payables day 1-practise doccument

8/18/2019 Payables Day 1-PRACTISE DOCCUMENT

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Payables

Accounts Payable is used to record the Invoices and payments.

AP Integration:-

General Ledger

Projects I Expenses

Purchasing AP Fixed Assets

Accounts Receivables

Options:-Options are nothing but a controlling the feature at operating unitlevel.

There are three types of options in AP Module.1. Financial Options2. Payable Options. Payable !ystem !etup"s

!"#Financial Options:-It #ill be shared by Purchasing and Accounts PayableModule. Its is common setup bet#een the AP and PO Module.$tep!:-$e%ne the Financial Option&e have de%ned Financial Options in Purchasing Module.

%"#Pa&able Options:-It #ill be shared by only AP Module$tep!:-$e%ne the Payables Options'avigation:-!etup'Options'Payables Options


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!ome of the options( it #as enabled by default. If #e #ant #e can un)chec* also.+nable the &hen payment ,lears+nable the &hen payment ,lears at -ainloss


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,lic* on the ()urrenc&*

+nable the /se (+ultiple currencies*, after enable this option under thisoperating unit.it #ill allo# to enter multiple currencies InvoicesPayments.&e can assign the (Exchange Rate &pe*by default or leave it blac*.+nter the 0ealised -ainoss Accounts+nter the 0ounding $ierence account.

,lic* on the (ax Reporting*


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This feature #e can use for Income Ta3 Filling.

,lic* on the (Invoice*


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$isable the ()on.r/ 0ate as Invoice 'u/ber*

+nable the (Allo1 Online 2alidation*+nable the (Allo1 Adjust/ents to Paid Invoices*+nable the (Recalculate $chedules Pa&/ents*+nable the - $ate 4asis ($&ste/ 0ate*+nter the (Pa&/ent er/s*


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,lic* on the (Approval*


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This feature #e #ill enable( #hen #e are using the AP Invoice Approval

functionality.,lic* on the (+atching*


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+nable the 5Allo1 Final +atching*

+nable the (0istribution Level +atching*+nable the (Allo1 +atching Account Override*+nable the (rans3er PO 0escriptive Flex Field In3or/ation*


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,lic* in the (Interest*


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This feature #e can use( #hen ever organi6ation paying interest amount to

vendor on late payments.,lic* on the (Expense Report*


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+3pense Feature also #e #ill enable later.at the time of +3pense 0eports.

,lic* on the (Pa&/ent*


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+nable the (Exclude ax 3ro/ discount calculation*

+nable the (Allo1 Pre-0ate*+nable the (Allo1 2oid and Re-issue*+nable the (Allo1 Address )hange*


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,lic* on the above Tab and #ill display the &ith 7olding Ta3.

,lic* on the (4ith 5olding ax*


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&e #ill enable this option later( at the time of #ith holding Ta3 Functionality.

,lic* on the (Report*


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!ave and close this form.

Pa&able $&ste/ $etup6s:- This option #ill be enabled for only AP Module.$etp!:-$e%ne the Payable Options'avigation:-!etup'Options'Payable !ystem setup"s


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,hange the ,urrency to (I'R*,hange the Payment Term to (I//ediate*$isable the (Al1a&s a7e 0iscount*$isable the (5old un/atched Invoice*

!ave and ,lose.Pa& Group:-It is used to group the suppliers and also used in the payment batch

as parameter.


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er/ 0ate basis:-It #ill be determine the payment terms date( #hich datesystem should consider.Pa&/ent er/:-Payment term #ill determine the due date for payment.!"#'or/al Pa&/ent er/:-$tep!:-$e%ne the 8ormal Payment Term.'avigation:-!etup'Invoice'Payment Terms

+nter the 8ame and $escription.+nter the 9+nter the $ays

!ave and ,lose.


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Invoices:-Invoices #ill be 0eceived from the supplier and entered in theAccounts Payable module. Invoices can be entered in t#o #ays.

1. !ingle Invoices2. 4atch Invoices

Invoice #ill contain the levels of Information.1. 7eader2. ines. $istribution

There are various types of Invoices1. !tandard Invoice2. ,redit Memo. $ebit Memo:. Prepayment Invoice;. Interest Invoice. 0etainage Invoice?. Transportation [email protected] Invoice11.&ithholding Ta3 Invoice.

