members and choose whether to run a full or

incremental process.

4. Click OK.



Currency Conversion and Consolidation

Please note the following points:

– Member in the Entity type dimension of the Rate application needs to be called GLOBAL (in upper

case) for the conversion to group currencies to work properly

– The respective programs for currency conversion and consolidation are called directly. No logic script

is called, therefore no custom calculations can be executed.



Display Running Processes

This screen displays the currently running processes and shows the progress of each

process (you can select whether you want to see all processes or only your own ones)

If a process has failed, opening this screen will allow this process to be reset (after a

certain period), so that it can be executed again.



Reset

Highlight a group or entity and click the Reset button, this will display a screen with the

current selection

The Currency Conversion and Consolidation status are then set back to “To be executed”



Status Roll-up

The status on the parent level (for controls, work status, currency translation and

consolidation) is based on the lowest status of the children. There is no status that is stored

on the node levels, they are computed when the monitor is displayed.

In the example below, one entity has the status set to To Be Executed and the parent

Corporate shows that same status, as it is the lowest status of all it’s children.

ControlsControls


Controls

Introduction

New “Controls” feature replaces the former “Validation” business rule; they have a

new dedicated interface for maintenance within the web administration console.

Controls are organized in control sets, which are activated using assignments per

Category and Period.

The new controls home page displays the number of controls per model, as well as

well as the number of control sets and assignments

Controls are associated to a Control Level property : this new property is also

mandatory on the entity dimension of the selected model in order to launch only the

relevant controls for each entity


Controls

Administration - Overview

The Main Controls Main Page shows the different objects that have been defined

When a specific component is open, there is always a link on the top right of the screen for

the next step

– In Controls

– In Control Sets

– In Assignments


Controls

Administration

The Main screen for controls can be used to add New controls, Edit or Delete existing

controls

The drop-down box allows to display all controls or to filter them by a Set of controls


Controls

Editing controls

The control definition screen can be split in 2 main sections:

– The top of the screen contains the buttons to Save, Close and Validate the control

– The header section : specifies the type of control, the threshold and the break-down dimensions

– The detail section : specifies which members are compared (account,flow, interco and auditid)

Top

Header

Detail


Controls

Editing Controls (2)

The header section

– Type : Blocking / Warning. All blocking controls must pass before the work status can be changed

– Tolerance Threshold (in value or percentage)

– Control Level : control only executed for entities with specific control levels

– Breakdown Dimension(s)

o Up to 2 dimensions can be specified as break-down dimensions

o The control will be executed separately for each member of the break-down dimension. In the

example of a break-down by Audit on the member ALL_INPUT, the control will be executed for each

member below ALL_INPUT (INPUT and INPUT11) in this example

o For a breakdown, the same member must be specified in the top and in the bottom part

– Compare different periods and/or category in controls (compare to last year for example)


Controls

Controls Monitor

Controls Monitor indicates for each entity :

– Control Set : Control set that has been assigned for this category and period

– Status : displays status of current control

– Level : level of control applicable for that entity (linked to the CONTROL_LEVEL property)

– Number of Blocking : How many blocking controls have failed

– Number of Warnings : How many warning controls have failed


Controls

Controls Monitor

Depending on the type of application, the entities are organized according to :

– the setup in the Ownership Manager for Consolidation applications

– The hierarchy of the Entity dimension for Planning applications

The View drop down box on the top right corner allows to select between a hierarchy and a

flat view


Controls

Execute Controls

To execute controls, highlight the entity or node and click the button Run Controls button

Check the settings for the dimensions, they should be correct as they are taken over from

the context


Controls

Review Controls (1)

After the execution, the status and the number of blockings and warnings are updated

Status for node levels are calculated on the fly, the node level will always show the lowest

status of all its children

Highlighting an entity in the top part of the screen display a list of the failed controls in the

bottom part of the screen (details for S000 in this example)


Controls

Review Controls (2)

To get a detailed view of all controls, select the Entity and click the Open Control Results

button

This opens a new tab that contains the details (with filtering by status possibilties)

Ownership Manager


Ownership Manager

Overview

The formerly called dynamic hierarchy editor was rewritten, moved to the web

client, and renamed Ownership Manager.

The features are essentially the same than in the DHE

A read-only landing page was added in order to enable access to this feature

to a broader user-base with viewing needs only.

An editable page can be used to manually update ownership data or run the

Ownership Calculation routine.

In the editor, columns to be displayed can be selected.

Note: On the NW platform, the Ownership Calculation can be called from

within the Ownership Manager Editor. The use of a specific Data Manager

package is no longer needed.


Ownership Manager

Display structure

The Ownership Manager displays the ownership structure for the selected Context


Ownership Manager

Editor

The Edition view can be used to add new entities, remove entities and specify the

consolidation method and the rates


Ownership Manager

Calculations

The Ownership Manager can also be used to launch the calculations of the

Ownerships based on the direct ownerships that were entered in a schedule

Journals


Journals

Overview

The journals have been moved to the web-interface. The basic functionality is

very similar and the following features have been added (or enhanced)

New search functionality

Journal groups

Advanced balancing

Multi-header and multi-value journals (new for NW, was already existing in MS)

Badi on journals (NW only)

Additional Properties

Lock/unlocking of journals


Journals

Managing the journal template

Highlighting the journal template activates/deactivates available actions that can be

taken.

The following journal parameters can be defined


Journals

Journal Template Features

The journal template can define how the journal entries will be displayed. By

checking the Balance by Entity option, the journal entries will be subtotaled and

checked for balances across each Entity (the Balance by Currency works in a

similar fashion).


Journals

Journal Entries

Journal statuses can be viewed on the journal landing page, as well as date of

posting, who posted the document, and modified date/time.

