MINUTES REGULAR MEETING OF THE BOARD OF EDUCATION BROKEN ARROW PUBLIC SCHOOLS JUNE 3, 2019 (6:00 PM)

The meeting of the Board of Education of Broken Arrow Public Schools, Broken Arrow, Oklahoma, was called to order at the Education Service Center Board Room at 701 S. Main Street, Broken Arrow, Oklahoma by Board President Steve Allen. 1.0 Call to Order Call to order (Except for item #1, any agenda item may be considered and acted on in any order).

ROLL CALL BOARD MEMBERS: Steve Allen Steve Majors Jerry Denton John Cockrell ABSENT: Brandy Roulet Dr. Janet Dunlop ALSO IN ATTENDANCE: Chuck Perry Karla Dyess Michelle Bergwall Natalie Eneff Ben Stout Administrators Members of the Public 2.0 Moment of Silence

1. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity."

3.0 Pledge

2.0 The Pledge of Allegiance will be led by Jerry Denton, Board Clerk.

4.0 Formal Adoption of Agenda 4. Formal adoption of agenda. Recommendation: Approve ORIGINAL - Motion

Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0

The motion Carried 3 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 5.0 Minutes 5. Discussion, motion and vote on motion to approve or disapprove the May 13, 2019 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications.

5.13.19 Regular Board Meeting Minutes Recommendation: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 6.0 Employment 6. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Broken Arrow High School Grade Level Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James

Grade Level Principal Job Description AS Resume

Recommendation: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 Amanda Summers was named as Grade Level Principal at Broken Arrow High School. The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes

7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Freshman Academy Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James

JR Resume BAFA Job Description

Recommendation: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 Joshua Regnier was named as principal at Broken Arrow Freshman Academy. The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as a Middle School Assistant Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James

Assistant Principal Job Description SB - Resume

Recommendation: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 Steve Butcher was named as assistant principal at a Middle School in the District. Site assignments have not been determined. The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as a Middle School Assistant Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James

Assistant Principal Job Description SR - Resume

Recommendation: Approve ORIGINAL - Motion

Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 Seth Ramsey was named as assistant principal at a Middle School in the District. Site assignments have not been determined. The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 7.0 Comments From The Public 10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.

Form A Form B Script

COMMENTS CONCERNING ITEMS NOT ON THE AGENDA • The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum. • This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics. • When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information. • The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed. • Speakers will be called in the order in which they signed to speak. • Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak. COMMENTS CONCERNING AGENDA ITEMS • Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board. • Speakers will be called in the order in which they signed to speak. • The Board may choose to ask questions or dialogue with a speaker about the agenda item at

the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed. • A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total. REQUEST TO SPEAK FORMS • A “Request to Speak” form must be submitted for each topic. • There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting. • Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least FIVE (5) MINUTES prior to the start of the Board meeting in which they are going to speak. • By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood. • Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. INFORMATION ONLY

General Consent Items 12 through 84

8.0 Approve or Disapprove General Consent Agenda Items 11. GENERAL CONSENT ITEMS - #12 through #84

A) Superintendent 12. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma State School Boards Association OSSBA to provide consultation services for the Board Retreat June 27, 2019. Total cost to the District will be $1,200.00 and paid with General Funds. Dr. Dunlop Agreement 13. Accept and approve the NEW agreement between Broken Arrow Public Schools and Business LockerRoom, Inc., providing Kelly Riggs to speak at the Administrators Retreat, August 1, 2019. Cost to the District is $2,500.00 and will be paid with Administrative Activity Funds. Dr. Dunlop

Agreement Vendor will provide training and materials.

