REGULAR MEETING MINUTES

July 14, 2014

Marquette Area Public Schools

BOARD OF EDUCATION 1201 W. Fair Avenue

Marquette, MI 49855

(906) 225-4200 - www.mapsnet.org

Regular Meeting

Monday, July 14, 2014, 5:30 p.m.

MSHS Library

M I N U T E S

Call to Order

A Regular session of the Marquette Area Public Schools Board of Education was held on Monday, July 14,

2014 in the MSHS Library. The meeting was called to order by Secretary/Treasurer Jean Hetrick.

A motion was made by Matthew Williams and seconded by Brian Cherry to appoint Jean Hetrick to

reside over the meeting. Motion carried, 4-0.

Roll Call

Board Members Present:

Jean Hetrick Secretary-Treasurer

Laura Songer Trustee

Brian Cherry Trustee

Matthew Williams Trustee

Board Members Absent:

Rich Rossway President

Michael Kohler Vice-President

Scott Brogan Trustee

Others Present: MAPS employees, union representatives, parents, other citizens and media representatives (an

audience of about 35 people).

Approve Agenda

A motion to approve the agenda with the following change – Personnel Report dated July 14 in lieu of

July 8, was made by Matthew Williams and seconded by Brian Cherry. Motion carried, 4-0.

Comments from the Public (Agenda Items Only)

Amanda Erspamer Berry, teacher, asked the board to reconsider sitting at the table with the negotiating team

to build trust and respect.

Nancy Usitalo, teacher, asked that respect be given to the teachers who try to create the best learning

environment.

Vicky Flanagan, teacher, stated that she did not understand why there was no agreement.

Superintendent’s Report

Realignment Update – Superintendent Saunders explained the process for the assignment of students to

buildings in an effort to balance class sizes across the district and that bussing would be expanded to all four

elementary buildings. He explained that the custodial staff had done a remarkable job of moving furniture and

boxes across the district, painting, cleaning and restaging furniture in all classrooms.

Big Board Goals Update – An update on the Strategic Planning District goals was given and it was explained

that $48,000 had been set aside in 14-15 for capital projects but without passing a sinking fund many of the

projects would not be possible.

Title VII Update – Tanya Sprowl provided the board with an update on MAPS Title VII- Native American

Education (see PowerPoint).

Approve Consent Agenda

A motion was made by Matthew Williams and seconded by Laura Songer to approve the Consent

Agenda consisting of the following:

- Approve Minutes of June 23, 2014 Regular Board Meeting

- Approve Minutes of June 23, 2014 Closed Board Meeting

- Approve Personnel Report dated July 14, 2014

Motion carried, 4-0.

Board Committee Reports:

Appropriations Committee meeting of July 9, 2014 - Brian Cherry, Chair, reported on the July 9, 2014

Appropriations Committee meeting discussion items, all of which are detailed in the committee meeting

minutes. The committee addressed the following: ISS Position; Calendars; Bus Pickup; Speech Therapy

Position; Device Purchases; Graveraet Cafeteria and High School Refit.

New Business

Appointment of Two (2) members to serve on the Local Development Finance Authority (LDFA) Board - It

was explained that MAPS is required to appoint two (2) members to serve on the LDFA Board (see

attachment). Brian Cherry volunteered and another member will be selected by Board President Rich

Rossway.

Gifts and Bequests

None

Comments from the Public (General)

None

Board Members’ Comments

None

Board President’s Comments

None

Announcements and Other Meetings:

August 11 Board Meeting Regular MSHS Library 5:30 p.m.

August 13 Board Appropriations Cmt. Mtg. Central Office 1:30 p.m.

August 25 Board Meeting Regular MSHS Library 5:30 p.m.

Recess to Closed Session to Discuss Union Negotiations

A motion was made by Matthew Williams and seconded by Brian Cherry to recess to closed session for

the purpose of discussing union negotiations. A roll call vote was taken:

Ayes: Jean Hetrick, Brian Cherry, Matthew Williams and Laura Songer

Nays: None.

Motion carried, 4-0. Recess to closed session at 6:10 p.m.

Reconvene to Open Session

Jean Hetrick reconvened the meeting to open session at 6:49 p.m.

Adjourn

A motion to adjourn the meeting was made by Brian Cherry and seconded by Matthew Williams.

Motion carried, 4-0. Meeting adjourned at 6:49 p.m.

