PROGRAM EVALUATION TRAINING

SAISD Federal Programs Department

Stage 6 of the Organization and Development Process

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Congratulations! We are at the last stage of the Organization and

Development Process for the current School Year.

Use Formative & Summative Measures to Evaluate the Plan and Link it to the CNA

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What is the purpose of the Program Evaluation?

The purpose of this tool is to provide departments and campuses with a systematic process to evaluate the impact of Federal and State Compensatory Education funding.

The tool is to evaluate programs for the current school year

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What are the objectives for the Program Evaluation? To evaluate the effectiveness and impact of Federal

and State Compensatory Education Programs on student achievement outcomes.

To assess the impact of Federally and State Compensatory Education funded strategies on department/campus performance objectives.

To determine the degree to which program funds met the intended purposes.

To guide future program decisions.

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Where can I find the Program Evaluation?SAISD > Departments > Federal Programs

Click on the Campus tab or Department tab at the top of the website

Scroll down to STAGE 6: Formative & Summative Measures to Evaluate the Plan

Click on the Program Evaluation Document

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What is the format of the Program Evaluation?

The Program Evaluation is an Excel file

There is a tab for each funding program to be evaluated

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There are 7 Programs to Evaluate

Name of Program (Tab) Funding source (Fund #)

Title I, Part A Fund 211

Parent Involvement Fund 211 Function 61

State Comp Fund 164

Title II, Part A Fund 255

Title I, Part C Fund 212

Title I, Part D – Subpart 2 Fund 215

Title III, Part A Fund 263

Note: Only evaluate the program(s) that you receive funds for.

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There are 10 steps to Evaluating each Program.

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Who should be involved in completing the Program Evaluation?

A Program Evaluation Committee must be formed in order to evaluate each program.

At a minimum, the positions indicated on the list must be represented; other staff/community members are recommended to also participate.

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Should Record of Program Evaluation Committee Meetings be documented?

All Meetings should be documented and turned in with your program evaluation.

Utilize the agenda template provided at the end of the Excel document to record your Program Evaluation Committee Meetings

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What should be done before completing the Program Evaluation?

Prior to completing the Program Evaluation, please review all appropriate data sources and complete the Data Review Checklist Tab.

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Steps 1 - 10

Each step is highlighted in orange on each program.

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Step 1: Org #, Name & Budget Allocation

Enter your Campus/Department Number Enter your Campus/Department Name Enter the Budget Allocation for the program

you are evaluating

Note: All Campuses/Departments must enter their org# and name on the Title I, Part A tab regardless if the campus/department has expenditures and/or encumbrances for Title I, Part A so that the org# and name will automatically populate on the remaining tabs.

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Step 2: Program Intent, Assurance & Beneficiaries

Reading each Program Intent, Assurance and Intended Program Beneficiaries will help guide you with your evaluation process.

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Step 3: Strategy

List the strategy to evaluate.

No need to list the activity.

Ensure you identify the source where the strategy came from in parenthesis.

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Step 4: Content Area

Identify the content area that the strategy addressed.

You can have more than one content area for each strategy.

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Step 5: Met State Standard

Depending on the funding source Step 5 question will vary.

The purpose of Step 5 is to evaluate whether the strategy listed in Step 3 accomplished the funding source's program purpose & intent.

To help answer the question refer to appropriate data on your Data Review sheet.

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Step 6: Amount Expended

Identify the amount of funds expended to implement the strategy.

Estimations are acceptable.

Also include any current encumbrances for future expenditures.

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Step 7: Impact on APG/DPG

Did the strategy listed in Step 3 meet the established APG/DPG found on your CIP/DIP?

Does the data indicate effective implementation of the strategy?

APG=Annual Performance GoalsDPG=Department Performance Goals

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Step 8-9: Recommendation

Based on the outcome in Step 5 and 7, what is your recommendation for the strategy?

Step 8: Mark C (Continue) D (Discontinue) M (Modify)

Step 9: State the reason for your answer in Step 8.

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Step 10: Funds

Campuses If the last 3 digits of the budget

code are ‘000’ then the funds came from your campus (C)

If the last 3 digits of the budget code are 8XX or 945 then the funds were distributed down from a central office department (D)

Refer to Org Tab for a complete list of org numbers

Departments All funds should be (D) only.

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How to evaluate funds distributed down from a Central Office Department

Campuses Funds distributed

down from a central office department must be evaluated

Refer to the 8XX or 945 tab in Red at the end of the document to determine which strategy to evaluate

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ORG DEPARTMENT

804 Campus Instruction

830 Bilingual/ESL/LOTE

865 Academic Support

866 Dyslexia/504

868 Early Childhood

873 Literacy/ELAR

874 Social Studies

878 Advance Academics/Gifted & Talented

880 Mathematics

881 Science

882 Guidance Counseling

891 Secondary Initiatives

945 Research & Evaluation

Repeat Steps 1-10

Repeat Steps 1-10 for each program.

Reminder: You do not need to complete an evaluation

for a program that you do not have expenditures and/or encumbrances for.

All Campuses/Departments must enter their org# and name on the Title I, Part A tab so that the org# and name will automatically populate on the remaining tabs.

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Title II, Part A – Fund 25524

Special Note: An evaluation should be completed for positions allocated to your campus under Fund 255 Title II, Part A. Please review the note under Step 2 and refer to your budget spreadsheet.

Steps to submit your Program Evaluation once completed.

Submission Instructions25

What should I do before I submit the Program Evaluation?

Save your Program Evaluation as an Excel Workbook.

Use the following as the file name: Campus/Dept Name 2014-2015 Program

Evaluation

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Agenda(s) and Committee Sign-in Sheets

Also scan and save all agendas and committee sign-in sheets as PDF files.

Use the following as the file names: Campus/Dept Name 2014-2015 Program

Evaluation Agenda

Campus/Dept Name 2014-2015 Program Evaluation Committee Members Sign-In

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How do I submit the Program Evaluation?

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Email all documents to federalprograms@saisd.net Program Evaluation Agenda(s) Sign-in (s)

Use the following as the subject of the email: Program Evaluation – Campus Name

Note: The Program Evaluation is not complete without the Agenda and Sign-in sheet.

Deadline for Submission

All documents must be submitted via email by

4:30pm on Friday April 17, 2015

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Please contact the Federal Programs Department with any questions or

concerns (210) 554-8320.

Thank You!