powered by tyler technologies efiletexas status jcit january 23, 2015
TRANSCRIPT
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Transaction Volume in 2014
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec0
50000
100000
150000
200000
250000
300000
350000
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
100000
211,711219,785
238,204251,851251,690
255,421
302,944296,584
311,920
333,597
264,073
286,587
Env
elop
es S
ubm
itted
Per
Mon
th (
Tho
usan
ds)
Reg
iste
red
Use
rs (
Tho
usan
ds)
Users
Summary
• Over 90k user accounts created to-date
• ~44k user accounts created in 2014
• Received 3,223,657 envelopes
• Received 4,230,421 filings
• 5,060,794 documents containing 27,547,438 pages accepted by clerks
• State filing portal accounted for 69.12% of transactions in 2014; remaining 30.88% stemmed from commercial EFSP submissions
46,151
90,107
30.88%
69.12%
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2014 Year In Review
Summary
• 93.42% of filing volume was received during normal business hours (8am – 5pm)
• Statewide, 85.76% of filings were processed in under 24 hours
• Average Return for Correction rate was 9.68%
Additional information can be found in the appendix of this
presentation
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Summary:• 39 mandatory counties live• All offices impacted by
1/1/2015 mandate live on or before 12/4/2014
Filings accepted in:
• 110 Counties• Supreme Court• Court of Criminal Appeals• All Civil Appellate Courts• E-Filing available to 93% of the
population in Texas
Dallam
Sherm
an
Hansfo
rd
Och
iltree
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moo
re
Hutch
inson
Rober
ts
Hemph
ill
Potte
r
Carso
n
Gra
y
Whe
eler
Randa
ll
Armst
rong
Donley
Collings-worth
Parm
er
Lam
bHale
Floyd
Mot
ley
Cottle
Har
dem
an
Bailey
Castro
Swisher
Brisco
e
Hall
Dicken
s
Crosb
y
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Arche
r
Youn
g
Throc
k-
mor
ton
Haske
ll
Stone
wall
Kent
Gar
zaLy
nnTe
rry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Ste
phen
s
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Dento
n
Collin
Gra
yson
Fan
nin
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fra
nklin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
Van
Zandt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
Hood
Somer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
Cameron
Hidalgo
Starr
Zap
ata
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Med
ina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
Karne
sWils
on
Atascosa
Bexar
Refug
io
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Men
ard
Andrews
Mar
tin
Howar
d
Mitc
hell
Nolan
Irion
Tom
Gre
en
Reaga
n
UptonCra
ne
Ward Glas
scoc
k
Midl
and
Ector
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
ndEarthComanche
Colem
an
Brown
Conch
o
McCull
och
SanSaba
Lampasas
Mills
Hamilton
Burne
t
Llano
Mas
on
Bla
nco
Gille
spie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gon
zalesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Gri
mes
MadisonRobertson
Leon
Housto
n
Trini
tyPolkTyler Jasper
San
Aug
ust
ine
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childr
ess
Freestone
Limestone
Nacogdoches
TX E-Filing: Today
Legend
500,000 +
100,000 to 199,999Cou
nty
Count
y
200,000 to 499,999Cou
nty
50,000 to 99,999Cou
nty
20,000 to 49,999Cou
nty
< 20,000Cou
nty
Dallam
Sherm
an
Hansfo
rd
Och
iltree
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moo
re
Hutch
inson
Rober
ts
Hemph
ill
Potte
r
Carso
n
Gra
y
Whe
eler
Randa
ll
Armst
rong
Donley
Collings-worth
Parm
er
Lam
bHale
Floyd
Mot
ley
Cottle
Har
dem
an
Bailey
Castro
Swisher
Brisco
