jisc fe and skills project (csg briefing paper 1)

Jisc FE and skills development and resource programme – Auto Share and Learn Project

CSG Briefing Paper 1

This is the first in a series of briefing papers that will document and share the planning and progress of activities, actions and outcomes by Coleg Sir Gâr as a regional partner in the Jisc Auto Share and Learn project. The purpose is to both aid and inform regional project management and to provide information about achievements against targets for the main Project Board.

1. Formal approval of regional project planning proposal and budget

A meeting was held on Friday 11th April at the Beacon Centre, Llanelli to formally consider the proposed project plan and budget for the South West Wales contribution to the project deliverables, managed by CSG.

Present at the meeting were:

Barry Liles, Principal and Chief Executive of Coleg Sir Gâr;

Dave Howells, Director of Business Development at Coleg Sir Gâr;

Tony Toole, Project Manager.

Following a presentation of the plan and budget (copied in the Appendices below) and an outline discussion about the regional implementation arrangements and the anticipated contractual arrangements, the proposal was approved by the Principal/CEO on behalf of the institution.

2. Immediate actions: WP1

The meeting then went on to discuss the set-up phase of the project. The outcomes of the discussion were that:

The CSG draft regional project plan and budget would be finalised following consideration and endorsement by BMet as lead partner and by the Project Board;

The regional project team membership would be agreed and appointments/secondments made in line with the individual roles, work plans and budget allocations;

A minimum of six supply chain companies would be invited to participate. The discussion considered both the range of Tier 1, 2 & 3 companies in the region, their importance in the supply chain, and their involvement in regional government economic policy and planning;

Individual discussions would then be held with senior management in each of the supply chain companies to agree:

1. Their commitment to the aims of the project, their contribution to optimising the benefits it offers, and their membership of a regional steering group;

2. Arrangements for an initial survey of their current manufacturing and trading environments with OEMs and other suppliers, together with their associated support and training needs;

These initial negotiations with the supply chain companies will be organised by Tony Toole and will be carried out jointly with Adam Twells, Head of Engineering at CSG. From this work:

Initial proposals will be drawn up for a draft online support system specification;

A regional project team meeting will be held with the supply company stakeholders (working lunch) to discuss and agree plans for the online support system development.

An evaluation of WP1 will be carried out and a report prepared for the full Project Board. This will include plans and recommendations for WP2.

3. Regional project management and communications


All of the documentation, resources and links produced for the South West Wales region will be made available online at http://autoshareandlearn.pbworks.com. This will be regularly updated and will be used as both a resource repository and a centre for project communications.

Tony Toole

April 2014

http://autoshareandlearn.pbworks.com/


Appendix 1: Project Plan

The proposed Project Plan for the Coleg Sir Gâr regional contribution to the project is as follows:


Appendix 2: Project Budget

The proposed Budget for the Coleg Sir Gâr contribution to the project is as follows:

Amount Other information

Staff costs (including on costs)

Project Director(Senior Manager, 0.05FTE)

£3,0001

(matched funding)Dave Howells, Director of Business Development

Project Manager(Senior Manager, 0.2FTE)

£12,0002 Tony Toole, Project Manager

Training Materials Development(Academic Staff, 0.1FTE)

£7,0003 tba

Implementation and Pilot Delivery(Academic Staff, 0.1FTE)

£7,0004 tba

Evaluation and Embedding(Academic Staff, 0.1 FTE)

£2,0005 tba

Non staff costs6

Travel and expenses £2,000 Primarily for company visits. Project meetings will be mainly online.

Dissemination £1,000 Workshops, dissemination events and final conference costs.

Additional costs (specify) £1,000 Consumables, printing, telephone, etc.

Overheads (provide breakdown)

Institutional Staff overheads:0.65FTE @ £13.53/hr (Funding Council Calculation)

£13,000 Included in the institutional contribution figure below

Total CSG budget £48,000

Total Jisc contribution £32,000

Total CSG contribution £16,000 Contribution from institutional senior management and staff overheads.

Notes clarifying project costings (see line item references):

1. Responsibility and oversight of the regional project activities equivalent to one day per month of senior management time for the full project duration.

2. Responsibility for the management of the regional project team and the successful delivery of all project outcomes. Equivalent to one day per week of senior management time for the full project duration.

3. Preparation of training materials, pedagogic planning and population of the online support system. Equivalent to two days per week of academic staff time for 3 months.


4. Tutor support of online training delivery, assessment and feedback. Equivalent to two days per week of academic staff time for 3 months.

5. Evaluation of support system effectiveness, feedback and systems improvement, planning for institutional embedding, future planning. Equivalent to one day per week of academic staff time for 2 months.

6. The non-staffing costs amount to 8.3% of the CSG budget and will be largely taken up by delivery, evaluation and project management expenses.

Specific staff costings will be provided once appointments are made to carry out the tasks involved. However, it can be confirmed that all activities will be planned to be completed according to the agreed timescale and within budget.

jisc fe and skills project (csg briefing paper 1)

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