higher education policy conference friday, august 11 th 2011

Higher Education Policy ConferenceFriday, August 11th 2011

Common Education Data Standards (CEDS): What, Why, and How?

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Today’s Panelists Panel Members:

o Shawn T. Bay, Founder, eScholar LLCo John Blegen, Project Manager, Common Education Data

Standards, SHEEOo Brandt Redd, Senior Technology Officer, Bill & Melinda Gates

Foundationo Gary West, Strategic Initiative Director for Information Systems

and Research, Council of Chief State School Officers

Moderator:o Katie Zaback, Policy Analyst, SHEEO

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WHAT IS THE COMMON EDUCATION DATA STANDARDS INITIATIVE?

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Educators and policy makers need accurate, timely, and consistent information about students and schools in order to

plan effective learning experiences, improve schools, and reduce costs.

In addition, our student population is highly mobile – across districts and states, and between K-12 and postsecondary –

thus the need to share high quality data requires that we develop a common vocabulary for a core subset of data

elements that exist in multiple data systems.

Why Do We Need Common Data Standards?

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A national collaborative effort to develop voluntary, common data standards for a key set of variables.

CEDS elements focus on standard definitions, code sets, and technical specifications of a subset of key data elements. This

will increase data interoperability, portability, and comparability across states, districts, and higher education

organizations.

Voluntary Common Vocabulary

What are the standards?

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CEDS Stakeholders

Local Education Agencies State Education Agencies Institutions of Higher Education (public and private) State Higher Education Agencies SHEEO and CCSSO Interoperability Standards Org: PESC and SIF USDOE Program Offices: NCES, OPEPD, OET, OUS, OPE, and

FSA Associations: AACC, APLU, AIR, NAICU Foundations: Gates and MSDF Other Federal: DOL (invited)

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Why is NCES involved?

Data quality is essential to their mission. They believe that data quality begins at the institution level.

Common education data standards not only facilitate data exchanges between institutions, states, and the federal

government but it also helps improve data quality from the ground up both when reporting to NCES (e.g., IPEDS) and in

the SLDS-funded state systems.

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Status and Timeline

Version 1

Released in September, 2010

161 elements – focused on K-12

• Student record exchange across districts/States

• Student transcripts

• High school feedback reports from postsecondary to K-12

Version 2.0

Overall, focus will be more on postsecondary for Version 2.0

Postsecondary different from K12

• Most institutions are private (even though most enrollments are in publics)

• Not all institutions in state systems

• Different state governance and systems

What binds them all together?

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Why IPEDS?Good for state systems

• Applies to all Title IV institutions regardless of whether in a state data system, but state systems could still adopt them and assist with data-sharing across institutions in their system (as well as with IPEDS reporting)

• IPEDS covers topics of most interest: enrollments, transfers, completions (i.e., student mobility)

Good for institutions• NCES can use CEDS to build new tools to assist with data reporting and help ease reporting burden

• Institutions can share data, when appropriate, using a common language

Good for project plan• Provides an achievable scope of work for Version 2.0; IPEDS is ultimately a Use Case for CEDS but also keeps

work directed and manageable

Good for aggregated data quality• NCES is always interested in improving data quality and comparability in its data collections

• IPEDS training can provide more details to data providers and base it on CEDS, ultimately improving data quality

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CEDS Consortium

AdvocacyCommunication

Adoption Implementation

CCSSO 1 SHEEO 1 DQC 2 PESC SIF

The Managing Partners

1 Bill and Melinda Gates Foundation2 Michael and Susan Dell Foundation

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FROM OUR PANELISTS

Personalized Learning Model

LearningObjectives

Assessment

Student Data

Content

Alignment Alignment

Alignment

“What don’t I know?”

“How do I learn this?”

“How did I do?”

LearningFeedback

Loop

Four-Layer Framework for Data Standards

DataDictionary

Definition of data Elements including Name and Interpretation.

DataModel

Logical definition of Entities as groups of elements and inter-entity Relationships.

SerializationConcrete digital format for storage or interchange of Elements.

ProtocolFormat and rules for exchanging Serialized Elements

Ease of Data Exchange and

Systems Integration

Broa

der A

pplic

abili

ty a

ndLo

ngev

ity o

f Sta

ndar

dsCEDS 2.0


Interstate Use Case

The eScholar Interstate project is designed for states to search for students across state borders. The goal is provide the states an ability to find potential false dropouts and more effectively manage student records.


Interstate Data MappingData Mapping for Interstate ProjectInterstate Field PESC Field IMS Field SIF Field CEDS Field

State Student ID AgencyAssignedId sourcedid StateProvinceID StudentIdentificationCodeStudentIdentificationSystem="State"

Student First Name FirstName name/n/given FirstName FirstNameStudent Last Name LastName name/family LastName LastNameStudent Middle Name MiddleName name/partname/partnametype MiddleName MiddleNameStudent Name Suffix NameSuffix name/n/suffix N/A NameSuffixPrevious Last Name N/A name/partname/partnametype Name Type ="05"

Name Type valid value

05 Previous Name (sometimes called Maiden Name of Female Persons)

OtherName

Date of Birth BirthDate bday BirthDate BirthdateGender GenderCode gender Gender SexGrade Level StudentLevelCode grouptype/typevalue/level GradeLevel/Code EntryGrade Level

