payables day 2

8/18/2019 Payables Day 2

1/42

Credit Memo:-It’s a negative amount Invoice. It will be created by supplier to

record the credit for goods (or) services on purchased items and send to the

organization.

Step1:-Create a Credit Memo Invoice

Navigation:-Invoices>ntry>Invoices

!elect the Invoice "ype is “Credit Memo”

nter the #mount in $egative.!croll to right side and enter the other details

Clic% on the “Lines”


2/42

nter the &ine amountClic% on the “Distribution”

nter the #mountnter #ccount!ave and close this form.


3/42

Clic% on the “Action”

Chec% the “Validate”Clic% on the “!”


4/42

Credit Memo Invoice got validates and accounted also.

Veri"# t$e Accounting %ntr#Navigation:-

Step&:-'erify the !upplier alancesNavigation:-Invoices>Inuiry>Invoices


5/42

Step':-Ma%e the *efund +aymentNavigation:-+ayment >ntry>+ayment


6/42

Clic% on the “%nter(Ad)ustment *nvoices”

!elect the Invoice $umber!ave and close this form.


7/42

Accounting %ntr# "or above pa#ment

Debit Memo:-It’s $egative amount Invoice. It will be created by the,rganization and send to the supplier to reduce the amount on goods orservices.

Step1:-Create a -ebit MemoNavigation:-Invoices>ntry>Invoices


8/42

!elect the Invoice "ype is “Debit Memo”nter the amount is $egativeClic% on the “Lines”

Clic% on the “Distribution”

nter the #mountnter the #ccount code!ave and close this form.


9/42

'alidate the Invoice and #ccount it.

Step&:-'erify the !upplier alancesNavigation:-Invoices>Inuiry>Invoices

+repa#ment *nvoice:-It’s an #dvance amount made by the ,rganization to!upplier on purchases. &ater it will adust against purchases.


10/42

"here are two types of +repayments/. +ermanent0. "emporary

,1+ermanent:-It’s a deposit with the supplier1 ut it will not be adustedagainst future Invoices. It’s nothing but a security deposit.Step1:-Create one +ermanent +repayment InvoiceNavigation:-Invoices>ntry>Invoices

!elect the Invoice "ype is “+repa#ment”!croll to *ight side

!elect the +repayment type is “+ermanent”


11/42

Clic% on the “Lines”

nter the #mountClic% on the “Distribution”

nter the #mount and #ccount!ave and close.


12/42

+repayment Invoice has been created.!tatus is “.nvalidated”

Invoice got validates and accounted#fter validated prepayment status is “.npaid”

Step&:-Create +aymentNavigation:-+ayment >ntry>+ayment


13/42

Clic% on the 2nter3#dust Invoices4

nter the Invoice $umber!ave and Close this form.


14/42

A"ter made t$e +a#ment/ Veri"# t$e +repa#ment invoice Status

!tatus is “+ermanent +repa#ment”

Step':-Create one standard Invoice and try to apply the +ermanent +repaymentNavigation:-Invoices>ntry>Invoices


15/42


Chec% the “Appl#(.nappl# +repa#ment”Clic% on the “!”


16/42

!ystem was not displaying the +ermanent prepayment.

Note:-If the contract has been completed between the supplier andorganization. !o organization wants to apply the +ermanent prepayment amountto 5uture invoices.Step0:-6uery the +ermanent prepayment Invoice.

Navigation:-Invoices>ntry>Invoices

Change the +repayment status from “+ermanent” to “emporar#”


17/42

!ave and close.

Note: $ow prepayment wills eligible to apply any future invoices.

(&emporar#:-It’s a -eposit with the supplier1 ut it will be adusted againstfuture Invoices.

Step1:-Create one "emporary +repayment InvoiceNavigation:-Invoices>ntry>Invoices

!elect the Invoice "ype is +repayment!croll to *ight side


18/42

!elect the +repayment "ype is “emporar# “Clic% on the “Lines”

nter the &ine amount!ave it.Clic% on the “Action” 'alidate and #ccount it.


19/42

Step&:-Create +aymentNavigation:-+ayment >ntry>+ayment

Step':-Create one standard Invoice and try to apply the "emporary +repaymentNavigation:-Invoices>ntry>Invoices


20/42


Clic% on the “!”


