Annexure-I

Details of Material

Sl. No.

SIL Material Code

Description Quantity Required (in nos.)

Specifications Main Drawing

No.

1 41030071.100 Pin for Reverse Gear 27,500

As per enclosed SIL

drawing 41030071.100

Annexure-III CHECK LIST

(Tender No. 2100276 and due date: 03.04.2019 )

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply – Accepted OR

B) Shall vary as per price variation formula(Refer Annexure-„VII‟)- Accepted and Enclosed

Yes

Yes

4

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. b)We have gone through the terms and conditions given in your

above tender form, is accepted and agreed by us

Yes

5 Price bid- party to indicate GST details etc

- All column of price bid filled up in the price bid Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of

receipt of material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party‟s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items Enclosed

Yes

14

Vendor to undertake declaration on letter head about to supply of

material uninterrupted supply as per SIL‟s monthly / fortnightly

delivery schedules Enclosed

Yes

15 FOR NEW VENDORS: The following to be fulfilled in addition to Sl.

No. 1 to 14 Yes

(a) Vendors should attach proof of OEM supplier(Refer sl. No. 14(1) of

Annexure-VI) Yes

(b) Filled vendor registration Format-Enclosed(Refer sl. No. 14(2) of

Annexure VI) Yes

(c )

Company profile and brochure along with documents related to

manufacturing and testing facility for the tendered items

Enclosed(Refer Sl . no. 14 (3) of Annexure VI)

Yes

Annexure-IV

Price Bid

Supplier’s name:

GSTIN no. :

Sl. No.

Material Code

Description Quantity Required (in nos.)

To Be filled by vendor

Basic Rate /piece (exclusive taxes) ( in Rupees)

CGST SGST IGST

In digits In words

1 41030071.100 Pin for Reverse Gear 27,500

Dated:

Signature of Supplier

Seal:

Annexure-V

COST – SHEET

Enquiry No.:

Name of the Party : Date :

Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. Process Machine

Rate/ Base No. of Conversion Cost(Rs)

No.

Name

Unit

Unit Strokes

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

GST

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

Annexure-VI

SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as follows:-

The following Special Conditions without any deviation needs to be adhered to:

1. Check list and Integrity Pact must be filled up and enclosed by vendors others wise their offer will not be

considered.

2. The Bidder may opt for FIRM/ PV Clause. However in case of L1/L2 offers FIRM/PV Clause the following

scenario /circumstance that may emerged will be addressed as follow :-

Sl. No Conditions Remarks Conclusion

1 L1 – Firm No change in rates during the period of In other words, vendor who

L2 – Firm Purchase Order.

have emerged L1 at the time

of bid opening shall have to

L1 – Firm L1 has to match with L2 rates in case of

maintain their status as L1 in

2 price decrease of L2 due to raw material

L2 – Price Variation

case of invoking of price

rate decrease.

variation to maintain their

L2 has to match with L1 if price of L1

allotted share of 70% of tender

decrease due to raw material rate

L1 – Price Variation quantity. However, SIL

3 decrease. In case of price increase due to

L2 – Firm reserves the right for

raw material increase, SIL will not allow

reallocation of tender quantity

any price higher than L2.

in case of price variation and

L1 – Price Variation Prices of both L1 & L2 will be reviewed as

emphasis will only be given for

4 per inbuilt Price variation clause. However

L2 – Price Variation adhering to L1 rates.

L1 has to maintain his status as L1 only.

3. The distribution shall be in the ratio of 70:30 % between L1:L2. However SIL reserves the right not to place

order on L2, if they do not match their rates with L1, otherwise 100% quantity shall be placed on L1.

4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

5. The supply shall be strictly as per SIL drawings enclosed.

6 .No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of advance amount in this respect shall be treated as rejected.

7. The offers of all the Participating bidders in the tender shall be opened. In case if already existing and established

vendors becomes L1/L2 than normal tender allocation to be made as per pre disclosed tender conditions. If in

case new vendors become L1/L2 than following methodology is to be adopted:-

A. Newly emerged L1/L2 to be awarded tender quantity as per pre disclosed tender conditions subject to their

fulfilment of supply of 05 nos. of samples as per tender specifications and its quality acceptance, in a time

bound schedule of maximum 03 months period.

