hr information system upgrade erecruitment. hr information system upgrade – erecruitment 2 welcome...
TRANSCRIPT
![Page 1: HR Information System Upgrade eRecruitment. HR Information System Upgrade – eRecruitment 2 Welcome to today’s session on eRecruitment Your Presenters](https://reader036.vdocuments.site/reader036/viewer/2022062519/5697bfae1a28abf838c9c76e/html5/thumbnails/1.jpg)
HR Information System UpgradeeRecruitment
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HR Information System Upgrade – eRecruitment
2
Welcome to today’s session on eRecruitment
Your Presenters are: Betina Masnjak, Project Manager, PeopleSoft and
Danielle Williams, Manager, Appointment Services
Session Objective
By the end of the session you will have a broad understanding of how to use the new PeopleSoft eRecruitment system.
Session OutlineIn this session we will cover how to: Create job opening for an advertised position Shortlist applicants online Prepare a job offer Create job opening and prepare a job offer for a direct hire (non-advertised)
including unpaid appointments Overview of the new Onboarding as new hire and manager or delegate
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HR Information System Upgrade – eRecruitment
Key Points:
» Hiring of All Categories of Staff in One Location
» Copy, Save and Search Functionality (Advertisements + Applicants)
» Pre-Population of Data for Positions and Applicants
» No Approval Required for Jobs with Direct Hires
» Automated Workflow Approval for Advertisement Requests and Appointments Raised
» Implementation of Position Management to Streamline Data
» Same Look and Feel Onboarding for All Staff
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HR Information System Upgrade – eRecruitment
Create Job Opening for Advertised Position/s
• Step 1
• From Recruitment home, click Create Job Opening
• Step 2
• Enter the Position Number and review the pre-populated Job Details
• Step 3
• Enter Job Posting (advertising) details and add the Hiring Team
• Step 4
• Save as draft or• Submit job opening for approval
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HR Information System Upgrade – eRecruitment
How to log into Recruitment Home:• Log into the Staff Portal using your Griffith ID and Password
• Navigate to Recruitment Home via My Staff Page and choose Recruitment from the drop down list.
Useful Tips:• Click the symbol to view specific help text.• The symbol * indicates a mandatory field
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HR Information System Upgrade – eRecruitment
Step 1: From Recruitment Home, click Create Job Opening
• From the Quick Links menu on the left hand side of your screen click Create Job Opening
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HR Information System Upgrade – eRecruitment
Step 2: Enter the Position Number
Useful Tips:
Use the look-up icon to search for your position number
For Casual or Sessional jobs, enter Job Code (not Position Number)
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HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
• The details at the top of the screen will pre-populate based on the position number.
• The Job Opening ID will remain as NEW until you save or submit.• The Status of your job opening will be Draft until you submit for approval.
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HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
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HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
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HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details
• The Posting Title is what the candidates will see when they view your advertisement
• The Short Web Description must be a maximum 150 characters.
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HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details.
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HR Information System Upgrade – eRecruitment
Step 3: Enter Job Posting (advertising) details.
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HR Information System Upgrade – eRecruitment
Add the Hiring Team
Add Recruiter: HRA, Appointment Services
Add Chairperson: Panel Chair and Hiring Manager
Add Interviewers: Panel members
Add Interested Party: Administrative contact person
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HR Information System Upgrade – eRecruitment
Step 4: Save as Draft or Submit job opening for approval
Useful Tip:
You can Save as Draft at any time to save your work.
To find a saved job, via Recruitment Home, Quick Links select Search Job Openings and change the status to be Draft.
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HR Information System Upgrade – eRecruitment
Any questions about the Create Job Opening step?
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HR Information System Upgrade – eRecruitment
Shortlist applicants online
• Step 1• Email received to commence
online shortlisting
• Step 2• From Recruitment home, select
Shortlisting Requests tile
• Step 3• Select each applicant name from
your list and review application documents.
• Step 4• Select a recommendation
response, add comments and submit
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HR Information System Upgrade – eRecruitment
Step 1: Email received to commence online shortlisting
Step 2: From Recruitment, select Shortlisting Requests tile
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HR Information System Upgrade – eRecruitment
Step 3: Select each applicant name from your list and review application documents
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HR Information System Upgrade – eRecruitment
Step 4: Select a Recommendation response, add Comments and Submit
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HR Information System Upgrade – eRecruitment
Any questions about shortlisting online?
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HR Information System Upgrade – eRecruitment
Prepare a job offer
• Step 1• From Recruitment home, click
Search Applicants to find your applicant
• Step 2• Via Other Actions, Recruiting
Actions click Prepare Job Offer
• Step 3• Complete Offer Details and
Submit for Approval
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HR Information System Upgrade – eRecruitment
Step 1: From Recruitment home, click Search Applicant to find your applicant
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HR Information System Upgrade – eRecruitment
Step 2: Via Other Actions, Recruiting Actions click Prepare Job Offer
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HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
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HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
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HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
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HR Information System Upgrade – eRecruitment
Step 3: Complete Offer Details and Submit for Approval
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HR Information System Upgrade – eRecruitment
Any questions about the Prepare Job Offer step?
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HR Information System Upgrade – eRecruitment
Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments
• Step 1 •From Recruitment home, click Create Job Opening
• Step 2 •Enter the Position Number and review the pre-populated Job Details
• Step 3 •Add Hiring Team and submit
• Step 4 •Either search for applicant or•If applicant doesn’t exist, create applicant
• Step 5 •Attach the applicant to the job
• Step 6 •Prepare Job Offer and submit for approval
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HR Information System Upgrade – eRecruitment
Step 1: From Recruitment Home, click Create Job Opening
Step 2: Enter the Position Number and review the pre-populated Job Details
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HR Information System Upgrade – eRecruitment
Step 2: Enter the Position Number
For Unpaid appointments, enter Job Code
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HR Information System Upgrade – eRecruitment
Review the pre-populated Job Details
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HR Information System Upgrade – eRecruitment
Step 3: Add Hiring Team and Submit
Add Recruiter: HRA, Appointment Services
Add Chairperson: Hiring Manager
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HR Information System Upgrade – eRecruitment
No Job Opening approval process required for Direct Hires
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HR Information System Upgrade – eRecruitment
Step 4: Search for applicant
If applicant doesn’t exist, create applicant (for current or previous employees use Employee ID OR for new enter name and email address)
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HR Information System Upgrade – eRecruitment
Step 5: Attach the applicant to the job
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HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer via Manage Applicant
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HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
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HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
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HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
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HR Information System Upgrade – eRecruitment
Step 6: Prepare Job Offer
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HR Information System Upgrade – eRecruitment
Any questions about Direct Hires?
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HR Information System Upgrade – Onboarding
Overview of the new Onboarding as new hire and manager or delegate
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HR Information System Upgrade – eRecruitment
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More Information:
User Guides: HRIS Upgrade User Guides
FAQ’s: HRIS Upgrade Website
Queries: Email: [email protected]
Phone: AskHR ext: 54011
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Questions