Information Technology StudyFiscal Crisis and Management Assistance Team (FCMAT)

Las Virgenes Unified School District

Presented By:

Leslie BarnesSteve Ward

Presentation Agenda

• FCMAT Study Overview

• Areas of Concern and District Recommendations

• Budget and Timelines

• Questions

FCMAT Study OverviewInformational Technology

Department

• Review of Organizational Structure and Staffing for Adequacy

• Review of Strategic Plan for Sustainability

• Review of Network Security and Performance

• Review the Delivery of Administrative and Instructional Technology Services

FMAT Study Team Identified 31 Areas of Concern in Four Stands

• Staffing and Organizational Structure– 3 Areas of Concern

• Strategic Planning– 7 Areas of Concern

• Network Security and Performance– 14 Areas of Concern

• Administrative and Instructional Technology Services– 7 Areas of Concern

Strategic Planning

Areas of Concern:• Defined goals, objectives for use of

technology to support instructional and business goals

• Establishment of Department goals for use in prioritizing work and performance

Recommendation:• Establish District Technology Committee

(DTC) from various stakeholder groups to establish priorities and to better align the goals and objectives of the department to instructional and business goals

Strategic Planning

Areas of Concern:• Department budget• Network upgrades and equipment

replacementRecommendation:• Establish a formal department budget • Work with network consultant to

prioritize required network upgrades• Establish a replacement schedule for

outdated equipment• Seek E-Rate funding and other

technology grants to help support the department

Network Issues

Areas of Concern:• Internet access speed• Network configuration Recommendation:• Network teams from the District and

COE will assess upgrades necessary to increase speed

• Contract with CISCO to conduct an independent comprehensive evaluation of entire network infrastructure, including pathways, wiring, appliances, and configurations as well as back-up procedures

Network Issues

Areas of Concern:• Network security• Standardization of District hardware

and operating systemsRecommendation:• Install firewall, segment network traffic,

ensure that content filtering complies with Children’s Internet Protection Act, and remove public IP addresses from the District’s internal technology devices

• Establish hardware standards, select exclusive provider of hardware, develop a plan to convert to a single source provider and stop servicing older operating systems over two to three years

Delivery of Services

Areas of Concern:• E-mail security• Software Use Policy and compliance

with software license lawsRecommendation:• Require use of complex passwords,

allow employees access to change passwords when needed

• Install virus and spam filtering for e-mail system

• Establish a software use policy and a software license data base to ensure compliance with licensing laws

Delivery of Services

Areas of Concern:• Performance of Aeries business

system• Training for site and department staffRecommendation:• Evaluate the Aeries Business System

configuration for upgrade to latest client server version to improve performance

• Invest in additional training on Aeries for users and I.T. staff

• Provide training opportunities to I.T. staff on newer technologies

Department Staffing

Areas of Concern:• Ability of staff to be proactive instead

of reactive to network problems• Ability of department to meet the

instructional technology needs throughout the District

Recommendation:• Hire an additional Network

Technician to assist with the network reconfiguration and help desk

• Hire two part-time teachers to assist with implementation of instructional technology needs throughout the district

Additional Resources Necessary

On-Going Costs:Network Technician: $ 62,000Two Part-Time Teachers: $ 30,000Training $ 7,500Software Licensing Database $ 1,000Install Virus/Spam Filtering $

15,000Total $115,500

One-Time Costs:Network Reconfiguration: $120,000Computer Replacement $100,000Standardize Operating System $ 20,000Aeries Migration $ 10,000

Total $250,000

TimelinesWithin 3 MonthsEstablish District Technology CommitteeEstablish District Software Use PolicyHire Network Technician Provide Training on Aeries Install Virus/Spam Filtering Install Firewall & Segment Network TrafficBegin Evaluation Process of Network Reconfiguration

Within 6 MonthsDevelop Software Licensing DatabaseHire Two Part-Time Teachers for Instructional Tech.

Within 9 months to 1 YearImplement Network Reconfiguration:Implement Computer ReplacementStandardize Operating SystemAeries Migration