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Notice of a meeting of the Planning and Development Committee Wednesday 21

st February 2018 at 7:30pm

Park Room, Civic Hall, Didcot

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Clerk before the start of the meeting.

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The council welcomes the public’s involvement in meetings, which must be in

accordance with our rules (Standing Orders 18 - 20 on a matter before the

Committee).

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public to present their questions, statements or petitions.

To find out about participation contact the Deputy Town Clerk.

Didcot Town Council

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Agenda

1. To receive apologies

2. To receive declarations of interest

Members should declare any interests they may have on any item on this

agenda in accordance with Didcot Town Council’s Code of Conduct

3. To agree the minutes of the meeting held on 31st January 2018 as a true

record (minutes attached)

4. Questions on the minutes as to the progress of any item

5. To consider planning applications as listed

6. To note applications for certificates of lawful development

7. To note planning applications approved as listed

8. To note planning applications appealed

9. To consider issues arising from the update regarding the Traffic Advisory

Group

10. To consider a response to Oxfordshire County Council’s consultation on the

proposed changes to the Local List of Information Requirements

Julie Perrin,

Interim Town Clerk

15th February 2018

Voting committee members: Councillors: Mr A Dearlove (Chairman) Mr N Hards Mr S Connel Ms C Augustine

Mrs D Macdonald Mr R Milton-Eldridge Mr B Shaw (Vice-Chairman)

Substitute committee members Councillors: Dr S Clarke Mr T Harbour Ms P Siggers Mr D Healy

Mr C Robertson Mr B Service Mr A Thompson

Agenda item 3 Previous minutes

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Planning and Development Committee

Wednesday 31st January 2018 at 7.30pm

All Saints Room, Civic Hall

Minutes

Note: These minutes are subject to approval as a true and correct record

by the next meeting of this Committee.

PRESENT:

Councillors: Mr B Shaw (Vice-Chairman)

Mr S Connel

Mr N Hards

Mrs D Macdonald

Mr A Thompson (as sub for Councillor Mr A Dearlove)1

Officers: Mr T Hudson (Deputy Town Clerk)

No members of the public were present.

373. Apologies

Councillors Mr A Dearlove and Ms C Augustine tendered apologies.

Ex officio member Councillor Mr B Service passed on a request that his unavailability

be conveyed to the Committee.

374. Declarations of interest

None

375. Minutes of the meeting held on 10th January 2018

RESOLVED to agree the minutes of 10th January 2018 as a true record of the meeting and that the Chairman should sign them as such.

1 Arrived during agenda item 5 – Planning Applications (min number 377 b)

Didcot Town Council

Agenda item 3 Previous minutes

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376. Questions on the minutes as to the progress of any item

None.

377. Planning applications

South Oxfordshire District Council

a) P17/S3344/FUL Manor Primary School, Lydalls Close

Erection of new boundary fencing and

replacement gates (as amended by drwgno

5001964-RDG-XX-XX-PL-B-0002_C received

on 10/01/2018 to remove and reduce height of

elements of proposed fencing)

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: BS

Seconded: NH

b) P17/S3925/FUL 32-34 Wantage Road2

Retrospective application for the retention of

extraction flue on the eastern side of the

building and the retention of an external

refrigeration unit covered in wood

RESOLVED: to submit comment that the

committee recommended refusal on the

grounds of noise and odour

Proposed: BS

Seconded: DM

2 Councillor Mr A Thompson arrived at the commencement of the discussion on this item.

Agenda item 3 Previous minutes

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c) P17/S4077/HH 3 Short Furlong

Conversion of loft

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: NH

Seconded: BS

d) P17/S4239/HH 14 Blenheim Close

Single storey rear extension

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: SC

Seconded: BS

e) P17/S4446/FUL 12 Queensway

Proposed formation of a single storey new

dwelling

RESOLVED: to submit comment that the

committee recommended refusal on the

grounds that the application requires evidence

that required parking standards are met.

Proposed: SC

Seconded: NH

f) P18/S0080/HH 13 Freeman Road

Erection of single storey rear and side extension

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: BS

Seconded: SC

Agenda item 3 Previous minutes

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g) P18/S0083/HH 2 Osprey Place

Conservatory.