21/42

Chec% the “Appl#” utton

Clic% on the “Appl#(.nappl#”


22/42

#fter apply the +repayment it will show e7isting +repayment #pplicationsClose this form

Veri"# t$e Standard *nvoice2

"otal Invoice amount /8888


23/42

+repayment amount is 9888*emaining amount to pay to the supplier is 08883:Clic% on the “Vie3 +repa#ment Details”

Veri"# t$e +repa#ment *nvoice

+repayment status is “4ull# Applied”

*nterest *nvoice:-Interest Invoice will be created by the system automatically topay interest amount to supplier on over due Invoices.


24/42

Step1:-nable the Interest Invoice option at +ayable ,ption level.Navigation:-!etup>,ptions>+ayable ,ption

nable the “Allo3 *nterest *nvoices”nter the Min Interest amountnter the 7pense #ccountnter the &iability account.


25/42

!ave and close.

Step&:-nable the Interest Invoice ,ption at +ayable system setup’s level.Navigation:-!etup>,ptions>+ayable system setup’


26/42

nable the “Create *nterest *nvoices”!ave and Close.Step':--e;ne the Interest Invoice *atesNavigation:-!etup>+ayment>Interest *ates

nter the Interest +ercentagenter the from date and to date.!ave and Close

Step0:-nable the Interest Invoice 5eature at !upplier &evelNavigation:-!upplier>ntry

Clic% on the “*nvoice Management”%nable t$e “Create *nterest *nvoice”Clic% on the “Save”

Step5:-Create one Invoice with ,ld *ateNavigation:-Invoices>ntry>Invoices


27/42

nter the Invoice #mountnter Invoice -ate and


28/42

!ee the Interest Invoice $umber!ee the Interest Invoice #mount!ave and close

!ystem will one more invoice for Interest amount also.+ayment amount is Invoice amount = Interest Invoice #mount+ayment #mount!ave and close

Step7:-6uery the Interest Invoice1 which system has created automaticallyNavigation:-Invoices>ntry>Invoices


29/42

Clic% on the “411”nter the Invoice $umberClic% on the “Ctr8411”

!ystem has been created Interest Invoice automatically.

%9pense eports:-It is used to reimburse the mployee related e7penses1which are entered by employees.

Step1:--e;ne the 7pense *eport "emplateNavigation:-!etup>Invoice>7pense "emplateemplate:-It will determine the list of items for which are eligible toreimbursement.


30/42

nter the "emplate $ame and -escription

nter the 7pense Item details

!ave and close.


31/42

Step&:-nable the 7pense *eport ,ptions at +ayable ,ptions level.Navigation:-!etup>,ptions>+ayable ,ption

!elect the -efault "emplateChec% the “Appl# Advances”Chec% the “Automaticall# Create %mplo#ee as Supplier”

!elect the +ayment "erm!elect the +ay


32/42

!ave and Close.

Step':-Create the 7pense *eportsNavigation:-Invoices>ntry>7pense *eports


33/42

!elect the mployee $ame and $umber!elect the


34/42

Clic% on the “All Veri;ed”!ave and close the form.

Step0:-*un the “%9pense eport *mport” *eportNavigation:-'iew>*euest>!ubmit $ew *euest


35/42

!elect the !ource “+a#ables %9pense eports”Clic% on the “!” and “Submit” the *eport

Clic% on the “Vie3 log”to verify1 whether system has created 7pense *eportInvoice or not.


36/42


37/42

Step5:-'erify the mployee as created as supplierNavigation:-!upplier >ntry

nter the !upplier $ameClic% on the “=”


38/42

Clic% on the “+a#ment Details”nable the +ayment Method “C$ec>”Clic% on the “Save”

Step6:-*e:*un the “%9pense eport *mport” *eportNavigation:-'iew>*euest>!ubmit $ew *euest

Clic% on “!”


39/42

S#stem $as created %9pense report *nvoice2

Step7:-6uery the 7pense *eport Invoice has created at Invoice wor%benchlevel.Navigation:-Invoices>ntry>Invoices


40/42

Clic% on the “411”nter the Invoice "ypenter the Invoice $umberClic% on the “Ctr8411”

7pense *eport Invoice has been created.5urther Invoice 'alidation and payment is common process.

Mi9ed *nvoice:-It will allow entering $egative and +ositive amounts.


41/42

Step1:-nter the Invoices with $egative and +ositive amounts.Navigation:-Invoices>ntry>InvoicesMi7ed Invoice with $egative amount

Mi7ed Invoice with +ositive amount


42/42

payables day 2

Documents