project scheduling with ms project 2007
TRANSCRIPT
8/13/2019 Project Scheduling With MS Project 2007
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Dr . Essam Zaneldin
Project Scheduling Using MS Project 2007
Dr. Essam Zaneldin, Ph.D., P.Eng.
United Arab Emirates University
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Dr . Essam Zaneldin
Main Objectives
Use Microsoft Project software for
scheduling real-world projects
Determine the project’s duration
Determine activities’ times
Identify the critical path(s)
Determine activities’ floats (TF & FF)
Determine activities’ lag times
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What to Do?
Open a New Project
Setup Your Project
Input Project Activities
Enter dependency List
(Logical Relationships) Show Critical Path(s)
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Create Milestones
Subtasks (Sub-Activities)
Activities’ Relationships
Identify Activities’
Constraints Create Recurring Tasks
View the Project’s Network
What to Do?
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Scheduling with MS Project
Open a New Project:
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Task Pane Gantt Chart Pane
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Scheduling with MS Project
The Project’s Gantt Chart (Bar Chart):
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Scheduling with MS Project
Setup Default Options:
Once the file is open, use theTools-Option menu to startsetting up the file
Using the “Schedule” tab,
adjust default options asshown in the figure. Importantones are: scheduling fromstart date, duration entered indays, default task type is“Fixed Duration” and new
task are not effort driven The third and fourth options
will not let the duration changeautomatically when resourcesare added or removed
Click the Set as Default
button, then the OK buttonDr. Essam Zaneldin
Duration =Work
Units
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Scheduling with MS Project
Setup Default
Options:
Use the Tools-
Option menu tostart setting upthe file
Using the “View” tab, adjust theview options asshown in thefigure
On theTask pane
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Scheduling with MS Project
Setup Default
Options:
Use the Tools-Option
menu to start setting upthe file
Using the “General”
tab, adjust the generaloptions as shown in the
figure. Click the Set as Default
button, then the OK
button
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Scheduling with MS Project
Save Your ProjectUsing the “File Save-As” option
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Scheduling with MS Project
Setup Project Start Date:
From the Project menu, use Project Information to specifythe project start date as December 01, 2012
When finished click the OK button
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Scheduling with MS Project
Setup WorkingTimes:
From the main menu,
use “Tools-Change
Working Time” to
setup working time (or
use the right mouse
button on the Gantt
chart calendar at the
top and select “Change
Working Time”)
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Scheduling with MS Project
Setup Working
Times:
Go to the “Work
Weeks” tab and
then click on the
“Details
” button
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Scheduling with MS Project
Setup Working
Times:
Change workdays as
appropriate
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Scheduling with MS Project
Setup Working
Times:
Change dailywork hours as
appropriate
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Scheduling with MS Project
Setup Working
Times:
To change work days
of the week, click on
the “Create New
Calendar” button
Make a copy of the
“Standard” calendar
then click OK
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Scheduling with MS Project
Setup Project Calendar: Select all tasks then right click and select “Task Information” and
from the “Advanced” tab, select the calendar you want to use thenclick the OK button
Right click in the Gantt Chart pane and select “Nonworking Time”
to specify the
Calendar used
and to change
the pattern
When finished
click the OKbutton
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Scheduling with MS Project
Setup Time Scale:
Use the right mouse button
on the Gantt chart calendar
and select Timescale.
