CampusNCLB Grant Packet

TrainingSAISD Federal Programs Department

Stage 4 of the Organization and Development Process

Hooray! We are now at stage 4 of the Organization and Development Process

where you can now Link your Campus Plan to Federal, State, and Local Funding Sources.

Link Plan to Federal, State, and Local Funding Sources

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Stage 4 of the Organization and Development Process

In order for the District to receive NCLB federal funding, the District is required to complete a 2015-2016 NCLB Consolidated Federal Grant Application.

As part of the application, the District must list the programs/activities that will be implemented as a result of receiving the grant.

Therefore, campuses must complete the grant documents that are associated with Title I and State Compensatory funding they will be receiving. 3

Stage 4 of the Organization and Development Process (Cont.)

Campus NCLB Grant Packet and supporting documents for allocating funds are auditable documents that provide the justification for use of NCLB and State Compensatory Funds.

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Stage 4 of the Organization and Development Process (Cont.)

SAISD > Departments > Federal Programs

Click on the Campus tab at the top of the website

Scroll down to STAGE 4: Link the Plan to Federal, State, and Local Funding Sources

Click on the Campus NCLB Grant Packet

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What is the Format of the Grant Packet?

The Grant Packet is an Excel file.

There is a Tab for each Budget.

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What should be done before completing the Grant Packet?

Select Committee Members to review the NCLB Grant Packet.

Review the Budget Allocations and determine what is needed for the 2015-2016 school year.

Utilize the Sign-In sheet template at the end of the Excel document to record your Committee Members.

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NCLB Consolidated Grant Application Schedules

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PS 3101 – Title I, Pt A & Title I, Pt DPS 3211 – Program CoordinationPS 3221 – Comprehensive Needs AssessmentPS 3231 – Professional DevelopmentPS 3241 – Parent and Community Involvement

There are 5 Program Schedules

Program Schedule Number

Program Schedule Description

PS 3101 Title I, Pt A & Title I, Pt D

PS 3211 Program Coordination

PS 3221 Comprehensive Needs Assessment

PS 3231 Professional Development

PS 3241 Parent and Community Involvement

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Instructions for Program Schedules

Each Program Schedule has a set of instructions to guide you when completing that specific Program Schedule.

You can find each Program Schedule with instructions online.

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Instructions for Program Schedules

Each schedule has instructions in Red in the top corner indicating which part to fill out in that schedule.

These schedules can be saved as a pdf and will need to be submitted with your Grant Packet.

The instructions for each schedule are on the FPD website and can be used to help complete the schedule.

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Instructions for Program Schedules

Please refer to instructions for more information when completing the Program Schedule to ensure accuracy.

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Budget Allocations

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Program Budget Extra Duty BudgetDiscretionary Budget

Explanation of Allocation Sheets

The only funds available to allocate in the Budget Allocation Tabs are from the Discretionary schoolwide allocation on your Budget Allocations Sheet.

These funds can be allocated in the following Budget Tabs:

1. Program Budget2. Extra Duty3. Discretionary Budget

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Steps to Complete the Budget Allocation Sheets

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Step 1: Program Budget Tab (a)

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Enter the Campus Number.

Your Campus name will populate once you enter your Campus Number.

Enter the Campus Allocation found on your budget sheet.

Step 2: Program Budget Tab (b)

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Add the number of staff positions for each row in the yellow highlighted cells.

Check ‘Yes’ or ‘No’ in the Included in Needs Assessment & CIP Column.

The total will reflect in the Discretionary Budget Worksheet.

Steps 3: Extra Duty Tab

List the number of requested positions, hourly rate (if applicable), days and total budget for each position in the yellow highlighted cells.

Note: Part-time

employees cannot be used for secretaries, data clerks, counselor clerks, etc.

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Steps 4: Discretionary Budget Tab

Input the dollar amount for each position in the yellow highlighted cells.

Check ‘Yes’ or ‘No’ in the Included in Needs Assessment Column.

If the allocated amount is exceeded, an “Exceeded Budget, Recalculate!!!” will appear.

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Steps 4: New Items-Discretionary

Due to revised guidance from the federal government, expect to justify the following to TEA:

Field tripsHosting conferencesOut-of state travel

These items are indicated by an asterisk (*) in the Discretionary Budget Tab.