!"$tandard Invoice:-An Invoice #hich is received from the supplier andentered in the payables system.it #ill increase the supplier balances.$tep!:-,reate !tandard Invoice'avigation:-Invoices'+ntry'Invoices

!elect the !upplier 8ame( !ite and 8umber.+nter the Invoice $ate+nter the Invoice 8umber+nter the Invoice ,urrency+nter the Invoice Amount+nter the - $ate+nter the Payment ,urrency+nter the Terms


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+nter the Payment Method

!croll to 0ight side

!elect the Payment Method.,lic* on the (Lines*


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+nter the ine amount,lic* on the (0istribution*

+nter the Amount+nter the Account


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!ave and close.

,lic* on the (General*erify the Invoice !tatus ('ever 2alidated*,lic* on the (Action*


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+nable the (2alidate* button,lic* on the (O8*

Invoice !tatus has been (2alidated*

,lic* on the Action and ()reate accounting*


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+nable the ()reate Accounting*+nable the (Final*,lic* on the 5OB

Accounting Previe1 Final FinalPost

$raft Ces 8o 8oFinal Ces Ces Ces

Final Post Ces Ces Ces

,lic* on the (O8*


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Invoice got accounted

$tep%:-erify the !upplier 4alances.'avigation:-Invoices'InDuiry'Invoices

+nter the !upplier 8ame


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,lic* on the ()alculated 9alance O1ed*

!elect the (Operating nit 'a/e*,lic* on the ()alculate*


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!upplier out standing balances.

9an7s:-If #e #ant to ma*e the payment ban* needs to be created.Grant 9an7 Access to the Legal Entit&:-In 012 4an* creation has beenchangedog into the ($&ste/ ad/inistrator* Module and assign to user id the (ser+anage/ent* Module.'avigation:-!ecurity'/ser'$e%ne


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Assign the (ser +anage/ent* 0esponsibility!ave and close the form.'ote:-If any errors are occurring using o#n user id( #e can use another user idpass#ord Euser idsysadmin(pass#ordsysadminG.#e #on"t get any errors usingthis user id.

og into the !ysadmin user id.,lic* on the (ser +anage/ent* 0esponsibility

)lic7 on the 50oles H 0ole Inheritance


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!elect the Type is (Roles ; Responsibilities*!elect the ,ategory is (+iscellaneous*

!elect the 8ame (?Pa&able?$upe?*!elect the Application (Pa&ables*

,lic* on the (GO*

,lic* on the (pdate*


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,lic* on the ($ecurit& 4i@ards*

,lic* on the ,+ /MJ !ecurity &i6ard (Run 4i@ard*

,lic* on the (Add Legal Entit&*

+nter the ?

,lic* on the (GO*


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!elect the egal +ntity,lic* on the ($elect*

,lic* on the (Appl&*Again clic* on the (Appl&*

$tep%:-og into the Payables Module and ,reate the 4an*s

'avigation: - !etup'Payment'4an*s and 4an* 4ranches

,lic* on the (9an7*

,lic* on the ()reate* button.


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$tep:-$e%ne the 4an* 4ranches.'avigation:-!etup'Payment'4an* and 4ranches

$tep:-$e%ne the 4an* Accounts'avigation:-!etup'Payment'4an* Accounts

Internal Accounts:-It"s an organi6ation account( it is used to receive the Moneyfrom the customers and ma*e the payments to !uppliers.

+anage Pa&/ent 0ocu/ents:-Payment document #ill deter mine thepayment document format and payment document numbers$tep!:-$e%ne the Payment documents.

$upplier 9an7 Accounts:-&e can de%ne the supplier ban* account for +FTFund transfers.$tep!:-$e%ne the !upplier 4an* account'avigation:-!upplier'+ntryKuery the !upplier and $e%ne the !upplier ban* accounts.

Pa&/ent Process Pro.le:- This is the ne# Feature in 012./sing this feature #ecan control some of the options.$tep!:-$e%ne the Payment Process Pro%le.'avigation:-!etup'Payment'Payment Administrator

Pa&/ents:-Payments can be de%ne in t#o #ays1. !ingle Payments2. 4atch Payments

!"$ingle Pa&/ents:- There are types of single payments. 1. Kuic*

2. Manual. 0efund

E!"#Buic7 Pa&/ent:-Kuic* payment type #ill be used to print the chec* bysystem it self.

$tep!:-erify the Payment status in Invoice level.'avigation:-Invoices'+ntry'Invoices

$tep%:-erify the !upplier 4alances'avigation:-Invoices'InDuiry'Invoices

$tep:-,reate a Payment'avigation:-Payment '+ntry'Payment

$tepC:-erify the Invoice evel Payment !tatus'avigation:-Invoice'+ntry'Invoice

$tepD:-erify the !upplier 4alances'avigation:-Invoices'InDuiry'Invoices


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payables day 1-practise doccument

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