Open Tender Enquiry

All “Tyre & Tube” Used In Three

Wheelers

SCOOTERS INDIA LIMITED

(A Government of India Enterprise)

Post Bag No.23 (GPO), Sarojini Nagar,

Lucknow – 226 008

TENDER NOTICE

TE No. SIL/PUR/TYRE & TUBE/2017-19

Sealed Tenders are invited in two bid system for “Tyre & Tube” for two year

consumption. For tender form and further details please visit our website

www.scootersindia.com

Senior Manager (Materials.)

VIEW TENDER DETAILS

Basic Details

NIT No.

Unit SCOOTERS INDIA LIMITED,

Address Post Box No. 23, Sarojini Nagar Lucknow 226 008 (UP)

Telephone Code : 0522 Number : 2476139, 2476090, 2476242

Fax Code : 0522 Number : 2476190

Notification No. SIL/PUR./TYRE & TUBE/17-19

Tender Title Tyre & Tube

Tender Type Open Tender Enquiry in Two bid system

Brief Description

Tender Value Rs 15,79,60,000.00(Rupees Fifteen Crore Seventy nine Lacs Sixty Thousand only)

Document Cost

EMD

NIL

Date of Issue of Notification :

Completed Form To Be Submitted By:

Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of new vendor) which is available on our website (www.scootersindia.com) and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) Conflict among other Terms and Conditions In case of conflict between General Terms and Conditions (Annexure-II) and any other special or typed conditions (Annexure- VII), the later shall prevail to the extent applicable. The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the later shall be considered for evaluation purpose. Enclosures:-

1. Material Details= Annexure-I 2. General terms & conditions=Annexure-II 3. Techno Commercial Bid compliance:

(a)Check-list=Annexure-III (b)Un-priced Price Bid=Annexure-IV (c) Special terms & conditions=Annexure-VII (d) Minimum Qualifying Criteria=Annexure-VIII (e) Price Variation formula=Annexure-IX (f) Integrity Pact=Annexure-XI (g) Proforma for RTGS Detail (Annexure-XII)

4. Price Bid= Annexure-V 5. Cost Sheet= Annexure-VI 6. BEC(BID EVALUATION CRITERIA)=Annexure-X

Annexure-I

Details of Material

Sl. No.

SIL Material

Code Description

Quantity Required (in nos.)

Specification Drawing No. (Enclosed)

1 42944022 Tube with Valve Butyl for Tyre

4.5-10-8PR 110000 Nos

As per SIL drawing

42944022

2 43544021 Tyre 4.5-10-8PR 110000 Nos As per SIL drawing

43544021

Note: Cost to SIL of Tyer & Tube will be added to decide the status of L1 source

(Techno-commercial Bid) Annexure-III

CHECK LIST (Tender No. 2000034 & due date:28-06-2017)

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, Stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply - Accepted

OR (B) Shall vary as per price variation formula (Refer Annexure

„IX‟)- Accepted and Enclosed

Yes

Yes

4

Following declarations on party letter head enclosed

a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department.

b)We have gone through the terms and conditions given in your above tender form, is accepted and agreed by us

Yes

5 Price bid :Party to indicate excise duty, sales tax / VAT etc

- All column of price bid filled up in the price bid Yes

6 Un-Priced price- bid: Party to indicate excise duty, sales tax / VAT

etc only. Yes

7 Price quoted shall be in figure and also in words in price bid Yes

8 The delivery term shall be “FOR SIL Stores”, Yes

9 The Payment term shall be “45 days direct credit from the date of

receipt of material at SIL”. Yes

10 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

11 For delivery term FOR SIL, Transit insurance shall be at party‟s end and it should be included in quoted basic rate.

Yes

12 Integrity Pact document accepted and Signed by Party Yes

13 Cost Sheet ( As per Annexure-VI) filled & attached Yes

14 Declaration that the party is the manufacturer of the items Enclosed

Yes

15 EXTRA FOR NEW VENDORS:

(a) Vendors should attach proof of OEM supplier (Refer Serial no. 1 of

annexure VIII) Yes

(b) Filled vendor registration Format.- Enclosed (Refer Serial no. 2 of annexure VIII)

Yes

(c ) Company profile and brochure along with documents related to manufacturing and testing facility for the tendered items Enclosed.

Yes

(d)

Audited balance sheet, profit-loss account statement of last 2 financial years i.e. (2014 - 2015 and 2015 - 2016) showing minimum turnover of Rs. Eight crore forty-two Lacs forty-one Thousand

Six Hundred fifty-eight Rupees - Enclosed

Yes

(e) Detail of dealer/service network in India in Annexure-X duly marked has been Enclosed

Yes

(Techno-commercial Bid) Annexure-IV

Un- Priced Price Bid

Supplier’s name:

Sl. No.