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Expending Funds for Equipment

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Use of Funds QuestionnaireObject Code 6639 - Furniture & Equipment Greater than $5,000 This code is used to classify expenditures for all equipment,

furniture, technology equipment and capital outlay items having a per unit cost of $5,000 or more and a useful life of more that one year not classified elsewhere.

If purchasing Equipment (6639) please complete the Use of Funds Questionnaire.

Note: You must fill out one form for State Comp Ed and one form for Title Programs

Note: Combine all purchases on one form per Program

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Use of Funds QuestionnaireTitle Programs

This form is to be used when purchasing Equipment (6639) using Title Program Funds.

Only respond to the questions indicated by the corresponding Title Program listed in the Quick Reference.

Most campuses will respond to Questions 1-4, 5(a) and 6(a).

This form can be saved as a pdf and will need to be submitted with your Grant Packet.

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Use of Funds QuestionnaireState Compensatory Education

This form is to be used when purchasing Equipment (6639) using State Compensatory Education Funds.

This form can be saved as a pdf and will need to be submitted with your Grant Packet.

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Review and Assurances1. Schoolwide Components Assurance2. Record of Assurance (Sign-In)3. NCLB Grant Completion and Review

a) Check boxesb) NCLB Grant Provisions,

Assurances, and Certificationc) NCLB Certification for Federally

Funded Positionsd) NCLB Expenditures Certification

for Federal Awards

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Schoolwide Components Assurance

Utilize the SW Components Assurance Tab as a checklist to ensure all SW components are implemented in the Campus Improvement Plan.

All SW Components must be checked.

Principal signature is required to certify that the campus is in compliance with the NCLB requirements for a schoolwide program.

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Record Assurance (Sign-In)

When the NCLB Grant Packet is complete, sign in on the NCLB Grant Committee Sign-In template.

Document the Campus Leadership Team members involved in the NCLB Grant Packet process.

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NCLB Grant Completion and Review

To ensure completion of the Grant Packet, utilize the NCLB Federal Consolidated Grant Completion & Review form.

Be sure to check all boxes indicating that all schedules, and applicable forms have been completed.

This form requires 3 original signatures.

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NCLB Federal Grant Provisions, Assurances, and Certification

Click on the link below to read and/or download all NCLB Provisions, Assurances, and Certifications.

Check the box and sign to certify.

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NEW: NCLB Certification for Federally Funded Positions

Read the certification below on Federally Funded Positions.

Check the box and sign to certify.

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NEW: Expenditure Certification for Federal Award

Read the certification below on expenditures for Federal Awards.

Check the box and sign to certify.

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Submission Instructions

Steps to submit the NCLB Grant Packet

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What should I do before I submit the NCLB Grant Packet?

Save the NCLB Grant Packet as an Excel Workbook.

Use the following as the file name:Campus Name 2015-2016 NCLB Grant

Packet

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What should I do before I submit the NCLB Grant Packet? (cont.)

Save all Program Schedules as PDF files.

Use the following as the file name:Campus Name 2015-2016 PS 3101Campus Name 2015-2016 PS 3211Campus Name 2015-2016 PS 3221Campus Name 2015-2016 PS 3231Campus Name 2015-2016 PS 3241

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What should I do before I submit the NCLB Grant Packet? (cont.)

Scan all Assurances and save as PDF files.

Use the following as the file name:Campus Name 2015-2016 SW Comp AssuranceCampus Name 2015-2016 Committee Sign-InCampus Name 2015-2016 NCLB Completion and

Review

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How do I submit the NCLB Grant Packet?

Email all documents to federalprograms@saisd.net1. Grant Packet 2. PS 31013. PS 32114. PS 32215. PS 32316. PS 32417. Use of Funds Questionnaire (Title Program and/or SCE)8. SW Comp Assurance9. Committee Sign-In10. NCLB Completion and Review

Use the following as the subject of the email: Grant Packet – Campus Name

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Deadline for Submission

All documents must be submitted via email by

4:30 pm on Friday June 5, 2015

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Thank you!

Please contact the Federal Programs Department with any

questions or concerns (210) 554-8320

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