Information Package

For the Position of Chief Executive Officer

Gympie Regional Council

Applications Close 5pm Monday 6th June 2011

REFERENCE NO: GRC4010 CLOSING DATE: 5pm Monday 6th June 2011

TITLE: Chief Executive Officer LOCATION: Gympie

CONTACT OFFICER: Allie Maclure

CONTACT PHONE: (07) 3000 2265

REVIEW DATE: April 2011 CONTACT EMAIL: apply@lgaq.asn.au

SPECIAL CONDITIONS: Applications will remain current for 12 months

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REGION OVERVIEW

• The Gympie Region is located in South East Queensland, one of Australia's fastest growing regions. Gympie, the economic hub of the Gympie Region, is located 160 kilometres north of the State Capital, Brisbane and about a 40 minute drive north from Noosa.

• Gympie Regional Council came into being on 15 March 2008 following the amalgamation of the former

Cooloola Shire, former Kilkivan Shire and Division 3 of the former Tiaro Shire.

• Gympie is a Region on the move with major infrastructure projects opening the door for growth and development. The Gympie Region is also blessed with an environment that is attractive to both residents and visitors alike. Here, we have an enviable life style and Council and residents working together to make this an area that we are proud to call home.

• There is an increasing emphasis placed on Council to plan for the future and implement decisions that

will ensure the financial sustainability of this Council into the future. It takes a dedicated team of strong individuals who are prepared to make difficult decisions to advance the Gympie Region and maintain a financially sustainable Council.

• Council is committed to creating a climate for business growth, with increased number of businesses,

expansion of existing local industry and effective marketing strategies.

• Significant progress has also been made with Gympie Region strategic planning. A number of planning studies have been completed which will underpin the new planning scheme. A number of significant infrastructure projects have also been completed or commenced.

• A Vibrant Community • A Sustainable Economy • A Responsibly Managed Environment • Strong Council Leadership

Council’s goals as stated in Council’s Corporate Plan:

• A Vibrant Community; • A Sustainable Economy; • A Responsibly Managed

Environment; and • Strong Council Leadership.

SELECTION CRITERIA

Your application will include a covering letter, key selection criteria response and resume.

SC1 Development, Motivation and Support for Employees:

• Demonstrated ability to motivate, encourage and direct the efforts of others towards the completion of plans and achievement of determined objectives, in an environment which provides ongoing personal development opportunities for individuals.

SC2 Allocation and Use of Resources:

• Proven management skills and a demonstrated record of achievement, related to the management of human, financial, and strategic resources in an executive position.

SC3 Sound Personal Relationships:

• Ability to develop and maintain sound and effective personal relationships, both within and external to the organisation through good communication, teamwork, trust and respect for individuals.

SC4 Effective and Efficient Customer Service:

• Demonstrated capacity to establish and develop effective relationships with customers; through the determination of needs, management of processes and delivery standards, instigation of continuous review, and the development of staff competencies.

SC5 Legislative and Council Requirements:

• Sound knowledge and understanding of the Legislative framework within which Council operates and the capacity to quickly identify and respond to those requirements.

SC6 Contribution to Policy:

• Proficiency in the analysis, development and implementation of strategic policies. SC7 Management of Organisational Change Initiatives:

• Sound knowledge of and the demonstrated ability to apply the principles underlying organisational change, with an emphasis on equity, effectiveness, participation, responsiveness and accountability.

SC8 Representing and Communicating on behalf of Council:

• Superior communication, consultative, interpersonal and negotiating skills applicable to an environment of change, particularly in dealing with Main Roads, RPC and RMPC contracts.

POSITION DESCRIPTION, PERFORMANCE CRITERIA, CODE OF CONDUCT

SCHEDULE A

TITLE: Chief Executive Officer

REPORTS TO: Mayor ACCOUNTABLE TO: Gympie Regional Council DATE AGREED: APPROVED:

......................... ................................................

Chief Executive Officer Mayor

POSITION OBJECTIVES: The Chief Executive Officer is Council's principal staff officer, exercising overall management responsibility for Council's operations. The Chief Executive Officer:

1. acts as the primary link between councillors and the organisation and is responsible for providing assistance to councillors in developing policy;

2. provides leadership to staff in achieving Council objectives; 3. oversights the financial management of the Council; 4. communicates and promotes Council's policies to the community it serves.

POSITION RESPONSIBILITIES AND PERFORMANCE INDICATORS:

i) Managing Council Relationships Responsibility: Provide advice, policy development and decision making support to Council.

Criteria: Timely, quality advice, no significant oversights. Responsibility: Ensure implementation of Council resolutions, policies and decisions.

Criteria: Timely, effective action, progress monitored and variances reported.

Responsibility: Provide development opportunities for councillors.

Criteria: Councillor satisfaction in the programs offered.

ii) Organisation and Operations Management Responsibility: Provide leadership and co-ordinate departmental operations and performance.