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: BS

Seconded: SC

h) P18/S0092/HH 23 Hawthorn Place

Existing ground floor kitchen to be converted into a bedroom with an en-suite bathroom.

RESOLVED: to submit comment that the

committee recommended refusal on the basis

that it was unclear from the application where

the new kitchen would be located within a

three bed dwelling.

Proposed: NH

Seconded: BS

i) P18/S0103/FUL 111-113 Park Road

One and Two Storey Rear and Side Extensions and Alterations for operational improvements.

RESOLVED: to submit comment that the

committee had no strong views on the

application

Proposed: BS

Seconded: NH

378. Applications for certificates of lawful development as listed

The committee NOTED the applications for certificates of lawful development as listed.

379. Planning applications approved as listed

The committee NOTED the applications that had been approved as listed.

Agenda item 3 Previous minutes

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380. Planning applications approved on appeal as listed

The committee NOTED the applications that had been approved on appeal as listed.

381. Oxfordshire County Council Mineral and Wastre Local Plan

Part 2 Consultation

The Committee considered an invitation by Oxfordshire County Council to make comment on Part 2 of its Mineral and Waste Local Plan. Councillor Mr A Thompson declared that he had been involved with the Plan as an Oxfordshire County Councillor and left the room. It was proposed by Councillor Mr B Shaw and seconded by Councillor Mr S Connel and RESOLVED to make no response to the consultation.

The meeting ended at 7:55 pm

Signed: _______________________(Chairman) Date:_____________

Agenda item 3 Previous minutes

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Agenda item 5 Planning applications

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5. PLANNING APPLICATIONS

South Oxfordshire District Council

Application P18/S0232/HH 26 Manor Road

Amendment Demolition of existing annexe within curtilage.

Erection of new ancillary annexe.

Application P18/S0288/FUL 184 Broadway

Amendment Change of Use from Use Class A1 (Shop) to

Use Class A5 (Hot Food Takeaway) with

internal and external alterations

Application P17/S4446/FUL 12 Queensway

Amendment 1 Previous DTC

comment:

Recommended refusal

due to absence of

Highways information

Proposed formation of a single storey new

dwelling.(as amended by drawing received 1

February 2018).3

Application P18/S0345/HH 37 Park Road

Amendment Single storey rear extension and internal

alterations

Application P18/S0340/HH 115 Park Road

Amendment Demolition of existing outbuilding and construction of new single storey workshop and home gym

Application P18/S0388/HH 44 Foxhall Road

Amendment Loft conversion and change from hipped roof to gabled roof

Application P18/S0413/HH 138A Lydalls Road

Amendment Retrospective planning application for porch to front aspect. (Built March 2017. Loft conversion, dormer to rear aspect.

3 Highway information has now been submitted and South Oxfordshire District Council have requested to

know whether the Town Council maintains its recommendation of refusal.

Agenda item 5 Planning applications

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Oxfordshire County Council

Application MW.0008/18 Appleford Sidings, Portway, Appleford,

Abingdon

Amendment Application to continue the development

permitted by SUT/APF/616/17 (comprising

erection of building to house weighbridge

office, laboratory and mess room) without

complying with condition 4 to allow the

retention and continued use of the existing

weighbridge, office, laboratory and mess room

Agenda items 6 - 8 Applications for certificates of lawful development, applications approved and

applications appealed

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6. APPLICATIONS FOR CERTIFICATES OF LAWFUL

DEVELOPMENT

Planning Application Number

Address

P18/S0462/LDP 27 Meadow Way

7. APPLICATIONS APPROVED

South Oxfordshire

Didcot Town Council’s recommendation

Planning Application Number

Address

No strong views – comment made that the Town Council supports the views of Environmental Health in relation to this application.

P17/S4314/FUL Tesco One Stop Shop 18-20 Cockcroft Road

No strong views P17/S3896/LB 26 Manor Road

No strong views P17/S3344/FUL Manor Primary School, Lydalls Close

No strong views P17/S4339/HH 3 Crookdale Beck

Redacted (no strong views) P17/S4239/HH 14 Blenheim Close

8. APPLICATIONS APPEALED

South Oxfordshire District Council

Didcot Town Council’s recommendation

Planning Application Number

Address

Refusal on grounds of impact on street scene

P17/S0908/FUL 48 Abbott Road

Agenda item 9 Traffic Advisory Group

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9. TO CONSIDER AND MAKE RESPONSE TO UPDATES FROM THE

TRAFFIC ADVISORY GROUP

Since Council’s decision on 8th January to refresh the terms of reference for the

Traffic Advisory Group no meetings have been held. However, the Deputy Town

Clerk has held preparatory meetings with the Neighbourhood Police Sergeant and

the Southern Area Manager for Oxfordshire County Council’s Highways department.