Material Code

Description/ Bearing no of reputed Make

Quantity Required (in nos.)

To Be filled by vendor

Basic Rate /piece (exclusive taxes) ( in Rupees) Excise

Duty (%)

CST against “Form

C” (%)

VAT +

SAT (%)

In digits

In words

1 42944022

Tube with Valve Butyl for Tyre 4.5-

10-8PR 110000 x xxxxx

2 43544021

Tyre 4.5-10-8PR 110000 x xxxxx

NOTE: - Columns marked with „X‟ should not be filled.

Dated: Signature of Supplier

Seal:

Annexure-V

Price Bid

Supplier’s name:

Sl. No.

Material Code

Description/ Bearing no of reputed Make

Quantity Required (in nos.)

To Be filled by vendor

Basic Rate /piece (exclusive taxes) ( in Rupees) Excise

Duty (%)

CST against “Form

C” (%)

VAT +

SAT (%)

In digits

In words

1 42944022

Tube with Valve Butyl for Tyre 4.5-

10-8PR 110000

2 43544021

Tyre 4.5-10-8PR 110000

Dated: Signature of Supplier

Seal:

Annexure-VI

COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

(Techno-commercial Bid) Annexure-VII

SIL – SPECIAL TERMS AND CONDITIONS Criteria for quantity distribution shall be as follows:-

The

following Special Conditions without any deviation needs to be adhered to:

1. Check list must be filled up and enclosed by vendors.

2. Vendors will have option to submit their offer on firm rate basis or on variable basis as well:

a. If vendor accept to firm their rates for two year qty then their rates will remain unchanged for the whole period of

PO (i.e. 2 years)

b. In case vendor accepts variable prices and gives P.V formula then prices will vary on half yearly basis from the

date of placement of P.O.

c. In Case L1 vendor accepts the price variation formula & during review L1 vendor requests to increase their rates

which becomes more than existing L2 rates, then their pending Qty. will be shifted on L2 source. In other words,

L1 vendor should always maintain their rates lesser than that of L2 source.

3. The distribution shall be in the ratio of 70:30 % between L1:L2. However, SIL reserves the right not to place order on

L2, if they do not match the rates with L1, otherwise 100% order quantity shall be placed on L1.

4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

5. The supply shall be strictly as per SIL drawings enclosed.

6 .No Development Cost/ tooling advance shall be given by SIL. Price Offers submitted with request

of advance amount in this respect shall be treated as rejected.

7. (a) In case, New vendors become L1 & L2, then extra 25% ordered quantity shall be placed on

lowest amongst existing vendors.

(b) In that case, new vendors (L1 or L2 or both) should submit their 5(Five) Nos. samples of each Item on Free of Cost

basis as per SIL specifications. After acceptance of their samples by SIL without any deviations, a P.O will be placed

on them in which schedule for trial lot of 100 Nos. shall be given to the vendor, which has to be executed successfully.

Based on successful execution of trial lot, regular delivery schedule will be given to them for supplies as per SIL terms

& conditions.

In any case, new vendor should complete all the activities of free sample submission, trial lot execution etc. within a

maximum period of three months.

However SIL reserve the right to inspect the facilities by a team of officers for checking the credentials of the parties.

In case of failure of either or both of the new vendors i.e. L1 or L2 or both, then their reserved quantity i.e. 70% or 30%

or 100% respectively shall be nullified or treated as cancelled and that much quantity shall be placed extra over the

existing vendor as per 7(a).

8. The vendors are required to submit price offer with delivery term on “F.O.R- SIL STORE” basis

Only.

9. All updates, amendments, corrigendum, etc., will be posted only on the above websites from time to time, as and

when required, until tender is opened. There will be no publication of such updated, amendments, corrigendum, etc.,

through newspapers or any other media.

10. In case of response by startups without prior turnover and prior experience, the suitability on quality and technical

specifications shall be evaluated under vendor development route of the company and if found suitable shall be

considered for participation in the future tenders

Item Sl. No. Distribution (in %)

L1 Source L2 Source

1 to 2 Annexure- V 70 30

Annexure-VIII

MINIMUM QUALIFYING CRITERIA FOR VENDOR SELECTION

(Techno-commercial Bid)

1. Vendors should be regular manufacturers & OEM supplier for subject/similar production item of this tender to at least one of the following reputed automobile manufacturer during the last consecutive two financial years. (a).TATA Motors. (b). Mahindra & Mahindra (c). TVS Motors. (d). Piaggio (e). Atul Auto (f). Bajaj Auto (g). Force motor (h). Maruti Udyog (i).Ashok Leyland (j).Scooters India Limited. (k). Hero Motors. Vendors must enclose OEM supplier proof (Copies of purchase order/ invoice for supplies made to

OEM) to substantiate above along with Techno-commercial bid)

2. New vendor should fill-up vendor registration form & submit it along with tender documents. Vendor registration format can be downloaded from our website www.scootersindia.com and duly filled Form should be attached with Techno Commercial Bid. 3. Company Profile and brochure should be invariably attached with the tender documents. Also

furnish manufacturing and testing facility and infrastructure for the items subjected to verification by

SIL team.