e
Hall
Dicken
s
Crosb
y
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Arche
r
Youn
g
Throc
k-
mor
ton
Haske
ll
Stone
wall
Kent
Gar
zaLy
nnTe
rry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Ste
phen
s
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Dento
n
Collin
Gra
yson
Fan
nin
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fra
nklin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
Van
Zandt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
Hood
Somer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
Cameron
Hidalgo
Starr
Zap
ata
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Med
ina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
Karne
sWils
on
Atascosa
Bexar
Refug
io
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Men
ard
Andrews
Mar
tin
Howar
d
Mitc
hell
Nolan
Irion
Tom
Gre
en
Reaga
n
UptonCra
ne
Ward Glas
scoc
k
Midl
and
Ector
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
ndEarthComanche
Colem
an
Brown
Conch
o
McCull
och
SanSaba
Lampasas
Mills
Hamilton
Burne
t
Llano
Mas
on
Bla
nco
Gille
spie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gon
zalesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Gri
mes
MadisonRobertson
Leon
Housto
n
Trini
tyPolkTyler Jasper
San
Aug
ust
ine
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childr
ess
Freestone
Limestone
Nacogdoches
5 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
2014 Implementation Plan – Phase 3
Counties Moved out of Phase 3
• Anderson• Atascosa• Austin CC
• Bee CC• Hunt DC• Kendall
Counties Moved into Phase 3
• Fisher• Jim Wells
• Nolan• Hockley
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2015 Implementation Plan – Phase 4
Phase 4 – July 1, 2015Mandate County Office
1-Jul-15Anderson CC/DC
Bowie CCHunt DC
Phase 4 – July 1, 2015Mandate County Office
1-Jan-2016
Atascosa CC/DCAustin CCBee CC
Caldwell CC/DCCalhoun CC/DCColorado CC/DC
Cooke CC/DCDeWitt CCErath CC/DCGray CC/DC
Grimes CC/DCHopkins CC/DCHouston CC/DCJones CC/DC
Kendall CC/DCKleberg CC/DCMilam CC/DC
San Jacinto CC/DCShelby CC/DCTitus CC/DC
Upshur CC/DCUvalde CC/DC
Val Verde CC/DCWashington CC/DC
Wharton CC/DCWillacy CC/DCWilson CCWood CC
Phase 4 – July 1, 2015Mandate County Office
1-Jul-2016
Andrews CC/DCArmstrong CC/DC
Baylor CC/DCBailey CC/DCBlanco CC/DCBorden CC/DCBosque CC/DC
Brewster CC/DCBriscoe CC/DC
Burleson CC/DCCallahan CC/DC
Camp CC/DCCarson CC/DC
Cochran CC/DCCoke CC/DC
Coleman CC/DCComanche CC/DC
Phase 4 – July 1, 2015Mandate County Office
1-Jul-2016
(Cont.)
Crane CC/DCFrio CC/DC
Gaines CC/DCGarza CC/DCHaskell CC/DC
Hemphill CC/DCKent CC/DCLeon CC/DC
McCulloch CC/DCMills CC/DC
Montague CC/DCRains CC/DC
Reeves CC/DCShackelford CC/DCStonewall CC/DC
Throckmorton CC/DCWard CC/DC
Summary• Consists of 65 total engagements
• 58 counties “new” to e-filing• Will complete all counties with 7/1/15
and 1/1/16 mandatory dates
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Project Plan Overview
Jul2014
Sep Nov Mar MayJan2015
Begin Phase 57/1/2015
Begin Phase 41/1/2015
Begin Phase 37/1/2014
Complete Phase 44/30/201510/31/2014
Complete Phase 3
Phase 3 Summary
• 45 counties in plan for Phase 3:• 1 county mand. Jan 2015• 13 counties mand. Jul
2015• 20 counties mand. Jan
2016• 11 counties mand. Jul
2016
Phase 4 Summary
• 65 counties in plan for Phase 4:• 3 counties mand. Jul
2015• 28 counties mand. Jan
2016• 34 counties mand. Jul
2016
Jul2016
Complete Phase 66/30/2016
144 County-wide Engagements Over Next 1.5
Years
Remaining Phases
• 2 Phases• 86 counties to be
implemented in 12 months
• Criminal Implementations
Jul
Tech Std. v1.4 Release
10/14/2014