At both meetings the proposed set-up of regular officer meetings alongside less

regular meetings with members was put forward. The Police were happy to attend as

suggested. However, discussions with OCC indicated a different approach to officer

to officer meetings may be more effective. The purpose of the officer level meetings

was primarily to increase communication between the County Council and local

residents – making Highways aware of problems coming to the Town Council, and

feeding back the response of OCC to residents, and also getting forewarning of the

schedule of works being undertaken in Didcot with a view to publicising them. The

suggestion is that instead of having a meeting to discuss just those items concerning

traffic that come to the Town Council, which is a partial representation of the wider

body of issues, by working together the County Council and Town Council could

improve reporting and communication around all traffic-related reports. It was

suggested that Town Council staff continue to record traffic-related complaints, but

that they also offer to upload the details of the complaint onto the County Council’s

portal for registering highway problems, fixmystreet.com. The effect of this would be

to ensure that Oxfordshire County Council are made aware of those complaints that

come via the Town Council. In return, the Town Council would be cc’d into

responses to all Didcot entries on fixmystreet.com. This would enable the Town

Council to a) monitor that issues were followed up, and b) get a fuller understanding

of the traffic complaints that are coming in which could then guide decisions on

whether to address particular traffic-related issues.

A further point of feedback from the meeting with the County Council is that they are

happy to attend meetings with members on the proviso that it is to provide advice to

councillors on how to get a particular traffic scheme up and running. It was made

very clear that due to the acute financial pressures on Highways lobbying for

additional expenditure would be unlikely to yield positive results and that it would be

incumbent on the Town Council to provide the resources to back up any specific

requests for traffic calming measures.

The Planning Committee is asked to consider its response to these suggestions.

Agenda item 10 Oxfordshire Local List of Information Requirements

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

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fa

Planning and Development Committee 21

st February 2018

Report author: Tom Hudson

Consultation on Oxfordshire County Council’s proposed

update to its Local List of Information Requirements

Introduction

1. Oxfordshire County Council is consulting on its Local List of Information

Requirements for the Validation of Planning and Related Applications

2. This report asks the Committee whether it wishes to respond to the consultation

Recommendation

3. That the Committee considers the proposed Local List of Information

Requirements and decides whether it wishes to respond to the consultation and,

if so, to agree a response to submit within the timeframe.

Background

4. Oxfordshire County Council is under a statutory duty to renew its Local List of

Information Requirements for the Validation of Planning and Related

Applications.

5. The purpose of the Local List is to clarify the information requirements applicants

must make when submitting a planning application.

6. The County Council is engaging in a consultation with stakeholders it believes

may be interested and is asking for comments on its proposed list.

Didcot Town Council

Agenda item 10 Oxfordshire Local List of Information Requirements

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

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7. The existing and proposed lists can be found at

http://myeplanning2.oxfordshire.gov.uk/swiftlg/apas/run/WPHAPPDETAIL.Display

Url?theApnID=LL.0088/17&theTabNo=3&backURL=%3Ca%20href=wphappcriter

ia.display?paSearchKey=126658%3ESearch%20Criteria%3C/a%3E%20%3E%2

0%3Ca%20href=%27wphappsearchres.displayResultsURL?ResultID=134512%2

6StartIndex=1%26SortOrder=APNID%26DispResultsAs=WPHAPPSEARCHRES

%26BackURL=%3Ca%20href=wphappcriteria.display?paSearchKey=126658%3

ESearch%20Criteria%3C/a%3E%27%3ESearch%20Results%3C/a%3E

8. Hard copies are available by request.

9. No major amendments have been made. The only new item on the list is a

requirement for a drainage strategy. There are also a number of minor changes

to the supporting text.

10. The deadline for response on the content 2nd March 2018.

Legal Implications

11. None.

Financial Implications

12. None.

Risk Implications

13. None.