B. In situation at „A‟ above, to maintain the supply chain for continuity of company‟s production and till the time

new vendor gets established, 50% of the tendered quantity shall be awarded to the already established

vendors with approval of CMD, with a condition by reserving the right of SIL for short closing the order.

8. In case of single party qualifies for any item/items 100% quantity shall be allotted to such party.

9. The vendors are required to submit price offer with delivery term on “FOR SIL STORE” basis only. 10. Offer from only manufactures will be considered. 11. All updates, amendments, etc, will be posted only on the above websites from time to time, as when required ,

until tender is opened.

Item Sl. No. Distribution (in %)

L1 Source L2 source

01 as on Annexure- IV 70 % 30 %

12. In case of response by startup Medium Enterprises & MSME without prior turnover and prior experience, the

suitability on quality and technical specifications shall be evaluated under vendor development route of the company

and if found suitable shall be considered for participation in the future tenders.

13. Integrity Pact should be signed & accepted by the bidder 14. For New Vendor:

1. Vendors should be regular manufacturers & OEM supplier for similar type of subject production item of this tender to at least one of the following reputed automobile manufacturer during the last consecutive two financial years.(a) TATA Motors (b) Mahindra & Mahindra (c) TVS Motors (d) Piaggio (e) Atul auto (f) Bajaj Auto (g) Force Motors (h) Maruti Udyog (i) Ashok Leyland (j) Hindustan Motors (k) Scooters India Limited (l) Hero Motors. Vendors must enclose OEM supplier proof (copies of purchase order/ Invoices for supplies made to OEM to substantiate above along with tender.

2. New Vendor should fill-up vendor registration form & submit it along with tender documents. Vendor registration format can be downloaded from our website www.scootersindia.com and duly filled form should be attached with tender.

3. Company profile and brochure should be invariably attached with the tender documents. Also furnish manufacturing and testing facility and infrastructure for the items subject to verification by SIL team.

Annexure-VII

SCOOTERS INDIA LIMITED

LUCKNOW

PRICE VARIATION FORMULA : ( Column B & C to be filled by vendor at the time of submission of offer).

*CONDITIONS:

1. Price increase/decrease shall be considered only for those elements which are major direct input of components

2. For reference rates only standard parties/News Papers/ SIAMDATA rates shall be considered.

i) Economics Times: - For Copper, Zinc, Tin Brass and Rubber.

ii) M/s Upper India Steel, M/s Aarti Steels: - for black Bar Steel required for manufacturing steel forgings.

iii) M/s Rastiya Ispat for carbon steel for manufacturing of turn components Nut, Bolt Stud & Pin etc.

iv) For Aluminum M/s HINDALCO

v) M/s Steel Authority of India:- for Sheet Metal components

3. No increase shall be considered on account of labour and over head etc.

4. Price will be reviewed half yearly from the date of placement of P O and will be considered if variation is beyond ± 5%. In any case escalation beyond

10% of the material cost for the whole year from the date of P.O shall not be allowed.

Sl. No.

Part No. Descriptions

Rates Awarded

as per P.O.

Element

Revised Rate As on…….. Input RM

Specification

Weight / piece (in Kg)

Ref. RM Rate as prevailing on P.O.

date (in Rs.)

Ref. RM Rate (*) as on at the time of year end (in

Rs.)

Increase per piece

A

B C D E F= Cx(E-D) G= A+Fa+Fb+Fc

1 41030071.100 Pin for

Reverse Gear

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

Annexure-VIII

PRICE-BID EVALUATION CRITERIA

(1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions (for Sl. no. 01 individually):-

Matrix

1 Basic 1.00

2 Discount

3 Packing & Forwarding

4 Others

5 Freight

(a) Ex-works

(b) FOR SIL, Lucknow

6 Transit Insurance

7 GST

(a) CGST

(b) SGST

(c) IGST

8 Payment Terms (From Table)

9 GST Credit (i.e. total of 7)

Total

Note:

(i) Cost to SIL= 1-2 + 3+4+5+6+8

(ii) Payment terms (8) = Factor applicable x (1-2+3+4+5+6)

Payment Term (in days) (Multiplication factor landed Cost)

Credit days Credit

(standard) Credit days

Against delivery

75 70 60 45 30 20 15 0

-0.01311 -0.01092 -0.00655 0.00000 0.00655 0.01092 0.01311 0.01966

Annexure IX

Annexure-X