Jean Hetrick Laura Shawhan

Secretary-Treasurer Recording Secretary/Admin. Assistant

WHAT IS TITLE VII

Federal Funded by the U.S. Department of Education. The grant amount changes

each year and is calculated per student . The program has to been in line with no

child left behind, focusing on math and literacy achievement. 90% of Title VII

budget needs to be used for direct services of students i.e. tutoring.

• 248 per student 2013/14 SY

• $49,560

HOW STUDENTS QUALIFY

• enrolled in the Marquette Area Public School district

• the student is a member (or descendant of a member) of an Indian tribe

• the student’s parent is a member (or descendant of a member) of an Indian tribe

• the student’s grandparent is a member (or descendant of a member) of an Indian

tribe

• The parent/guardian provides a signed eligibility form (also called the 506 form)

to keep on file in the Title VII office.

• Eligibility is not based on blood quantum

STUDENTS

220 is the average student count per school year. That is ~ 7% of school population;

national average is less than 1% (except tribal school) *215 20013-14 SY

CC-28

SK-36

SH-19

BMS-65

MSHS-63

MAHS-14

PARENT COMMITTEE

• Is required by grant and must meet minimum of four times a school year.

• It is an advisory group of 5 voting members who are: parents or guardians of our

Native American students, Native American student and teacher.

• Members are nominated and voted onto board every two years, and follow

adopted By-laws and follow Robert’s rules of order during meetings. (all parent

committee minutes and agendas are stored in Title VII office at MSHS)

• Major Voting issues are implication of Title VII budget, requesting and spending

additional funds.

HOW THE PROGRAM WORKS AT MAPS

• MSHS-tutoring during school day, and two days after school

• BMS-tutoring during school day, and two days after school

• Elementary- Once a month lesson with students during the school day.

GOALS

LA: To have each Native American student in grades four (2nd trimester), seven, and eleven, to able to achieve a proficient rating on their report cards.

4TH 8 out of 8, 7TH grade 12 out of 12, 11TH grade 13 out 13 passed LA class

Too few of students were assessed to have MEAP scores.

MATH: Each Native American student in fourth, seventh, and eleventh grade will achieve proficient rating on their report cards.

4TH 8 out of 8, 7TH grade 12 out of 12, 11TH grade 13 out 13 passed LA class

Too few of students were assessed to have MEAP scores.

Attendance

Mid-year goal: no more than twenty percent of students in Kindergarten through fifth grade will miss more than five days of school.

K – 5th grade student progress: 35% missed more.

Mid-year goal: no more than thirty percent of students in sixth through eighth grade will miss more than five days of school.

6th – 8th grade student progress: 31% miss more.

Mid-year goal: no more than forty percent of students in ninth through twelfth grade will miss more than five days of school.

9th – 12th grade student progress: 20% miss more than five days. This information is for MSHS

Overall Goal: To close the educational gap with minority Native American Students.

COLLABORATIONS

• NMU Center for Native American Studies

• Michigan Tech. University Native Day visits

• Great Lakes Fish and Wildlife

• Great Lakes for Youth Development

BUDGET

2013-14 Title VII grant $49,560

Coordinator Fringe Benefits Tutor Fringe Benefits Supplies

27,000 11,340 8,280 2,661 179

2014-15 Title VII grant $ $47,944

Coordinator Fringe Benefits Tutor Fringe Benefits Supplies

28,000 13,541 5948 455

ADDITIONAL FUNDING

With approval from parent committee and superintendent the Title VII program

request additional funding each school year from both the Sault Ste. Marie Tribe

of Chippewa Indians and the Keweenaw Bay Indian Community.

Funds are requested for additional tutoring time, after school snacks for Homework

clubs at BMS and MSHS, materials for native crafts, Senior gifts, and our major

event at the end of the school year called the Native American Educational Fair---

this is a weekend long camping event were Title VII students learn about their

culture and increase their leadership skill.

KBIC= $ 3500

Sault=$5,000

NATIVE EDUCATIONAL FAIR

PERSONNEL REPORT

July 14, 2014 (Revised)