B) Administrative Services 14. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns

Certified Board Report

15. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns

Support Board Report 16. Accept and approve the proposed Support Pay Scale for 2019-2020. L. Kerns

Proposed Support Pay Scale 2019-2020

C) Operations Services 17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Earth Tech Enterprises, Inc., providing environmental testing district-wide for the 2019-2020 school year. Cost to the District is determined by the incident and in recent years has been under $3,000.00. This will be paid from the Building Fund. G. Moore

Estimate The agreement with Earth Tech Enterprises is to set price points for the environmental testing of classrooms throughout the district when mold is suspected. Cost is determined by the number of locations requested for inspection. 18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Safety First Supply Company, LLC, providing OSHA approved first aid cabinets district-wide for the 2019-2020 school year. The maximum annual cost for restocking first aid cabinets is $6,202.50 and will be paid from the Building Fund. G. Moore

Quote 19. Accept and approve the NEW agreement between Broken Arrow Public Schools and APS Fire Co., providing fire extinguisher inspections, repairs and replacements district-wide for the 2019-2020 school year. Cost to the District is determined by incident but will not exceed $12,000.00 annually. Payments will be made from the Building Fund. G. Moore

Agreement 20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cenergistic providing a customized energy conservation program that is focused on organizational and behavioral change to save energy dollars that can be reinvested for a quality learning environment for our students and other benefits. This is the third year of a five year agreement. Energy savings dollars are split 50/50 between the District and Cenergistic. Cost to the District is up to $350,000.00 and will be paid from the Building Fund. M. Bergwall

Agreement 21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce providing leased office space to the Chamber at the north end of Central on Main. Total amount paid to the District is $4,850.00 per month for the term July 1, 2019 through June 30, 2020. M. Bergwall

Lease Agreement The Chamber's initial lease term was effective January 17, 2011 through June 30, 2011. This will be the ninth full year renewal of the lease. The terms of the initial lease remain in full

effect, but are amended as follows: Leased Premises — Use of Gallery spaces can also be used by Lessee as needed for extra breakout space or conference space. The use of the banquet room will be twenty-four (24) times per year. The Lessee will allow Lessor one (1) table for each of these banquet room uses and the Lessor will make their best effort to fill the table with applicable school district staff. Term — The term of this Renewal Agreement shall begin on the date hereof and end on June 30, 2020. Rent — Lessee agrees to pay to Lessor $4,850.00, plus the cost of Lessor's annual Chamber dues, in advance, on the first day of each calendar month during the Renewal Term as rent for the use and occupancy of the Leased Premises. This amount includes the cost of utilities defined as electricity, gas, water, sewer, burglar alarm, and trash. This amount also includes the cost of custodial services which is anticipated to be two (2) hours per business day. The Chamber's leased property is approximately 7,135 square feet of office space at the North end of Central on Main. Per the original lease agreement, the lease is renewable annually unless either party notifies the other in writing not less than thirty (30) days prior to the expiration of the current term. The renewal term shall be brought before the Board of Education at the May or June meeting of the current term. Proceeds from this lease agreement will be placed into the General Fund. Twelve (12) parking spaces will be dedicated to the Chamber at the Northwest entrance. 22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and UniFirst providing uniform rental and laundering services for the Transportation Department. Cost to the District is based on the weekly rate of $144.71 and will be from the General Fund. J. McNabb

Agreement 60 month agreement with 6% price increase per year. UniFirst provides uniform rental and laundering services to the vehicle technicians and mechanics at Transportation. The cost is based on a weekly rate of $144.71, subject to change due to hiring and/or termination of employees or supplies as needed. Weekly fees include: LS Shirt-65/35 work shirt - 2 person – $0.84; SS Shirt - 65/35 soft will plain - 10 people $12.72 Pants 65/35 soft will plain - 9 people - $19.80; Jacket-65/35 perma lined s - 5 person - $3.70 Jacket-team-perma lined - 6 people - $4.56; Wipers 18X18 Bagged - $21.25 Garment Preparation per piece - $.SO; Name emblem per piece - $0.35 Company Emblem per piece - $1.25; Garment Maintenance Program - $0.10 each Automatic Wiper Replacement - 2%@$0.25, Non-Stock Sizes per piece - 20% Special cuts per piece - $3.00; DEFE - $2.05 23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Knox Laboratory providing drug screening, physicals and testing services for the transportation department. Cost to the District is based on the type of testing provided and will be paid from the General Fund. J. McNabb