4. Vendors should have the annual minimum turnover of Eight crore forty-two Lacs forty-one Thousand

Six Hundred fifty-eight Rupees. The vendor must furnish relevant documents i.e. audited balance

sheet, profit-loss account statement of last 2 financial year’s i.e. (2014 - 2015 and 2015 - 2016) etc.

confirming the turnover.

5. Vendors should have their authorized dealer/service network in the major cities of India. The

complete list of the dealer /service network shall be attached with technical bid.

6. Offers of only manufacturers shall be entertained. Bidders needs to declare on letter head that they

are manufactures of subject items.

7. Integrity Pact should be signed & accepted by the bidder.

REMARKS- Existing vendors to Scooters India Limited for the subject items shall be exempted for S. No. 1 to 7. However, for qualifying as existing vendor, SIL should have placed P.O. during last three years which is equal to at least 50% by value of the proposed tender in any one of three years.

Annexure-IX

SCOOTERS INDIA LIMITED LUCKNOW

PRICE VARIATION FORMULA :( Column B & C to be filled by vendor at the time of submission of offer).

Sl. No.

Part No. Descriptions

Rates Awarded

as per P.O.

Element

Revised Rate As on……..

Input RM Specificatio

n

Weight / piece

(in Kg)

Ref. RM Rate(*) Prevailing as on PO date (in Rs.)

Ref. RM Rate (*) as on at the

time of half year end (in

Rs.)

Increase per piece

A

B C D E F= Cx(E-D) G= A+Fa+Fb+Fc

1

42944022 Tube with Valve

Butyl for Tyre 4.5-10-8PR

×

(a) × × × ×

(b) × × × ×

(c) × × × ×

(d) × × × ×

(e) × × × ×

(f) × × × ×

2 43544021

Tyre 4.5-10-8PR

×

(a) × × × ×

(b) × × × ×

(c) × × × ×

(d) × × × ×

(e) × × × ×

(f) × × × ×

*CONDITIONS: 1. Price increase/decrease shall be considered only for those elements which are major direct input of components

2. For reference rates only standard parties/News Papers rates shall be considered.

i) Economics Times: - For Copper, Zinc, Tin Brass and Rubber.

ii) M/s Upper India Steel, M/s Aarti Steels: - for black Bar Steel required for manufacturing steel forgings.

iii) M/s Rastriya Ispat for carbon steel for manufacturing of turn components Nut, Bolt Stud & Pin etc.

iv) For Aluminum M/s HINDALCO

v) M/s Steel Authority of India:- for Sheet Metal components

3. No increase shall be considered on account of labour and over head etc.

4. Price will be reviewed on half yearly basis from the date of placement of P.O. In any case, escalation beyond 10% of the material cost even

during the second year shall not be considered. .

Annexure-X

PRICE-BID EVALUATION CRITERIA

(1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions individually:-

Sl. No. Factors

1 Basic Price

2 Discount (Less)

3 Packing & forwarding

4 Excise Duty

5 CST with or without form

6 UP VAT

7 others

8 Development Tax

9 freight

10 Transit insurance

11 Payment Terms In Days

12 Modvat(Less)

13 UPTC(Less)

Cost to SIL = [ 1-(2)+3+5+7+8+9+10+11] Payment term (Sl. No. 11) = Factor Applicable based on payment term quoted by vendor* X cost

[1-(2)+3+4+5+6+7+8+9+10]

(2) Quantity distribution shall be made in the ratio of 70:30 between L1 & L2. However SIL reserves the right not to place order on L2, if they do not match their rates with L1, otherwise 100% order quantity shall be placed on L1.

* The following loading factors shall be applicable w.r.t. different payment terms in number of days on cost as above for relative evaluation purpose.

Sl. No.

Payment Term Credit Days Value of Loading factor

1. Credit period (PREFERED)

45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period

30 (+) 0.0070

5. Credit period

21 (+) 0.0111

6. Credit period

15 (+) 0.0139

7. Payment through bank/ COD 0 (+) 0.0209

8. Advance payment (against Performa Invoice) (-) 45 (+) 0.0418

Annexure XI

Annexure-XII