payables efficiency through…

1

Payables Efficiency Through…

Access OnlinePAYMENT PLUS

INVOICE RECEIPT

FINANCIAL SYSTEM

APPROVALCODING PAYMENT

Your current processes remain

Only the payment method changes

Access Online Payment Plus


FEATURES

Secure payment delivery through U.S. Bank Access Online

Dynamic credit adjustment or single-use accounts

Multiple invoices may be included on one payment

Secure supplier notification including remittance advice

Automated reconciliation between transactions and payment instructions

Reporting and financial extracts for integration with client systems

BENEFITS

Increase control and security

Improve business processes through payment automation

Reduce costs and fraud associated with check payments

Enhance cash management

Increase rebate opportunities

Payment Plus Features and Benefits

Easy as 1-2-3


Step 1: Submit


Step 2: Pay


Step 3: Monitor

Access Online

Client

U.S. Bank

Supplier

Creates or Uploads Payment Instruction

Process Transaction

Confirm Supplier Notification (Optional)

Generate Reconciliation

Report/File Extract

Reconcile Transactions Using

Access Online Report/File Extract

Adjust AccountCredit Limits

Load Payment Instructions to U.S.

BankAccess Online

SendPayment

Notification to Supplier/Buyer

Post Transaction in Access Online and Match to Payment

Instruction

Payment Plus Process Flow

1. File (automated) Standard input file

File specifications available

Options for submitting payment instructions:

May do any combination of the above

Payment Instruction File layout available today

1. Form (on-demand) Individual payments

Only eight fields required

May include: Pre-authorized limits Single use accounts

Step 1: Submit

Payment Instruction Form Only eight fields required:

1. Merchant Email 2. Expiration Date 3. Payment Account 4. Control Number 5. Amount6. Merchant Name7. Invoice Number8. Line Item Total

Submit payments directly from Access Online Select pre-authorized limits or single-use accounts

1. Submit 3. Monitor2. Pay

Submit payment instructions (file or

form)

Load to Access Online

Open accounts and adjust credit

limits

Review transactions using

reporting or file extract

Send payment notification and

remittance adviceto supplier via email

Transaction posts in Access Online and auto-matches

to payment instruction

Step 2: Pay

Sent: Tuesday, October 13, 2009 12:03 PMTo: [email protected]: [email protected]: Purchase authorization for Payment # 242424422

ABC Company is now authorized for the next 20 days, to charge the credit card account ending in 2712 for the following customer: Customer Name: U.S. Bank For a total Amount of: $10296.46 This Payment covers the following Invoices: Invoice Number: Invoice Amount: 673422 2356.47 673423 3854.34 673424 4085.85Also, for the best and most efficient results, please process this charge amount in a single transaction within 72 hours of receiving this notification. Thank you.* If you have any further questions, comments, or concerns regarding this matter, please direct them to Bob Smith at 555-333-1234. DO NOT REPLY TO THIS EMAIL MESSAGE. * *** THIS E-MAIL ADDRESS IS USED BY AN AUTOMATED SYSTEM AND RESPONSES ARE NOT MONITORED. ***

Example: Pre-authorized limits

Supplier Notification

Use Access Online Reporting or financial extracts to monitor Payment Plus activity

Access Online Reporting Includes:

1. Billed Transaction Analysis with Payment Detail2. Payment Instruction Analysis 3. Payment Instruction Detail

Step 3: Monitor

Billed Transaction Analysis with Payment Instruction Detail

Step 3: Monitor

U.S. Bank Representatives• Relationship Manager

• Implementation Project Manager

• Technical Integration Manager

• Enablement Managers

• Account Coordinator

Supplier Enablement Services• Dedicated Supplier Enablement Managers

• Flexible to your needs

• Take on as much or as little of supplier enablement as desired

• Leverage expertise of U.S. Bank Payment Solutions to enablesuppliers to accept payments, enhance data capture and reviewmerchant fee structure

usbpayment.com

Your U.S. Bank Resources

Next Steps Prioritize suppliers and communicate

expectations through Visa Perform Source tools

Try it with a few payments

Transact with Payment Plus

1. Submit2. Pay3. Monitor

payables efficiency through…

Documents