Agreement The renewal agreement with Knox Laboratory is for drug screening and also provides bus driver and bus aide physicals and random drug testing services all in compliance with federal and state regulations. Knox Laboratory is licensed by the Oklahoma State Department of

Health and has been providing drug testing and physicals for the Transportation Department for several years. Tests and fees include: DOT Drug Screening - $37.00 Alcohol Testing - $20.00 5-Panel Drug Testing - $18.00 Bus-Aide Physicals - $30.00 DOT Physicals - $45.00 Fees for on-site specimen collections for random drug/alcohol testing and computerized random selection have been waived .

D) Human Resources 24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Touchpoint Industries to provide one year extended white-glove service and remote-in support to troubleshoot, correct and update any timekeeping devices remotely. Services are for the 2019-2020 school year. Cost to the District is $2,200.00 and will be paid with General Funds. R. Stecker

Quote 25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent McRel to provide ongoing principal framework subscription/maintenance for the 2019-2020 school year. Cost to the District is $13,728.00 and will be paid with Bond Funds. R. Stecker

Quote 26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent TLE to provide an electronic evaluation platform for all certified teachers, administrators and support staff evaluated using TLE. Subscription services are for the 2019-2020 school year. Cost to the District is $27,575.00 and will be paid with Bond Funds. R. Stecker

Quote 27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontline Education to provide services for the District's onboarding, applicant tracking system, records management, time and attendance, substitute and electronic file retention. Subscription services are for the 2019-2020 school year. Cost to the District is $116,942.86 and will be paid with Bond Funds. R. Stecker

Proposal 28. Accept and approve the extended service agreement between Broken Arrow Public Schools and BadgePass, providing software/license service and support 2019-2020 school year. Cost to the District is $950.00 and will be paid with General Funds. R. Stecker

Service Agreement This agreement provides one year of phone and remote support all software components listed as well as access to the latest versions of BadgePass software. 29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BadgePass providing a one year onsite service for all hardware components listed. Cost to the District is $1,350.00 and will be paid with General Funds. R. Stecker

Agreement

This agreement provides for two onsite inspections of all hardware and equipment listed. Inspections consist of checking for proper operation and repairing or replacing parts covered in this agreement. 30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, for Administrative Services for the 403(b) Retirement Plan. Cost to the District is $900.00 for a one-time fee and will be paid from the General Fund. R. Stecker

Agreement Dates of service are 7/1/2019 - 6/30/2020. PSI agrees to perform the administrative services that are set forth in this agreement. PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this agreement or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this agreement, PSI is serving as a third-party administratror for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions. 31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Pension Solutions, Inc., for Administrative Services for the 457(b) Deferred Compensation Plan. Cost to the District is a one-time fee of $900.00 and will be paid from the General Fund. R. Stecker

Agreement Dates of service are 7/1/2019 - 6/30/2020. PSI agrees to perform the administrative services that are set forth in this agreement. PSI is not responsible for any services rendered, or to be rendered, on behalf of the Plan by any party prior to the date of this agreement or for any services that PSI has not specifically agreed to perform on behalf of the Plan. Pursuant to this agreement, PSI is serving as a third-party administrator for the Plan. PSI is not the Plan Administrator, as the term "plan administrator" is defined by the Plan and is not a fiduciary with respect to the Plan. The Plan Administrator specifically acknowledges that PSI provides no investment advice whatsoever, and has no authority, discretionary or otherwise, over Plan assets or administrative decisions. 32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CommunityCare Employee Assistance Program to provide services directly to employees and dependents who use the program on a self-referral basis or are referred by management due to deteriorating job performance. Cost to the District is $18,209.28 and will be paid from the General Fund. R. Stecker

Agreement Dates of service are 7/1/2019-6/30/2020. 33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MidAmerica Administrative & Retirement Solutions, Inc., providing a social security alternative plan for part-time and temporary employees. There is no cost to the District. R. Stecker