Set the Middle Tier units asmonths labeled as shown
Also, set the Bottom Tier
units as days labeled as
shown
Use the Size textbox toadjust the view of the Gantt
chart as desired
Then click OK
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Scheduling with MS Project
Setup the Layout:
Use the Format-Layout
menu option to select
how you want the bar
chart to look You can also change the
date format the way you
want it to be displayed
Then click OK
Use the Tools-Option menu and then the View
tab to set up the date
format the way you want
it to be displayed in the
table (at the left side)
On theGantt chartpane
On theTask pane
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Scheduling with
MS Project
Input Project Activities:
Enter activities’ names in the
Gantt sheet with their durations
in the two columns as shown in
the figure
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Specify Relationships (Dependencies):
In the predecessors column, type the row numbers of the
predecessors separated by commas
Alternatively, drag from the middle of one task (curser turns
into four arrows) into another task. Automatically, a
relationship will be inserted and predecessor ID is written
into the Predecessors column
Scheduling with
MS Project
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Dr . Essam Zaneldin
Scheduling with MS Project
Specify Relationships (Dependencies):
Once relationships are entered, a 34-day schedule, in this example,
will result (or 46 to 48 days including weekends)
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Dr . Essam Zaneldin
Scheduling with MS Project
Specify Relationships:
You may see the duration of the project by using the Project
menu, Project Information, and then the Statistics button
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Scheduling with MS ProjectShow Critical Path(s):
The critical path(s) can be shown more clearly by showing these paths in a
different color
To show critical path(s) in a different color, use the Format-Gantt Chart
Wizard option then follow the four steps shown below:
1 2
3
4
Finish
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Dr . Essam Zaneldin
Scheduling with MS Project
Format Critical Activities:
The critical path(s) can be clearly shown by showing these paths in a different
pattern
To show critical path(s) in a different pattern, use the Format-Bar Styles
option then choose the pattern you want for critical activities, as shown below:
Critical Activities
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Dr . Essam Zaneldin
Scheduling with MS Project
Critical Path(s):
The Gantt chart of the project with critical activities shown in red color and in a
different pattern:
Critical Activities
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Dr . Essam Zaneldin
Scheduling with MS ProjectFormat Activity Bars: To format activity bars, use the Format-Bar Styles option then choose the
Text tab to do that, as shown below. You may select to show the information
you want on the left side, right side, top, bottom, or inside the bar.
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Scheduling with MS Project
Creating Milestones for your Project:
A milestone is a reference point that
marks a major event in a project and
is used to monitor the project's progress
Any task with zero duration is
automatically displayed as a milestone
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Scheduling with MS Project
Creating Milestones for your Project:
Testing
Analysis
Report
Presentation
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Dr . Essam Zaneldin
Scheduling with MS Project
Creating Milestones:
You can mark any other task of any duration as a
milestone
With the milestone selected in the grid, right click &select ”Task Information”
On the “Advanced” tab, type the milestone duration in
the “Duration” box
Select the “Mark task as milestone“ check box, and
then click OK
MS Project displays the milestone symbol in the
Gantt Chart view on the first or last day of the task
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Scheduling with MS Project
Creating Milestones:
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Scheduling with MS Project
Formatting Milestones:
Milestones:
Testing
Analysis
Report
Presentation
Right click in the
Gantt Chart pane
and select “Bar Styles”
to format milestones
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Scheduling with MS Project
Indenting Subtasks (Sub-Activities):
Indent
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Scheduling with MS Project
Indenting Subtasks (Sub-Activities):
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Scheduling with MS Project
Change Activities Relationship Types:
The types of relationships between activities can be changed
from the Finish-to-start (FS) default relationships to any of
the other ones (SS, FF, or SF)
To do this for any two activities, double click on the link
between these two activities and then change the
Dependency Type as required. Notice that you can also
specify the Lag time as needed (see screen capture below):
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Scheduling with MS ProjectChange Constraint Types:
The types of constraints of activities can be changed from the As-Soon-
As-Possible (ASAP) default constraint type to any of the other ones
To do this for an activity, select the activity and then from the Project
menu select the Task Information option and choose the Advanced
tab to change the Constraint type as required (see screen capturebelow):
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Scheduling with MS Project
Create Recurring (Repetitive) Tasks:
Use the Insert-Recurring Task menu to insert anew repetitive task: Example: Weekly Meetings
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Dr . Essam Zaneldin
Scheduling with MS Project
Create Recurring (Repetitive) Tasks:
Use the Insert-Recurring Task menu to insert anew repetitive task: Example: Weekly Meetings
Recurring Tasks
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Scheduling with MS Project
Final Shape of the Project’s Gantt Chart:
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Scheduling with MS Project
View the Project’s Network:
From the View menu, select the Network Diagram option to
view the network (precedence diagram) of the project. Notice
that critical activities are shown in red and have bold borders
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Scheduling with MS Project
View the Project’s Network:
To specify what data to view in the box of each task, use
Format-Box Styles menu option
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Scheduling with MS Project
View the Project’s Network:
To design your own box for tasks, click on the “More Templates”
button