PERSONNEL REPORT

1

TO: Bill Saunders FROM: Michelle Gill REVISED 7/14/14 Date: July 14, 2014 RE: Personnel Report for the July 14, 2014 Board Meeting The following personnel changes are to be reported to the Board of Education at its July 14, 2014 meeting. These recommendations are contingent upon the successful completion and return of all necessary employment paperwork including the criminal records check and fingerprint results. RETIREMENT Tim Schultz, HS Assistant Principal, has submitted a letter of retirement effective the end of the 2013-14 school year. Mr. Schultz has served MAPS since 1996. Marsha Page, SK 2nd Grade Teacher, has submitted a letter of retirement effective the end of the 2013-14 school year. Mrs. Page has served MAPS since 1983. RESIGNATION John Braamse, HS Instructional Program Aide, has submitted a letter of resignation effective July 3, 2014. Mr. Braamse has secured other full time employment in Marquette. Hilliary Ladi, BMS .83 Math / Science Teacher, has submitted a letter of resignation effective July 8, 2014. Ms. Ladi has served MAPS since 2013. Don Barr, BMS Math / Science Teacher, has verbally resigned. Mr. Barr has served MAPS since 2012. Nathan Larson, BMS .83 FTE Math / Language Arts Teacher, has verbally resigned. Mr. Larson has served MAPS since 2011. LAYOFF Dan Ball, Network and Systems Technician, has been recommended for layoff effective July 16, 2014. Mrs. Ball has served MAPS since 2000. Robert Tasson, HS Science/Learning Center Teacher, has been recommended for layoff effective July 14, 2014 for the 2014-2015 school year. APPOINTMENT - INTERNAL Jennifer Lohfink has been recommended as a part time summer special education Bus Aide, posting #2682, effective immediately. Mrs. Lohfink currently serves in this capacity during the school year. Amanda Erspamer-Berry has been recommended as a part time summer Credit Recovery Instructor, posting #2699, effective immediately.

PERSONNEL REPORT

2

Jennifer Lohfink has been recommended as a part time Main Kitchen Worker, posting #2716, HS, effective August 28, 2014. Mrs. Lohfink currently serves MAPS as a part time transportation aide and sub kitchen worker. This position is vacant due to the termination of Lisa Burnside. Joe Levandoski has been recommended as a full time 8th Grade Math / Science Teacher, posting #2718, effective the 2014-15 school year. This position is vacant due to the resignation of Don Barr. Danielle Dickson has been recommended for an additional position as a part time .08 FTE Learning Center Teacher, posting #2721, HS, effective the 2014-15 school year. This position is vacant due to scheduling and staffing changes. Jennifer Jacoby has been recommended as a Grade 3 Teacher, posting #2730, CC, effective the 2014-15 school year. This position is vacant due to the movement of Victoria Hawley to SH. Amber Racine has been recommended as a Kindergarten Teacher, posting #2731, CC, effective the 2014-15 school year. This position is vacant due to the movement of Terri Tammelin to SH. Britta Taylor has been recommended as a Grade 2 Teacher, posting #2733, SH, effective the 2014-15 school year. Mrs. Taylor served as a long term substitute teacher during the 2013-14 school year following Mrs. Murphy’s retirement. This position is vacant following the movement of Tim Fox to GS. Melissa Hewitt has been recommended as a Grade 3 Teacher, posting #2734, GS, effective the 2014-15 school year. This position is vacant following the movement of Amy Pruner to SK. APPOINTMENT - EXTERNAL Jackie Hochendoner has been recommended as the part time Noon Director, posting #2695, GS, effective August 22, 2014. Mrs. Hochendoner has previous experience as a business owner, real estate agent, retail merchandiser and with food concessions. This is a new position. Janet Boundy has been recommended as a part time Satellite Kitchen Worker, posting #2714, Alt Ed, effective August 22, 2014. Mrs. Boundy formerly owed an ice cream business, began a food service program at Superior Central and has subbed as a MAPS kitchen worker. This position is vacant due to the retirement of Niki Richardson. Mari Helppi has been recommended as a part time 7th Grade Math / Language Arts Teacher, posting #2719, BMS, effective the 2014-15 school year. Mrs. Helppi has a bachelor’s degree in secondary education with a major in English and minor in Math. Previous experience includes substitute teaching and serving as an adult education teacher. This position is vacant due to additional need.