Agreement

34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State School Board Association, OSSBA, (formerly the OPSUCA), providing the Management Employee Service Agreement, which provides complete legal representation during unemployment claims. Cost to the District is $15,990.00 and will be paid from the General Fund. R. Stecker

Agreement

E) Instructional Services 35. Accept and approve the grant application and receipt of funds for Kimberly Pugh, teacher at Country Lane Intermediate, for a Cox Charities Grant in the amount of $5,000.00. K. Dyess

Grant Approval Application The funds from the grant will be used to purchase 7 licence accounts to Learning A-Z for Country Lane Intermediate Special Education Teachers. The Learning A-Z program provides science, literacy, writing, and reading skills that can be used in a special education setting. Students receiving special education services are limited to a short amount of time in a specialized classroom and picking long books that carry over to multiple days is not conducive of their time in the classroom. Learning A-Z provides a multitude of shorter passage and questions that address areas of need for many students. 36. Accept and approve the NEW Memorandum of Understanding, MOU, between Broken Arrow Public Schools and Northeastern State University providing BAPS students two distinct opportunities to enroll and participate in college courses while in high school. The first allows students to travel to NSU in Tahlequah and attend college courses in person. The second, concurrent enrollment, allows students to enroll in online courses. There is no cost to the District. S. James

Memorandum of Understanding 37. Accept and approve the Purchase of Eureka Math professional development from Great Minds for the 2019-2020 school year. Cost to the District is $2,999.88 and will be paid with Title IIA Funds. S. James

Quote 38. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Datebooks providing student planners for the 2019-2020 school year for 4th and 5th grade students at Aspen Creek Elementary School. Cost to the District is $543.40 and will be paid from the General Fund. B. Powell

Agreement 39. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's, McTeacher Night, providing a fundraising opportunity for Wolf Creek Elementary during the 2019-2020 school year. Wolf Creek will receive 20% of all sales between the hours of 5-7 p.m. There is no cost to the District. S. Strow

Agreement

40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Drive-in, "Sonic Nights", with proceeds benefiting Arrowhead Elementary as a fundraiser. Sonic will provide 10% of all sales made between 5-8 p.m. on dates, to be determined, during the 2019-2020 school year. There is no cost to the District. N. Hutchings

Agreement 41. Accept and approve the RENEWAL Memorandum of Understanding, MOU, between Broken Arrow Public Schools and A New Leaf, providing the Autism Works program to BAPS students for the 2019-2020 school year. There is no cost to the District. D. Thornton

Memorandum of Understanding A New Leaf provides vocational training services for select high school students. The student receives training in a plant nursery for approximately three hours a day. Three to five students participate in the sheltered work environment each semester. 42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Public Consulting Group, PCG, providing the special education transportation module added into the EdPlan for the 2018-2019 school year. This is year 2 of a 3 year agreement. Cost to the District is $7,500.00 and will be paid with 621 Grant Funds. D. Thornton

Estimate The addition of the PCG SPED transportation module into EdPlan, allows teachers, psychologists and other SPED staff to add, update, cancel review and report on district special education transportation while working on the students' IEP. 43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Public Consulting Group, PCG, providing the special education transportation module added into EdPlan for the 2019-2020 school year. This is year 3 of a 3 year agreement. Cost to the District is $7,500.00 per year and will be paid with 621 Grant Funds. D. Thornton

Estimate The addition of the PCG SPED transportation module into EdPlan, allows teachers, psychologists and other SPED staff to add, update, cancel review and report on district special education transportation while working on the students' IEP. 44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and A New Leaf, providing vocational training and transitional support services for select IEP students under terms specified at an hourly rate of $4.50. The estimated cost is approximately $10,000.00, depending on the number of students requiring the services provided. Payment will be made from the IDEA Grant Fund. D. Thornton

Agreement A New Leaf provides vocational training services for select high school students. The student receives training in a plant nursery for approximately three hours a day. Three to five students participate in the sheltered work environment each semester. Detailed documentation of the students served and their training time will be provided on a monthly basis.