Race Ethnic Code RaceCode N/A RaceList/Race/Code RaceEthnicity Indicator EthnicityCode N/A HispanicLatino Hispanic LatinoEthnicitySocial Security Number SSN sourcedid SSN StudentIdentificationCode

StudentIdentificationSystem="SSN”

Local Student ID SchoolAssignedPersonID sourcedid LocalID StudentIdentificationCodeStudentIdentificationSystem="District"

Country of Birth BirthCountry N/A CountryOfBirth BirthCountrySource System Code N/A datasource N/A N/ALast Update Date CreateDateTime datetime N/A N/AEntry Date Entry Date timeframe/begin EntryDate EntryDateEntry Code N/A N/A EntryType/Code EntryTypeExit Date ExitDate timeframe/end ExitDate ExitWithdrawalDateExit Code Exit Reason Code N/A ExitType/Code ExitWithdrawalTypeEntry Type N/A N/A N/A N/A


Naming and Identification

SIF

PESC

IMS

CEDS/TSDS

Data Content Rules

SIF

PESC

NCES

CEDS/TSDS

Messaging/ Communication Standards

SIF

PESC

IMS

CEDS/TSDS

How to Converge the standards

1. Create an over-arching standards convergence initiative (CEDS).

2. Set up open groups that address (data elements, data content rules, communication standards, IP and licensing.

3. Invite leadership from existing standards organizations to participate in groups (SIF, PESC, IMS, etc.)

4. Get the customers (SEAs and LEAs) onboard and committed to the objective that any new functionality delivered that involves interoperability of data will conform to the current version of the overall standard.

5. Make it clear that the scope is as broad as the educational customers need it to be. (P-20, WF, Instructional, etc).

6. Set short deadlines for approved versions

7. Have the customers drive vendor participation and compliance.

IP and Licensing

SIF

PESC

IMS

CEDS/TSDS

• States support comprehensive information systems that address the states’ data needs:

• Inform teaching and learning (inform what should happen next for each learner)

• Automate all federal reporting (in the aggregate from record-level source data)

• Support the newly proposed accountability principles (state-based reporting)

• Share data with constituencies and communities (automate SchoolDataDirect and SchoolMatters, others)

CCSSO Goals for State Information Systems

Student Success

Growth Opportunities

& Supports

High Quality Instruction & Leadership

Educator & System

Accountability

Core Teaching Standards

Professional Development

Standards

Common Core State

Standards for Students

Data Standards

School Leader Standards

The

Stat

es’ F

ound

ation

s

Integration of Data through the States’ SLDS and ETL through CEDS 2.0

SLDS(Statewide Longitudinal Data System)

Common Ed Data StandardsState Core Model

Filters and QueriesDe-Identification Systems

Unique IdentifiersReportingResearch

More

SIS(Student Information System)

StudentsTeachersCourses

Classes/SectionsDiscipline/BehaviorGrades/Transcripts

More

LMS(Learning Management System)

Common Core State StandardsAligned Academic Standards

Curriculum ComponentsInstructional Planning

Instructional ProgramsInstructional Materials

Instructional ResourcesInstructional Activities

More

EDS(Educator Data System)

TeachersPrincipals

Other Education StaffEvaluation Data

Credentials/LicensesSchedules

Professional DevelopmentSchools of Education

More

AMS(Assessment Management System)

Common Core AssessmentsStatewide AssessmentsFormative Assessments

Interim AssessmentsMore

PDS(Postsecondary Data Systems)

Educator PreparationCollege Readiness

ReportingResearch

More

IDS(Unique ID/Indexing Systems)

StudentsTeachersCourses

ID ManagementProfessional Development

Instructional ResourcesMore

WDS(Workforce Data Systems)

Business PartnersWorkforce Readiness

Workforce PreparationArmed Forces

ReportingResearch

More

ETL

CSEIS

CEDS 2.0

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Moving the State’s Data through CEDS 2.0

· A state’s SLDS data will be extracted by the state’s ETL application· The state’s ETL application will transform the data based on common standards and data model· The transformed data will be loaded into the comprehensive state education information system (CSEIS)

StateSLDS

ETL

CSEIS

CEDS

2.0

Same In Every State

StateSLDS

Common StateEducation Information

System

ETL App

CEDS 2.0

TheApps Store

DashboardsEDFacts

Reporting

CRDC Reporting

AccountabilityPrinciples Support

Individualized Learning Plans

Learning Maps

Learning Content

More…Vender Apps

In Every State

CSEIS

Other State Data

Students are following diverse paths in and out of early childhood, K-12, postsecondary, & workforce

Associate DegreeCertificate

2-Year College

Part Time Job

Part Time Job 2

GED

Training

Early Childhood Education

Elementary & Middle School

High School Diploma

Bachelor’s Degree

Full Time Job # 1

4-Year College

High School

Full Time Job # 2

Military Service

Graduate DegreeApprenticeship

In the Late ‘60s SREB began sharing data among its members!

A decade later, HEDS began data sharing among more than 100 Private institutions

Since then, hundreds of decentralized, independent, data sharing agreements continue to moved the inquiry process forward.

But, each project has to solve the data standards problem all over again…

Every Sector of the Education Community can benefit from the improved efficiency and superior data quality that can result from

Common Education Data Standards