Criteria: Performance planning and reporting system effectiveness, variance identification, communication effectiveness.

Responsibility: Ensure output is monitored and services provided in an efficient cost-effective manner.

Criteria: Operational efficiency, service and output standards attained. Responsibility: Develop, maintain and review Council's corporate plan.

Criteria: Corporate plan developed to Council's satisfaction. Responsibility: Develop and maintain organisation structures to achieve Council's objectives.

Criteria: Organisational structure to achieve efficiency and effectiveness. Responsibility: Provide organisational change leadership and support.

Criteria: Input level and effectiveness; actual achievement against planned. Responsibility: Ensure development and maintenance of appropriate systems, procedures and

performance standards.

Criteria: Level of operational system development and documentation.

iii) Financial Management Responsibility: Advise Council of financial implications of policy determinations.

Criteria: Timely quality advice, no significant oversights. Responsibility: Exercise management oversight of Council financial operations.

Criteria: Financial management system in compliance with contemporary practice and requirements.

Responsibility: Ensure appropriate financial planning.

Criteria: Forward financial plan in accordance with Council's objective.

Responsibility: Maintain financial systems and controls.

Criteria: Financial systems and control effectiveness. Responsibility: Achieve financial targets.

Criteria: Financial targets achieved.

iv) Human Resources Management Responsibility: Ensure human resources management plans, systems, procedures and programs are developed and implemented.

Criteria: Human resources systems developed in accordance with Council requirements and contemporary practice.

Responsibility: Promote teamwork and develop and maintain positive work relations and appropriate organisation culture.

Criteria: Culture development complies with Council's objectives.

v) Public Relations Management Responsibility: Communicate and promote Council's policies to the community it serves.

Criteria: Level of communication. Responsibility: Ensure services, communications and dealings of staff with the public and

external bodies are of a high standard.

Criteria: Customer satisfaction/complaints. Code of Conduct (To be read in conjunction with Council’s existing Code of Conduct for Council staff.) 1 The Council expects a certain conduct both at the workplace and as part of the Community 2 Specifically this means that, at all times:

(a) Taking care with Council property (b) Respecting the customs and beliefs of community members (c) Behaving in a manner that does not cause offence or bring disrepute on the

Council or the Community and the individuals that make up the Council and Community.

(d) Obeying the rules and guidelines that the Council may implement at the workplace and/or on behalf of the Community.

(e) Being honest in your employment and dealings with the Council at all times.

(f) Whilst in full time employment with Council you may not undertake any other paid work, unless approved by Council.

3 Confidentiality

(a) Any information and/or documentation relating to the business of Council, shall not be disclosed to anyone unless, authorised in writing to do so by the Council or as per legislation.

4 Council Property

(a) All property, including documents, of the Council remain the property of the Council, even though they may be retained in your possession as a consequence of your employment duties. You may not borrow, lend or possess any Council property unless authorised by the Council to do so. On termination of employment any and all Council property in your possession is to be returned to the Council.

SALARY AND CONDITIONS SCHEDULE B

The final salary package will be negotiated with the successful applicant, but the following can be used as a guide.

Employment will be in accordance with a five (5) year performance based contract with options for renewal.

Description Annual Value

Notes

1

Salary (Superable Salary)

$210,000

May be salary sacrificed at neutral cost to Council

2

Annual Leave Loading

$2,827

Based on 4 weeks annual leave. Note that an

additional 5 days leave is granted in lieu of RDO’s. Annual leave loading is not calculated on this leave.

3

Employer

Superannuation Contributions

$26,250

12.5% of base salary

4

Full private usage of

fully maintained vehicle within Queensland

$20,000

Notional Value – Log books must be maintained for FBT purposes to minimise cost of FBT to Council. Vehicle to be cleaned by employee but otherwise

maintained by Council. Usage outside Queensland to be approved by Mayor.

5

Telephone rental and

calls for house

$1,000

Actual Cost up to $1000 per year. Unused portion expires annually.

6

Broadband internet for

house

$750

Actual Cost up to $750 per year. Unused portion expires annually.

Total

$260,827

In addition:

• Base salary will increase 3.5% per annum commencing one year after the employment date;

• Reasonable relocation expenses (to the value of $3000 including GST reimbursed 50% upon arrival and 50% after 12months) ; and

• A mobile phone and laptop (with mobile broadband connection) will be provided for business use at Council’s cost.

HOW TO APPLY

Please return your application – which must include your CV and cover letter – marked “Strictly Confidential” to:-

Ms Allie Maclure

Local Government Association of Queensland Inc apply@lgaq.asn.au

Quoting Ref No: GRC4010

CORPORATE SERVICES DIRECTORATE

CS-I-030 Directorate Responsibilities Reviewed: 24/05/11 [Printed copies are uncontrolled. It is the responsibility of each user to ensure that any copies of Management Systems documents are the current issues.]