45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Action Resource and Development Head Start for the term July 1, 2019 through June 30, 2020. Needed purchases of material will be made using 621 Grant Funds. D. Thornton

Agreement Referral, testing and services to eligible children with disabilities ages three through five who are served in the Head Start Program. 46. Accept and approve the Purchase of FuelEd online course licenses. The web-based system will allow students on IEP's access to online courses. The number of licenses has increased from 50 to 60 for the 2019-2020 school year. Cost to the District for the 60 licenses is $18,600.00 and will be paid with Bond Funds. D. Thornton

Quote The district currently has online courses available through another software for the general education population. FuelEd's online program allows curriculum accommodations and modifications for students on IEP's. 47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Read Naturally for online licenses for reading remediation for all elementary and middle school students. Cost to the District is $10,450.00 and will be paid from the Instructional Bond Fund. J. Peterson/S. James

Quote and Agreement 48. Accept and approve the Purchase and use of funds for the online CogAT to utilize as the district's blanket screener for gifted in the elementary and all students new to the district in grades 3-8. Cost to the District for the screeners is $4,910.00 and will be paid from the Gifted Fund. J. Peterson

Proposal The CogAT pre-screener is utilized to identify students that need to take the post-screener. This method of gifted testing has saved time and funds in our identification process. All tests are taken online. 49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning to utilize the STAR Benchmark Assessment for grades K-9. This is the second year of a two-year agreement. Total cost to the District for both years is $287,362.54 and will be paid with Instructional Bond Funds. J. Peterson

Quote The District was given a discount of $36,305.46 with a two-year agreement. 50. Accept and approve the Purchase of "Making Meaning" from the Center for the Collaborative Classroom for Pre-K and kindergarten teachers and for EL teachers at Timber Ridge Elementary. Cost to the District is $4,590.00 and will be paid with the Textbook Fund. J. Peterson

Quote

51. Accept and approve the Purchase of "Being a Writer" from the Center for the Collaborative Classroom for the remainder of kindergarten teachers that did not receive the curriculum in the 18-19 school year. Cost to the District is $26,400.00 and will be paid from the Textbook Fund. J. Peterson

Quote "Being a Writer" is a supplemental curriculum that is companion to "Making Meaning". It will aide teachers in providing a whole reading curriculum and help with implementing balanced literacy. 52. Accept and approve the Purchase for both "Making Meaning" and "Being a Writer" for professional development, PD, during the 2019-2020 school year. Cost to the District is $41,200.00 and will be paid with Title IIA Funds. J. Peterson

Proposal The PD will support the implementation of the district's new reading/writing curriculum. This PD includes 24 days for three cohorts of teachers. Also, includes 18 hours of virtual PD and a model to train leaders to 'train the trainer' resulting in no need to purchase yearly. 53. Accept and approve the Purchase of "Making Meaning" workbooks from the Center for the Collaborative Classroom for elementary students in grades K-5. Cost to the District is $26,244.00 and will be paid with General Funds. J. Peterson

Quote "Making Meaning" is a supplemental curriculum that is comprehension focused and research based. It will aide teachers in their reading instruction and help teachers with implementing balanced literacy. The workbooks provide vital resources for students when working through the curriculum. 54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and e3 Gordon Stowe for the calibration service on the district's 27 audiometer machines. Cost to the District is $2,000.00, (with a not to exceed amount of $3,000.00, should parts need to be purchased). Payments will be made from the General Fund. D. Blackburn

Agreement The agreement will allow for calibration of the district nurse's 27 audiometers for the 2019-2020 school year. The audiometers should be calibrated every 2 years. Most recent calibration was in 2017. 55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scenario Learning providing a Safe Schools on-line staff training system for the 2019-2020 school year. Cost to the District is $14,664.60 and will be paid from the Building Fund. D. Blackburn

Agreement Safety training creates a safer school and work environment, reduces accidents and claims, and increases safety and compliance. Administrators can easily building district specific courses into the system for distribution to employees. Service dates are July 1, 2019 through June 30, 2020.

