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ICAO PBN Operational Approval Course

PBN Operational Approval Application and Documentation


Application Phases

Step 1 • Pre-Application

Step 2 • Formal Application

Step 3 • Document Evaluation

Step 4 • Demonstration & Inspection

Step 5 • Approval

2 ICAO PBN Operational Approval Course 2


Operator Actions Pre-Application

• Operator reviews requirements • Aircraft capability

• Operating procedures

• Maintenance procedures

• Training

• Consults OEM or other organizations if necessary

• Pre-application meeting with regulator optional • Clarify regulatory requirements

• Understand the application process



Pre-Application Meeting At the pre-application meeting

• Establish the form and content of the application • Cross reference to the relevant reference documents

• Record of the operator application, inspector comments and operator follow-up action

• Use of job aids or compliance statements

• Review the approval process events

• Agree target dates


CAA should advise if a formal application is required. A letter requesting issue of approval may be sufficient in simple cases


Formal Application

• Applicant submits formal written application

• Application must demonstrate: • How operator satisfies all requirements

• Relevant references to company or other documents

• CAA appoints Project Manager • For specific project

• Or generally for all PBN projects



Application Document

ICAO Doc 9997 Job Aids example

• General information • Aircraft and operator identification

• NavSpecs included in application

• Checklist of operator compliance

• Detailed application including • Copies of relevant references

• Provision for inspector sign-off or comment

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ICAO PBN Operational Approval Course 6


Aircraft & Operator Identification



Operator Application



Contents of operator Application



Operating Procedures



Contingency Procedures



Step 3 Document Evaluation

• Project Manager reviews application and determines that: • Operator meets all requirements; or

• Corrective action required; or

• Discusses relevant details with operator

• Project Manager initiates issue of approval; or

• Requests operator to amend and resubmit application


Tip: It is often useful to convene technical review meetings attended by the CAA project team and the operator’s representatives. Many issues

can be resolved by face to face discussion.


The Application Document

• Application document (as amended) should be retained • As a record of the application

• Details of the CAA findings, corrective actions and operator actions.

• The operator should be required to update/amend the application • As decisions are made/agreed

• To enable the current status to be available

• The final amended copy of the application: • Provides an operational reference for both regulator and operator

• Is easily accessible

• Emails, letters, minutes, discussions etc., are difficult to track



Demonstration & Inspection Step 4

A formal inspection and demonstration may be require depending on the complexity of the operation For more complex operations the CAA should:

• Observe training courses • Conduct simulator or in-flight evaluation of competence • Conduct on-site audit of operators procedures


CAA inspectors should be qualified to conduct the operations they evaluate.

Tip: The best way to evaluate training is to participate as a candidate


Approval Phase Step 5

• For AOC holders issue or recommend: • Amendment to OPSPEC for AOC holders; and • Approval of amendment to Operations Manual

• For other operators (GA): • Issue Letter of Approval (where required)


Note: Depending on the State regulations a specific approval may not be required for GA operators provided they meet the operating requirements

for the particular NavSpec


Issuing the OPSPEC

• Make sure that the OPSEC is filled out correctly!! • Use ONLY ICAO PBN abbreviations

e.g. RNP 5 does not exist! • Add any conditions that may apply • Refer to PBN OPS Approval Manual Annex B



Using the 5 Step Process

• The 5 step process is a recommendation • NOT a requirement • The process can be amended • The process can be abbreviated • Less complex operations require simple applications

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Make sure you let the applicant know what application process is required

ICAO PBN Operational Approval Course 18

Questions??

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