PERSONNEL REPORT

3

Steffani Rector has been recommended as a full time Speech Pathologist, posting #2737, effective the 2014-15 school year. Ms. Rector earned a master’s degree in Communication Disorders from Minot State University and a bachelor’s degree in Speech, Language and Hearing Sciences from NMU. Previous experience includes completion of an internship at the VCDC, service as a MAPS sub aide, service as a life skills technician at Pathways and clerical experience. This is a new position based on additional need. APPOINTMENT – EXTRA DUTY Maura Stone has been recommended as the part time Girls 7th / 8th Grade Intramural Basketball Coach, posting #2720, effective the 2014-15 school year. This position is vacant due to the resignation of Dennis Sweeney. PESG Jim Marana has resigned as a Varsity Assistant Football Coach, effective immediately. Susan Boyle has been recommended as the HS Drama Advisor, effective the 2014-15 school year. c: M. Gill, J. Blemberg, R. Plourde, Technology Staff, L. Shawhan, H. Verardi, L. Addison

APPROPRIATION MINUTES

July 9, 2014

Marquette Area Public Schools

Board of Education Board Appropriations Committee Meeting

Members: Brian Cherry, Jean Hetrick, Matthew Williams

Wednesday, July 9, 2014, 1:30 p.m. Central Office Board Room

‘

M I N U T E S

Call to Order A meeting of the Board Appropriations Committee was held July 9, 2014 in the Board Room of the Central Administration Office. The meeting was called to order by Matthew Williams at 1:36 p.m.

Board Members Present: Matthew Williams, Jean Hetrick, Brian Cherry (arrived at 1:37 p.m.)

Administration Present: William Saunders, Superintendent, Debra Barry, Assistant Superintendent and Laura Shawhan, recording secretary.

Public Present: Jamie Randall

Approve Agenda A motion to approve the agenda was made by Jean Hetrick and seconded by Matthew Williams. Motion carried, 2-0.

Approve Minutes of the June 11, 2014 Appropriations Committee Meeting A motion to approve the Minutes of the June 11, 2014 Appropriations Committee meeting was made by Matthew Williams and seconded by Jean Hetrick. Motion carried, 3-0.

Discussion Items ISS Position – In an effort to reduce class sizes in areas at the high school, we looked outside the box to see how that could be accomplished. One of the thoughts was to look at classes of low attendance. One such class was ISS. Currently there are 1-8 students in the ISS classroom at Bothwell, three days a week, and 3-9 students in the ISS classroom at the high school two days a week. It was felt it was difficult to support classes of this size so the position has been eliminated.

Topic Discussed and Completed Calendars – In an effort to save nearly $3,300 in postage, the calendar packets will not be mailed this August. Rather, they will be distributed to families at the school buildings during open houses and during MSHS schedule pick up.

Topic Discussed and Completed Bus Pickup – As a result of the realignment process and in an effort to balance elementary class sizes there are now waiting lists at Cherry Creek and Superior Hills. Typically bussing was only provided to those two schools from the Cross-Roads, however without any additional cost, we can provide bussing to Sandy Knoll and Graveraet as well as from North of Marquette.

Topic Discussed and Completed Speech Therapy Position – Although MAPS appreciated the services provided by Superior Health, last year the district paid approximately $83,000 for speech therapy services. It was felt that the position can be filled with our own staff with salary and benefits coming in under that $83,000.

Topic Discussed and Completed

Device Purchases – The TIME devices, 270 chrome books, carts and licenses, have been purchased and the cost is $79,947. To date, the Marquette Education Foundation has raised $58,910 and has another $10,000 committed. That leaves MAPS with around $9,000 - $10,000 in expenses to cover. The Foundation’s goal was $100,000 which will be adjusted to $80,000. They will of course continue their fundraising efforts.

Topic Discussed and Completed

Graveraet Cafeteria - A $100,000 grant has been received from Cliffs. The Kaufman Foundation has pledged another 100,000 to remodel the cafeteria however this will come in the form of $25,000 over a four year period. MAPS may need to cover up to $75,000 which will be reimbursed by the Kaufman Foundation. These renovations will be a great natural tie-in to Kaufman auditorium and bigger venue functions. Since the grant money came late from Cliffs, the construction will be difficult and may need to be done after school hours to minimally impact students.

Topic Discussed and Completed

Future Agenda Items High School Refit - Matthew Williams asked about the high school refit and the status of moving the freshmen students out of the pod. Superintendent Saunders explained that without the sinking fund, funding that project would put the capital projects account in a precariously low situation due to other looming projects.

Comments from the Public None

Board Member Comments None

Adjourn A motion to adjourn the meeting was made by Matthew Williams and seconded by Jean Hetrick. Motion carried, 3-0. Meeting adjourned at 2:08 p.m.

Next Meeting: August 13, 2014 1:30 p.m.

Agenda Topic Actions

Topic Discussed and Completed and/or Action Taken (Evaluate in _________) Maintain Topic on Next Agenda (Evaluate in _______________________) Recommend Creation of Ad Hoc Committee (Evaluate in ____________) Table the Issue, Further Information Needed (Evaluate in ____________)