56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Green Country Shredding, providing shredding services of confidential materials for the Assessment and Federal Programs Department, for $200.00 per semester and the Special Education Department at a cost $400.00 per semester. All costs will be paid from General Funds. J. Brassfield

Agreement 57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kajeet Education Broadband Program to provide internet SmartSpots data service for underprivileged students to complete their online assignments. Cost to the District is $2,561.75 and will be paid with Title IV Grant Funds. J. Brassfield

Quote Kajeet SmartSpots are an affordable, mobile internet solution that provides CIPA-compliant and educational Wi-Fi for students who cannot afford internet access at school or the transportation to get to Wi-Fi spots to complete homework and assignments on their Chromebooks. 58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Follett School Solutions, Inc., providing support of the Destiny Library Manager. 2019-2020 is the first year of this two year agreement. Cost to the District is $22,761.76 and will be paid with Bond Funds. J. Brassfield

Quote This agreement will renew support of the Destiny Library Manager, which includes TitlePeek Online Services, a library management tool and Follett hosted service. 59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Drive-in, "Sonic Nights", with proceeds benefiting Creekwood Early Childhood Center as a fundraiser. Sonic will donate 10% of all sales made between 5-8 p.m. on several dates during the 2019-2020 school year. There is no cost to the District. T. Bowker

Agreement Dates are scheduled for each month beginning in August, 2019 through June, 2020. 60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Art to Remember to provide fundraising opportunities at Creekwood Early Childhood Center. There is no cost to the District. T. Bowker

Agreement Students create artwork which will be transferred to products to be sold to family members. There is no cost to the District. Products and services are quoted at 33% above item cost and will be paid from CWECC Activity Fund based on money collected for orders. Date of service are August through December, 2019. The vendor will provide free shipping for artwork and orders, free art paper, pre-printed labels for student artwork, samples, order forms and promotional products.

61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Follett Book Fairs to provide services for fall and spring book fairs at Spring Creek Elementary. There is no cost to the District. S. Troutman

Proposal 62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Connected Kids to provide on-site professional development and coaching to be held at Aspen Creek ECC. Cost is $185.00 per person with five staff members only paying $50.00 each in exchange for facility use. Payments will be made through Aspen Creek ECC's Activity Fund. J. Wallace

Agreement The agreement fee includes lunch, materials and handouts for the participants.

F) Student Services 63. Accept and approve the NEW proposal agreement between Broken Arrow Public Schools and Bloomerang, Inc., providing cloud-based donor management software for the 2019-2020 fiscal year. Proposed cost is $1,434.40 for the first year and paid with General Funds. A. Grace

Proposal Bloomerang is a donor management system that will be used to reach, engage and retain the advocates needed to achieve better donor retention at BAPS. 64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC, providing coach buses for the band to travel to Mansfield, Texas on August 31, 2019. Cost is $17,196.00 and will be paid with Administrative Activity Fund and BA Band Booster Club Funds. R. Dale

Quote 65. Accept and approve the NEW Memorandum of Understanding, MOU, between Broken Arrow Public Schools and the University of Oklahoma to provide an internship in the BA Athletic Department for a student attending OU. There is no cost to the District. S. Dunn

MOU The MOU with OU outlines the responsibilities of the student participating and the District's responsibilities while the student is on district campus. The MOU term is for the summer semester of 2019. 66. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa, providing TU students with clinical rotation experience in the district for athletic trainers. There is no cost to the District. C. Perry

Agreement 67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living to provide a speaker for the 2019 Breaking Down the Walls program for the high school leadership students. Cost to the District is $7,000.00 and will be paid from the Tiger Challenge General Funds Account. C. Welborn

Agreement

G) Technology Services 68. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC, for the purchase of PowerSchool customization on eSchool to add the State Testing Number, STN, on Home Access Center for the 2019-2020 school year. Cost to the District is $1,838.00 and will be paid with Bond Funds. B. Stout

