migrating to meditech 6.x- alder hey's journey
TRANSCRIPT
Migrating to Meditech 6.X- A Hospital’s Journey
MUSE EU 2015
Todays Agenda
• Introductions
• Alder Hey Children’s Migration Philosophy
• Critical Success Factors
• An Integration Roadmap
• Interfaces, Integration & Automation: Where do they fit in?
• Maximizing your MEDITECH 6.x migration
• Case Studies
• Questions & Discussion
Barry Njoes
Regional Sales Manager
• 15 Years at MEDITECH• Integration Analyst background• 5.5 years at Summit Healthcare
Summit Healthcare
• Established in 1999, Privately Held• Headquarters in Braintree, MA.• Singular focus on Healthcare• Automation and Integration Technology:
• Products, Solutions and Services• Support all HCIS markets
• Over 1,000 clients using Summit software across United States, Canada & U.K.
Alder Hey’s 6.x Success FactorsSummit Healthcare
Training
Workflow and
Process Improvements
Interfaces / Integration
Conversions / Data Archiving
Executive / Leadership Buy-in and Support
Right Team that Can Commit Time
Clinician/Physician Engagement
Infrastructure
Alder Hey Children’s Hospital
Alder Hey’s Need to Streamline IntegrationSummit Healthcare
• Create “current state” diagram of all interfaces (custom interfaces)
• Create “future state” diagram with new project interfaces included. Monthly Status Reports keeping track of current and future interface projects
• Eliminating and recouping unnecessary interface costs (no need to buy duplicate feeds or pay maintenance)
• New Departments with interfacing expectations? (ex: Bedside Monitors data to PCS/EDM)
• Identify interfaces required as part of future projects looking 12-24 months post 6.X Live for future ROI
• Driving need to integrate real-time, longitudinal health information from a wide variety of electronic health record systems at different hospitals, physicians and ancillary care providers.
• End result – Better more informed patient care and stronger patient outcomes
Alder Hey’s Comprehensive Plan:Summit Healthcare Pulls the Pieces Together
• Dedicated Project Manager & Engineer
• Planning & preparing for “gotchyas” including what the REAL costs are especially regarding interfacing
• Learning from Proven Integration Strategies with MEDITECH
• Detailed Project Plan to ensure Milestones are met and Implementation stays on track
• Keeping long term strategic goals in mind: • Integrating with community physician offices• Patient portals• Sharing data with other Trusts
Legacy Data Archiving• What data do you need as discrete data in MEDITECH? • What data can be stored in an archive and referenced
on “as needed” basis? • Need to be able to get the data you need off legacy
systems to keep from paying support on those systems for too long.
Data Migration/Conversions• What dictionary data is MEDITECH not
migrating/converting? • What data to your clinicians need access to and for
how long? • What administrative/financial data needs to be kept
and for how long?
Alder Hey’s Dictionary StrategySummit Healthcare
Alder Hey Children’s Hospital
Liverpool, England
Part of NHS Foundation Trust
Total inpatient beds 304
Data Migrations
The Project at a glance:
• Accurately migrated over 30 dictionaries from various modules in under 4 weeks!
- included 65,000+ dictionary entries
Modules Migrated:
Additional Facts:
• If a person manually did this at a rate of 3 per minute, it would have taken them over 9 weeks to do it.
• If done manually, this project would have an error rate of about 3% that would be 1,950 errors that would have to be corrected manually.
• MIS• PHA• ABS• LAB
• PCI
• OM• CWS• Etc…
Benefits of a Downtime Solution• Patient Safety – Access to ALL critical data 100% of the time • Eliminate the costs associated with downtime perils• Allow staff to be proactive instead of reactive. Alleviate the
impact on patients• Your IT mind at ease!
Summit HealthcareThe Inevitable: Downtime
The Summit Downtime Reporting Solution• Identify and use existing key critical reports• Encrypt using 512 bit encryption, flexible distribution options • Protection of data, flexible delivery, authenticated retrieval• EHR and Network downtime – no problem!
Alder Hey Children’s Hospital
Liverpool, England
Part of NHS Foundation Trust
Total inpatient beds 304
Alder Hey’s Plan for Downtime
At a glance:• Currently has 8 centralized downtime workstations throughout their
facility. When they move to their new facility on October 3, 2015 this number will increase.
• Live in 5 months• 8 – 9 users • Daily distribution of 105 reports from one server
Reports being pushed:
At a glance:• De-centralized Downtime Workstations including Wards and ER staff
• Nursing Ward Census - Every 35 mins• Operating List - Daily• Tracker Report - Every 35 mins• Blood Bank Transfusion History - Daily• Outpatients Downtime - Twice a day
• Downtime Report for Wards *- Every 105 mins
• Downtime Report for ED *- Every 35 mins• MAR Report - Every 35 minutes
*Custom NPR MEDITECH reports
Boulder Community Hospital
Boulder, Colorado
265 licensed beds across mutiple facilities
Express Connect Interface Engine:• Migration of 3 interface engines into 1 interface engine• Developed project plan and migration path for 60 interfaces• Leverage Summit Scripting Toolkit for non HL7 integration
Additional Projects:• Integrating with 7 physician clinics bi-directionally • Laboratory results, Radiology reports and Orders (bi-directional)
Integration Case StudySummit Express Connect
BeforeBoulder Community Hospital
Integration Landscape ComparisonBoulder Community Hospital – Before & After
AfterBoulder Community Hospital
MEDITECH UK – Summit Healthcare CustomersSummit Healthcare
14
Summit InSync
Summit Downtime
Reporting System
Summit Scripting Toolkit
Summit Provider
Alert
Provides hospitals with bi-directional
physician EMR integration.
The Summit Healthcare Product Suite
A robust, powerful
interface engine with inherent mapping and
filter capabilities.
Integration & Automation
Powerful and efficient
dictionary extraction,
analysis and update tool
Summit Provider Exchange
Summit Care
Exchange
Summit Express Connect
A web based application that
delivers real-time patient-specific Hospital Event data such as Admission,
Discharge, and Summary of Care events to primary
care providers.
Supports CCD integration:
Discharge/Push, Query/Respond,
Direct Messaging.
A proven scripting
environment to automate workflow.
Ensures continuous
access to critical patient data in
the event of HCIS or network downtime.
Questions?
Summit Healthcare
Contact UsSummit Healthcare
Barry Njoes 781-519-4840 ext.124 [email protected]
Summit Healthcare is recognized as an expert of Integration and Automation Technologies. To learn more about Summit InSync or our other Healthcare products, solutions, and services please contact us: