international congress and convention association icca data workshop seville willy cortus, sebastian...
TRANSCRIPT
International Congress and Convention Association
ICCA Data WorkshopSevilleWilly Cortus, Sebastian Sew07 July 2005
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Content
1 Introduction
2 Association Database
3 Association Database Case Study
4 Q & A
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Content
1 Introduction
2 Association Database
3 Association Database Case Study
4 Q & A
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Association DatabaseFields & Functions
International Congress and Convention Association
ICCA DATA Workshop Association Database
1. My ICCA Login2. Series3. Events4. Mail merge
International Congress and Convention Association
ICCA DATA Workshop Association Database Login
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Series/Events?
Association: ICCA, Amsterdam Head Office
Series (1): ICCA Congress & ExhibitionEvents: 44th: 06-09 Nov. 2005, Montevideo, UY
Series (2): ICCRMEvents: 11th: 07-09 July 2005, Seville,
ICCA DATA Workshop Association Database
1. My ICCA Login2. Series3. Events4. Mail merge
International Congress and Convention Association
ICCA DATA Workshop Association Database
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Screenshot Series Search
Output & Navigation Buttons
ICCA DATA Workshop Association Database - Series
•Events•Show serie list•Bookmarks•Notes•Print•Export•Save selection•Open selection•Back•Main
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Screenshot Series Search
Result Buttons
ICCA DATA Workshop Association Database - Series
•Find•Reset•Show Series Full•Show Series List
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Screenshot Series Search
Selection criteria sections
1. Free Text
2. General Series Criteria
3. Profile Updates
4. Search Criteria in History
ICCA DATA Workshop Association Database - Series
1. Free Text - Series
Searches on
Series information:
Name of the Series, Series # and Subject matter
Organisation information:
Name Organisation, Address, Postal code, City, Country, Contact and Function
ICCA DATA Workshop Association Database - Series
Selection criteria sections
ICCA DATA Workshop Association Database - Series
1. Free Text
2. General Series Criteria
3. Profile Updates
4. Search Criteria in History
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2. General Series Criteria
ICCA DATA Workshop Association Database - Series
2. General Series Criteria
Series #
Titles series
Rotation area series
Opens a separate window
ICCA DATA Workshop Association Database - Series
iccaworld.comICCA DATA Workshop Association Database - SeriesICCA DATA Workshop Association Database - Series
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2. General Series Criteria
Selection criteria sections
ICCA DATA Workshop Association Database - Series
1. Free Text
2. General Series Criteria
3. Profile Updates
4. Search Criteria in History
ICCA DATA Workshop Association Database - Series
Selection criteria sections
ICCA DATA Workshop Association Database - Series
1. Free Text
2. General Series Criteria
3. Profile Updates
4. Search Criteria in History
3. Attendance & Exhibition
ICCA DATA Workshop Association Database - Series
3. Search Criteria in History
May not have been City
Must have been Country
Year >= <=
ICCA DATA Workshop Association Database - Series
ICCA DATA Workshop Association Database - Series Sample Search
Sample
Search for potential congresses that could
come to Spain
ICCA DATA Workshop Association Database - Series Sample Search
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ICCA DATA Workshop Association Database - Series Sample Search
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ICCA DATA Workshop Association Database - Series Sample Search
Opens a separate window
ICCA DATA Workshop Association Database - Series Sample Search
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1. My ICCA Login2. Series3. Events4. Mail merge
International Congress and Convention Association
ICCA DATA Workshop Association Database - Events
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iccaworld.comICCA DATA Workshop Association Database - Events
Free Text - Events
Searches on
Events information:
Name of the Events, Events # and Subject matter
Organisation information:
Name Organisation, Address, Postal code, City, Country, Contact and Function
ICCA DATA Workshop Association Database - Events
iccaworld.comICCA DATA Workshop Association Database - Events
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Events #
Title event
Subject
City
Country
Name Congress Secretariat/
Organising Committee
Date event
Attendance #
Commercial exhibition
Fields from Events
(Please tick if a commercial exhibition should be attached to the meeting)
ICCA DATA Workshop Association Database - Events
iccaworld.comICCA DATA Workshop Association Database - Events
ICCA DATA Workshop Association Database - Events
When updated/added?
iccaworld.comICCA DATA Workshop Association Database - Events
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Event profile
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ICCA DATA Workshop Association Database - Events
Event profile
1. My ICCA Login2. Series3. Events4. Mail merge
International Congress and Convention Association
ICCA DATA Workshop Association Database – Mail merge
Mail merge?
How to export profiles Online and use this information to
generate personalised letters?
ICCA DATA Workshop Association Database - Mail merge
Mail merge!Steps to generate direct mail:
1. Make selection Online2. Export the profiles3. View and check them in MS Excel4. Save the file in MS Excel Workbook Database format5. Connect this Database to MS Word (Mail merge)6. Insert the fields needed in the letter7. Mail merge!
ICCA DATA Workshop Association Database - Mail merge
iccaworld.comICCA DATA Workshop Association Database - Mail merge
ICCA DATA Workshop Association Database - Mail merge
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iccaworld.comICCA DATA Workshop Association Database - Mail merge
ICCA DATA Workshop Programme – Hot Leads
• Association Database• New or updated profiles:
• Series• Events• International Organisations • Key Contacts
What’s hot?
ICCA DATA Workshop Programme – Hot Leads
Association Database
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Content
1 Introduction
2 Association Database
3 Association Database Case Study
4 Q & A
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