Agreement 69. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool Group, LLC, for the purchase of PowerSchool Enrollment Registration-Signature for online enrollment, Enrollment Additional Language for the 2019-2020 school year. Cost to the District is $40,557.72 and paid with Bond Funds. B. Stout

Quote 70. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak UpTime, providing Extreme-Network Equipment including hardware and maintenance, also subscriptions and licensing. Cost to the District is $48,137.07 for the 2019-2020 school and paid with Bond Funds and General Funds. B. Stout

Agreement 71. Accept and approve the NEW agreement between Broken Arrow Public Schools and Wasp Barcode Technologies, providing three-years of Asset Management Software beginning with the 2019-2020 school year through 2021-2022 school year. Cost to the District is $10,593.08 and will be paid with Bond Funds. B. Stout

Quote A renewal agreement will be presented to the Board of Education annually. 72. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI International, providing district-wide Microsoft EES Volume licensing for the 2019-2020 school year. Cost to the District is $74,570.38 and will be paid with Bond Funds. B. Stout

Quote 73. Accept and approve the request to declare desktops, laptops, iPads, monitors and miscellaneous computer items, Technology property of BAPS, as obsolete and/or no longer economically feasible to maintain for use in the District and to dispose of property in accordance with school district regulations. The technology department will utilize Natural Evolution, Inc. to dispose of the property listed. There is no cost to the District. B. Stout

List of Technology Discards Under provisions of Oklahoma Statute Title 70, Section 5-117, the Board of Education has the authority to dispose of worn, obsolete materials and property of the school district which are no longer needed by the District. 74. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cira Apps Limited, providing the district's CiraSync annual subscription for twelve months for

140 users. Cost to the District is $1,680.00 for the 2019-2020 school year and will be paid with Bond Funds. B. Stout

Quote 75. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, providing Avaya IPOSS coverage to nine existing sites within the district. Cost to the District is $11,106.00 for the 2019-2020 school year and will be paid from the General Fund. B. Stout

Quote Renewal agreement with total cost being $11,106.00 for nine sites: Arrow Springs ECC, Aspen Creek Elementary, Broken Arrow High School, Creekwood Elementary, Education Service Center, Highland Park Elementary, Oak Crest Elementary, Oneta Ridge Middle School and Park Lane ECC.

H) Business Services 76. Accept and approve the addition of the Anime Club sub-account (Project 893 / Program 953) to the Activity Funds and Guidelines for Broken Arrow High School Activity Fund. C. Mitchem

Activity Fund Guidelines It is requested that the Anime Club sub-account (Project 893 / Program 953) and attached guidelines be added to following activity funds for Broken Arrow High School. 77. Accept and approve the requested fundraisers for Activity Funds. C. Mitchem Fundraising requests for Activity Funds In compliance with Board of Education policy, Fundraising Projects for Student Activity Groups, the attached activity group fundraisers are submitted for your review. The principals have approved these fundraising activities and established that a need does exist for additional funds for the operation of this student activity organization. 78. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis

6-3-2019 Change Order Reports Attached are the Change Orders totaling ($30,611.68) to the General, Building, Child Nutrition, Gift, Workers’ Compensation and Bond Funds for May 9, 2019, through May 29, 2019, for the 2018-2019 fiscal year funds. 79. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis

6-3-2019 Encumbrance Reports Attached are the Encumbrance Orders totaling $357,857.77 for the General, Building, Child Nutrition, Workers’ Compensation, Bond and Gift Funds effective May 9, 2019, through May 30, 2019 from the 2018-2019 fiscal year funds.