Tech Std. v2.0 Release
~3/31/2014
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Summary:
• 108 counties currently using v1.4
• Only 1 county currently using v1.0
• Remaining offices to transition:
• Harris DC• Tarrant DC• Collin County (all)
• Harris County District Clerk to move directly to v1.4
Legend
Using Technology Standards v1.0
Using Custom Configuration
Count
y
Count
y
Using Technology Standards v1.4
Count
y
Technology StandardsDallam
Sherm
an
Hansfo
rd
Och
iltree
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moo
re
Hutch
inson
Rober
ts
Hemph
ill
Potte
r
Carso
n
Gra
y
Whe
eler
Randa
ll
Armst
rong
Donley
Collings-worth
Parm
er
Lam
bHale
Floyd
Mot
ley
Cottle
Har
dem
an
Bailey
Castro
Swisher
Brisco
e
Hall
Dicken
s
Crosb
y
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Arche
r
Youn
g
Throc
k-
mor
ton
Haske
ll
Stone
wall
Kent
Gar
zaLy
nnTe
rry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Ste
phen
s
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Dento
n
Collin
Gra
yson
Fan
nin
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fra
nklin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
Van
Zandt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
Hood
Somer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
Cameron
Hidalgo
Starr
Zap
ata
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Med
ina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
Karne
sWils
on
Atascosa
Bexar
Refug
io
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Men
ard
Andrews
Mar
tin
Howar
d
Mitc
hell
Nolan
Irion
Tom
Gre
en
Reaga
n
UptonCra
ne
Ward Glas
scoc
k
Midl
and
Ector
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
ndEarthComanche
Colem
an
Brown
Conch
o
McCull
och
SanSaba
Lampasas
Mills
Hamilton
Burne
t
Llano
Mas
on
Bla
nco
Gille
spie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gon
zalesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Gri
mes
MadisonRobertson
Leon
Housto
n
Trini
tyPolkTyler Jasper
San
Aug
ust
ine
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childr
ess
Freestone
Limestone
Nacogdoches
9 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Next Steps: Now through March
1. Continue partnering with CMS vendors to implement Phase 4 customers
2. Develop strategy for implementing v2.0 of the JCIT Technology Standards
3. Continue working with Phase 5 counties on establishing their Merchant IDs
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Questions
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Daily Filing Volume Trend in 2014
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
0.08%0.51%
2.74%
6.64%
9.57%
10.89%
8.94%
8.47%
11.17%
13.22% 13.29%
8.16%
3.06%
1.14%
0.58% 0.18%
Average Daily Filings
Summary
• 93.42% of filing volume received during normal business hours (8am – 5pm)
• Significant spikes between 9am-11am and 1pm-3pm
• ~10% more filings in the afternoon than morning
13 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Clerk Response Rates in 2014
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Responses in Under 24 Hours
Phase 1 Phase 2 Phase 3
Summary
• Statewide, 85.76% of filings are processed in under 24 hours
• Marginal difference between integrated and non-integrated
• Phase 1• 53 counties• Avg: 85.17% under 24
hours
• Phase 2• 33 counties• Avg: 92.93% under 24
hours
• Phase 3• 45 counties• Avg: 81.73% under 24
hours
*Chart does not include Supreme Court and Appellate Courts
Average
14 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Return for Correction Trends
Jul '13
Aug '13
Sep '13
Oct '13
Nov '13
Dec '13
Jan '14
Feb '14
Mar '14
Apr '14
May '14
Jun '14Jul '1