Corporate Structure / Directorate Responsibilities Chief Executive Officer

Office of the CEO

Oversight of Council Directorates, Meeting Administration, Elected Representatives Assistance, Corporate Policy, Coordinate Corporate Strategic Planning, Organisational Advancement, Risk Management, QA Systems, Internal Audit Plans, Investigations, Economic Development, Media and public relations

Directorates

Corporate Services Financial Services Community Services Planning & Development Engineering

CEO Support Corporate Information

Systems Information Technology Records Management Change Management Corporate Governance

Support Corporate Systems

Review Right to

Information/Information Privacy

Judicial Review Public Interest

Disclosures Administrative Action

Complaints Human Resources Recruitment Induction and Staff

Support Workplace Health and

Safety Coordination Workers Compensation Workforce rehabilitation Workforce Training Industrial Relations -

including EB Coordination,

EEO, Develop Workplace Culture and Practices

General Council Administration

Lease matters Various registers Building Maintenance Branch Management Centrelink Agency Government Services

(QGAP)

Purchasing, Inventory Control Audit & Audit

Committee, Budget, Donations / Grants

Assistance, Fees & Charges,

Investments, Financial Plans &

Reports, Loans Management, Town Hall Debtors – Rates &

Other, Payroll, GST, Creditors, Insurance

Art Gallery & Museums, Civic Centre, Community Halls, Library Services, RADF, Community Events & Engagement, Community Development Planning, Social Planning, Grants Officer Coordination, Pavilion, Youth Development Aged Care Packages, Beach Services , Caravan Parks (Public & Private), Cemeteries, Chemicals, Community Health Services, EPA (Pollution Control), Health Inspection & Licenses, Immunisation, Noise Control, Pensioner Units, Public Housing, Public Amenities, Waste Collection Contract Services, Waste Management Facilities Design &

Monitoring, Swimming Pools, Vector Management, Vending (roadside), Rainwater Tanks Inspections (vector control) Abandon Vehicles, Dogs, Cats, Birds, Poultry Control/Registration, Camping, Local Disaster Coordination, Regulated Parking Operation & Control, Pound Operations, Rural Fire Brigades, Litter Enforcement , Overgrown allotments, Footpath Use (street dining), Parks Use Approvals, Incinerators, Stable Licensing, Landfill daily operations in accordance with

EHO monitoring

MCU Applications , Reconfiguration of Lots Operational Works Applications , Survey Plan Endorsements, Planning Scheme Building Works

Assessments, Compliance & Enforcement, Planning & Development

Certificates, Advertising Sign Regulations, Planning Advice Planning Scheme Reviews /

consolidation, Land Use Policy, Environmental Planning, Recreation Planning, Heritage/ Conservation Planning, Legislation, State / Community Liaison, Foreshore Protection, River Protection Building Certification & Inspections, Building Regulations, Composting Toilets, Plumbing Approvals &Inspections, Complaints Resolution Building / Plumbing Advice, On-site Sewerage & Septic, Trade Waste Regulation, Rainwater Tank installation Strategic Planning

Water & Sewerage Design Works

Water & Sewerage Planning, Design, Construction, Operation and

maintenance of water supply and sewerage systems,

Water supply and Sewerage schemes reticulation & treatment,

Trade waste monitoring, Water & Sewage System

Management Plans and associated reports,

Water and Sewer work request register,

Environmental approvals for water and sewage schemes,

W&S quality assurance systems,

W&S strategic infrastructure planning,

Preparation of quotations for minor water and sewerage works

Design & estimates for: - Bikeways - Bridges - Footpaths - Roads - Stormwater - Traffic control,

Speed limits, GIS – maps & plans, Flood Records, Land development, On street off street &

regulated parking design, Road closures, Street lighting, Street names & numbers, Major project facilitation, MCU Applications

engineering component, Reconfiguration of lots

engineering component, Operational works

applications engineering component,

Acceptance of donated assets,

Asset management system engineering outputs

Lands protection operations, Parks and gardens management, Plant purchase and management, Contracts, Capacity coordination, Fleet & workshops. Construction & maintenance of Bikeways

/Bridges /Roads / Footpaths/Drains, Airport maintenance, Boat ramps maintenance, Depot operations, Licensed gates & grids, Natural resource management, Noxious weeds spraying, Park maintenance, Footpath trees, Quarries operations, Dept of Mains Roads maintenance and

construction contracts, Saleyards, Street cleaning, litter collection & public

refuse collection, Stock control & stock permits, Workshop operations, Subdivision contract work, Private works, Street & off street parking stations

cleaning, Soil laboratory, Sign manufacturing unit, Customer request register, Fire hazard management, Manage applicable environmental

licenses, Design preventative maintenance

programs, Preparation of tenders, Temporary road closures, Property accesses, Foreshores construction and maintenance