80. Accept and approve renewal of the sublease agreement dated June 1, 2011 in the amount of $72,845,000.00 for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated June 1, 2011 between the District and the Tulsa County Industrial Authority. N. Eneff Oklahoma law requires that a school district take affirmative action each year for the sub-lease agreement to be renewed. 81. Accept and approve renewal of the sublease agreement dated June 1, 2012 in the amount of $67,300,000.00 for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and the Tulsa County Industrial Authority. N. Eneff Oklahoma law requires that a school district take affirmative action each year for the sub-lease agreement to be renewed. 82. Accept and approve renewal of the sublease agreement dated February 1, 2016 in the amount of $65,275,000.00 for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff Oklahoma law requires that a school district take affirmative action each year for the sub-lease agreement to be renewed. 83. Accept and approve renewal of the sublease agreement dated March 1, 2019 in the amount of $66,865,000 for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated March 1, 2019 between the District and the Tulsa County Industrial Authority. N. Eneff Oklahoma law requires that a school district take affirmative action each year for the sub-lease agreement to be renewed. 84. Accept and approve the transfers within the Activity Funds. D. Dollahon

Activity Fund Transfer Requests In order to maintain a more complete audit record, Board of Education regulations have been established requiring that transfers between accounts within school activity funds be reviewed and authorized by the Board of Education. The approval process requires that the building principal submit a document indicating the two accounts affected, unencumbered balance, and amount for which transfer action is requested. The document becomes a record for the school auditor to use in the review of transactions during the year. In compliance with Board of Education policy, requests for transfer of funds within activity fund accounts have been submitted for consideration. RECOMMENDATION: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was:

Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes

End of General Consent Items

9.0 Instructional Services 85. Discussion, motion, and vote on motion to approve or disapprove statutory waiver for Amanda Stone, 70 O.S. 3-124, to fill a vacant Media Specialist position at Oak Crest Elementary for the 2019-2020 school year. J. Peterson

Statutory Waiver Cover Letter/Questionnaire University Verification - Sample Schedule Statutory Waiver/Deregulation Application

Ms. Stone is enrolled in the Library Media and Information Technology program at Northeastern Statue University. RECOMMENDATION: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 86. Discussion, motion and vote on motion to approve or disapprove the Purchase of Learning.com providing professional development for teachers and curriculum to be used by students in grades K-8. This is the first year of a three year agreement. Cost to the District is $68,000.00 for the first year and $63,000.00 in years two and three, respectively, for a total cost of $194,000.00. Payments will be made with Bond Funds and Gifted Funds. J. Peterson

Quote Learning.com is a digital literacy curriculum for grades K-8 that provides interactive lessons to help students develop critical digital literacy skills. It also integrates technology into all core subjects. This program will also provide an aligned keyboarding curriculum in all of K-8. RECOMMENDATION: Approve ORIGINAL – Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was:

Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 10.0 Business Services 87. Discussion, motion, and vote on motion to approve or disapprove the sanctioning of the Broken Arrow Cross Country Booster Club. N. Eneff

Application Officers Bylaws

The Broken Arrow Cross Country Booster Club seeks approval from the Board of Education to become a sanctioned organization. RECOMMENDATION: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 11.0 New Business 88. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. No New Business 12.0 Executive Session 89. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the Superintendent's evaluation, pursuant to 25 O.S. Section 307(B)(1). RECOMMENDATION: Approve ORIGINAL - Motion

Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes 13.0 Return to Open Session 90. Acknowledge the Board has returned to open session and reading of the statement of the executive session minutes by the Board Clerk. The Board of Education entered into executive session at 6:12 p.m. to discuss the Superintendent’s evaluation pursuant to 25 O.S. Section 307(B)(1). The Board of Education returned to Open Session at 6:14 p.m. This constitutes the minutes of the executive session. Board Clerk, Jerry Denton 14.0 Adjourn 91. Adjournment. RECOMMENDATION: Approve ORIGINAL - Motion Member (Jerry Denton) Moved, Member (John Cockrell) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0 The motion Carried 4 - 0 The Board Members voted as follows: Ms. Roulet - Absent Mr. Cockrell – Yes Mr. Denton – Yes Mr. Majors – Yes Mr. Allen – Yes

Respectfully submitted by Debbie Hill, Board Minutes Clerk.