MTAC Workgroup 102 Advance Notification, Streamlined Acceptance &

Visibility for First-Class Mail

May 16, 2007

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Agenda

• Original Approach

• Revised Approach

• Current Status

• Pilot Timeline

• Seamless Acceptance & Visibility

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Original Approach

• Advance notification data received via Mail.dat and/or PostalOne! TM

• Initial Notification will provide general information on the name of the mailing, approximate size, induction location and approximate date of induction.

• Logistics Details will provide information on the number of pieces/number of handling units per destination ZIP Code.

• Near Term Updates will provide more specific information on the date and time of induction as well as more real-time information on the ZIP Code distribution.

• Barcode Details will provide information on the identification of piece, handling unit, container, nesting details.

Initial Notification

Logistics Details

Near Term Updates

Barcode Details

4 Weeks 2 Weeks 5 Days – 1 Day Prior 2 Days – 1 Day Prior

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Revised Approach

Historical Data Analysis

• First-Class Advance Notification pilot team will analyze historical trends in First-Class mailings

Yearly trends from 2006 to 2007

Monthly trends from one month to the next

Daily trends

• One month’s data will be compared and used to forecast following months

• Team will also analyze reasons for spikes in First-Class Mail

Holidays

Special Events

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Current Status

• Participating Mailers PSI

– Submitted historical piece count manifest information to Pilot team (Jan 06 – Mar 07)

– Submitted mail.dat information from Jan 07 – Mar 07 to Seamless Acceptance Pilot team

ZipSort

– Currently preparing historical information for all mailings

– Submitted mail.dat information from Jan 07 – Mar 07 to Seamless Acceptance Pilot team for only Seamless mailings

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Pilot Timeline

Historical Data Analysis

4/9 – 6/8

A

Interface Analysis

4/9 – 6/15

B C

Provide Advance Notification

5/14 – 6/29

C

Pilot Findings/

Recommendations

7/2 – 7/13

D

April May June July

A

B

C

D

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Interface Analysis

Interface Analysis

• First-Class Advance Notification pilot team will work with USPS routing and transportation systems to understand data necessary for their day to day planning.

Air Transportation Planning

– SAMS (Surface-Air Management System)

– SASS (Surface Air Support System)

Surface Transportation Planning

– SAMS (Surface-Air Management System)

– VITAL (Vehicle Information Transportation Analysis and Logistics)

– TOPS (Transportation Optimization Planning and Scheduling )

MTE Planning

– TBD

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Advance Notification Information &Pilot Findings/Recommendations

• First-Class Advance Notification pilot team will work with mailers to receive advance notification information

Data can be submitted in various formats (i.e. – spreadsheet, text file, etc.)

Sent to pilot team on a weekly basis

Pilot team will compare advance notification information with actual arrival information

Results will be used to determine the validity of advance notification information

• Pilot team will discuss findings and make recommendations

System Updates

Operational/Process Modifications

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Seamless Acceptance Update

Manifest Quality

Mailpiece Count

Barcode Quality

Presort Errors

Address Validity

Address Hygiene

Seamless Acceptance Pilot Verifications

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Seamless Acceptance/Visibility Update

• Intelligent Container Barcode Scans

Application of unique Intelligent Container Barcode began at PSI on 5/3

Resolving issues to stabilize container scans

Expand to other Seamless Acceptance participants in May

• Intelligent Tray Barcode Scans

Resolved outstanding issues with Intelligent Tray Label

PSI expanding application of 10/24 Intelligent Tray Labels to all mail in Omaha

Trays will be tracked through USPS network

ITB scans will be compared to expected volume from Mail.dat® files

• Pilot Mailers to receive sample Container & Tray Scans