how to use asana: your optimum project and task organizer

How

to Use

1 Flor Angeles How to Use Asana

What

is

Asana? 2 Flor Angeles How to Use Asana


Asana is a web and

mobile application

designed to help

teams track their

work.


It also improves team

collaboration.


And another good

feature of Asana

is that


it allows users to

manage projects

and tasks online


without the use of

email and just create


workspaces for each

team that contain

projects in which


these projects have

tasks for the team to

work on.


In each task, users

can add notes

comments,


attachments and tags.

Users can follow

projects and tasks


and when the status

of a project or task

changes


the followers get

updates about the

changes in their inboxes.


How to

Log In

to Asana? 15 Flor Angeles How to Use Asana

Before we

proceed

let me inform

you 16 Flor Angeles How to Use Asana

that you

have two

options to use

Asana 17 Flor Angeles How to Use Asana

either on its

website or by

downloading

its mobile app. 18 Flor Angeles How to Use Asana

For this

tutorial, we

will go directly

to the website 19 Flor Angeles How to Use Asana

Open your web

browser


Look here in the

address bar


Click inside the

bar


Type in www.asana.com

and press Enter


The home page appears


Click on Log In

button


This window will

appear


There are two

ways you can

log in here,

either 27 Flor Angeles How to Use Asana

using Google

account or the

company email

which youve

registered 28 Flor Angeles How to Use Asana

Lets log in using

Google account


Click on Log In Using

Google button


This window appears


Click on Allow button


A welcome window

will appear


If you want to watch

the video, click here


Or click on Continue

button


You will be asked to

complete your profile


If youre done, just

click Continue


You will also be

requested to enter email

of teammates



If youre finished,

just click Continue

You can still

add your other

teammatess

email 40 Flor Angeles How to Use Asana

located in your

Workspace.

Look for

the tab

Invite People. 41 Flor Angeles How to Use Asana

Enter team name

here


Once completed, just

click Continue


Please

take note

that your

team name 44 Flor Angeles How to Use Asana

is also

your

Workspace 45 Flor Angeles How to Use Asana

This is now your

Workspace


As first time user,

youll notice a message

like this


Just click

Skip these tips


You view these tips

anytime by hovering

your mouse here


Lets take

a moment to

look at the


different

menus found

in a

Workspace 51 Flor Angeles How to Use Asana

My Tasks lists all the tasks

assigned to you in a given

Workspace or Organization.


My Inbox is your notification center

for Asana. It displays updates on

all projects in which youre a member

and tasks that you follow or are

assigned within a given

Workspace or Organization.


Search and Search Views allows you to

find any task, project, tag, person, or

team in your Workspace or

Organization


My Dashboard provides a high-level

view of the progress and status of

projects you and your team are

working on, so you can stay on the

same page and quickly move

work forward.


Team Conversations use to share

team-wide announcements, or talk

about the multiple projects at a time.


Team Calendar are a great way for

projecting at your team check-in and

for senior managers to stay informed

on what your team is working on for

the days and weeks ahead.


Projects are lists of tasks. Use a

project for a larger goal and a task for

an action someone on your team needs

to take in order to achieve the goal.


Click this tab, youll see the

current Workspace youre in


1

2

If you want a new

Workspace, hover your

mouse here


To change your Workspace

name, click here


This will pop up, enter new

Workspace name here


Then click Update

Wordpress button


You can also invite new

team members by

clicking here


Asana is

always free

for teams up

to 15 but 65 Flor Angeles How to Use Asana

when you

upgrade plan

youll have

more features

and teammates 66 Flor Angeles How to Use Asana

How to

Create

a Project? 67 Flor Angeles How to Use Asana

Click on the plus (+)

icon


This window will

pop up



Enter

Project Name


Click on

Create Project


There goes your

first project!

Now lets

create a

task 73 Flor Angeles How to Use Asana


Click on Add Task

button


Enter specific task

here


To add another task,

click here

You can

actually add

as many tasks

as needed 77 Flor Angeles How to Use Asana

You can also add

task description here



If you need to make

Subtasks, click here

Subtasks use

to break up

the work of

task into 80 Flor Angeles How to Use Asana

smaller

parts, or to

help divide

up the work 81 Flor Angeles How to Use Asana

among

multiple

people by

assigning

them. 82 Flor Angeles How to Use Asana


Click here if you want

to use a tag

Tags allow

you to give

tasks

additional

context 84 Flor Angeles How to Use Asana

or to group

similar tasks

for easy

viewing.


You might

use a

tag

to track 86 Flor Angeles How to Use Asana

the state

of a

task

e.g. Needs 87 Flor Angeles How to Use Asana


If you have any

attachment, click here

There is a

100MB per

file limit for

attachments. 89 Flor Angeles How to Use Asana

For larger file,

consider

attaching from

Dropbox or

Google Drive 90 Flor Angeles How to Use Asana


To show your gratitude

for the task, click here

Heart is to

say thanks,

give a

thumbs up, or



vote for a

task. Why

like when

you can ?

This time

we will going

to assign

a task 94 Flor Angeles How to Use Asana


Click on Unassigned

button


This will display the team

members name here

Since theres

only one

member on this

tutorial, me , 97 Flor Angeles How to Use Asana

I will then

assign the

task to

myself 98 Flor Angeles How to Use Asana


Now you can see my

name here


Lets add a due date to

the task, click here


You can also add extra

information or questions

here


Shown here are the time

for each completed action


To add followers to a

task, click here

Followers

include the

name of the

team members. 104 Flor Angeles How to Use Asana

Added members

will receive

updates about

the assigned

task. 105 Flor Angeles How to Use Asana


There you have it! Your

first task!

Lets assumed

that the task

is already

accomplished 107 Flor Angeles How to Use Asana


Click on the check

mark icon

The task will now

disappear in the

task pane


The green check mark

indicates that the task is

completed


Were done

with the basics

of Asana.

And you can 111 Flor Angeles How to Use Asana

still explore on

other menus

and try to

use them. 112 Flor Angeles How to Use Asana

We are what we

repeatedly do.

Excellence, therefore,

is not an act but a habit.

- Aristotle


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