4
Aug '14
Sep '14
Oct '14
Nov '14
Dec '14
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
43%
30%
23%
26%
21%
15%
15%
12%10%9% 9% 9% 9% 9%
10%9% 9%
8%
Filing Volume Return for Correction Percentage
Fili
ng
s
Summary• Early adopters of e-Filing
have an opportunity to solidify business processes and become acclimated ahead of mandate
• Counties naturally improve return rates over time
Phase 1 Counties
Phase 2 Counties
Phase 3 Counties
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
18.00%
8.97%
10.80%
15.20%
8.58%9.84%
15.68%
8.05%9.60%
14.60%
Return for Correction %
Oct
Oct
Oct
Nov
Nov
Nov
Dec
Dec
Dec
15 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Manual Download One-Way Two-Way0
20
40
60
80
100
120
140
160
1427
51
6
57
49
56
14
4
114
27
144
Court of Appeals Court of Criminal Appeals Supreme Court JP Court
Probate Court District Court County Court
Co
urt
sCMS Integration Analysis
Summary
• 60% of offices live on eFileTexas are integrated w/ their Case Management Systems (171 out of 268)
• Integration progress being made with CMS vendors:
• 2 CMS vendors have established One-Way integration
• 2 CMS vendors have established Two-Way integration
• 3 CMS vendors completing Two-Way integration
16 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
eFileTexas Rollout Progression
Jan '13
Jul '13
Jan '14
Jul '14
Jan '15
Jul '15
Jan '16
Jul '16
0
50
100
150
200
250
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
10 2239
62
118
254
4352
71
106
96
144
86
40
79%
87%
93%
65%
82%
90%
Mandatory Permissive Not Live
Population E-Filings
Cou
ntie
sSummary
• 93% of Texas population has access to eFileTexas today
• 110 of 254 counties utilize eFileTexas (43%)
Challenge• Large number of smaller
populated counties remaining• Small filing volume (<
10%)• Less urgency to go-live
17 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Status of EFSPs
• Summary• Potential New EFSP
• Journal Technologies
• Minimal Activity• Texas Low Cost eFile
• 14 Dormant• Removed from this list
EFSP Type Status EstimateCourt File America EFSP Certified 100%EasyServe EFSP Certified 100%eLawServices EFSP Certified 100%File&ServeXpress EFSP Certified 100%FileTime EFSP Certified 100%GreenFiling EFSP Certified 100%iDocket EFSP Certified 100%Intresys (TurboCourt) EFSP Certified 100%Journal Technologies EFSP New 0%Linebarger GOVT Certified 100%McCreary GOVT Certified 100%MyFileRunner EFSP Certified 100%OneLegal EFSP Certified 100%PCPUPA EFSP Licensed EasyServe 100%Perdue GOVT Certified 100%ProDoc EFSP Certified 100%US Legal Pro EFSP Certified 100%
18 Powered by Ty le r Technolog ies | www.eFileTexas.gov | © eFileTexas.gov 2013
Status of CMS Vendors
• Summary• Sungard
• Recent activity toward development
• LGS• Continues testing
• KiCorp• Integration to Lubbock
County disabled while Lubbock County finishes transition to JCIT Technology Standards v1.4
Vendor Type Tech Status EstimateAlda Vendor Minimal 0%Bexar Court SFTP Enhancing 100%Bexar Court Web Unknown 15%eDoc Vendor SFTP Complete 100%Hamer Vendor Dormant 0%Harris DC Court Web Complete 100%Hill Country/BriteStar Vendor Per Vendor 90%iDocket Vendor SFTP Complete 100%ImageSoft (Travis CC) Vendor Web Starting 1%Infosol Vendor Dormant 0%Intech Vendor Dormant 0%Jefferson County Court Web Complete 100%KellPro Vendor Dormant 0%KiCorp Vendor Web Testing 95%LGS Vendor Web Testing 95%NetData Vendor Web Complete 100%New Dawn/Sense Corp Vendor Dormant 0%New World Vendor Dormant 0%OCA/COA Court SFTP Complete 100%RealVision Vendor Dormant 0%Sungard Vendor Web Active 10%Tarrant DC Court Web Complete 100%Travis Court SFTP Complete 100%