kis kindergarten integrated platform student eattendance...
TRANSCRIPT
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.1
KIS Kindergarten Integrated Platform
Student eAttendance System Start Up Guide
Before using Smart Card system to take attendance, please follow the below procedures
to set up the system.
Basic setting:
Set Attendance Mode
Smart Card terminal setting
Time setting
Import smartcard ID
Daily operation:
Take attendance
Teachers confirm status in classroom
View and confirm attendance records from school office
View and confirm name lists of late, absent and early leave
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.2
A) Basic Setting
Step 1:Set Module Administration (From eClass Admin)
[With user account]
1. Login eClass system > School Settings.
2. Click Role, click '+' at the bottom right corner, and then fill in group name to
create new role-identity.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.3
3. Click into the newly added group, and press New to add new user(s) to
Member List.
4. Enter Module Administration, select Student Attendance Admin and then click
Save.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.4
[Without user account]
1. Login eClass system > Account Management.
2. Staff Account > Management > Account > New.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.5
3. Enter user information. Items with * are compulsory (Login ID, Password,
Status, Name and Gender). Then press Continue to select related group (s) and
role(s), or press Finish to submit.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.6
Step 2︰Set Attendance Mode (For eAttendance admin)
1. Enter eAttendance.
2. Enter Admin.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.7
3. Go to System Settings > Basic Settings.
4. Select Attendance Mode.
5. Time Table Mode: Time Slot/ Time session.
6. Default attendance status: On time/ Absent.
7. Fill in other information if nessaracy, and then click Save to finish.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.8
Special situations:
*Default PM status not follow AM status: Please leave it blank if PM status follows
AM status.
**Enable student entry/ leave date setting: Students who have already withdrawn
will not appear in the attendance name list and report.
***Students entry/ leave date settings: Once check the option, entry date of the
students must be set first, or else students’ names will not be shown when taking
attendance.
****Class teacher take own class(es) attendance at iSmartCard: In iSmartcard
record, teachers can only take attendance for related classes.
*****Do not record card-tapping time if being late for more than [ ] minutes:
students are considered absent if they arrive school before this time.
Step 3 : Smart Card Terminal Settings
1. System Settings > Smart Card Terminal Settings. Input the IP address of the
computer connected to card reader and enter Ignore Period of the Consecutive
Card Read. Click Save.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.9
Step 4 : Time Slot Settings
1. Time Slot Settings > Whole School Slot Settings.
2. Input the time (Time slot column cannot be left blank) for Normal Days, then
click Save. You may also click New to add specific settings for weekdays, cycle
day and special days if applicable.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.10
3. Specific settings for particular class(es) or group(s) in can be arranged in Specific
Slot Settings/ Groups Specific Slot Settings.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.11
Step 5: Import Smartcard ID
1. Data Import > Import Smart Card ID.
2. Click Import: Download sample. After entering the data, save as CSV format,
upload and then click Submit. [# Attention: Do not change the names of the
columns; you must input all the data in every column.]
Remarks:
The school can import those data directly in sample format. Please be reminded that
all Smart Card ID have to be in ten-digit numbers.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.12
B) Daily Operation
Step 1 : Take attendance
1. Implement Smart Card attendance client program.
2. Students tap cards to take attendance.
Step 2 : Teachers confirm status in classroom [If necessary]
1. Teachers login to eClass system in classroom.
2. Click eAttendance.
3. Select a class to take attendance.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.13
4. Confirm the record. If the teacher wants to edit student status, or input reasons
and remarks for absentees, click Edit.
Remark:
In order to keep the record accurate, please inform the school office of the absent
students in other ways if teachers are not able to confirm the student status in class.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.14
Step 3 : View and confirm attendance record from the school office
1. Enter eAttendance > Admin > Daily Operations > View Individual Class Status.
2. Select a Date and Time Slot and then press View.
3. After viewing the status in each class, click Confirm for all classes.
Remark: you may only need to follow either Step 2 or Step 3.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.15
Step 4 : View and confirm late and absent student lists
1. Enter eAttendance > Admin > Daily Operation > View Late, Absence and Early
Leave Student List.
2. The school may add reason for absent/ late/ early leave student(s), and press
click Save for final confirmation.
3. Confirmed information will be shown in eAttendance > Admin > Report.
Remark:
Sample wordings of reasons for late, absent and early leave students can be set in
eClass IP Administrative Console > Settings > System Settings > School Settings >
Preset Wordings > Save.
____________________________________________________________________________________
Copyright © 2016 BroadLearning Education (Asia) Ltd P.16
C) Report
1. Enter eAttendance > Admin > Report.
Subject Content Category
1. Class Monthly Summary Of Attendance Report
Export status of class attendance in specific year/month, similar to the attendance log used in school.
Class
2. Class Daily Attendance Log Export status of class attendance on specific date(s).
Class
3. Search Search class attendance from different aspects: class/attendance category/ time slot/ reasons/ exemption.
Class/ form/ Whole school
4. No Tap Card Report Show no-tap-card record on specific date(s). Class/ Whole school
5. Daily Absent Analysis Report
Show students’ AM/PM status. Class/ Whole school
6. Diligent Student Report Show record without late, absent and early leave.
Whole school
7. Student Attendance Present/ Absent Sex Ratio Report
Show record of everyday present numbers and absent time slots sort by gender.
Class
8. Entry Log Show all tap-card records of all students. Class
For other eClass management user guides, please refer to eClass intranet > > Documentations.
Please email to [email protected] or phone at 39133122 for Customer Support.