pure gold: leveraging software usage data to reduce license costs & risk
TRANSCRIPT
© 2011 Flexera Software, Inc. 1
www.iaitam.org
© 2011 Flexera Software, Inc.1
The International Association of Information Technology Asset Managers, Inc.
www.iaitam.org
PURE GOLD—Leveraging Software Usage Data to Reduce License Costs and Risk
Dan GriffithDonna Yobs
© 2011 Flexera Software, Inc. 2
www.iaitam.org
Concurrent Licensing
• License requested & checked out
– License unavailable = Denial of service
• License server administration
• Challenges…– Having optimal number of
licenses– Denials for mission critical SW– Optimal application mix
aka Network or Floating Licenses
LicenseServer
Example:3 People can check out a license concurrently
© 2011 Flexera Software, Inc. 3
www.iaitam.org
Your Software Usage Data is Pure Gold
• Leverage this data to:– Determine Software Mix
Requirements– Lower costs with Effective
Peak Analysis– Avoid and Survive Software
Audits– Support Mergers,
Acquisitions, and Divestitures
© 2011 Flexera Software, Inc. 4
www.iaitam.org
Key Metricsfor Effective License Management
1 Peak Usage
2 Effective Peak Usage
3 Duration of Peaks
4 Number of Engineers Per License
5 Number of True Denials
© 2011 Flexera Software, Inc. 5
www.iaitam.org
Effective Peak Usage Analysis
• What is Effective Peak Usage?
• Effective Peak Adjustments
• Mixing to Effective peak can reduce your requirements by as much as 20% with little impact on software availability
© 2011 Flexera Software, Inc. 6
www.iaitam.org
Other Critical Aspects
1 Tool Cost
2 Corporate Tool Standards
3 Input From Design Managers
4 Interactive vs batch usage (non-GRID vs GRID)
of an Optimized License Management Program
© 2011 Flexera Software, Inc. 7
www.iaitam.org
• Know what you have– Know where your software is installed– Know who is using your software– Be fully aware of your entitlements and
contract terms and enforce them!
• Develop relationships with your vendors
– Provide selective usage data– If a violation is discovered, report it to
the vendor– Demonstrate that you have the tools
to ensure compliance
Avoiding and Surviving Software AuditsTake a Proactive Approach
© 2011 Flexera Software, Inc. 8
www.iaitam.org
In the Event of an Audit
• Provide only requested information but provide it quickly
• Provide data in a well organized and professional format
Being in Compliance is Key
© 2011 Flexera Software, Inc. 9
www.iaitam.org
In the Event of an Audit
• Provide only requested information but provide it quickly
• Provide data in a well organized and professional format
Being in Compliance is Key
© 2011 Flexera Software, Inc. 10
www.iaitam.org
Mergers, Acquisitions & Divestitures
• Most software contracts do not allow the transfer of software from one entity to another
• Determining the software requirements of an acquisition or divestiture is complex
• Organizational & Process Requirements– You must be able to determine the software requirements of any
individual group within your company– You must be fully aware of your entitlements and contract terms
Managing Licenses in the Dynamic Organization
© 2011 Flexera Software, Inc. 11
www.iaitam.org
2011
2010
Intelligent Analysisfor Effective License Management
• Contracts demand Product Views• Organizations Value Department Views
© 2011 Flexera Software, Inc. 12
www.iaitam.org
Return on InvestmentOptimized License Management Savings and Productivity Gains
Annual Spend per Engineer Down 20% or more
Hours of Software Usage per Engineer is Skyrocketing
• One Variable doesn’t show the full picture• Complex data demands deeper analysis
© 2011 Flexera Software, Inc. 13
www.iaitam.org
Summary
• Leverage Software Usage Data to:– Determine Optimal Software Mix– Determine Optimal Number of Licenses– Reduce Audit Cost & Risk
Achieve the maximum ROI on your software investment
Is Your Organization Going for the Gold?
© 2011 Flexera Software, Inc. 14
www.iaitam.org
AQ
© 2011 Flexera Software, Inc. 15
www.iaitam.org
Contact Info: Dan GriffithDan Griffith Consulting
http://CSAMPro.com
Donna YobsFlexera Software Product Manager
+1.330.628.3012
Thanks for Attending!