Individual Journals can be opened in separate tabs for easy viewing.


Journals

Journal Landing Page

Journal entries can be entered via the web interface or via the EPM 10 add-in for

Excel. When entering a journal via the web interface, navigate to Consolidation

Central >Journals > New.


Advanced Query for Journal Entries

Advanced query: files can be +/- from the query definition, values can be

included/excluded, and journal properties can be access via the advanced query tool.

Advanced Query allows end-users to define criteria making it faster and easier to display

specific journals

All dimensions and journal options can be used as filters

Filter on text fields “Beginning with…”, “Containing…”, “In List” as well as on Dates:

“From… To…”

Journals


Journals

Journal Group Management

Journals created via multiple headers are automatically grouped together under a

common Group ID.

Grouped journals can be ungrouped and separated into independent journals.

Actions taken (such as Posting) on one group member will be taken on all group

members.


Journals

Advanced Journal Balancing

Journal entries are checked dynamically, if an out of balance condition occurs the

system will color code the problem area in red highlights.


Journals

Multiples headers / values

The following options are available:

Multiple Headers : same journal details will be posted to different members (for example

same values can be posted to different periods)

Multiple Values : user can specify different debit/credit values for each member (for

example different members per period)

Here is an example of a multiple values journal template entries with 3 time periods


Journals

Journal BAdIs (Business Add Ins)

When journal entries are being Saved or Posted, an ABAP based BAdI can be

triggered to create additional calculated records.

This journal specific BAdI allows can perform calculations on the journal entries and

can create new records which will be stored and displayed within the journal itself.

The BAdI is delivered empty but can be customized by clients.

A typical BAdI implementation will be able to leverage fields that the journal.lgf

logic does not access (additional items, date fields, and so on)


Journals

Additional Properties

The Additional Properties sub-tab allows the user to enter and additional property

fields defined in the template. See the entry for “Ldate” in the example below.

Consolidation FeaturesBusiness Rules


Business Rules

New User Interface

Business rules interface was rewritten to be part of the new web

administration console.

Business Rules are no longer activated when a model is created or modified.

This can be done directly from the Rules view in the Administration Console

Consolidation FeaturesIncremental / Full Consolidation



Incremental vs. Full

The Currency Conversion and Consolidation programs can be executed in incremental or

full mode. The incremental mode will only execute the program for those entities that were

changed since the last execution of the program (this is of course much faster than

executing the program for all entities)

The process works the following way:

– Every time data is written-back to the system, a timestamp is written to a separate table to keep track

of when the data of an entity has last been updated

– When a program runs in incremental mode, it will check which entity have been modified since it’s last

execution and only perform the calculation for those entities, which significantly speeds up the

process.



Incremental vs. Full (cont’d)

The incremental mode only works when data have been updated, it does not work in the

following cases:

Rates were changed

Ownership information was changed

Business Rules were changed

The program needs to be run in full mode if one of the cases mentioned above has

occurred

IFRS Starter-Kit


Starter KitsFaster legal compliance – reduce implementation

Fast implementation

● Pre-packaged content reduces implementation

times

● Dynamic configuration enables easy

customization to specific requirements

● Complete, generic reference implementation

Rapid and trusted legal compliance

● Embedded expertise in meeting financial

regulations including best practice in financial

consolidations and internal controls

● Detailed process guidance for business users

Comprehensive scope

● Full support for GAAP to IFRS transition

● Pre-configured IFRS/GAAP consolidation rules,

controls, and calculations

● Publishable financial statements


For more information

See sap.com for:● Solution in detail

www.sap.com/epm

See help.sap.com for:● Starter Kit Description

● Help and documentation

● Release Notes

● IFRS Analysis Notes

http://help.sap.com

See sap.ifrs.community.com for:● Starter kit for IFRS Blogs

http://www.sdn.sap.com/irj/scn/weblogs?blog=/pub/wlg/17896

You can also follow us on:

www.twitter.com/SAP_IFRS_XBRL

www.facebook.com/sapifrs

www.linkedin.com/

http://www.sap.com/epm

http://help.sap.com/


http://www.twitter.com/SAP_IFRS_XBRL


http://www.facebook.com/sapifrs


http://www.linkedin.com/groups?mostPopular=&gid=1851849


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Specific starter kit content examples

SAP BusinessObjects Planning and Consolidation, starter kit for IFRS on SAP NetWeaver


SAP BusinessObjects Planning and Consolidation

Starter kit for IFRS on SAP NetWeaverData collection, control and data processing

Business Process Flows

● Data collection

● Preparing and running the consolidation

● Reports and analysis

IFRS Data Input & Control

● CoA based on final IFRS Taxonomy 2010

● Input schedules for data entry or data import

● Control reports for validation of collected

data

Consolidation Processing

● Full, proportionate and equity method

● Extensive set of automatic business rules

● Scope changes and rate variations


SAP BusinessObjects Planning and Consolidation

Starter kit for IFRS on the SAP NetWeaverAnalysis, audit trail and publishing of financial statements

Analysis & Audit Trail

● Dynamically formatted accounting and

analysis reports leverage native drill down

● Audit IDs for tracking data origin

Publishable Financial Statements

following the requirements of IAS 1

● Balance Sheet (current/non-current format)

● Income Statement (by function)

● Statement of Comprehensive Income

● Statement of Cash Flows

● Statement of Changes in Equity

XBRL Templates

● Excel templates pre-mapped with IFRS

taxonomy

Questions

Thank You!

Contact information:

Murali Chandrasekaran

CSA - EPM

[email protected]

webinar bpc 10.0 nw consolidation enhancements

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